TOWN OF COATS Board of Commissioners September 13, 2012 7:00j p.m.  OFFICIAL MINUTES  LA ABSTRACT:  A regular meeting oft the Board of Commissioners was held on September 13, 2012 in the  Board of Commissioners' Meeting Room at Coats Town Hall.  II. ROLL CALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, Commissioner Jerry Beasley, Commissioner Don Pleasant, Commissioner. JC C. Allen and Commissioner Allen  Mosby were in attendance. Attorney Alton Bain was present. II. CALLTO ORDER:  A quorum being present, Mayor Weeks called the meeting to order at 7:00 p.m. Commissioner Don Pleasant delivered the invocation and Mayor Weeks lead those in  attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda as presented. COMMISSIONER DON PLEASANT.  MOTION BY COMMISSIONER ALLEN MOSBY: SECOND BY APPROVED, AYES (5) MAYORPRO-TEMI DR. LINDA ROBINSON, COMMISSIONERS MOSEY,PLEASANT, ,ALLEN AND BEASLEY.  NOES (0)  IV. APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  1    MOTION BY MAYOR. PRO-TEM DR. LINDA ROBINSON, SECOND BY APPROVED, AYES (5) MAYORPRO-TEMI DR. LINDA ROBINSON, COMMISSIONERS MOSIMPLEASANTALIEN AND BEASLEY.  COMMISSIONER ALLEN MOSBY.  NOES (0)  V.MANAGER & COMMITTEE REPORTS:  Department Updates:  Town Manager - Kenny Cole stated that C.T. Clayton has submitted plans to USDA. The Building Inspectors have approved the plans. Function at Smith's Farms on' Thursday September 20th at 7pm. Pat Godwin will be giving details. Kenny informed the Board that they had been given copies ofthe monthly Public Works report and Library Stats. Public Works - Gary Denton informed the Board that week after next the flushing for the Police Department - Chief. Jeremy Hall reported the monthly stats (reference #1). Chief Hall updated the Board of escorting Rolling Thunder through Town being a success. Library - Rebecca DallaMura informed the Board of the future activity with the Police Department for identification cards and registration for the Library. Date ofevent not set. Recreation- - Mike Collins updated the Board concerning the soccer season. Mr. Collins stated that Coats has more teams than any other recreation department around us except for Dunn. Mr. Collins shared plans for future activities such as Baby Sitting Programs, CPR and First Aid Training, Wellness Group and Nature Haunted Trail for next year.  fire rating testing will begin.  VI. PUBLIC HEARING -TIMBERING  Mayor Weeks opened the floor for comments concerning Timbering. Hearing no comments Mayor Weeks closed Public Hearing.  A. Consider Amendment to the Zoning Ordinances allowing for Timbering and Amend RESOLVED, to approve Amendment to the Zoning Ordinances allowing for Timbering  the Town Code ofOrdinances.  and Amend the Town Code of Ordinances. COMMISSIONER JERRY BEASLEY.  MOTION BY: COMMISSIONER ALLEN MOSBY, SECOND BY APPROVED, AYES (MAYORPRO-TEM: DR. LINDA ROBINSON, COMPMIESIONERSMOSIY,PLEASANTALIEN AND BEASLEY.  NOES(0)  2  - : :    VII. OLD BUSINESS:  A. Consider Seal Bids for Town Property. their review. Bids received were:  Town Manager Kenny Cole presented the Board with bids for the surplus property for Delma Grimes Road - Durane Currin $1,500, Linda Holubec $5,000, Mary West $8,000.  East Lemon Street -] Durane Currin $3,000 Honeycutt Road-1 Durane Currin $1,500  RESOLVED, to accept bid from Mary West in the amount of $8,000 for the Delma MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON, SECOND! BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY,PLEASANT, ALLEN AND BEASLEY. The Board: rejected bids for East Lemon Street and Honeycutt Road.  Grimes Road property.  COMMISSIONER JERRY BEASLEY.  RESOLVED, to re-advertise and re-open bids for East Lemon Street and Honeycutt MOTION BY COMMISSIONER JERRY BEASLEY, SECOND BY  Road property.  COMMISSIONER DON PLEASANT.  APPROVED, AYES (4) COMMISSIONERS MOSBY, PLEASANT, ALLEN AND  BEASLEY.  NOES (1) MAYOR PRO-TEM DR. LINDA ROBINSON.  Attorney Alton Bain instructed the Board that due to the need ofa special warranty deed that he needed to draft the deed for the property on Delma Grimes Road. B. Consider Appointing Alternate Members to the Planning Board and Amend the Town Town Manager Kenny Cole asked the Board to consider appointing James Matthew RESOLVED, to appoint James Matthew Cannady as alternate for the Planning Board. MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON, SECOND BY APPROVED, AYES (5) MAYORPRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, PLEASANT,ALLEN AND BEASLEY.  