Mayor Walter Weeks Town! Manager Kenneth C. Cole Town Attorney Alton! Bain  oF CO 209 1906  Commissioners J.C. Allen Jerry Beasley Allen! Mosby Don Pleasant Dr. Lindal Robinson  The Town of Coats, North Carolina Regular Meeting of the Board of Commissioners  November 8, 2012-7:00 p.m.  Call to Order A. Invocation B. Pledge of Allegiance Approval of Agenda II. Approval of Consent Agenda A. Approval of Minutes B. Approval of Attorney Bill C. Review of Financial Statement D. Sale of Cemetery Plot III. Manager & Committee Reports A. Department Updates IV. Old Business V. New Business VI. Public Forum VII._ Adjourn  A. Consider Zoning Amendment to include Video Gaming.  B. Consider Street Closures for the Annual 2012 Christmas Parade.  (Please limit comments to 3 minutes in order to allow others to speak)  Post Office Box 675 . Coats, North Carolina 27521 (910)897-5183 voice e (910)897-2662 fax    Mayor Walter Weeks Town! Manager Kenneth C. Cole Town Attorney Alton! Bain  D 6 1905  Commissioners JC Allen Jerry Beasley Allen! Mosby Don Pleasant Dr. Lindal Robinson  The Town of Coats, North Carolina  Item Abstract: Consent Agenda Meeting Date: November 8, 2012  Item No. II-A,B,C X_  Information Action Item Consent Agenda  DEPARTMENT: Administration  CONTACT PERSON: Kenny Cole, Town Manager REQUEST: Review Consent Agenda  SUMMARY: Attached you will find the following:  Minutes (October 11,2012) Attorney Bill October 2012 Financial Statement Sale of Cemetery Plot Comments to Financial Statement: REVENUES General Fund:  Miscellaneous Revenue - $7,697, West--Purchase Delma Grimes Rd. Property  $7,600, GolfCart - $85, Notary-$12 Miscellaneous Revenue $150, NSF charges  Water Fund: EXPENSES  BUDGETIMPACT: None  ATTACHMENTS: Minutes, Attorney Bill, Financial Statement  PUBLIC HEARING: NA PRIOR BOARD ACTION: None  RECOMMENDATION: Review and approve the Consent Agenda  Post Office Box 675 e Coats, North Carolina 27521 (910) 897-5183 voice e (910)897-2662 fax    TOWN OF COATS Board of Commissioners October 11,2012 7:00 p.m.  OFFICIAL MINUTES  LABSTRACT:  A regular meeting of the Board ofCommissioners was held on October 11, 2012 in the  Board of Commissioners' Meeting Room at Coats Town Hall.  II. ROLL CALL:  Mayor Walter Weeks, Commissioner Jerry Beasley, Commissioner Don Pleasant, Commissioner, J C. Allen and Commissioner Allen Mosby were in attendance.  Mayor Pro-Tem Dr. Linda Robinson was absent. Attorney Alton Bain was present. III. CALLTOORDER:  A quorum being present, Mayor Weeks called the meeting to order at 7:00 p.m. Commissioner Don Pleasant delivered the invocation and Mayor Weeks lead those in  attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda as presented. COMMISSIONER JERRY BEASLEY.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY  APPROVED, AYES (4), COMMISSIONERS MOSBY, PLEASANT, ALLEN AND  BEASLEY. NOES (0)  IV.A APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  1    MOTION BY: COMMISSIONER JERRY BEASLEY: SECOND BY  COMMISSIONER ALLEN MOSBY.  APPROVED, AYES (4), COMMISSIONERS MOSBY,PLEASANT, ALLEN. AND  BEASLEY. NOES (0)  V.MANAGER & COMMITTEE REPORTS:  Department Updates:  Town Manager Kenny Cole shared with the Board that he had spoken with Tyrus Clayton and the bid date for the renovations for the new Town Hall is set forl November 6",2012 and the awarded date will be during the November g", 2012 meeting. Mr. Cole shared a Solid Waste brochure that has been printed with information and will be passed out to our customers. Mr. Cole also updated the Board oft the Town Newsletter and that it will be available around town. Mr. Cole informed the Board ofthe scholarship that the Town Clerk received from LGFCU to attend the Cash Management and Investment Class at the Commissioner Allen Mosby shared with the Board that his office has received aj permit The Board shared positive comments concerning the clean up efforts ofMr. McLamb at  School of Government.  request for Asbestos Abatement for the old school.  