TOWN OF CRAMERTON BOARD OF COMMISSIONERS NELSON WILLS, MAYOR SUSAN NEELEY, MAYOR PRO-TEMPORE  CRAR  COMMISSIONER HOUSTON HELMS : COMMISSIONER RICHARD ATKINSON COMMISSIONER KATHY RAMSEY. COMMISSIONER SCOTT KINCAID  BOARD OF COMMISSIONERS MEETING THURSDAY, January 6, 2022 @ 6:00 PM G.M. MICHAEL COMMISSION CHAMBER CRAMERTON TOWN HALL  *Note 1: Due to the on COVID-19 variants, the following is protocol for the public entering Town of e All members of the public, especially those who are unvaccinated, are highly recommended (but **Note 2: information for the public to listen via Zoom to this BOC meeting will be posted via the Cramerton "sunshinel"email; the Cramerton Facebook Page, the Town Website www.cramerton.org)  Cramerton indoor facilities:  not required) to wear a mask while in indoor Town Facilities. and on the door of Cramerton Town Hall (155 N. Main St.).  AGENDA  1. Call to Order and Determination of Quorum. 2. Invocation and Pledge of Allegiance. 3. Adoption of Agenda for this meeting. 4. Public Comment (In-person and electronic)  Anyone may speak on any issue. If you want to speak at a public hearing, please wait until the public hearing has been opened on that particular item. Before speaking, please state your name & address. Please limit comments to 3 minutes. a. A Proclamation to honor the life of Dr. Martin Luther King, Jr. and recognize  5. Proclamation  Martin Luther King, Jr. Day on January 17, 2022. (page 4)  6. Presentation  a. Predevelopment Meetings  F Redhawk (previously MT Land) Phases 2 and 3 potential zoning ii. The Isaac's Group - S. New Hope Townhomes potential b. Downtown Recreation and Arts Center Concept - Presentation by John Searby of the Catawba Riverkeepers and Eric Smallwood, Cramerton Parks  amendments. development.  and Recreation Director.  *Note: Alll information and materials will be presented at the meeting.  7. Consent Agenda (Action Item): Consider approval of the consent agenda. Note: Ifany item requires further discussion, it should be removed from consent and placed.  approprately on the agenda. a. Minutes  November 16; 2021 meeting minutes. (pages 5 to 11)  1    ii. December 9, 2021 meeting minutes. (pages 12to 17)  b. Updates to Town Check Signatures  - Resolution #2022-01 (page 18)  8. Agenda Items NOT Requiring a Public Hearing  a. Public' Works  Street Sweeper  1. Action Item: Direct staff to release necessary bid documents too comply with American Rescue Plan (ARP) Act funds for a new Public Works Street Sweeper. (pages 19 to 20) i. Downtown Stormwater/ Parking/ Event Space Project 1. Project Timeline Update (pages 21 to23) 2. Action Item: Consider approval to partner with Two Rivers Utilities (TRU) to move an existing water line in project area and authorize the Town Attorney and Town Manager to finalize  and execute the necessary documents.  b. Planning & Zoning  .L Lakewood Road Pedestrian (PED) Bridge  1. Action Item: Resolution #2022-02. Aresolution exempting LaBella Associates from G.S. 143-64.21 (Mini-Brooks Act) in relation to the design and engineering services for the Lakewood Road Pedestrian Bridge Improvements project. 2. Action Item: Approval of the professional engineering services contract with LaBella Associates regarding the Lakewood Road  (pages 24 to 28) PED Bridge.  C. Parks and Recreation  Rocky Branch Trail  1. Action Item: Acceptance of a Carolina Thread Trail (CTT) Grant in the amount of $86,700 for improvements to the Rocky Branch Trail on the Stuart W. Cramer High School campus. 2. Action Item: Consider approval of the amended contract with Nature Trails and Design to perform the Rocky Branch Trail  (pages 29 to 33) improvements.  d. Cramerton Board of Commissioners  . Wayfinding Signs Phases 2&3  1. Final Contract with Sign Connection  a. Action Item: Consider approval of the final contract with Signs Connections to perform fabrication and instalation of Wayfinding Signs Phases 2&3 and authorizing the Town Manager and Town Attorney to finalize and execute the contract. (pages 34 to 38) b. Action Item = Budget Amendment: #2021-12. Consider approval of budget amendment #2021-12 for the amount of $25,000 in additional expenditures for the Wayfinding  Signs Initiative. (page 39)  2  2    ii. Boards and Committees  1. Planning and Zoning Appointment Committee  a. Action Item: Per the BOC Rule of Procedure Policy, consider appointing two Commissioners (along with the Mayor) for a Planning and Zoning Board position. Once the appointment committee is chosen, staff will send out  a projected timeline.  2. Initial discussion regarding additional committees. (pages 40 to *Note: For reference, the by-laws for the Community Committee has  45)  been included in this agenda packet.  9. Manager's Report  a. COVID-19 (Coronavirus) - Verbal Updates  10. General Staff Reports (as needed) C Update from Two Rivers Utilities  Additional updatel reports from Department Heads (if needed) 11. Topics of Discussion for Each Commissioners  12. Adjournment  Upcoming BOC Meetings  Thursday, January 20, 2022 @ 6pm Thursday, February 4, 2022 @ 6pm  Saturday, January 22, 2022 @ 8:30am - 12noon, Goals and Objectives Rules for"electronic public comments" for Cramerton BOC Meetings  The Board will hear public comment att the beginning oft this meeting. Please email your comments to lownofCramerton@cramerton.org. on or before Thursday, January 6th at 4:30pm. Please include your name and address and your comment will be read into the record at the C Comments submitted anonymously will not be read into the record and limited to three minutes. 7 The Board will allocate no more: than (20 minutes) per meeting to the reading of submitted Public  appropriate time.  Comment.  Comments are to be directed to the entire board as a whole and not individuals. Comments are expected to be civil and within reasonable standards of courtesy. C Comments that include vulgarity, slander, name calling, personal attacks or threats will not be All comments will be maintained as a public record and included in the minutes of the meeting.  read into the record.  3    OFCRAED  MAYORALPROCLAMATION IN RECOGNITION OF MARTIN LUTHER KING, JR. DAY JANUARY 17, 2022  EST.  1915  ARD  WHEREAS, thel Reverend Dr. Martin Luther King, Jr.-t the pivotal leader of the American Civil Rights Movement, and one ofthe most influential and powerful orators for peace, equality and human rights in world history - was born on January 15, 1929 in Atlanta, Georgia and continues to live in thel hearts, minds and souls of WHEREAS, throughout his life, Dr. King's transcendent words and actions inspired in countless millions a shared vision ofa future promised land in which people are not segregated along racial lines, but are instead united ina "beautiful symphony oft brotherhood" by which all people are judged' "by the content of their character"; and WHEREAS, understanding that all forms of racial prejudice are in clear and direct contradiction with the basic tenets of morality and the principles of America contained ini the Declaration ofIndependence, Dr. King sacrificed his lifet tos spread a message of universal equality and justice that touched the soul ofa a nation, and for his efforts to end racial segregation and discrimination through civil disobedience and other nonviolent means - such as his heroic leadership in the 1955 Montgomery Bus Boycott, the Southern Christian Leadership Conference in 1957, and the 1963 March on Washington - he was awarded thel Noble Peace Prize in 1964 and widespread: recognition as an embodiment oft the God-given, inalienable rights outlined in the Constitution of the United States of America; WHEREAS, Dr. King's s words remind the world of thei imperative to continue the fight forj justice and equality no matter the opposition, because "the ultimate measure ofar man is not where he stands in moments of comfort and WHEREAS, people throughout the world continue to be inspired by Dr. King's vision and words, his strength of character and compassion, and his model for peaceful demonstration and dialogue, his goal ofaj just and colorblind society, and his efforts in the struggle for civil human rights, have persisted sincel his tragic assassination in 1968, NOW,THEREFORE, ASI MAYOR OF THE TOWN OF CRAMERTON, IHEREBY PROCLAIM the  the people oft the United States and the world; and  and  convenience, but where he stands at times of challenge and controversy,": and  and will continue until his dream of freedom, equality and justice for all is fully realized; Town'srecognition of. January 17,2022 in observance of Martin. Luther King, Jr. Day.  Adopted this the 6th day of, January, 2022.  Nelson Wills, Mayor ATTEST:  SEAL  Wilene L. Cunningham, Town Clerk  4    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON November 18, 2021  The Board of Commissioners for the Town of Cramerton met on Thursday, November 18, 2021, Call to Order and Determination of Quorum. Mayor Cauthen called the meeting to order. Members Present: Mayor Cauthen, Mayor Pro Tempore Koutsoupias, Commissioner. Abernathy, Commissioner Atkinson, and Commissioner Neeley. Commissioner Helms was absent. Staff Present: David Pugh, Town Manager; Attorney Wolter; Brad Adams, Police Chief; Joel Invocation and Pledge of Allegiance. Commissioner Neeléy provided the invocation and the Adoption of Agenda for this meeting. Mayor Cauthen stàted Larry Rick, Citizen of the Year, would not be at tonight's meeting and that discussion regarding purchase ofas street sweeper needs to be removed from the proposed agenda, A line item needs to be added for the discussion of appointments to the Cramerton Community Committee, A motion was made by Commissioner Neeley to adopt and approve the amended agenda. The motion was seconded by Mayor Pro Public Comment (in person and electronic): No electronic public comments were received via John Larkins, 295 Thirteenth Street, 1 am here to discuss the social media post Commissioner Atkinson made several weeks ago which Ms. Newman referenced at the last meeting. I am not coming here to pile on Commissioner Atkinson but rather to bring attention to the careless way our commission liaison represents citizens and Cramerton, the very people which he was elected to represent. Stephanie actually requested that he make a personal apology and not one on social media. Mr. Atkinson had an opportunity to apologize that evening as my wife was present and sitting in the audience at the last Town meeting. I doubt he recognized her, as we lived on the same street once before on Stuart Ridge. Further, as he gathered after the meeting with Commissioner Abernathy and incoming Mayor Rich Wills at Mayworth's, there was yet another opportunity to apologize in a social setting, and again he failed. A single act showed mel he didn't feel like he should apologize or needed to apologize. Even at Mrs. Newman's urging. This is not the small-town politics Ic chose to move back to. Butits speaks volumes about the integrity ofsome ofour elected officials. A brief history of my wife and myself. We did move to Stuart Ridge in 2014, but as work would have it, it took us back to California for a couple of years. We made a promise to get back here after 20 years of living in California because that was enough and our end game was always to come. here to Cramerton and retire. We recently moved back to. Harstone  at 6:00 p.m., at the G.M. Michael Commission Chamber.  Lineberger, Finance Director; and Wilene Cunningham, Town Clerk.  pledge of allegiance was given by all.  