TOWN OF COATS Board of Commissioners July 12,2012 7:00) p.m.  OFFICIAL MINUTES  L.A ABSTRACT:  Ar regular meeting oft the Board ofCommissioners was held on. July 12, 2012 in the Board  ofCommissioners Meeting Room at Coats Town Hall.  II. ROLL CALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, Commissioner Jerry Beasley, Commissioner Don Pleasant and Commissioner Allen Mosby were in  attendance,  Commissioner..C. Allen was absent. Attorney Stacy Weaver was present. III. CALLTOORDER:  A quorum being present, Mayor Weeks called the meeting back to order at 7:00 p.m. Commissioner Don Pleasant delivered the invocation and Mayor Weeks lead those in  attendance in the Pledge of Allegiance. C. Approval of Agenda: Town Hall.  Mayor Weeks asked to add under New Business Item F. - Taxes on Property fort theNew  RESOLVED, to approve Agenda as amended. COMMISSIONER ALLEN MOSBY.  MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, PLEASANT AND BEASLEY.  NOES (0)    IV.A APPROVAL OF CONSENT AGENDA:  Mayor Pro-Tem Dr. Linda Robinson questioned the hours being billed for Attorney services. Total hours should be at 7.2 instead of 6.2. Mayor Weeks ask Town Manager tos speak to Attorney Bain and request a corrected invoice (reference #1). Mayor Weeks requested that the Attorney bill be pulled out ofConsent Agenda. RESOLVED, to accept Consent Agenda with Attorney Bill being removed. MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, PLEASANT AND BEASLEY.  COMMISSIONIONERJERRY BEASLEY.  NOES (0)  V.MANAGER & COMMITTEE REPORTS:  Department Updates:  Town Manager Kenny Cole updated the Board oft the closing date for the purchased property on Main Street for the new Town Hall will be on. July 18, 2012 at Attorney Al Bainsoffice. Mr. Cole informed the Board ofthe Museum Bare Walls bunch on July 14, Public Works-Gary Denton updated the Board of the completion oft the curbing work on Whippoorwill Drive. Mayor Weeks shared some concerns ofthe drainage at the end of road during the heavy rains. Mr. Denton stated that there was some need of cleaning the Police Department-Ollicer Michael Blackman reported the stats for the month ofJune Town Manager Kenny Cole shared with the Board about the tournament activity during the pass couple of Saturdays at the park and all the positive comments. Mayor Weeks shared how great it was to see good comments in the"Sound Off section of Library-Librarian Rebecca DallaMura stated that things were going well and confirmed that Coats summertime activities were being. joined together with the Town of Erwin.  2012at 10:00 a.m.  drain area which would possibly help with that problem.  (reference #2).  The Daily Record.  2    VI. OLD BUSINESS:  A. Consider Resolutions for Sale ofTown Property. Town Property. Property for disposal are (reference. 3, 4,5): 1. Vacant Lot-East Lemon Street-R2012-04 2. Delma Grimes Road Well Site-R2012-05 3. Honeycutt Road Well Site-R2012-06 4. Town Hall-237 North McKinley Street  Town Manager Kenny Cole requested the Board to consider Resolutions to dispose of  The Board instructed Town Manager Kenny Cole to extract out the sentence under Realtor Services which states: The Town of Coats will pay the realtor agency/firm a Information, the Board instructed Town Manager Kenny Cole to extract the sentence which states: If further understand that ifl choose to engage in the services ofa realtor to assist with the sale oft the property, the Town shall be responsible to pay a maximum of % oft the bid amount to the realtor named above (reference# 6). Mayor Weeks asked the Commissioners to be very attentive to the sale requirements for the present Town Hall property to ensure that the building doesn't stay vacant and/or end  maximum  %oft the bid amount for realtor services. Under Exhibit A. Bidder  up being in the same condition as the school property.  RESOLVED. to accept Resolutions #R2012-04, #R2012-05, R2012-06 to dispose of Town property listed as 1-Vacant Lot-East Lemon Street. 2-Delma Grimes Road Well Site. 3-Honeycutt Road Well Site which will delete the sentences in reference to Realtors MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, PLEASANT AND BEASLEY.  expense.  COMMISSIONER DON PLEASANT.  NOES (0)  RESOLVED, to table the proceeding oft the sale of property at 2371 N. McKinley Street. MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY,PLEASANT AND BEASLEY.  COMMISSIONER ALLEN MOSBY.  NOES(0)  3    B. Consider Naming oft the Coats Library:  Mayor Pro-Tem Dr. Linda Robinson requested the Board to review the submitted name ofrecommendation for the Coats Library. Dr. Robinson shared al biographical sketch on Mr. Mark Parrish in reference to the request to rename the Coats Library in Mr. Parrishis name. Dr. Robinson commented on the funds that were raised to continue the operation ofthe Library during the last 6 months oft the 2012 budget year and the contribution that Town Manayer Kenny Cole informed the board that once a name has been decided upon by the Town Board a Public Notice oft the recommended Qualifying Name will occur twice during a sixty (60) day period in the local newspaper. Aftert the sixty (60) day Public Notice period the Town Manager will submit the recommended name to the Town  the Parrish family had given (reference #7).  