the old school property. VI. OLDI BUSINESS:  Mayor weeks asked the Board to discuss items IV.A and V.B and C which all are pertaining to the Planning Board. There were: no objections from the Board. A. Consider Application of Alternate Planning Board Member. Town Manager Kenny Cole presented the Board with an application from Cooper Stratton for the appointment of alternate member to the Planning Board. Mayor Weeks informed the Board that due to receiving a resignation from John Spears because ofhealth reasons, it has left the Planning Board the need to replace the open full Town Manager Kenny Cole requested the Board to accept Matt Cannady which was approved as alternate member last month to replace the open position which would leave Mayor Weeks asked that the Board to consider not approving the present application at this time and give the Board and the Planning Board time to ask around for other applicants to be considered. Mayor Weeks stated that we would want to get the word out and asked others to apply for the open positions to have diversification on the Planning  member position (Reference #1).  two(2) alternate positions to be filled.  Board.  2    RESOLVED, to table the appointment oft the alternate member to Planning Board until MOTION BY: COMMISSIONIONERJERRY BEASLEY: SECOND BY  next meeting.  COMMISSIONER ALLEN MOSBY.  APPROVED, AYES (4), COMMISSIONERS MOSBY, PLEASANT, ALLEN AND  BEASLEY. NOES( (0)  VII. NEW BUSINESS;  B.C Consider Resignation of Planning Board Member, .Consider Appointment to the Planning Board.  RESOLVED, to accept John Spears resignation and appoint Matt Cannady as full MOTION BY COMMISSIONER JERRY BEASLEY: SECOND BY  member on the Planning Board.  COMMISSIONER ALLEN MOSBY.  APPROVED, AYES (4), COMMISSIONERS MOSBY, PLEASANT, ALLEN AND  BEASLEY. NOES (0)  Mayor Weeks asked Town Manager to express appreciation to John Spears from the Board. Mayor Weeks shared the faithfulness that Mr. Spears has given to the Town and  to the Planning Board for many years. VIII. OLD BUSINESS-Continued: B. Discussion of100"h Farmers Day.  Town Manager Kenny Cole shared the brochure with the Board detailing the two (2) day event. Mr. Cole confirmed with the participants riding in the parade being Commissioners Allen, Pleasant and Dr. Robinson. Mr. Cole instructed the Board that due to candy not being allowed tol be thrown from vehicles because of safety issues, he and his son will walk along with the Commissioners and thru candy.  IX. NEW BUSINESS - Continued: A. Consider a High Density Development Permit.  Town Manager Kenny Cole presented the Board with a High Density Development Permit from Wal-Mart Express. The property is located at the corner of] Johnson Street and Hwy 55 in a Protected Watershed Area. Any developed property exceeding 36% built upon area must submit a High Density Development Permit and a Public Hearing must be conducted. Mr. Cole informed the Board that the Public Hearing is set for  November 1, 2012 (Reference #2).  3    X. PUBLIC FORUM:  Mayor Weeks opened Public Forum.  Hearing none Mayor Weeks closed Public Forum.  XI. CLOSEDSESSION:  RESOLVED, to conduct a closed session pursuant to; N.C.G. S. 143.318.11 (a)(3)- consult with Attorney, Town of Coats VS Ballentin, Strickland and McGill. N.C.G.S. 143.318.11 (a)(3)-consult with Attorney, Town of Coats VS Pope. N.C.G.S. 143.318.11 MOTION BY: COMMISSIONIONERJERRY BEASLEY: SECOND BY  (a)(I)-approval of Closed Session Minutes. COMMISSIONER ALLEN MOSBY.  APPROVED, AYES (4), COMMISSIONERS MOSBY, PLEASANT, ALLENAND  BEASLEY. NOES (0)  Returned to open meeting at 7:45 pm.  XII. ADJOURN:  RESOLVED, to adjourn meeting. COMMISSIONER DON PLEASANT.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY  APPROVED, AYES (4), COMMISSIONERS MOSBY,PLEASANTLALLENAND  BEASLEY. NOES(0)  Mayor called meeting adjourned at 7:46 pm.  Respectfully Submitted,  Karen Wooten, Town Clerk  Walter Weeks, Mayor  4    V.  