Tempore Koutsoupias. The vote was 4 to Oi in favor.  e-mail per the Town Manager.  Town ofCramerton- - November 18, 2021-P Page I  5    Court and currently reside, after selling our house from 295 Thirteenth Street. Why share this? Simple. We want to retire here in Cramerton. I've come to discover it's not quite the same. Asa citizen, from disgust and anger, ast three women were referred to as highs school car wash, whatever. This comes from an elected government official asl Isaid earlier. Asah husband, If feel like Ishould handle it much differently if someone were to say something sO careless, reckless, and personally offensive. But then I'd be no better than Commissioner Atkinson for this careless act. Icome to you tonight with these comments and requests both as ac citizen and husband requesting the current elected officials here tonight to take any, and all, actions within their power. So, these actions that Mr. Atkinson did never occur again. Ifnot, my request to the newly elected Mayor Rich Wills to honor his campaign promise by putting citizens first and ask Çommissioner Atkinson for his Proclamations: A proclamation recognizing Cramerton's 2021 Citizen of the year. A signed copy ofthe proclamation will be placed in the minutes book. This proclamation will be presented Aproclamation recognizing Cramerton's: 2021 recipient oft the Cramerton Lifetime Achievement Award. Mayor Cauthen presented this proclamation to Minerva Hardy. The Bpard thanked Ms. Hardy for all ofh her hard work for the Town and the county. Ms. Hardy thanked everyone for this award and stated her appreciation for being honored as the recipient of the Cramerton's Lifetime  resignation immediately. Thank you,  at the next Board meeting to Larry Rick.  Achievement Award. Presentation:  a. Fiscal Year (FY)2020-2021 Audit Presentation by Martin-Starnes. Kelly Gooderham, audit manager with Martin-Starnes, stated it had' been aj pleasure to work with the Town this year. A clean, unmodified opinion was issued and there were no notable findings or questionable costs. Revenues increased by 16.8%. Expenses increased by 57.8% primarily due to debt service expenditures. The General Fund Balance increased $733,000.00 to arrive at 1.2 million dollars in total. Thére is $87,982.00 as the Available Fund Balance. The LGC recommendsn municipalities: maintain 8% Gereral Fund Balance which is about one month's worth ofexpenditures on hand, SO at 57.31% the Town has roughly seven months' worth of expenditures on hand. Property tax revenues increased due to increased valuation in the current year along with the addition of residential housing units. Beginning this year, the LGC: is requiring certain information to be presented to the Board on each audit. The Town  was found tol have no red flags.  Consent Agenda: a. Minutes  i. October 7, 2021 meeting minutes. Commissioner Abernathy requested that a change be made to the proposed minutes about the placement of the Lakewood neighborhood sign on the sketch was beyond where it had originally been determined. The minutes were removed from the consent agenda for discussion. Commissioner Abernathy asked that the sentence read "Commissioner Abernathy asked about the C.B. Huss Recreation Complex sign and adding the Historical Museum information and she requested that the position of the Lakewood neighborhood sign be reconsidered". Mayor Cauthen asked that the word  Towno of Cramerton- November 18, 2021- Page2  6    "repaving" be change to "repainting" ini reference to striping ofcrosswalks atl Eighth  Avenue and North Main Street.  AI motion was made Commissioner Abernathy to approve the amended October 7, 2021 minutes as amended. The motion was seconded by Commissioner Atkinson. The vote was 41 too 0i in favor.  Agenda Items NOT Requiring a Public Hearing:  a. Public Works: b. Planning and Zoning:  Street Sweeper: This item was removed from the agenda. Redhawk Development (formerly "MTLand"),  1. Consider approval of the preliminary plat for Phase 1of the Redhawk Development. The Town Manager stated this item is a housekeeping item. Attorney Wolter said staff has found this plat meets the conditional zoning requirements and Land Use Ordinance and this just al housekeeping item. Mayor Pro Tempore Koutsoupias asked if the Town's lighting current policy is applicable. Attorney Wolter statéd thel lighting policy applies Only toapplications received after it was adopted. Mayor Pro Tempore Koutsoupias asked about the proposed timeline. The Town Manager stated that the first phase of the project isti tied into the regional pump station which may take another 12 to 18 months. Paul Tryon with Integral Communities stated the developer hopes to have a grading permit by next summer. He thanked the staff for their professionalism during this process. A motion was made by Mayor. Pro Tempore Koutsoupias to approve Phase 1 of the Redhawk Development, The motion was seconded by  Commissioner Neeley. The vote was 41 to0 0 in favor.  ii. Code Enforcement 1. Minimum Housing  Action Item: Consider adopting the updated language to Cramerton'sA Minimum standards, specifically Chapter 151of the Town Code (recommended update language documented is included in this agenda packet). The Town Manager thanked Aaron Parks, Code Enforcement Officer, for bringing this information to the Board for review. This will assist inj providing an update to our codes as part of the recent legislative changes known as 160D. Mr. Parks reviewed the proposed updates with the Board and provided information regarding how this update will assist in enforcement of minimum housing and make the code not only easier to enforce, but also easier to understand for the public. Mayor Pro Tempore Koutsoupias asked how soon would this amendment be in effect. Attorney Wolter said it would be effective as soon as it is adopted by the Board. Commissioner Atkinson asked about section 151.55(C) referencing the term abandoned structures. Attorney Wolter stated this section would be contingent upon a health or safety factor. Commissioner Abernathy asked if this included the storage of garbage carts. Attorney Wolter said this is a different item. Commissioner Neeley asked about the home that is on New Hope Road across from the Dollar General that is now covered with vines and moss. Mr. Parks stated he would follow up with the county as this property is not in our  Towno of Cramerton- November 18,2021-Page3  7    jurisdiction. A motion was made by Commissioner Neeley to adopt the updated language to Cramerton's Minimum standards, specifically Chapter 151 of the Town Code. The motion was seconded by Commissioner Atkinson. The vote  was 41 to0in favor. Cramerton BoardofCommisioners Wayfinding Signs Phase 2 and 31 Bid Results  1. Action Item: Review and compare results of the sign bids and choose a contractor OR contractors for Phases 2 and 3 of Cramerton's Wayfinding Sign Initiative. The Town Manager stated bids werei received from Rite Lite and Sign Connection. He recommended the bid be awarded to Sign Connection. Commissioner Abernathy asked about the third sign that is proposed for the McAdenville intersection. The Town Manager stated this sign was contingent on the future construction at that intersection' which could bei two to three years from now based onl NCDOT'sschedule. The Town was given$175,000.00 over seven and a half years ago by Senator Harrington's office. Commissioner Atkinson asked about lighting of the signs. Mr. Smallwood stated there will be lighting for all of the monument signs and the park signs. A motion was made by Mayor Pro Tempore Koutsoupias to approve the sign bid from Sign Connection for $360,498.00. The motion was seconded by Commissioner 1. Action Item: Discussion and direction regarding shade structures in the project area. Mayor Pro Tempore Koutsoupias stated he like the pergola style as that wouldo offershaded sidewalks seating. The Townl Manager stated the Board needs too offer direction as to shade sails or some type of permanent structure. Commissioner Abernathy stated she supports the bidding of the package all together but did ask that the color chosen be compatible with the wayfinding signage. Commissioner Atkinson stated he would be in favor of shade sails as they would offer flexibility. Commissioner Neeley asked about the lifespan of the shade sails. Mr. Smallwood stated the shade sail on the fitness pavilion on Goat Island lasted nine years. Mayor Pro Tempore Koutsoupias asked about the style and height of the poles that would be installed. The poles will be powder coated steel with an eight-to-ten-inch diameter. There are a variety of choices for the color of the poles. Electricity can be incorporated into the columns and outlets will be available. Mayor Pro Tempore Koutsoupias asked about the bulb out areas. The Board consented tot thei instalationofshade sails. Mr. Fankhauser stated the bulb outs create more: space and add creativity. Commissioner Neeley asked about the wi-fi availability in the downtown area. The Town Manager said the public wi-fi service is strongest near the fire department. The Town Manager asked Mr. Fankhauser to update the Board on the Helix /R sculpture. Nodefinite: answer has been received: from the structural engineer for an estimate at this time. An update regarding costs will be presented at the next Board 1. Action Item: Considerappointments of recommended applicants to the Cramerton Parks and Recreation Advisory Board. Mr. Smallwood stated  Neeley. The vote was 41 to Oini favor. ii. Downtown Slormwater/Parking Event Space Project  meeting.  iii. Parks and Recreation Advisory Board  Town ofC Cramerton- November 18, 2021- Page4 4  8    that Brittany Carey Lewis, Jaimee Mendrinos, and Michael Hehir be reappointed for a three-year ending December 31, 2024. Mayor Pro Tempore Koutsoupias asked if each of the candidates are in good standing. Mr. Smallwood stated yes and they were recommended by unanimous vote by the Parks and Recreation Advisory Board. AI motion wasi made by Mayor Pro Tempore Koutsoupias to reappoint Brittany Lewis, Jamie Mendrinos, and Michael Hehir for three-year terms ending December 31, 2024. The motion was seconded by Commissioner Neeley. The vote was 4 to Oin 1. Action Item: Consider appointments of recommended applicants to the Cramerton Community Committee. Wendy Cauthen recommended the reappointment of Sherry Larkins, Fred Miller, and Riley Lewis for a three- year ending December 31, 2024. She stâted they all are in good standing with the committee and have good attendance.. Commissioner Neeley made a motion to reappoint Sherry Larkins, Fred Millet, and Riley Lewis for a three-year term ending December 31, 2024. The motion was seconded by Mayor Pro Tempore Koutsoupias. The vote was 4 to Oin favor.  favor.  