Board for final approval.  RESOLVED. to take preliminary actions for the Public Notice oft the recommended MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: NO SECOND WAS  renaming of the Coats Library in the name ofMr. Mark Parrish.  GIVEN.  Commissioner Jerry Beasley commented that he would like to have a full Board present RESOLVED. to table actions for the Public Notice of the recommended renaming oft the  to have the opinion ofall Commissioners. Coats Library in the name ofMr. Mark Parrish.  MOTION BY MAYOR COMMISSIONIONERJERRY BEASLEY: SECOND BY APPROVED, AYES (3) COMMISSIONERS MOSBY, PLEASANT AND NOES( (1) MAYOR PRO-TEM DR. LINDA ROBINSON.  COMMISSIONER DON PLEASANT.  BEASLEY.  VII.NEW BUSINESS:  A. Consider Street Closure for the Autism Society ofNC-Harnett Chapter Town Manager Kenny Cole presented a request from The Autism Society ofNC-Harnett Chapter to close a portion ofNorth Ida Street from East Stewart Street to East Park Street RESOLVED, to close North Ida Street from East Stewart Street to East Park Street duriny the Autism Society ofNC-Harnett Chapter fundraiser on August 12,2012.  during the fundraiser event on August 12,2012.  4    MOTION BY COMMISSIONER DON PLEASANT: SECOND BY MAYOR PRO- APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY,PLEASANT AND BEASLEY.  TEM DR. LINDA ROBINSON.  NOES(0)  B. Consider Approval of Police Department Radio Contract with Communications RESOLVED, to accept renewal contract with Communications International, Inc. for  International (refcrence # 8). 7/1/12-6/30/13.  MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, PLEASANT AND BEASLEY.  COMMISSIONERJERRY BEASLEY.  NOES (0)  C.Consider Computer Support Agreement with Harnett County IT.  Town Manager Kenny Cole shared with the Board that the Information Technology Department had provided the Town of Coats with excellent and dependable service  (reference # 9).  RESOLVED, to accept Computer Support Agreement with Harnett County IT. MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, PLEASANT AND BEASLEY.  COMMISSIONER ALLEN MOSBY.  NOES (0)  D.Line Item Adjustment Between Departments:  Town Manager Kenny Cole informed the Board ofLine Item Adjustment #ll(reference #10) orinterdepartmental transfer from Police Department to Recreation  Department.  5    E.C Consider Agreement to Participate in a Hazard Mitigation Plan:  Beverly Williams with Harnett County Emergency Management requested the Board t0 participate in the Regional Hazard Mitigation Plan for Chatham. Lee. Moore and Harnett Counties which are applying for a Hazard Mitigation Planning grant. Ms. Williams informed the Board that there are no funds beiny requested from the Town (reference # RESOLVED, 10 agree lo participate in a Regional Hazard Mitigation Plan. MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY,PLEASANT AND BEASLEY.  10).  COMMISSIONER ALLEN MOSBY.  NOES (0)  F.Taxeson Property for the New Town Hall.  Town Manager Kenny Cole informed the Board that TT Investments had requested to be exempt from the Town taxes for the property being purchased by the Town for the months of. January thru July. Mr. Cole estimated the amount ofTwo Thousand Three Mayor Weeks expressed appreciation to Mr. Tart for working with The Town during the RESOLVED, to exempt TT Investments of property taxes for the properties located at 21,25,27and: 29 East Main Street for the months ofJanuary-July 2012.  Hundred and Thirty Six Dollars ($2.336) would be exempi. process ofobtaining the linances for the purchase.  MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, PLEASANT AND BEASLEY.  COMMISSIONERJERRY BEASLEY.  NOES(0)  VIII. PUBLIC HEARING:  Mayor Weeks opened the floor for comments concerning the Proposed Zoning Text Amendment in MUV District allowing Government and Civic uses as"Uses Permitted'as  opposed to the current"Conditional Usé. Hearing none Mayor Weeks closed Public Hearing.  6    A. Considera Zoning Text Amendment in MUV District.  Town Manager Kenny Cole requested consideration ofText Amendment to the Zoning Ordinances allowing Government and Civic uses as "Uses Permitted" as opposed to the  current "Conditional Use" in the MUV District (Reference #11).  RESOLVED, to approve Text Amendment to the Zoning Ordinances allowing Government and Civic uses as "Uses Permitted" in the MUV District. MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, PLEASANT AND BEASLEY.  COMMISSIONER ALLEN MOSBY.  NOES (0)  IX. PUBLIC FORUM: Mayor Weeks opened Public Forum.  Hearing none Mayor Weeks Closed Public Forum.  X. ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, MOSBY AND BEASLEY.  COMMISSIONER ALLEN MOSBY.  NOES (0)  Mayor Weeks called meeting adjourned at 7:55 p.m.  Respectfully Submitted,  Kostph Karen Wooten,  MOK Walter/Weeks, Mayor  Town Clerk  7