TOWN OF COATS Board of Commissioners October 11,2012 7:00 p.m.  OFFICIAL MINUTES  LA ABSTRACT:  A regular meeting oft the Board of Commissioners was. held on October 11, 2012 in the  Board of Commissioners' Meeting Room at Coats Town Hall.  II. ROLLCALL:  Mayor Walter Weeks, Commissioner Jerry Beasley, Commissioner Don Pleasant, CommissionerJ) C. Allen and Commissioner Allen Mosby were in attendance.  Mayor Pro-Tem Dr. Linda Robinson was absent. Attorney Alton Bain was present. III. CALL TO ORDER:  A quorum being present, Mayor Weeks called the meeting to order at' 7:00 p.m. Commissioner Don Pleasant delivered the invocation and Mayor Weeks lead those in  attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda as presented. COMMISSIONERJERRY BEASLEY.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY  APPROVED, AYES (4), COMMISSIONERS MOSBY,PLEASANT, ALLENAND  BEASLEY. NOES (0)  IV.A APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.    MOTION BY: COMMISSIONER JERRY BEASLEY: SECOND BY  COMMISSIONER ALLEN MOSBY.  APPROVED, AYES (4), COMMISSIONERS MOSBY,PLEASANT,ALLENAND  BEASLEY. NOES (0)  V.MANAGER & COMMITTEE REPORTS:  Department Updates:  Town Manager Kenny Cole shared with the Board that he had spoken with Tyrus Clayton and the bid date for the renovations for the new Town Hall is set for November 6",2012 and the awarded date will be during the November g", 2012 meeting. Mr. Cole shared a Solid Waste brochure that has been printed with information and will be passed out to our customers. Mr. Cole also updated the Board oft the Town Newsletter and that it will be available around town. Mr. Cole informed the Board oft the scholarship that the Town Clerk received from LGFCU to attend the Cash Management and Investment Class at the Commissioner Allen Mosby shared with the Board that his office has received a permit The Board shared positive comments concerning the clean up efforts ofMr. McLamb at  School of Government.  request for Asbestos Abatement for the old school.  the old school property. VI. OLD BUSINESS:  Mayor weeks asked the Board to discuss items IV.A and V.B and C which all are pertaining to the Planning Board. There were no objections from the Board. A. Consider Application of Alternate Planning Board Member. Town Manager Kenny Cole presented the Board with an application from Cooper Stratton for the appointment of alternate member to the Planning Board. Mayor Weeks informed the Board that due to receiving al resignation from John Spears because ofhealth reasons, it has left the Planning Board the need to replace the open full Town Manager Kenny Cole requested the Board to accept Matt Cannady which was approved as alternate member last month to replace the open position which would leave Mayor Weeks asked that the Board to consider not approving the present application at this time and give the Board and the Planning Board time to ask around for other applicants to be considered. Mayor Weeks stated that we would want to get the word out and asked others to apply for the open positions to have diversification on the Planning  member position (Reference #1).  two(2) alternate positions to be filled.  Board.  2    RESOLVED, to table the appointment oft the alternate member to Planning Board until MOTION BY: COMMISSIONIONERJERRY BEASLEY: SECOND BY  next meeting.  COMMISSIONER ALLEN MOSBY.  APPROVED, AYES (4), COMMISSIONERS MOSBY, PLEASANT, ALLEN AND  BEASLEY. NOES( (0)  VII. NEW BUSINESS;  B.C Consider Resignation of Planning Board Member. C.Consider Appointment to the Planning Board.  RESOLVED, to accept John Spears resignation and appoint Matt Cannady as full MOTION BY COMMISSIONER JERRY BEASLEY: SECOND BY  member on the Planning Board.  COMMISSIONER ALLEN MOSBY.  APPROVED, AYES (4), COMMISSIONERS MOSBY, PLEASANT, ALLEN AND  BEASLEY. NOES (0)  Mayor Weeks asked Town Manager to express appreciation to John Spears from the Board. Mayor Weeks shared the faithfulness that Mr. Spears has given to the Town and  to the Planning Board for many years. VIII. OLD BUSINESS-Continuet: B. Discussion of 100" Farmers Day.  Town Manager Kenny Cole shared the brochure with the Board detailing the two (2) day event. Mr. Cole confirmed with the participants riding in the parade being Commissioners Allen, Pleasant and Dr. Robinson. Mr. Cole instructed the Board that due to candy not being allowed to be thrown from vehicles because of safety issues, he and his son will walk along with the Commissioners and thru candy.  IX. NEW BUSINESS - Continued: A. Consider a High Density Development Permit.  Town Manager Kenny Cole presented the Board with a High Density Development Permit from Wal-Mart Express. The property is located at the corner ofJohnson Street and Hwy 55 in a Protected Watershed Area. Any developed property exceeding 36% built upon area must submit a High Density Development Permit and a Public Hearing must be conducted. Mr. Cole informed the Board that the Public Hearing is set for  November 1, 2012 (Reference #2).  3    X. PUBLIC FORUM:  Mayor Weeks opened Public Forum.  Hearing none. Mayor Weeks closed Public Forum.  XI. CLOSED SESSION:  RESOLVED, to conduct a closed session pursuant to; N.C.G. S. 143.318.11 (a)(3)- consult with. Attorney, Town of Coats VS Ballentin, Strickland and McGill. N.C.G.S. 143.318.11 (a)(3)-consult with Attorney, Town of Coats VS Pope. N.C.G.S. 143.318.11 MOTION BY: COMMISSIONER JERRY BEASLEY: SECOND BY  (a)(1)-approval of Closed Session Minutes. COMMISSIONER ALLEN MOSBY.  APPROVED, AYES (4), COMMISSIONERS MOSBY, PLEASANT, ALLEN AND  BEASLEY. NOES (0)  Returned to open meeting at 7:45 pm.  XII. ADJOURN:  RESOLVED, to adjourn meeting. COMMISSIONER DON PLEASANT.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY  APPROVED, AYES (4), COMMISSIONERSMOSBY,PLEASANT,ALLENAND  BEASLEY. NOES( (0)  Mayor called meeting adjourned at 7:46 pm.  Respectfully Submitted, Aa  Wiof  Karen Wooten, Town Clerk  Walter Weeks, Mayor  4