iv. Cramerton Community Committee  Big Board: A meeting was. held with Phillip Bryson ànd his architect regarding continued work on the internal demo plan for the Mâsonic Lodge. Currently the inside of the structure-is-being cleaned out. The current architect is Talley and Smith. Mayor Pro Tempore Koutsoupias asked about the cost for a temporary repair to the parking lot. The Town Manager stated Rodney Baker. has been gathering costs regarding a temporary fix. The çost estimate is around $5,000.00. Mayor Pro Tempore Koutsoupias asked ifthis repair could be completed prior to the December parade. The Town Manager said he would follow up on this item. Commissioner Abernathy asked about the status oft the Lakewood property and when will this come back up before the Board. Thel Town Manager stated he met with Donny Hicks this past week about a bubble plan with preliminary engineering and surveying whiçh will gather information about usable acres, possible ingresses and egresses, and what is sellable in the market. This information will be brought back to the Board possibly around March of2022. Commissioner Abernathy asked about the detached bridge on Lakewood Road. The previous status reads that NCDOT will be reaching out to the Town in 2021 with a notice ofa award for this project and will fund the project for 2022. The Town Manager said NCDOT has approached the Town and there isa a lot more cost associated with this. Staffwill continue to follow up on this item with NCDOT. Mayor Pro Tempore Koutsoupias asked about the Lakewood property from the comments by Mr. Hicks where there had been two or three developers with plans that might work well with the Town and with the county, and at some] point, that we would be able to see those. The Town Manager stated Mr. Hicks has been approached about this property but the complication is the upset bid process based on how the property was purchased. Mayor Pro Tempore Koutsoupias stated maybe a small group could meet and talk about some ideas with developers. Attorney Wolter stated groups could meet with a small group to discuss ideas but someone is going to have to be willing to make. some type ofinvestment in the parcel. The Town Manager said staff is working with Withers Ravenal about the Brownfields Grant application. The Town Manager said the application is due in early December: and the Town should hear back sometime next year from the federal government. This will be the third time we  have submitted for this grant.  Town of Cramerton- November 18,2021-Page: 5  9    Manager's Report: Information was presented to the Board regarding the Silver Line. Discussion was held regarding the future proposed route with the first stop being in Belmont. CATS is asking for municipalities to share in funding for the first fifteen percent for design ofthis project. Currently the design does not extend beyond Interstate 485. Mayor Pro Tempore Koutsoupias askedi ifthis plan includes the route extending to Gastonia as Donny Hicks had stated that the route would be tool long with too many stops. No decision was made by the Board. The Town Manager stated the application process for the Planning and Zoning Board ends tomorrow at 5:00 p.m. The ad hoc committee consists of Commissioner Helms, Commissioner Neely, and Mayor Cauthen. The Town Manager said he will send copies ofthe applications along  with proposed dates for the interviews to the ad hoc committee,  General Staff] Reports:  Update from Two Rivers Utilities: A copy of the report will be placed in the minutes book. Kyle Butler advised that the water pressure in Lakewood had been adjusted with some changes to the pressure reducing valves which increased the water flow but did not affect the water pressure. Mayor Cauthen stated he would follow up with the resident who had contacted him about this matter. Mayor Pro Tempore Koutsoupias asked if the proposed maintenance on December 9th at the Market Street valve wouldcreatead disruption ofs service. Mr. Butler said he did not think SO. Mayor Pro Tempore Koutsoupias asked about the lift station alarm at the bottom parking lot at Town Hall. The Town Manager stated he notified someone at TRU and a repair crew will be following up on this. Police Department: Chief Adams stated State Highway Patrolman Chris Wooten will be traveling from Georgia to his home in Cramerton on Tuesday the 23rd. All downtown businessés have been notified that some streets will be temporarily closed while Officer Wooten is being escorted home. Chief Adams stated that the radar trailer is out of order  and they are working with the manufacturer regarding repairs.  Fire Department: ChiefFoulk was absent.  Parks and Recreation: Mr. Smallwood stated the Christmas parade will be on Thursday, December 2nd beginning at 4:00 p.m. There will be free photos with Santa until 7:00p.m. The Christmas Bazaar will be on Saturday, December 4th. Youth registrations for basketball and cheerleading continues. The holiday bazaar will be on Saturday, December 4th. Mr. Smallwood stated he has started the process for a PARTF grant for the River Link  Greenway from the South Fork apartments to McAdenville. Planning and Zoning: The Planning Director was absent. Town Attorney: Attorney Wolter had nothing to report.  Town Clerk: The staff luncheon will be on Friday, December 3rd, at noon at the  Community Center.  Towno ofCramerton- - November 18, 2021- Page 6  10    Topics ofDiscussion for Each Commissioner:  Commissioner Atkinson asked if the commissioners were going to ride on a parade float. Mr. Smallwood stated the consensus from the respondents was the use ofindividual vehicles. Due to the pandemic the car dealerships do not have any vehicles available for loan to the parade. He stated he has the banners ready for everyone's individual vehicles. Commissioner Neeley asked about candy for the parade. Mr. Smallwood stated he had some candy ifanyone needed it. Mayor Pro Tempore Koutsoupias asked about the Christmas Village. Mr. Smallwood said the Christmas Village is downtown and is the same day as the parade and would be from 3:00 to 7:00 p.m. He asked about the youth sports registrations. Mr. Smallyood said this the largest number for basketball and cheerleading registrations and he is working Cramerton Christian for usage of their gym. Public schools are not allowing usage by outside entities. Mayor Pro Tempore Koutsoupias congratulated Minerva Hardy for being recognized for the Lifetime Achievement Commissioner Abernathy congratulated Minerva Hardy. She thanked the Cramerton Community Committee for their work in choosing the candidates. She acknowledged ànd welcomed Mickey Jenkins, Mayor-Elect Nelson Wills, Commissioner-Blect Scôtt Kincaid, and the Parks and Recreation Advisory Board chair, Mr. Newman, for being at tonight's meeting. She wished everyone al Happy Thanksgiving and thanked the staff for all oft their hard work. Commissioner Neeley congratulated Minerva Hardy. She said the Cramerton Community Committee held al breakfast for the Veterans. She wished everyone a happy Thanksgiving. Closed session: NCGS 143-318.11(a)3) Consult with the attorney to protect the attorney- client privilege. A motion was made by Commissioner Neeley to enter into closed session. The motion was seconded by Commissioner Abernathy. The vote was 4 to Oin favor. A motion was made by Commissioner Neeley to return to open session. The motion was: seconded Adjournment: Upon return to open session and with no action taken by the Board in closed session, a motion was by Commissioner Atkinson to adjourn at 7:56 p.m. The motion was  Award. He wished everyone a happy and safe Thanksgiving.  by Commissioner Atkinson. The vote was 41 to Oin favor.  seconded by Commissioner Abernathy. The vote was 4 to 0i in favor.  Will Cauthen, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  Town ofCramerton- - November 18,2021-Page7  11    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON December! 9, 2021  The Board of Commissioners for the Town ofCramerton met on' Thursday, December 9, 2021, at Call to Order and Determination of Quorum. Mayor Cauthen called the meeting to order. Members Present: Mayor Cauthen, Mayor Pro Tempore. Koutsoupias, Commissioner. Abernathy, Staff Present: David Pugh, Town Manager (via Zoom); Attorney, Wolter; Brad Adams, Police Chief; Josh Watkins, Planning and Zoning Director; Joell Lineberger, Finance Director; and Wilene Call to Order and Determination of Quorum: Mayor Cauthen called the meeting to order at Invocation and Pledge of Allegiance. Commissioner Neeley provided the invocation and the Adoption of Agenda for this meeting. A motion was made by Commissioner Abernathy requesting that Item 4.b.1 Presentation of Action Plan by the South Fork River Health Committee be moved to' "New Business" out ofrespect for our newly elected members as this ist the first time we are hearing a report from this çommittee. The motion was seconded by Commissioner Atkinson. Mayor Cauthen stated this item is consideration of a year's worth of work and he considers review of this action plan to be "old business". The vote was 2 to 3 and the motion failed. A motion was made by Commissioner Helms to adopt and approve the agenda with a five to ten minute recess. The motion was seconded by Commissioner Neeley. The vote was5to0in  6:00 p.m., at the Community Center.  Commissioner Atkinson, Commissioner Helms, and Commissioner Neeley.  Cunningham, Town Clerk.  6:02 p.m. and determined there was a quorum. pledge of allegiance was given by all.  favor.  Old Business for the Outgoing Board of Commissioners:  a. Proclamations:  Ap proclamation recognizing Cramerton's2 2021 Citizen oft the year. A signed copy of ii. Ap proclamation recognizing of retiring Finance Director Joel Lineberger for years of dedicated public service to the Town of Cramerton. A signed copy of the proclamation iii. Aproclamation to recognize Gaston County's 175th Anniversary. A signed copy oft the  the proclamation will be placed in the minutes book.  will be placed in the minutes book.  proclamation will be placed in the minutes book.  Town ofCramerton- - December! 9, 2021-1 Page  12    Presentation:  a. Presentation of Action Plan by the South Fork River Health Committee (SFRHC) Action Item: Consider approval of Memorandum of Understanding (MOU) with SFRHC. Mayor Cauthen stated the action plan covers thirteen different actions that have culminated over the past year. The proposed vision would bring all the municipalities along the river together. The themes formed by the foundation of the actin plan would include a connected river, an active river, a healthy river, and a resilient river. Commissioner Atkinson stated his primary focus is flood mitigation and how we can control the flooding. He stated a sonar survey is needed of the river's bottom along with testing to determine the level of toxins in the water. The river is a great asset and needs to be protected and improved. Mr. Smallwood stated all the entities want the same thing such as improved river health including flooding awareness including cleanup. John Searby with the Catawba Riverkeeper Foundation stated there has been al lotofplanning by the committees and ist time tol begin the project phase. This phase will require a lot of grant writing" oyer the next twelve months. Attorney Wolter stated there were ro legal concerns regarding the proposed memorandum of understanding being presented tonight. Mayor Cauthen stated the Catawba Riverkeeper Foundation's headquarters is now located in McAdenville and they have been a great partner. Their foundation is already working on mitigating pollution. Mayor Cauthèn stated he would like the Board to approve the memorandum of understanding tonight sO fundraising can begin. Commissioner Helms made a motion to approve the proposed memorandum of understanding as presented by the South Fork River Health Committee. The motion was seconded by Mayor Pro Tempore Koutsoupias, The Board thanked thè committee. The vote was 5 to Oin , - Action Item: Consider recommendation of BOC appointment committee to fill Planning and Zoning vacancy. Mayor Cauthen, Commissioner Neeley and Commissioner Helms served on the ad hoc committee. Ron Stewart and Jamie Kanburgolu wère the two applicants, Commissioner Helms stated that the ad hoc committee chose Jamie Kanburgolu to be appointed for the current Planning and Zoning Board vacancy that wàs being held by Beth Westmoreland. The motion was seconded by Commissioner Neeley. The vote was 5to0in favor. Mayor Pro' Tempore Koutsoupias asked about the status of filling the ETJ position. The Planning Director stated he is doing research on the process of getting a local bill that would exempt the  favor.  