November 6, 2012  The' Town of Coats Post Office Box 675 Coats, North Carolina 27521 Attn: Town Clerk  Re: Statement of Services Rendered by Alton D.) Bain- - October 1,2012 through October 31,2012  Study voicemail from Karen; Telephone call with Karen; Study Register of Deeds regarding filing Deed; Preparation of Property regarding retained deposit; Telephone call with Clerk regarding  .4 .3 .4 .8 2 2.0  10-02-2012 Study Documents for closing; Telephone call to Town Clerk 10-10-2012 Study agenda for Board Meeting; Review status of pending  Real Estate closing lawsuit  10-11-2012 Attend Town Board Meeting  10-23-2012 Study e-mails from Town Manager and Attoméy Ann Smith; 10-24-2012 Telephone call with Petway Mills CPA; Study e-mail from Petway  Reply to e-mail from Ann Smith  Mills; Study file regarding Pope V. Town of Coats and Ballentine V. Town of Coats; Draft letter to Petway Mills; Review closed  session minutes for discovery;  10-25-2012 Review closed session minutes for discovery, e-mail Ann Smith 10-26-2012 Studye-mails: from Ann Smith; Reply to e-mails 10-29-2012 Studye-mails from Ann Smith regarding return discovery  .5 .4  5.1 hrs @ $125.00 per hour  $637.50   TOTAL FOR TOWN OF COATS:  $_637.50  Alton  forTownofCoats  A    0            T    2        N    0 888 00  - f  0 0  8 9 0 lo - 0    S 0 0 d0 d0  C 0 0 0  8 b c 8 00  5 0 o 80 3  0    -    0 0  o 0  n - a 6 3 9  0 & d0 9 0 00  - 88 6 9 - 3 00 9 0 2 0    888  D 0 - 00 d0 00 5    a    8888 0 0 0  00 00  A 0 2  00    00 -  0    0 00  0  0 0 f  -  - C 0 d0  0 o 8 - 6 C 00 3    00  3  00  00 0 5 0 - 0 f    of    D  8888 00 00 0  C    8888  -  0    8    -  0 00  a -  3 / D0    00e 0f 00 0 0  000 00 0 f  -  o o o 6 D o 00 00 00    tf : 8888    INTERMENT DEED COATS CEMETERY TOWN OF COATS HARNETT COUNTY,NORTH CAROLINA  656  THIS INDENTURE, made on the datel hereinafter set out by and between the TOWN OF COATS, a municipal corporation existing under the laws of the Stateof North Carolina, hereinafter called  "Town"; and Witnesseth:  hereinafter called "Buyer (s);  huhA uplfeg  That for and in consideration of the sum of  ($  ),t the receipt of which is hereby acknowledged, the Town does hereby  give, grant, bargain, sell and convey, subject to conditions hereinafter set out, unto the Buyer (s),his, (her) (their) heirs and assigns, the right of burial of the remains of human beings in the lot No. (s) shown on a plat entitled "The Coats Cemetery" and recorded in Plat Book 6 Page 40 Harnett County Registry, to which reference is hereby made and incorporated therein as a part of this TO HAVE AND TO HOLD unto the buyer (s), (his) (her) (their) heirs and assigns forever, sub- The right hereby conveyed is subject in all respects and at all times to the by-laws, rules, and regulations now existing or which may hereafter be recommended by the "Town of Coats-Cemetery Commission" and This indenture and the rights conveyed herein are: subject to the limitations above mentioned and for the uses and purposes hereinbefore expressed and no other; and the rights herein granted mayl be sold, transferred or: assigned by thel buyer (s)! but such sale or transfer: shall not bel binding in any event upon the "Town ofCoats- Cemetery Commission" or the' Town until this original indenture: shalll havel been presented at its offices in Coats, North Carolina, and the transfer hereof duly recorded upon this indenture and upon the records of the Coats Cemetery, and a transfer fee paid to the Cemetery Perpetual Care Fund, all being subject to the by-laws in existance or hereafter adopted by the' Town upon recommendation of the "Town of Coats-Cemetery Commission." The: above described property shall have the benefit of: aj perpetual care: fund existing or hereafter created by the' Town: and in: addition, all thes rights: sand privileges set forthi in thel by-laws, rules and regulations of the Coats IN WITNESS WHEREOF, The Town has caused its name to be executed by its Mayor and attested by its Clerk and its Seal affixed, all as authorized by the Board of Commissioners for the' Town of Coats, and approved by the Chairman of the "Town of Coats-Cemetery Commission", this a6  108  Section  of the Coats Cemetery as  description.  