370  Dunn City Council Work Session Tuesday,Apri19,2024, 6:30 p.m., Dunn Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem J. Wesley Sills, Council Members Raquel Also present: City Manager Steven Neuschafer, Assistant City Manager Billy R. Godwin, Finance Director Cary McNallan, Chief of Police Cary Jackson, Planning Director George Adler, Parks and Recreation Director Brian McNeill, Public Works Director Dwayne Williams, Water Plant Manager lan Stroud, Administrative Support Mayor Elmore opened the meeting at 6:30 p.m. and Mayor Pro Tem Sills gave the invocation. Afterwards, Motion by Mayor Pro Tem Sills and second by Council Member Gaulden to adopt the April 9, 2024 meeting  McNeil, April Gaulden, Billy N.Tart, Alan Hargis, and Dr. DavidL.E Bradham.  Specialist. Amber Groves, City Attorney Tilghman Pope, and City Clerk Tammy Williams.  CALLTOORDER. ANDI INVOCATION Council Member Gauldenl ledi int thel Pledge of Allegiance. AGENDA ADJUSTMENT AND APPROVAL agenda as presented with thei following additions: PARTF Amendment Request Motion unanimously approved. ITEMSFORI DISCUSSION. AND/OR DECISION  Temporary Blocking of Street- Shrine Car Show  Lead: and Copper Rule Revisions- Engineering Contract Approval  Water Plant Manager Shroud presented request for Council to authorize the City Manager to enter into a contract for engineering services with KCI and. Associates to conduct an assessment and inventory (A&I) of lead service lines throughout the city as required by the Environmental Protection. Agency's (EPA) Lead and This) project was approved by thel North Carolina Department of Environmental Quality (NCDEQ), Division of Water Infrastructure's State Water Infrastructure Authority (SWIA). The SWIA approved total funding of $500,000 for this project and al Letter ofI Intent tol Fund wasi issued on October 30, 2023. The funding isi int the form ofal loan from NCDEQ, whereas upt to $300,000 oft thel loan willl bef forgiven and the remaining: $200,000 oft thel loan willl ber repayable at 0% interest. Al loan fee of 2% willl bei invoiced by NCDEQ after bids have been The City ofl Dunni issued al RFQ on February 23, 2024, KCI and Associates was selected based on demonstrated competence and qualification without regard to fee.. A capital project fund will be established for recording Motion by Council Member Hargis and second by Council Member McNeil to authorize the City Manager to enter into a contract for engineering services with KCI and Associates of North Carolina to conduct an assessment: andi inventory ofl leads service lines throughout the City ofl Dunn: as required by the EPA'sLead: and Copper Rule Revisions: subject to the City Attorney's approval. Motion unanimously approved. City Manager Neuschafer presented an option for a complete sewer line replacement under I-95 for approximately $413,000 or a selective replacement of two sections of the existing clay sewer line for $250,000. The state does not allow clay pipes under the road. This $413,000 proposal will take the upgrade all the way undert the street from manhole to manhole. The existing maps which were used by DOT did not contain enough specific information: and thes sewer line was designed as a spotr repairt that does not work with Thel betterments and additional work requested by the City willl be invoiced at the end of the project as one  Copper Rule Revisions.  received.  the expenditures and funding sources fort this project.  195 Sewer Line Replacement  whati isi inp place, int the field.. lumps sum. Currently: Sidewalk improvements $116,112 2"E Electrical Conduit Utility Betterment Sewer Line unanimously approved. Summer Hours  $41,330 $260,498 $413,000  After discussion, there was a motion by Council Member Tart and second by Mayor Pro Tem Sills to approve the I-95 Sewer Line Replacement and authorize City Manager Neuschafer to execute agreements. Motion After discussion, there was a motion by Council Member McNeil and second by Council Member Gaulden to adopt proposed summer hours of 7:30 a.m. to 4:00 p.m., beginning May 1, 2024 and ending September 30,  2024. Motion unanimously approved.    371  PARTF. Amendment Request amorei inclusive playground.  