b. Planning and Zoning Board  Town as most oft the ETJ property is commercial.  Consent Agenda: a. Minutes  .C Consider approval of October? 21, 2021 and November 4, 2021 meeting minutes. Amotion was made Mayor Pro Tempore Koutsoupias to approve the amended October 21,2021 and November 4, 2021 minutes. The: motion was seconded by Commissioner  Helms. The vote was 5t to 0 in favor. a. Commissioner Dixie Abernathy  Recognition via Proclamation of Public Service for the Outgoing Board Members:  Town ofCramerton- December 9, 2021-E Page2  13    b. Mayor Pro Tempore Koutsoupias Mayor Will Cauthen  Each of the proclamations were read into the record. Copies of the signed  proclamations will be placed ini the minutes book.  Swearing into office for incoming Board Members by the Honorable District Court Judge  Donald Rice:  a. Commissioner Scott Kincaid b. Commissioner Kathy Ramsey Mayor Nelson Wills  Oaths ofoffice were given to each oft the newly elected Board members and a copy of  the signed oaths will be placed in the minutes book.  Public Comment (in person and electronic): No electronic public comments were received via John Searby, Executive Director of the Catawba Riverkeeper Foundation,' Stated his thanks to the Board and the great partnershipi that exists with the Town. Hes stâted hel looks forwardt to continuing with the growth of this relationship. He asked that thè Boàrd continue to closely review zoning requests that could affect the water quality. He welcomed thé new commissioners. New Business Agenda Items NOT Requiring a Public Hearing: a. New Board of Commissioners Business:  e-mail per the Town Manager.  Action Item: Consider approval of 2022 Calendar Year Meeting Schedule. A motion was made by Commissioner Helms to approve the 2022 Calendar Year meeting schedule. The motion was seconded by Commissioner Atkinson. The vote ii. Action Item: Appointment ofCramerton Mayor Pro Tempore. Mayor Wills stated there seems to have been several different ways the Mayor Pro Tempore has been chosen by various Boards in the past. Commissioner Atkinson stated historically it was based on the highest vote getter for the current election and this could change every two years. He said he would like to see the Board return to that process as this is who the citizens voted for during the election. Commissioner Kincaid commented that there were two new commissioners and a new Mayor that were just recently elected. He said the longest serving commissioner would assist with continuity. He said he liked having several different strategies to consider. Attorney Wolter stated it was the Board's decision and they could choose what process they want to use and who they would like to serve in that position. Commissioner Helms stated the Mayor Pro Tempore would serve only ifthe mayor was not available or would be absent for aj period of time. He stated he liked the idea of having someone with experience to serve ini that seat. Commissioner Neeley stated she has served on the Board for the last ten years and served on thel Planning and Zoning Board for six years and has been faithful in her attendance. Commissioner Atkinson stated ift the Board would choose to appoint the highest vote getter, then that would be Commissioner Ramsey. Ort the Board could choose to appoint the highest vote getter from the prior election, which he won, Commissioner Atkinson recommended that the process for selection oft the  was 5 to 0 in favor.  Town ofCramerton- December 9, 2021-1 Page 3  14    Mayor Pro Tempore should be based on the last election's highest vote getter and to continue this process forward. Attorney Wolter stated that whatever process this Board chooses can be changed by the next incoming Board in two years. Commissioner Kincaid stated he did not want to set aj precedent for future Boards. A motion was made by Commissioner Helms to appoint Commissioner Neeley as Mayor Pro Tempore. The vote was seconded by Commissioner Kincaid. The vote iii. Action Item: Appointment of representative to Montcross Chamber of Commerce. Commissioner Helms asked Commissioner Atkinson if he would like to continue serving on the Montcross Chamber along with theTown Manager. Commissioner Atkinson said yes. Amotion was made by CommissionerHelms to appoint the Town Manager as the representative to the Montcross Chamber of Commerce. The motion was seconded by Mayor Pro Tempore Neeléy, Thè yote was 51 to 0. iv. Action Item: Appointment of Gason-Cevehme-ancon MPO-TAC representative and alternate representative. Commissioner Atkinson hàs served as the alternate for the past two years. He stated he would like to continue to serve. He asked that another Board member consider also being an alternate due to the importance of meeting attendance. A motion was made by Commissioner Helms to appoint Commissioner Atkinson to serve as the asoh.Clevcland-limcon MPT-TAC representative. Commissioner Kincaid seconded the motion. The vote was 51 to0in favor. A motion was made by Commissioner Atkinson to appoint Commissioner Kincaid to serve as the alternate representative. The motion was seconded by V. Action Item: Appointment ofGnsr.dlechllamsln MPO-TCC representative and alternate representative. Currently the Town Manager and Planning Director serve ini these positions. A motion was made by Commissioner Atkinson to appoint the Town Manager and Planning Director to serve as MPO-TCC representative and alternate representatives. The motion was seconded by Commissioner Helms. The vi. Action Item: Appointment of BOC representative and alternate to the Centralina Council of Governments. A motion was made to appoint Mayor Wills as the BOC representative. Thei motion was seconded by Commissioner Atkinson. The vote was 1. Action Item: Liaison Appointment to the Parks and Recreation Advisory Board. A motion was made by Commissioner Atkinson to appoint Commissioner Ramsey to serve as the liaison to the Parks and Recreation Advisory Board. The motion was seconded by Commissioner Neeley. The vote was 51 to Oi in favor. 2. Action Item: Liaison Appointment to the Community Committee. A motion was made by Commissioner Helms to appoint Mayor Pro Tempore Neeley as the liaison to the Cramerton Community Committee. The motion was seconded by 3. Action Item: Liaison Appointment to the Cramerton Historical Society, a 501(c)3 non-profit. A motion was made by Commissioner Helms to appoint Commissioner Atkinson as the liaison to the Cramerton Historical Society. The  was 41 tol 1 with Commissioner Atkinson voting nay.  Commissioner Ramsey. The vote was 5to0inf favor.  vote was 5to0in favor.  5to0ini favor. vii. Liaison Appointments:  Commissioner Kincaid. The vote was 5t to0in favor.  TownofCramerton- - December 9,2 2021- Page 4  15    motion was seconded by Mayor Pro Tempore Neeley. The vote was 5 to Oi in viii. Cramerton BOC Liaison MapAdjustment, Mayor Wills suggested that this item be moved to the next Board meeting for discussion. He recommended possibly using communities instead of zones. A motion was made by Commissioner Atkinson to delay this item until the next Board meeting. Thei motion was seconded ix. Action Item: Date and Location for 2022 Goals and Objectives Work Session. A motion was made by Commissioner Helms to schedule the 2022 Goals and Objectives Work Session for Saturday, January 22md. The motion was seconded by Mayor Pro Tempore Neeley. The vote was 5 to Oin favor. X. Historical Society Sponsored Christmas trée at Cramerton Town Hall 1. Action Item: Consider approval of accepting donated Christmas tree by CHS at Cramerton Town Hall property. Commissioner Atkinson stated the tree is being donated by the Cramerton Historical Society ànd is a Norwegian fir. The tree is sixteen foot tall and eight foot wide. Mayor Wills stated that the Town of McAdenville has loaned us the lights to decorate the tree this year. A motion was made by Commissioner Hélms to accept the donation ofa Christmas tree by CHS to be planted at Town Hall. The motion was seconded by Commissioner  favor.  by Commissioner Helms. The vote was 51 to Oin favor.  Ramsey. The vote was 51 to Oi in favor,  Manager's Report: The Public Works Department has been doing a great job with leaf pickup this season and decoration of the Town for the holidays. Mr. Pugh welcomed the new commissioners and Mayor Wills. He thankèd Town staff for the great job they have done this  year.  General Staff Reports:  Update from Two Rivers Utilities: A copy, of the report will be plaçed in the minutes book. Commissioner Kincaid asked about the digging by TRU on North Main Street. Mr. Butler said he was not sure what TRU is working oni in that area, but will follow up on this. Police Department: ChiefAdams stated the radar trailer has been repaired and is in good Fire Department: ChiefFoulk stated the Santal Ride will be on Saturday, December 18th. Parks and Recreation: Mr. Smallwood stated construction started on the first mountain bike trail at Rocky Branch Park trailhead near the EMS station on Eagle Road. Mr. Smallwood stated he would provide an update at the next Board meeting about trail Planning and Zoning: The Planning Directors stated pre-development meetings will begin  working order.  Information has been placed on social media.  improvements near the school property.  in January.  Town ofC Cramerton- December 9, 2021-F Page 5  16    Town Attorney: Attorney Wolter had nothing to report.  Town Clerk: Nothing to report. Topics ofl Discussion for Each Commissioner:  Mayor Pro Tempore Neeley thanked everyone for voting for her to serve as the Mayor Pro Tempore. She said she did not have an update for the Community Committee. Mr. Smallwood Commissioner Helms welcomed the new Board members, He said he was looking forward to traveling to Cary as a team and building relationships. He thanked the Cramerton Historical Society for the donation oft the Christmas tree at Town Hall. Hê thanked Judge Rice for being in Commissioner Kincaid congratulated Commissioner Ramsey and Mayor Wills. He stated the recent Christmas parade was fantastic and there was a great turnout for StateHighway Patrolman Wooten's homecoming. He said Kayla Lackey did a great job with the Wooten's homecoming. Commissioner Ramsey stated she was looking forward to working with everyone and getting some things done. She thanked everyone that voted for her and she is looking forward to working with Commissioner Atkinson said he is looking forward to working with Commissioner Kincaid, Commissioner Ramsey, and Mayor Wills with help from Mayor Pro Tempore Neeley and Mayor Wills stated he was excited about working with everyone and putting the citizens first. He said he would like to review the Big Board and have short-term and long-term goals. He said he would like to have an analysis by a structural engineer on the railroad underpass. He commented on the multiple assets we. have in Parks and Recreation and we need to maximize them. Adjournment: A motion was by Commissioner Helms to adjourn at 8:31 p.m. The motion was  advised there were 75 vendors for the Christmas Bazaar.  