TOWN OF COATS Board of Commissioners August 16, 2012 7:00 p.m.  OFFICIAL MINUTES  LA ABSTRACT:  Arescheduled meeting of the Board of Commissioners was. held on August 16, 2012 in  the Board of Commissioners' Meeting Room at Coats Town Hall.  I. ROLL CALL:  Mayor Walter Weeks, Commissioner Jerry Beasley, Commissioner Don Pleasant, CommissionerJC. Allen and Commissioner Allen Mosby were in attendance.  Mayor Pro-Tem Dr. Linda Robinson was absent. Attorney Alton Bain was present. III. CALLTO ORDER:  A quorum being present, Mayor Weeks called the meeting to order at 7:00 p.m. Commissioner Don Pleasant delivered the invocation and Mayor Weeks lead those in  attendance in the Pledge of Allegiance. C.A Approval of Agenda:  Mayor Weeks asked to add after Public Forum - Closed Session pursuant to N.C.G.S. 143-318 11,(a) (3), Town of Coats vs Pope and' Town of Coats vs Fields.  RESOLVED, to approve Agenda as amended. COMMISSIONER DON PLEASANT.  MOTION BY COMMISSIONER ALLEN MOSBY: SECOND BY  APPROVED, AYES (4) COMMISSIONERS MOSBYPLEASANT, ALLEN AND  BEASLEY NOES(0)  1    IV.A APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda. COMMISSIONER JERRY BEASLEY.  MOTION BY COMMISSIONER ALLEN MOSBY: SECOND BY  APPROVED, AYES (4) COMMISSIONERS MOSBY, PLEASANT, ALLEN AND  BEASLEY. NOES ( (0)  V.MANAGER & COMMITTEE REPORTS:  Department Updates: August 16, 2012 (reference #1). efforts oft the department.  Police Department ChiefHall presented the Board with police stats from July 12- Public Works - Gary Denton informed the Board that flushing the lines were the main Recreation - Mike Collins updated the Board on the baseball tournaments going well and Town Manager - Kenny Cole shared the Chamber function at Smith Farms tonight and that the Town of Coats Town Hall received Business of the Month. Mr. Cole stated that the tanks have been moved off the old school property which would be one oft the first activities of demolition, however he had not spoken to Mr. McLamb. Mr. Cole agreed with Mayor Weeks that it is good to see some type ofmovement on the site.  fall soccer sign up through the end of August.  VI.OLD BUSINESS: A. Report on New Town Hall.  Mr. Cole reiterated the closing on the new Town Hall three weeks earlier and asked Tyrus Clayton with CT Clayton Engineering to update the Board on the progress on1 the ADA requirements and the renovations which have to be presented to USDA for approval. Mr. Clayton presented the Board with copies oft the Coats Town Hall renovation plans. Mr. Clayton informed the Board that he and the ChiefBuilding Inspector from the County completed a walk through the building and identified some areas that aren'tneeded to be repaired to meet code, sO pursuant to that conversation those areas are not included int the plans being presented to USDA. Mr. Clayton informed the Board ofrenovations that are in the plans pertaining tol Board Room, Board conference room, storage area, ramps, railings, signs and window trim. Outside the building will be two (2) handicap parking spaces and ramp changes. Next step is to get the plans to USDA which usually has ai two (2) week review with the bid dates for the renovations with in the next six (6) weeks. Mr. Clayton confirmed the chair lift will be inside the building. Mr. Clayton also confirmed that the plans expenditures are within  the budget.  2    B. Consider Resolution for Sale ofTown Property.  Town Manager Kenny Cole reminded the Board that this item was tabled during the July 12, 2012 board meeting, however due to the information and time frame presented by Tyrus Clayton that he would ask the Board to table the resolution and bidding requirements for the present Town Hall until hel has a better estimated date on moving  into the new Town Hall.  RESOLVED, to table resolution for the sale oft the present Town Hall property. MOTION BY COMMISSIONER ALLEN MOSBY: SECOND BY  COMMISSIONER DON PLEASANT.  APPROVED, AYES (4) COMMISSIONERS MOSBY, FLEASANT,ALLENAND  BEASLEY. NOES (0)  VII. NEW BUSINESS:  A. Consider Proclamation honoring Rebeth Mitchell. birthday on August 20, 2012 (reference #2).  Mayor Weeks read a Proclamation honoring Rebeth Mitchell who celebrates her 100th  RESOLVED, to accept Proclamation honoring Rebeth Mitchell. MOTION BY COMMISSIONER JERRY BEASLEY: SECOND BY  COMMISSIONER ALLEN MOSBY.  