Assistant City Manager Godwin requested authorization to request removal of the picnic shelter renovation from the project scope of Phase Two oft the Clarence Lee Tart Park renovation project funded by a PARTF Grant. This wouldf free funds designated: for the shelter to be applied to expand the size, scope, and quality of newe equipment att ther main playground at Clarence Lee' Tart Park: and woulde enablet that new equipment tob be In August 2022, the City was awarded a PARTF grant in the amount of $200,000 towards Phase Two renovations of Clarence Lee Tart Park. The scope oft the grant consists oft the renovation oft twoj playgrounds, renovation ofa picnic shelter, additional sidewalks, and landscaping. The total Phase Two project budget consists oft the $200,000 grant fundinga and $200,000 ini requiredi matching funds totaling $400,000. Motion by Council Member Bradham and second by Council Member Gaulden to authorize staff to request that the N.C. Division of Parks & Recreation approve an amendment tot the Phase Two Clarence Lee Tart Park PARTF granti removing thes shelter renovation from thej project scope. Motion unanimously approved. Motion by Mayor Pro' Tem Sills ands second by Councill Member Gauldent to approvet thet temporary blocking of EE Edgerton from N Wilson to N Clinton on April 22, 2024 for the Shrine Car Show. Motion unanimously  Temporary Blocking of Street- Shrine Car Show  approved. ITEMSI FORI DISCUSSION Stj Jude's Car Show  Downtown Director Lindsey presented request to close sections ofs streets and alleys between N. Clinton and Railroad between US421 and EE Edgerton for St.) Jude's Car Show. The car show was held here last year but they are requesting a change int thel location. She has spoken to downtown merchants and overall, they were inf favor but there was concern about parking. Council Members Bradham, Hargis, Gaulden and Sills said they had all received phone calls about concerns with the proposed location. They feel that there needs to bea compromise and work on a different location. There was also concern about how close the show was tot the Cotton Festival. Virginia Webb spoke to express support of the St. Jude's Car Show she organized and is proposing the newl location. She feels thel location will work better fort the participants and attendees. Mayor Elmore asked for this tol be tabledt to give more time for a compromise and better solution and asked Ms. Webbi to work with Lindsey for other options and there werer no objections from Council. Kristina Harrell, Interim Executive Vice President with the Dunn Area Chamber of Commerce proposed transforming the annual Christmas Parade into a Christmas Extravaganza by merging it with the City Tree Lighting and Dunn Tourism's carriage rides. The parade would move to a nighttime parade and be held on Saturday, December 7 at 6:00 PM. This initiative aims to maximize community involvement, boost local businesses, and create a magical experience while streamlining city support. This would keep street closing Council! Member Bradham asked Chief] Jackson's feedback, and she felt that the Chamber and City could work together tol help with safety including having bicycles out. Council Member Tart was concerned about any conflicts and suggested more helpa ata all street crossings for safety. Harrell said that there: are no other towns doing a nighttime parade on that Saturday. This is a group effort between the Chamber, Tourism and After discussion, consensus wast tos support this year and come back after parade tof follow up.  Proposed Christmas Parade Changes  request toc one request instead oft threer requests.  Downtown! Development andj planning willl begini inj July.  Yard Waste Cans  Public Works Director Williams shared with Council that many residents are putting trashi int the yard debris can whichi is causing major problems witht the landfill. Some residents put trash under the yard waste sot that the truck driver does not know that it has trash until they have dumped iti in the truck. Currently, Public Works staff are having tos got tot thel landfill tos sort through City ofl Dunny yard waste weekly, using eight man- Staff is requesting direction from Council on how to manage this recurring problem. The current City Ordinance does nota allow for quick action or penalties for misusing any type of waste receptacle. Staff would like authorization toa amend the ordinance: andi include protective actions to eliminate the comingling oft trash City Manager Neuschafer added that iti is pretty much the same addresses across the city and an ordinance changei is needed for enforcement. After much discussion, Council Member Gaulden: added that they should be fined because our public works department should not! bec diggingt throught thet trash att the landfill.  