attendance and he congratulated Mayor Wills.  the Town staff and Mayor Wills.  Commissioner Helms inl building together a team.  seconded by Commissioner Kincaid. The vote was 5 to 0i in favor.  Nelson Wills, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  Towno of Cramerton- - December 9,2 2021-1 Page6  17    RESOLUTION 2022-01 On Behalf oft the Town of Cramerton  Corporate Resolution Authorizing Signers to Conduct Business  Lt the undersigned, hereby certify thatl lam the Mayor of the above-named governmental entity, which RESOLVED, that officers listed below are authorized representatives of the Town of Cramerton with the authority to conduct all Custody account business on behalfoft the Town of Cramerton with the following designated banks: Bank OZK, South State Bank, Truist Bank  is duly organized and existing under the laws oft the State of North Carolina.  Name  Title  Accounts All All All All Bank OZK Police Confidential  Signature  Nelson' Wills Mayor Houston Helms Commissioner  David Pugh Bill Bradley Brad Adams  Town Manager Finance Director Police Chief  Ifurther certify that this Resolution was adopted by vote of the Town Board of Commissioners this the  6th day of. January, 2022.  Nelson Wills, Mayor  Attested:  Wilene Cunningham, Town Clerk  18    OFCRARE  TOWN OF CRAMERION  1915  Manager Memo  R  TO: Town of Cramerton Board of Commissioners (BOC) DATE: January 6, 2022 (updated from November 16, 2021 memo) American Rescue Plan Act (ARPA) Funding and Federal Guidelines.  FROM: David Pugh, Town Manager  RE: Recommendation to Bid Street Sweeper for Cramerton Public' Works in Compliance  Background Information  The Town of Cramerton offers its citizens premium Public Works services that include the collection of yard waste, bulk item collection, street maintenance, sign maintenance, overseeing contracted household garbage and recycling collection, stormwater infrastructure maintenance, and other seasonal jobs such as leaf collection, installing banners, flags, tree planting/ maintenance, and preparing for special events. Implementation of street resurfacing and repair is also a significant service. This upkeep increases the life of streets and saves the Town money. Public Works is significant in maintaining Cramerton's 15.91 miles of streets and 5.6 miles of sidewalks. These numbers will only continue to grow as more development occurs and Cramerton accepts streets into its road system. Part of the road system upkeep is maintaining and cleaning the stormwater infrastructure, which includes curb, gutter and stormwater collection boxes. These tasks performed by Public Works are paramount in reducing flooding when heavy rain occurs by keeping debris (leaves) out of the stormwater system. Currently, many of these tasks are performed via manual The purchase of a Street Sweeper vehicle will make these significant stormwater tasks more time-efficient through automation. Furthermore, with Cramerton's road and stormwater system growing, a Street Sweeper will drastically help minimize the burden of additional road and stormwater infrastructure management on Public Works crews. Depending on the stormwater task, the inclusion of a Street Sweeper can be viewed as  labor by Public Works crews.  the equivalent of adding 1-2 Public Works crew members.  Perspectivel Recommendations  Staff is recommending authorization from the Cramerton BOC for direction to release bid documents for a Street Sweeper. The expenditure would come from the American Rescue Plan Act funding, which is why this bid process must be in compliance with federal guidelines. Once bids are received, staff will bring back to the Cramerton BOC at one of the February 2022 meetings for consideration and approval.  155 North Main St, Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  19    EPA's Clean Water State Revolving Fund (CWSRF) Eligibilities Chart  Stormwater  Eligible stormwater projects include gray and green infrastructure. Stormwater harvesting and use (see Water Conservation) and land conservation/ensements (sce Surface Water. Protection and Restoration) are also eligible (see Water Conservation). Stormwater projects must havea a  water quality benefit.  Gray nfrastructure  Green Infrastructure.  Traditional pipe, storage, and treatment systems Real-time control systems for CSO management Sediment controls including: o Filter fences o Storm draini inlet protection Street sweepers Vacuum trucks  Green roofs, green streets, and green walls Rainwater harvesting collection, storage, management, and distribution. systems Real-time control systems for harvested rainwater Infiltration basins Constructed wetlands, including surface flow and subsurface flow (e.g. gravel) wetlands Bloretention/pioswales (e.g., raing gardens, tree boxes) Permeable pavement Wetand/rparanéoreine creation, protection, and restoration Establshment/esoration of urban tree canopy Replacement of gray infrastructure with green infrastructure including purchase and demolition costs  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  20    CRANE  TOWN OF CRAMERTON  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners (BOC)  FROM: David Pugh, Town Manager DATE: January 6, 2022 Background Information  RE: Cramerton Downtown Parking/ Stormwater/ Event Space Project UPDATE Timeline Below is an updated timeline and recommendations from staff regarding the Cramerton 1. Pre-Project waterline relocation partnership with Two River Utilities (TRU) In working through the final project logistics, Cramerton staff has met with Two River Utilities regarding an old ductile iron water line that runs through the upper part of the. project. As the recent depth analysis for the stormwater infrastructure have been completed, it has been determined when Cramerton's project contractor starts excavating for the parking lot stone pavers, the depth will be below 3ft. So, the existing cast iron water pipe would be compromised during the construction phase of the project. Therefore, this is an opportunity toi improve the water pipe line location (per modern utility best practice), and move the line to Center Street. Two River Utilities (TRU) has agreed to partner with Cramerton on the water line relocation. TRU will provide the labor using their in-house work force and Cramerton would provide TRU a reimbursement of the material cost, which willl be approximately $20,000. There is $160,000 that was saved from the $1.3 million 2021 Road Paving Project, which is where the $20,000 would come from in the 2. Recommendation for Shade Sails phase after the stormwater/ parking lot completion The project engineering and landscape design teams have determined that it would be advantageous to perform the shade sails portion after the stormwater parking lot The shade sail bids can be obtained informally as a turn- key job (informal The Town can choose which shade sail vendors to request quotes. The. Town would not have to bid with a "generic" specification, as a formal bidding contract would require (i.e. can call out a specific manufacturer and As separate contract from the stormwater parking work that will use American Rescue Plan (ARP) Act money means that (per the points above) the shade sail section is not tied to the stormwater/ parking project restrictions because it will  Downtown Parking/ Stormwater Event Space Project.  current FY 2021-2022 budget.  project completion for the following reasons: defined as less than $500,000 project).  brand with an informal contract).  not use ARP funds.  1551 North) Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  21    A final note that the shade sail project will still be bid on a parallel track on a similar timeline. So when the stormwater parking project is completed, the  shade sail contractor can immediately begin.  Recommendations/ Perspective  Staff recommends to move forward with the water line relocation partnership with TRU, which should be completed in January/ February 2022. Staff also recommends performing the shade sail portion of the project separately from the stormwater parking phase. UPDATED DRAFT Timeline (Town Stormwater/ Parking! Event Space only) 1. January 11, 2022 - Storm drainage investigations in Eighth Ave to determine the extent of an unknown drainage pipe that goes past the Masonic Lodge. Findings and repair recommendations will be included in the parking lot contract. 2. January/ February 2022 - (If agreed upon), TRU will relocate the water main to Center Street; existing 2" line tot the building and the 6" line under the parking lot will 3. January 20, 2022-G Grading/curb/drainage/pavers construction plans go before the  be abandoned. Cramerton Board.  4. January 28, 2022 - Bid advertisement released. 5. End of February 2022 - Project bid opening. 6. End of March 2022 - Anticipated project construction start date. 7. April 2022 - Obtain quotes and choose shade sail vendor. 8. August 2022-1 Parking lot construction ends. 9. September 2022 - Shade sails installation begins.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  22    UNE  TREET CENTERS STREET  .  EUD  /  8THAVE  SCALE: 1/16"=1 1'-0"  CONCEPTUAL SITE PLAN Restaurant Conversion 142 EIGHTHAVE, CRAMERTON, NC: 28032  ABCALLEST WWW.CLHELT.COM AUGUST, 5TH 2021  PhilpBryson MasonicLodge  C    CRART  TOWN OF CRAMERTON Planning & Zoning Department  1915  RU  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director DATE: November 2, 2021  RE: Lakewood Pedestrian Bridge and Sidewalk Initial Engineering Study  NCDOT has informed Town Staff that the Lakewood Pedestrian Bridge and Sidewalk project, project EB-5913, is ready for the approval of a Municipal Agreement. Approval of the Municipal Agreement is the first step in NCDOT funding the project and allowing the Town to proceed to full design and construction. Staff has had our Town Engineer, LaBella Associates, performing the initial study including reviewing existing right-of-way, determining the type of bridge structure to use, and re-evaluating the estimated costs. After ouri initial meeting with NCDOT to review the project, the project estimate of $518,000 established in 2015 appears to be insufficient; due to rising construction costs as well as increased environmental regulations, this Staff has asked LaBella Associates to put together the attached proposal in order to assist the Town with answering some of the crucial questions relating to this project prior to entering into aN Municipal Agreement with NCDOT. Once the Town has entered into the Municipal Agreement, we would be responsible for completing the project, no matter the cost. By doing this up-front engineering work, the Town can determine the viability of the project moving forward. Furthermore, the work outlined in the scope of services would provide the necessary justification needed for going back to NCDOT to potentially request additional funds for the project. Rather than making assumptions, we would be able to quantitatively, justify the needs Staff is requesting that the Board approve the attached proposal for LaBella to assist the Town  projectcould be several times higher than the initial estimate,  for additional funds to NCDOT.  int further studying the Lakewood Pedestrian Bridge and Sidewalk project.  Town Manager's Note:  Included ini the. January 6, 2022 BOC agenda packet is al Resolution 2022-02 to exempt Cramerton from the Mini-brooks Act for these engineering services; which at $10,000 is well under the $50,000 exemption threshold. The $10,000 amount is able to be encumbered in the  engineering line item under the FY 2021-2022 P&Z Department budget.  