ject however to the following conditions, limitations, and restrictions:  adopted by the' Town or its successors and assigns.  Cemetery as above mentioned.  day of Detober ATTEST:  20/.  TOWN OF COAIS) By ISIh Clerk Chairman  Kal.yohn  Mayor  APPROVED:  FHeh Town of Coats-Cemetery Commission    Mayor Walter Wecks Town Manager Kenneth C. Cole Town Attorney Allon! Bain  OF  Commissioners JCA Allen Jerry Beasley Allen Mosby Donl Pleasant Dr. Lindal Robinson  1905  The Town of Coats, North Carolina  Item Abstract: Video Gamming Meeting Date: November 8, 2012  Item No. IV-A  Consider Zoning Amendment to allow for  Information X_ Action Item Consent Agenda  SUBJECT: Video Gaming DEPARTMENT: Zoning  CONTACT PERSON: Max Mathews, Planning Board/Vice Chairman REQUEST: Consider amending the Town of Coats Zoning Ordinances to include SUMMARY: Attached you will aj proposed amendment to the Zoning Ordinances to allow video Gaming within the Town of Coats jurisdiction. The attached amendment reflectsa combination ofordinances adopted by surrounding Towns modified to meet the' Town of  Video Gaming.  Coats.  BUDGET IMPACT: None ATTACHMENTS: 13,2012.  PUBLIC HEARING: Ifapproved, a public hearing will need tol bel held on December  PRIOR BOARD ACTION: None  RECOMMENDATION: Discuss and approve Zoning Amendment.  Post Office Box 675 e Coats, North Carolina 27521 (910)897-5183 voice e (910)897-2662 fax    8  1906  ORDINANCE AMENDING THE TOWN OF COATS  ZONING ORDINANCE  WHEREAS, The Town of Coats Board of Commissioners adopted and established the Zoning Ordinance in  2005; and  WHEREAS, The Zoning Ordinance has been amended from time to time; and  WHEREAS, The Board of Commissioners, upon recommendation of the Coats Planning Board, desires to WHEREAS, Section 9 of the Zoning Ordinance and North Carolina General Statute 160A-385 provides for THEREFORE BE IT RESOLVED by the Coats Board of Commissioners, after due notice and public hearing,  further amend the Zoning Ordinance; and changesi in the Zoning Ordinance; now  hereby amends the Coats Zoning Ordinance as follows:  AMEND:  SECTION 6.4 - Central Business District(C-1), 6.4.2 USES PERMITTED SECTION 6.5 - Neighborhood Commercial District(C-2), 6.5.2 USES PERMITTED SECTION 6.6- - Highway Commercial District(C-3), 6.6.2 USES PERMITTED  Add: AMEND:  Gaming operationslACcessory Use)  SECTION 6.4 - Central Business District(C-1), 6.4.3 USES PERMITTED WITH CONDITIONS SECTION 6.5- - Neighborhood Commercial District(C-2), 6.5.3 USES PERMITTED WITH CONDITIONS SECTION 6.6- - Highway Commercial District(C-3), 6.6.4 USES PERMITTED WITH CONDITIONS  Add: AMEND: Add:  Gaming Operations/Primary Use)  SECTION 7-1 USES PERMITTED WITH CONDITIONS), 6.4.3 USES PERMITTED WITH CONDITIONS  7.2.30 GAMING OPERATIONS (C-1,C-2,C-3)    A. Days/Hours of operation: businesses engaged in electronic gaming operations activities may operate from 9:00 am until 11:00, Monday through Saturday unless otherwise specified by B. The maximum number of acthne/temhaycomputer: for any electronic gaming  the Planning Board.  operations business is twenty (20). N Minimum paved parking spaces: 2. One (1) space for each employee.  1. One (1): space per every two (2) terminals or one (1) space per every one hundred (100)  square feet oft total floor area, whichever is greater.  D. The establishment must be a minimum of Five Hundred (500) feet from any religious institution, school, daycare center, library or Public Park or other gaming facility. E. Distances shall be measured in a straight line, without regards toi intervening structures or objects, from the closest exterior structure wall of the electronic gaming establishment to the nearest lot line oft the religious use, school, or any or other aforementioned uses or other F. No alcoholic beverages will be sold, served or consumed on the premises of the gaming  electronic gaming facility.  