Code of Ordinances.  Cannady as an alternate to the Planning Board.  COMMISSIONER ALLEN MOSBY.  3  :    NOES (0).  RESOLVED, to approve resolution to amend Town Ordinance to reflect two (2) MOTION BY :MAYOR PRO-TEM DR. LINDA ROBINSON, SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY,PLEASANI,ALLEN AND BEASLEY.  alternate members. (Resolution # R2012-07) COMMISSIONER ALLEN MOSBY.  NOES( (0).  C. Update on disposal ofTown Equipment. GovDeals.com (reference #2). VIII. NEW BUSINESS:  Town Manager Kenny Cole updated the Board on the sale ofs surplus equipment on  A. Consider Street Closures and Discussion of1 100"h Farmers Day Event. Coats Chamber Director Pat Godwin shared with the Board the activities planned for Farmers Day. Activities will begin with ai turkey shoot on Thursday night and other activities beginning at noon on Friday October 12, 2012. Ms. Godwin also informed the Board of a special night honoring the Fire Department, Rescue Squad and Police Officers Police ChiefJ Jeremy Hall presented the Board with the proposed street closing during the  in memory of9/11 and requested the Board to come and participate.  Farmers Day Event.  RESOLVED, to approve street closing as presented. COMMISSIONER ALLEN MOSBY.  MOTION BY :MAYOR PRO-TEM DR. LINDA ROBINSON, SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY,PLEASANT, ALLEN AND BEASLEY.  NOES (0).  B. Consider a Citizen Volunteer Policy.  Town Manager Kenny Cole presented and requested the Board to approve a Citizen Volunteer Policy that would be used for all departments ofthe Town (reference #3). MOTION BY :MAYOR PRO-TEM DR. LINDA ROBINSON, SECOND BY  COMMISSIONER ALLEN MOSBY.  4    Commissioner Allen Mosby ask for clarification concerning the Volunteers being covered under the Town's Liability insurance. Mayor Weeks and Town Manager Kenny Cole stated that Volunteers would be covered under the' Town's. Liability Insurance. APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, PLEASANT, ,ALLEN AND BEASLEY.  NOES (0).  C. Consider Coats Litter Sweep Day. the 100th Farmers Day Event approaching.  Town Manager Kenny Cole asked the Board to consider a' Town Litter Sweep Day with Mayor Weeks asked that we inform and encourage the citizens to take part in cleaning around the Town. The Board agreed toj participate in the efforts of making the Towna a RESOLVED, to have October 1:t-sth, 2012 as Town Litter Sweep Week. MOTION. BY :MAYOR PRO-TEM DR. LINDAI ROBINSON, SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, PLEASANT, ALLEN. AND BEASLEY.  better place to live.  COMMISSIONER ALLEN MOSBY.  NOES (0).  IX. Public Forum:  Mayor Weeks opened the public forum.  Ed Lauder, 720 Delma Grimes Rd., Coats asked that we: not allow yard sales during the Mayor Weeks and the Board instructed Town Manager Kenny Cole to not approve any Cooper Stratton, 162 W. Washington Street shared her concerns about the safety due to the speed limit on W. Washington Street. She asked the Board to assist in anyway they Mayor Weeks asked Townl Manager Kenny Cole and Chief Hall to discuss the safety  Farmers Day Events.  permits during the Farmers Day Events.  could to possibly getting the speed limit lowered.  issues and address a letter to the Department ofTransportation.  X. CLOSED SESSION:  RESOLVED, to conduct a closed session pursuant to N.C.G.S. 143-318 11,(a)(6)- Personnel Matters and N.C.G.S. 143-318.11 (a)(1)- Approval of Closed Session  Minutes.  5    MOTION BY MAYOR: PRO-TEM DR. LINDA ROBINSON, SECOND BY APPROVED, AYES (5) MAYORPRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, PLEASANILALLEN AND BEASLEY.  COMMISSIONER ALLEN MOSBY.  NOES (0).  Returned to open meeting at 8:50 pm.  XI. ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY COMMISSIONER ALLEN MOSBY: SECOND BY APPROVED, AYES (5) MAYOR: PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY,PLEASANT,ALLEN AND BEASLEY.  COMMISSIONER DON PLEASANT.  NOES (0).  Mayor Weeks called meeting adjourned at 8:51 p.m.  Respectfully Submitted,  Karen  hahk Wooten, Town Clerk  B  6