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  24    LaBella Powered.by partnership  October 29, 2021 Mr.. Joshua Watkins, Planning Director Town of Cramerton 155 N. Main Street Cramerton, NC 28032 Subject:  EB-5913 Sidewalk and Pedestrian Bridge Improvements Phase II Engineering Scope Budgeting Support On-Call Engineering! Services (Contract #2212995)  Dear Mr. Watkins:  Below is scope of services for Phase IIE Engineering Support of EB-5913 sidewalk and pedestrian bridge improvements to include items we discussed in our previous meeting as well as engineering support through the Municipal Agreement phase to answer questions related to Engineering scope budget development from NCDOT as wells as engineering support to develop the Request for Letter of Intent (RFLOI) in accordance to NCDOT requirements for  Municipalities. SCOPE OF SERVICES:  Scope of Services involves the following tasks:  1) Meeting with NCDOT has been completed resulting in NCDOT comments. Result from NCDOT comments included follow-up coordination to understand thet tasks to provide more estimation support of realistic budget for ROW, bridge adjustments from: the future NCDOT Roadway Bridge, etc. From meeting, NCDOT agreed that the best location for the roadway and bridge is on the west side needing the connectivity as recommended from previous Phase 1 scope and more. funds could be approved for a more detailed ROW estimate. 2) Parcel Maps were pulled to check/confirm 60' Right of Way (ROW). Also, Walk-down of ROW markers and review: of existing grades have. been completed. We measured and noted the permanent ROW markers to confirm the 60' ROW, measured waterline locates from edge of pavement to ensure locations (Investigation beyond reviewing GIS maps) for more accuracy and consideration: fori future utility coordination. We confirmed gas line markers on the east side indicating gas main on the East side which reinforces the decision for proposed sidewalk with bridge ont the west side. Also, wei identified need for a retaining wall from walk-down.. 3) Meeting has taken place with the Town to identify tasks to complete engineering support through the budget and funding support phase for Municipal Agreement and the NCDOT Request for Letter of Intent scoping 5). Based on! latest NCDOT direction, TRU will not be able to connect to the newr roadway bridge. Asaresult, Utility Coordination with TRU is necessary - Confirm New Location of Sewer Force main (Underground boring or 6) Re-layout of the Pedestrian Bridge to accommodate latest NCDOT direction on the Future Expanded Roadway 7) Bridge Bridge. Estimate Revisions - Re-coordinate with CONTECH: for larger spani to accommodate the clearance from the future NCDOT expanded Roadway Bridge and the resulting conclusion of #5 and 6. 8) Preliminary Retaining Wall Estimate to add to Budget (Not accounted for in NCDOT P6 program)  phase. These tasks are below:  Real Estate calculations.  4) ROW/Easement Estimation for more: accurate/realistic budget through  connection with new pedestrian bridge)  9) Budget Updates for NCDOT 12)Municipal Agreement Support  10)Update and Amend Engineering Evaluation Report for Items 1-9 11)DOTa and GCLMPO Coordination: and Meetings (2 meetings being considered) 13) RFLOI Support/Scoping Phase - Engineering Support to Develop RFLOI  400 S. Tryon Street, Suite 13001 Charlotte, NC: 28285 P1704)376-64231 F(704/332-6177  vw.iabellapc.com  25    REIMBURSABLE EXPENSES:  Reimbursable expenses shall be compensated, pert ther referenced on-call contract at cost unless otherwise noted and' shall be limited to the actual expenditures made by the Engineer during the performance of the work with respect to travel, postage, courier expenses, copies, printing, plots, permitting fees, photographs, maps, or other miscellaneous  project expenses. Any application fees shall be paid for separately by the Town.  ADDITIONAL SERVICES:  Ifauthorized by the Town, furnish additional services not included ini thet tasks described above. Approval byt the Town shall be granted iny writing prior toi initiation ofa anyadditional. services. Compensation for additional services performed shall be in accordance with the hourly and unit price rates and rates for reimbursable expenses set forth in the agreement. Additional services may include such items as changes in scope requested by the owner or reviewing  agency or other tasks not defined int the project: scope.  FEE:  LaBella will perform the services described on: at time and materials basis with ar not-to-exceed fee of $10,090 utilizing  the current on-call services contract unit rates with the Town.  SCHEDULE:  Items #5, 11, 12, and 13 are highly dependent on agency input and processes. However, LaBella will work diligently with these agencies to complete the tasks expeditiously as possible to maximize federal/NCDOT funding benefit We, appreciate the opportunity to work with you on the project and be of service to the Town. If this proposal is acceptable, please have an authorized agent of the Town sign and date below: and return one copy to LaBella. Please  through engineering: support and help kick start the project.  contact me: at 704-941-2112 if you have any questions or require additional information.  Sincerely,  LaBella Associates, P.C. DannyWatson, PE, CFM, PMP B Project Manager  TOWN OF CRAMERTON, NCI  DATE  Att.  26 2    00  N 4 4 4 loooo  27    TOWN OF CRAMERTON RESOLUTION: 2022-02  RESOLUTION EXEMPTING LABELLAASSOCIAIES, P.C. FROM G.S. 143-64.31 (MINI-BROOKS ACT), INE RELATIONTOENGINERINGSERVICES FOR THEI LAKEWOOD ROAD PEDESTRIAN WHEREAS, WHEREAS, G.S. 143-64.31 requires the initial solicitation and evaluation of firms to perform architectural, engineering, surveying, construction management-at-risk services, and design-build services (collectively "design services") to be based on qualifications and without regard to fee; WHEREAS, the Town of Cramerton proposes to enter into contracted design & engineering services for WHEREAS, G.S. 143-64.32 authorizes units oflocal government to exempt contracts for design services from the qualifications-based selection requirements ofG.S. 143-64.31 if the estimated fee is less than WHEREAS, the estimated fee for design services for the above-described project is less than $50,000. NOW,THEREFORE, THE BOARD OF COMMISSIONERS OF THE TOWN OF CRAMERTON Section 1. The above-described LaBella Associates, P.C. (LaBella), ini relation to the Lakewood Road Pedestrian Bridge Improvements Project is hereby made exempt from the provisions ofG.S. 143-64.31.  BRIDGE IMPROVEMENTS  work on the Lakewood Road Pedestrian Bridge Improvements.  $50,000; and  RESOLVES:  Section2. This resolution shall be effective upon adoption. This resolution shall be effective upon adoption. ADOPTED this the 6th day of. January, 2022  Nelson Wills, Mayor ATTESTED:  Wilene L. Cunningham, Town Clerk  28    CRARE  Memo  To: From: CC: Date: Re:  Cramerton Mayor and Commissioners Eric Smallwood, Parks and Recreation Director Town Manager, David Pugh December 29, 2021 Nature Trails and Design Contract  Staff is requesting the Board of Commissioners approve a contract amendment for an addition of $86,700.00 fori improvements oft the Rocky Branch Trail on the Stuart W. Cramer High School campus. Iwas notified by email on December 201 from Ashton Lamb, Community Coordinator for the Carolina Thread Trail that the Town was awarded a grant ini the amount of $86,700.00 fort thei improvements: The Carolina Thread Trail is excited to announce, as Bret mentioned toj you over the phone, that we will be awarding the Town of Cramerton the fully requested CTT grant award of $86,700 to support the extension oft the Rocky Branch Trail to Stuart Cramer High School (SCHS) and the reconstruction of the existing SCHS trail. We will be following up with ai formal grant award letter: Until then, Thope this suffices as a means to lhope you and all the staff at the Town of Cramerton have a very Meny Christmas and  begin the project management, process.  happy holidays!  Gaston County school officials have been notified of the grant award and have walked the site with staff 1, Cramerton Park Masterplan. The areal being discussed is identified by the red traill line.  and are in support of these improvements. Included the following:  2. Quote from Nature Trails and Design. 3. Realignment of the trail behind the baseball and softball fields. 4. Examples of landscaping and terraformed islands.  29    RBP CRAMERTON  CARPLINA THREAD TRAIL.  StuartCramer High School  Carolina Thread Trail Chip Seal (0.45 Miles)  Carolina Thread Trail Multi-use Trail (0.6 Miles)  Progressive Flow Trail Mountain Bike Trail (0.6Miles)  P  750 tpocFost  80  www.rockybranchbelmont.com frochybranchbelmont rockybranchbelmont  GIARMEFLAZERS  GO)    Nature Trails 11312 US 15 501 N Ste 107185 Chapel Hill, NC 27517US nto@naturetralsne.com www.naturetralsnc.com  Matuie Trails DESGNANDBUILD  Fee Proposal ADDRESS Eric Smallwood 155 North Main Street Cramerton, NC 28032 ACTMTY Chip Seal Trail  FEEF PROPOSAL 1228 DATE  04/30/2021  DESCRIPTION  QTY 13,800  RATE 4.00 30.00 500.00 15,000.00 5,000.00  AMOUNT 55,200.00  Hardened: and reinforced aggregate trailt tread using #78 stone. Aggregate samples to be provided for final selection by client. Price mayi increase or decrease based on final surface aggregate. glow and daytime aggregate colors to choose from. Terraforming ofs steep slope beside ball field at Stuart Cramer high school. Toi includei imported fill soilf for5 5 islands oni inside corners oftrail. Landscaping design andi install of5 terraformed islands on inside ofturns along trail slope at Stuart Cramer High School. Estimated with 5 ornamental trees, 10t tons moss boulders, 181 tons topsoil, 10t tons ofmulch, and5 50 one gallon native plants for beds.  Glow-Aggregate Add-on (per Low density glow int the dark tread surface. Choice of3 Glow-Aggregate Add-on (per Glowi int the dark CTTLogos (Each)  350 2 1 1  10,500.00 1,000.00 15,000.00 5,000.00  Ib) Ib) Grading  General Landscaping  Noles & Condtions  TOTAL  $86,700.00  Accepted By Accepted Date  All work tobe completedi inas substantial workmanlike manner. Payments cannot bey withheld fori issues on delays outside this scope ofwork. Last paymentis due after substantialo completiona andf final punchlist. Any deviationfrom thes above scopemay become ane extrac charge over and above this proposal All agreements contingent  upona accidents. weather, andior delays bayond our control.  Page Toll  31    3        CRAAE  TOWN OF CRAMERTON  Manager Memo  1915  of Cramerton Board of Commissioners (BOC)  TO: Town David Pugh, Town Manager FROM: DATE: January 6, 2022 Connection and subsequent Atthe November (Gastonia) to perform Wayfinding Sign Initiative. current fiscal year draft contract, all of the sign be performed in FY 2021-2022.  approval with Sign  Project Phases 2and3-Finalc contract  RE: Cramerton Wayfinding Sign budget amendment.  Information  Board selected Sign Connection  Background 18, 2021 meeting, the Cramerton of Phases 2 and 3 of Cramerton's  the fabrication and installation  budget of $250,000 in the  bid cost ($362,537) being over the project the project across two  Due to the total (FY) 2021-2022, it is necessary to spread as is shown in the attached  a budget amendment. Therefore,  monument signs will  fiscal years and approve. work EXCEPT for the large gateway  So, by the end of June 2022.  