operations.  G. No one less than 18 years of age allowed in a primary use gaming facility.  H. All establishments engaging in electronic gaming must post restrictions banning it's patrons  from bringing firearms into the facility.  AMEND:  SECTION 14-1 DEFINITIONS Add: In alphabetical order.  Electronic Gaming Operations. Any business enterprise, whether as a principal or an accessory use, where persons utilize electronic machines, including but not limited to computers and gaming terminals, to conduct games of chance, including sweepstakes, and where cash, merchandise or other items of value are redeemed or otherwise distributed, whether or not the value of such distribution is determined by electronic games played or by predetermined odds. This term includes, but not limited toi internet cafes', internet sweepstakes or cybercafés'. This does not include any lottery approved byt the State of North Carolina. An accessory use would be ai facility with three (3)  or less machines: a primary use would be four (4) or more.    (All machines and/or games existing prior tot the adoption oft this section shall be allowed to remain providing their privilege licenses are renewed as required. The number of machines may not increase after the adoption of this ordinance. Ift the privilege licenses are not renewed, compliance  with the regulations is required.)  This amendment to be effective upon adoption on this 13th day of December, 2012.  Walter Weeks, Mayor  Attest:  Karen Wooten, Town Clerk    Mayor Walter Weeks Town Manager Kenneth C. Cole Town Attorney Alton Bain  D 03  Commissioners JCA Allen Jerry! Beasley Allen! Mosby Don Pleasant Dr. Linda Robinson  1905  The Town of Coats, North Carolina  Item Abstract: Parade Meeting Date: November 8, 2012  Item No. V-A  Consider Street Closures for Christmas  Information Action Item Consent Agenda  X  DEPARTMENT: Administration  CONTACT PERSON: Pat Godwin, Chamber of Commerce  REQUEST: Consider Street Closures for the Coats Chamber of Commerce SUMMARY: The Coats Annual 2012 Christmas Parade will be December 68 at 6:30j pm. Attached you will find a list ofs street closures for thej parade.  Christmas Parade  BUDGET IMPACT: None  ATTACHMENTS: List of Street Closures PUBLICI HEARING: NA PRIOR BOARD ACTION: None  RECOMMENDATION: Approves list of street closures as presented.  Post Office Box 675 . Coats, North Carolina 27521 (910)897-5183 voice e (910)897-2662 fax    Coats Police  Department  P.O. Box#6 675 237 North McKinley Street Coats, N.C.: 27521  Office: 910-897-5183 Fax: 910-897-2955  Matthew "Jeremy" Hall Chief of Police  From: Matthew Jeremy Hall,Chief of Police Coats Police Department 237 N. McKinley Street Coats, NC 27521  Proposed list of streets to be closed during the Christmas  Parade on December 6th Street closings during Christmas Parade  McKinley Street (Hwy 55) from Stewart Street (Hwy 27) to Erwin Street 6:00 pm until Parade is Carrie Street from Stewart Street (Hwy 27) to Erwin Street at 6:00 pm Parade lineup and until Lisa Street to Carrie Street closed 6:00 pm until Parade is over. Dooley Street from Railroad Street to Carrie Street 6:00 pm until Parade is over. Lemon Street from Railroad Street to Carrie Street 6:00 pm until Parade is over. Main Street from Railroad Street to Carrie Street 6:00 pm until Parade is over. Washington Street from Railroad Street to Carrie Street 6:00 pm until Parade is over. Jackson Street from Railroad Street to Carrie Street 6:00 pm until Parade is over. Hamer Street from McKinley Street to Carrie Street 6:00 pm until Parade is over. Parrish Street from McKinley Street to Carrie Street 6:00 pm until Parade is over. South Street from McKinley Street to Carrie Street 6:00 pm until Parade is over. Erwin Street from McKinley Street to Carrie Street 6:00 pm until Parade is over. Pope Street from Railroad Street to McKinley Street 6:00 pm until Parade is over.  over. Parade is over.