hours per week tol helps sort garbage.  and debris.  Consensus wast top proceed forward with: and ordinance amendment.  Zoning Overview  Assistant City Manager Godwin presented: a general overview oft the rezoning process int the City ofI Dunn. The City Councili is frequently askedt to consider rezoning property. These requests generally falli into one oft two categories, namely, a conventional rezoning ora a conditional: rezoning. Zoningi involves the use ofl land and    372  there are three methods authorized in the City of Dunn. Those are Permitted Uses, Permitted Uses with Supplemental Standard, and Special Use Permits (SUP). Often, land subdivision is also involved adding another layer to the development review process. These concepts can overlap and lead to confusion. He presented a presentation tol helpe eliminate some confusion concerning zoning focusing ont the administrative and legislative decisions and items that must be considered under GS 160D-701. He further shared what City Attorney Pope addedt that zoningi undert the UDO is not any different than what it was under the old code. Zoningi ist thel base need for a developer before proceeding. You: are notl looking at what they are bringing but isi it an appropriate use oft the property. The UDO is a new tool for the city tol help developers. He further encouraged the council toa ask questions prior tot the meeting to geta a better understanding: so you understand the process. Legislative is more subjective than quasi-judicial. Godwin added that Council cannot talk about quasi-judicial: ahead oft time, but you cani ift the process isl legislative. Pope further stated that the decision for Neuschafer: shared information on proposed Ordinance Amendment tol be presented at the next meeting for City Manager Neuschafer presented: an updated goals report with projected timelines andl budget. Finance Director McNallan provided the City Council with some preliminary budget information to receive feedback from thel Mayor and Councilmembers for stafft top preparet ther recommended budget. Heg gave: an update ont the budget process; hel has looked atr revenue projections for the year and the city has $561,000 more revenue in 2025 than in 2024. Some expenses like capital items and library expenses have decreased. Hes shared the personnel changes that have increased expenses and other expenses increasing the needed budget. Initial budget shortfall is more than $334,000 without salary increases in General Fund. Water and Sewer fund was overbudgeted this year. He reviewed and explained the increase in expenses.  cannot be consideredi inz zoning matters.  quasi-judicial must ber madeb byt thee evidence presented. signs setbacks. There were no questions. FY2024-2025 Budget Summary: and Updated Goals  FY2024-2025 Budget  Stormwater expense increasei isr mainly due to debt service. Hes sharedt the following! Budgetingl Information: The Southl Region CPI index for February is3.7% 10.50 cents oft the current tax rate got towards debt payments At tax ratei increase of1 cent generates $112,942 int tax revenue  Thel FY25 General Fund expense budget increases for non- personnel, and non- debt related costs, equals At tax rate increase of1 cent would add $20t tot the city portion oft the property tax for al house assessed at $200,000 Ten new dwelling units, averaging $225,000 per unit, would generate $11,250 in tax revenue at the Requested projects would add to the shortfall so discussion at the next workshop will be how to fund the requests. Hea askedt thel Mayor and Councilt to completeas survey ratingt the special project requests. McNallan's recommendation for fund balance is 40% and LGC is 25%. Mayor Elmore encouraged Council Members to ask questions of! Neuschafer and McNallan concerning the special projects prior to completing  0.9%  current taxr rate  thes survey.  Amouncememty/miommaton Motion unanimously approved.  Mayor Elmore announcedi upcoming events and activities.  With no further business to discuss, Mayor Elmore adjourned the meeting at 9:00 p.m. with no objections.  OITY  Attest:  SEAL CA  Gyg  Camnul Tammy WilliamgGmc, NCCMC City Clerk  an