completed in FY 2022-2023, will need to include  installations will be performed Cramerton and  The two gateway sign August 2022. This means that budget. specifically by Julyl for the project in FY 2022-2023 Perspectivel recommends approval of the Wayfinding  approximately $88,000  Recommendations  Sign contract with Sign  1.7 Staff 2. Staff  for Phases 2 and 3.  #2021-12 for the addition of (FY) 2021-2022.  Connections recommends approval of budget amendment fiscal  Sign Project for  year  $25,000 to the Wayfinding  1551 North) Main St., Cramerton, North Carolina 28032  704-824-4337 Phone:  Fax: 704-824-8943  34    PHONE: 704-868-4500 FAX:704-868-4592 TOLLFREE:800.922.2447  SIGN  CONNECTION ELECTRIG SIGNS 1660P Pacolet Court Gastonia, NC: 28052 Serving the Southeast Since 1988  Date: December30,2021 Quote For: Town ofCramerton- Attn: David Pugh Job Location: Billing Address:  Wayfinding Sign Phases 2&3  Various locations around Cramerton 155N. Main Street, Cramerton, NC 28032  Scope ofWork: installed in fiscal VerEYA2021-2024  + sales tax  Willl bei  single faced- $23,790.00 each x quantity 3=$71,370.00 $50,702.00 + sales tax  Neighborhood Identity signs, double faced-s $25,351.00 each x quantity 2= + sales tax Neighborhood Identity signs, faced-s $17,851.00 each x quantity 3 = $53,553.00 + sales tax Park Identity signs, double faced-$20,323.000 each x quantity 2 = $3,524.00 Trailhead signs, lollypop, single faced-S1,762.00 each x quantity 2= $4,224.00 +s sales Modified street signs - $1,884.00 each x quantity plus $17,982.02 sales tax)  Park Identity signs, singlef Trailhead signs,  each x quantity 3 = $60,969.00 + sales tax  tax  lollypop, double faced- - $2,112.00  +s sales tax  each x quantity 2= $8,776.00 2= $3,768.00 + sales tax  Trailhead signs, post & panel- - $4,388.00 Total Amount (for FY2021-2022): ($256,886.00  (July August., September) offiscal year (FY)2022-2023 = $44,523.00 + sales tax  Willbei installedinQuarter. at Lakewood. Rd & Hwy 74, double faced: Gateway Monument sign at S. New Hope will bei installed and paid for afterJuly 1,2022 The two (2) Gateway Monument signs ($81,934 plus $5,735.38 sales tax). Shop drawings will be provided drawings, permits, stafft time, engineering,  $37,411.00 +s sales tax  Gateway Monument sign Total Amount (for FY 2021-2022): All prices include surveys, shop installation, landscape lights, and masonry.  & Cramer Mtn Rd, double faced-  by SCI. Some specs may change due to fabrication. fabrication,  ($338,820.00 plus $23,717.40 sales tax)  Total: $362,537.40 TERMS ANDO CONDITIONS  DUETO CURRENTF FLUCT TUATINGN sign and all other work expenses that cannot be  changes whether  QUOTATIONS GOODI FOR ONE WEEK (7 for days)I art or work only. Photostats, typography, photographs, estimated accurately in  ES  *PRICE indicated above are minimum estimates PRICES as additions, delays caused by client, special consultations and/ort time billede extra unless otherwise specified herein..  the above. The client accepts all ofthese conditions  advance willl bel  SPECIAL conditions on noted ont their purchase order orI not. Sign Connection, Inc. Otherwise after fees. thirty  client/quotes purchase orders ini noy way negate  toj up or make arrangements with and approval of artwork.  stored at Sign Connection, Inc., client has (30) dayst Connection, pick Inc. to do with as they may,  *Int the event client wants old/new signage (30) days stored signagel becomes property of Sign * Client must understand the completion and conditions are: satisfactory and: are hereby accepted.  including, but not limited to, storage date may vary duet to weather conditions, permits, You are authorized to do the work as  * The above prices, specifications, will ber made as outlined above. specified above. Payment conditions (ie.)! ledge, water, etc., * IF UNUSUALDIGGING on our labor, plus N/A on  in andi YEARS SCI Rev.-6  installation, this contract isl binding, however,  materials, groundi willb be addedt tot the above price. SERVICE  INSTALLATION Effective Date: 10/15/2021  additional cost based an DESIGN GRAPHIC SCF-069  -  SALES  35    PHONE:704.868-4500 FAX:704-868-4592 TOLLPREE:8009222447 attorney'sf fee,  SIGN  CONNECTION ELECTRIC SIGNS 1660 OARLSEFAGAL nipamEesasitinN payments,  ofp payment byt the client, including the a reasonable first thirty (30) days.  all cost of collectioni int the event ofdefaulto of 1.5% interest for every month after  the client will be charged a rate  Page1  (30) days are subject to revision. submitted hereon involving extra  or specifications furnished by purchaser or for or copyrights used on the sign. Installation  Proposals not accepted within thirty * Sign Connection, defects caused thereby. *A Any alteration from specification the quotation. additional charges over and above quoted are subject to revision prices contracts fors signs andi installation are contingent and Connection, Inc. may, at its discretion, invoice products *J Purchaser agrees toj pay a of the realty to whichi it may be: * Sign Connection, Inc. Connection, Inc. will be duly utilities will be located bys standard unmarked private lines on customer property. * Purchaser agrees * Alls shippedi ins signage provided *] Pricing as showni is for work.  for errors or omissions inj plans, designs,  Inc. shall not be responsible  and will become  costs willl be executed only upon written orders  permission for use of all registered trademarks conditions are encountered. All agreements  *J Purchaser agrees tos secure all necessary where excess rock or other unforeseeable foundation or delay beyond our control. installation fort ten (10) $501 late penalty plusal 1.5%1 monthly finance be paid! byl Purchaser. Title to all  upons strikes, accidents, weather,  or Purchaser's agent delays  prior tot theiri installation ifPurchaser  contract is placedf for  * Sign  or more calendar days.  fee on past due amounts. In the event this  attorney or court, all resulting feess shall!  possession and shall not constitute aj part ofl lawt take possession of andi remove, as  collectiont through an outside agency, contract shallr remaini in Sign Connection, Inc.'s material andj property covered by attached this until the purchase pricei is paidi in full. *] Int the event of default by purchaser, used Sign ori intended for use int the construction ofs said property to Purchaser whatsoever. reserves Expenses the right to use any sketches and/or photographs literature and/ lor other written facsimile thereof remain properly of Sign / Alls sketches and designs, or paid any for design and artwork. *Sign Connectioni is not responsible state providers (i.e. NC811). Sign Connection  Connection, Inc. may at once and without process called for in this contract without liability  sales others, Sign  and wheni its sees fit, all materials of removal ands storage will be paid! by Purchaser. oft thes signst they manufacture for use in theirs  materials.  Connection, Inc. Ifsignage is constructed by hook-up ore engineer/quotes: stamp, ifr required.  side, price does noti include final electrical when digging for ground signs. Standard underground  Unless stated otherwise or reverse forl locating private utility underground lines ist not responsible should any damage occur to  Inc. will not date or extra and/or weekend  installation jobs- 50% deposit required  for any and all installation equipment. Sign Connection,  Fora allr national toj provides safe accesst toi installation) locations not be made available. bel held) liable for any damages by client must be on site at Sign Connection charges will apply. standard Mondayt thrul Friday, 8am - Spm! hours.  tol landscaping should other access  facility at] least 5 days prior toi installation Additional charges will apply for after hours  WARRANTY INFORMATION  warrants the following products against defective  Valued Customers: Sign Connection, Inc. (Company) from the date ofs shipment  Premium Protection for Our orr replacet the defective parts(s)i Steel components letters.) 3Years Flex letters). Spray 2Years.  owner for aj period of up tot three (3)years that period, Company will repair  workmanship and materials to the original defective in material or workmanship within ori installation. Ifthe product should in at timely prove manner at no charge tot thel Purchaser.  Aluminum components (frames, skins, returns, backgrounds, cleaning), Plastic components (Faces, trim cap,  (frames, poles, mounting hardware, etc.),  backgrounds,  faces and awning skins (with proof of proper semiannual painted finishes (onr new signs only).  (materials only) 5Years parts/1Year) Labor Vinyl copy and graphics, wood  Electronic message centers ballasts, neon, transformers-except lamps), Electrical components (sockets, which do not appear on this list. 1Year (purchased as part ofar new sign) 6Mont30  products and otheri items Lamps  Refurbished Sign Cabinets 90Days  SERVICE  INSTALLATION Effective Date: 10/15/2021  SALES  VEARS SCI Rev.-6  GRAPHIC DESIGN SCF-069  36    SIGN  PHONE704-868-4500 FAX:704-868-4592 TOL_FREE:8009222447  CONNECTION ELECTRIC SIGNS 1660F Pacolet Court Gastonia, NC28052  Serving the SouthgEMACSAV8RR (labor and material) 30J Days  Page2  This Warranty Does Not Cover: Damage resulting from accident, misuse, abuse, neglect, or other circumstances beyond the Company's  control, including storm damage; signs manufactured but not installed and/or serviced by Company; specific request by Purchaser for materials or construction methods not recommended by Company.  NOOTHER WARRANTIES. EXPRESSED OR IMPLIED: PURCHASER ACKNOWLEDGES THAT, NOTWITHSTANDING, ANY CONTRARY TERM ORI PROVISION: INI PURCHASER'S: PURCHASE ORDER OR OTHERWISE, THE ONLY WARRANTY EXTENDED BY COMPANY: ISTHE] EXPRESS WARRANTY CONTAINED HERIN. PURCHASER: FURTHER ACKNOWLEDGES: THATI NO ORAL WARRANTIES, REPRESENTATIONS OR GUARANTEES OF ANY KINDH HAVEE BEEN: MADEI BY COMPANY ORITSAGENTS, THAT IN ANY WAY ALTER THETERMS OFTHIS WARRANTY.  30 YEARS SCI Rev.-6  GRAPHIC DESIGN SCF-069  SALES  SERVICE  INSTALLATION Effective Date: 10/15/2021  37    PHONE: 704-868-4500 FAX: 704-868-4592 TOLLI FREE: 800-922-2447  SIGNI  CONNECTION ELECTRIC SIGNS 1660F Pacolet Court Gastonia, NC2 28052 Serving the Southeast Since 1988 Page3  ACCEPTANCE  The above proposal is hereby accepted on the terms, specifications and conditions set forth.  Company Representative: Edie Hancock Title: Sales representative Date: December 30,2021  TOTAL: $362,537.40 ($338,820.00 plus $23,717.40 sales tax)  Terms:  50% Deposit Required, Net 30  Delivery Schedule: 12-15 weeks after permits are issued  Delivery dates and/or fabrication lead times are subject to and may change due to product availability and any/all State and/or Federal Covid-19 business guidelines.  Note: Sign Connection does not provide electrical connections to lluminated signage unless otherwise noted.  Purchaser's Signature:  Title:  Date:  30 YEARS SCI Rev.-6  GRAPHIC DESIGN SCF-069  SALES  SERVICE  INSTALLATION Effective Date: 10/15/2021  38    Town of Cramerton Budget Ordinance Amendments Fiscal Year Ending June 30, 2022  BE: ITI HEREBY ORDAINED by the Board of Commissioners that the Budget Ordinance of. June 3, 2021 Section 1. The following amounts are hereby appropriated for operations oft the' Town of Cramerton and its activities for the fiscal year beginning July 1,2021 and ending June 30, 2022 as shown below:  is hereby amended as follows:  Department-Account Description #12 Capital Outlay-Public Works Other  Account 10-7000-457  Debit $25,000.00  Credit $25,000.00  General Fund Fund Balance Appropriated 10-3991-991  To provide additional funds for wayfinding sign project! based on estimated expenditures in current  fiscal year.  