APPROVED, AYES (4) COMMISSIONERS MOSBY, PLEASANT, ALLEN. AND  BEASLEY. NOES ( (0)  Mayor Weeks presented Ms. Mitchell with the Proclamation. B. Consider Proclamation honoring 10U Baseball Team. Mayor Weeks asked for a motion to accept proclamation. RESOLVED, to accept Proclamation honoring 10U Baseball Team. MOTION BY COMMISSIONER ALLEN MOSBY: SECOND BY  COMMISSIONER JCALLEN.  APPROVED, AYES (4) COMMISSIONERS MOSBY, PLEASANT,: ALLENAND  BEASLEY. NOES (0)  3    Mayor Weeks asked the baseball team to stand as he read the proclamation honoring the 10U All Stars Team. Mayor Weeks presented a copy of the proclamation to the team C. Consider Amendment to the Zoning Ordinances to include Timbering, Town Manager Kenny Cole asked the Board to consider an Amendment of the Zoning Ordinances allowing for Timbering of property in the Town. Planning Board Chairman John Spears presented the Board with the Planning Boards' recommendation to amend the zoning ordinance to include Timbering within the Town. Mr. Cole confirmed that a permit would be given for residents for timbering however the N.C. Forestry would replace our permit process. The ordinance will give the Town a way to monitor and insure that buffers be replaced to insure that neighbors are treated with respect. The Board discussed that this ordinance will be important for future development oft the Town Manager Kenny Cole shared two (2) corrections from Town Attorney being on page two (2) item 4- change "be preferred" to "the preferred" and under 56.16.2 item 1 change "tract ofl land that the permit" to "tract ofl land which the permit'(reference #4). RESOLVED, to accept. Amendment to the Coats Zoning Ordinances to include MOTION: BY COMMISSIONER JERRY BEASLEY: SECOND BY  members and coaches (reference #3).  Town Limits.  Timbering with changes requested by Town Attorney. COMMISSIONER ALLEN MOSBY.  APPROVED, AYES (4) COMMISSIONERSMOSMOSBY,PLEASANI, ALLEN AND  BEASLEY. NOES (0)  D. Consider Advertising and Appointing Alternate Member to the Planning Board. Town Manager Kenny Cole asked the Board to consider advertising for and the appointment oft two alternate members to the Planning Board due to several members out Discussion among the Board concerning the need to add to the Town Ordinances concerning lternates/temporary appointees. Town Attorney Alton Bain requested that the Board add one sentence stating the approval oft the Board to make the addition to the RESOLVED, to approve the advertisement for two (2) alternates for the Planning Board  for an extended period of time.  Ordinance.  and to add change to the Town Ordinance referring to the alternates. MOTION BY COMMISSIONER JERRY BEASLEY: SECOND BY  COMMISSIONER ALLEN MOSBY.  Town Manager Kenny Cole confirmed to the Board that Planning Board members only receive payment for meetings they attend which would allow payment to the alternate  that is present.  4    APPROVED, AYES (4) COMMISSIONERSN MOSEY,PLEASANT, ALLENAND  BEASLEY. NOES (0)  VII. Public Forum:  Mayor Weeks opened the public forum.  Jessica Hunter, 3517 Old Stage Rd., Angier, N.C. stated that she was here to give comment on the naming of the Library but she would hold her comments due to it not Robert Trogdon, 594 W. Orange St., Coats, N.C. requested the town to change the speed limit on N. Orange Street from 451 to 35. He stated concerns due to the traffic, speed and The Board requested Town Manager and Chief ofl Police to look into the speed limit and to forward letter to the Department ofTransportation concerning this request of speed RESOLVED, to request speed limit change from the Department of Iransportation on  being on the agenda.  safety for the children.  limit change.  W. Orange Street, Coats, N.C.  MOTION BY COMMISSIONER DON PLEASANT: SECOND BY  COMMISSIONER ALLEN MOSBY.  APPROVED, AYES (4) COMMISSIONERS MOSBY,PLEASANT, ALLEN AND  BEASLEY. NOES(0)  IX. CLOSED SESSION:  RESOLVED, to conduct a closed session pursuant to N.C.G.S. 143-318 11,(a)(3)- Consult with Attorney, Town of Coats VS Pope and' Town of Coats VS Fields. MOTION BY COMMISSIONER ALLEN MOSBY: SECOND BY  COMMISSIONERJERRY BEASLEY.  APPROVED, AYES (4) COMMISSIONERS MOSBY,PLEASANT, ALLEN AND  BEASLEY. NOES (0)  Returned to open meeting at 8:08 pm.  5    X. ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY COMMISSIONER ALLEN MOSBY: SECOND BY  COMMISSIONER DON PLEASANT.  APPROVED, AYES (4) COMMISSIONERS PLEASANT, MOSBY,PLEASANT  AND BEASLEY. NOES (0)  Mayor Weeks called meeting adjourned at 8:10 p.m.  Respectfully Submitted,  Ka-lwof Karen Wooten, Town Clerk  Walter Weeks, M  6