Section 2. Copies of this amendment shall be provided to the Town Finance OfficerandTown Clerk to bel kept on file by them for the direction and disbursement of Town funds.  ADOPTED and effective this the 6th day of January, 2022  Nelson' Wills, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  39    CHAPTER 33: DEPARTMENTS, BOARDS ORDINANCE FOR COMMUNITY  AND COMMISSIONS  COMMITTEE  IP PURPOSE  The Community Committee is a body of nine members, seven as voting members, two as alternate members as appointed. by the Board of Commissioners (hereafter, BOC) to staggered three year terms as defined in the Membership" section below. It is the stated mission of the Committee to enhance the sense. of community,  physical beauty and sense. of pride of the residents of the Town of Cramerton through volunteer projects, recognition of those who best exemplify these concepts and guidance through the advisory process to the BOC.  II. MISSION, GOALS, OBJECTIVES  For thej purposes cited above, and for promoting the general welfare of the Town and its citizens, the Town Board does hereby ordain, adopt and enact this Chapter and Article ini its entirety, which shall be known as the Cramerton Community The projects that are the responsibility of the Community Committee include, but.  Committee Ordinance.  may not bel limited to the following: Project Name Neighbors Helping Neighbors  Dates of Delivery Budget  Recommended House Selection: First meeting in March & first Date of Volunteer Activity (dependent on appropriate): inA April & first Saturday in September $500.00 $1,500/annually - Primarily for marketing of volunteer activity and basic supplies and refreshments. Itis expected that the majority of supplies, refreshments and tools will be provided by Neighbors Helping Neighbors" will be a twice annual public work day that serves to improve the exterior appearance ofal home whose owner is unable to make such improvements. It will be the responsibility ofthe Committee to identify and reach out to potential home owners that are likely tol benefit from this service. Int the selection process, the Committee should consider those candidates that are elderly, physically or mentally disabled and should prioritize any who have served int the US Military. The nature of these projects should be something that can be completed in one or two days over. the course ofa weekend. Examples ofthis would include, but would not be limited to: Seeding/sodding of yard and flower bed creation,  meeting in August  First Saturday  private donation and volunteers.  Description  40    painting of exterior, repair/replacement of outdoor. fixtures such as lighting, shutters, replacement of shingles/lashing, etc. Itis recommended that the Committee recruit atl least one contractor/skilled. professional in the relevant skills for each project tol help manage and direct the efforts of volunteers. Cramerton Cares  Project Name Notice of] Events: First meeting inl May  Dates of Delivery Budget  Date of Event: Early June 25000,53.000Amualy, Primarily majority of supplies, refreshments This is aj public volunteer project  Tol be determined at first meeting of year for marketing of volunteer activity and basic supplies and refreshments. and tools will be provided by private donation and volunteers. that is not specific to residential homes. Instead, this may be a project remediation of a public or historic planting in a public right-of-way, ofthis is not a only to beautify aj particular area building, etc. The goal foster a sense of community among the  Itis expected that the  Description  such as a" "River Sweep",a  or structure, but also to volunteers. All Year None to the BOC. This Committee, but may also  Project Name Ongoing Advisory Role  Dates of Delivery Budget Description  the Community Committee is an advisory role Commissioner serving as liaison to the willl be initiated by an action of  An ongoing function function of will largely be directed by the Planning and Zoning Director and the be directed by others as decided by the BOC. Any decision making process parameters as tol how the process the BOC, and should have specific itiss still the responsibility of should occur. As this role is advisory, in the best interest of the Town.  the BOC to make the final decision Discussion and Advertising: $50,005100/Ammuly plaque.  Project Name Citizen ofthe Year  September  Dates of Delivery Budget  Date of Award: December Primarily for purchase of appropriate  41    The "Citizen oft the Year" should be the person who asa Cramerton citizen has done the most to embody the community's values. This could bei inj public service, private enterprise, volunteering and more for the previous twelve months.  Description Project Dates of Delivery Budget Description  Name Citizen Lifetime Service Award  Discussion and Advertising: September Date of Award: December $50,00120)/hen. needed -1 Primarily for purchase plaque. The "Citizen Lifetime stands as an excellent example This could bei inj public service, private This award is not necessarily an more over the course ofmany years. only when someone's annual award, but should be given achievements merit such an acknowledgement.  of appropriate  Service Award" should be the person who of Cramerton's community values. enterprise, volunteering and  the Town Board, or the Town Department designated of publicly owned or maintained property Planning Department as to compliance with the  Reviewing and advising by the Board, as to the appearance and spaces; Reviewing and advising the  public works, housing, and other  Town's ordinances regarding sanitation, appearance, and  regulations affecting the community plans for the improved appearance of the To prepare both general and include specific the entire area or any part thereof, and may include private as well as public property. enhancement of the Town or any part standards and goals for the aesthetic zoning jurisdiction, including private  Town. These plans may  The plans shall set forth desirable  thereof within its area of planning and ways and areas, and open spaçes; GENERALGOVERNINGI - DOCUMENT  III.  by the regulations contained those goals and objectives. The  The Community Committee shall be governed the Committee shall follow the herein. For matters not covered by these of Robert's Bylaws, Rules of Order. The Committee shall serve only as an advisory board regarding administer the Town's Façade Grant  rules contained in the current edition Committee does have the authority to  42    shall serve as a forum ideas, and new and procedures.  of CmtrNs programs, policies IV. MEMBERSHIP shall (7) The Community of (2) shall be shall be voting to three each so that. each appointed expire of terms for Pa TEe Three terms allowing for new and Terms 31 of Bir with fresh to will members the year  1 E January in of must shall be current MaE an All Any serve a 1 expiration year. m the to and to the the Board of that as Town Staff to serve  will be submit an Planning The Ifa  term. The Town of oCN of the Board to the been most the time  member have  serve as Board who term, the alternate and a new Ifa be those two their of that member, term.  will the term position's time  member ar will out finish out the alternate with the BOC to a new E since will be resigns elevated to a full will be E since by the BOC. willl be E AND EXPENSES COMPENSATION V. Committee shall to of the shall be entitled The but without to in l Policy.  Policy E VI.  PLTES the for concepts,  Committee malien which  consist of nine Ome mhsd two (3) year terms.  staggered experience E shall run from  apply updated application Director will  the alternate  by the during their term, voting member and  Town Board and with Personnel  of the  serve at the pleasure for subsistence such and mectings the Town of  with  Reimbursementi  and meetings of the shall be CEE of the Should ETNE or on the rinssls contact the to attend three the the Committee.  (12) period, to serve on with the the may their for such regular the Cae a  at and request that of the be rteelns   ATTENDANCE AT MEETINGS  all  attendance at. required of members a  and prompt. of the duties Faithful E to Committee E less than is to member be no TEmNE there Should of a quorum Board that a concurrence to the Town be filled. vacant men  Community 60% in any tiwelve interest in  43    VII. OFFICERS  A. CHAIRMAN: The Chairman will be elected by the members of the Community Committee at the first meeting in January ofeach year. The Chairman is eligible for re-election, shall preside at each meeting, and shall decide on all points of order and procedure. The Chairman shall vote on all matters before the Committee and is granted extraordinary voting powers (an extra vote) in the case of a tie vote. The Chairman will work with staff to establish an agenda for each meeting. Upon resignation or some incapacity  visited.  upon the Chairman, the  Vice-Chaiman/Treasurer shall assume this position until the term has expired. The Committee shall elect a new Vice Chairman/Ireasurer: within ninety (90) B. VICE-CHAIRMAN/TREASURER: The Vice-Chiman/Treasurer shall be elected by the Committee from its members in the same manner as the Chairman and shall be eligible for re-election. The Vie-Chaimman/reasure is eligible for re-election. This position is responsible for acting in place of the Chairman during any absence, and also for keeping a record of current C.S SECRETARY: A Secretary shall be elected by the Committee from its members in the same manner as the Chairman and shall be eligible for re-election. The Secretary shall take minutes of all meetings and causes the minutes to be printed and made available to the Town. Board, Town Manager, and other members of the Community Committee each month.  days to complete the existing term of office.  financial position including all income and expenses.  VIII. VOTING  All voting members of the Committee shall vote on every issue except in a situation where a member of the Committee shall be excused from voting, by the Chairman, on matters involving direct personal or financial interest.. In the event that a member abstains from voting for reasons other than direct personal or financial interest, the abstention shall be ruled by the Chairman as an affirmative vote. An alternate member may vote in the absence of a voting member. The Chairman will have the right to vote and will also have the authority to break a tie  vote with extraordinary voting powers (an extra vote).  IX. MEETINGS  A. REGULAR MEETINGS: Regular meetings of the Committee shall be held on the First Monday Second Tuesday night of each month at 6:00 7:00 pm in the Board  chambers ofTown Hall.  44    B. SPECIAL MEETINGS: Special meetings of the Committee shall be held at a time and place designated by the Chairman, any two Committee members, or the Town Manager, providing at least forty-eight (48) hours of notice is provided C. CANCELLATION OF MEETINGS: When there is no business for the Committee, monthly meetings may be cançeled. Notice will be given to all members ofs such cancellation. D. QUORUM: A quorum consists of a majority of the Committee membership. A quorum is four (4) ofseven (7) members. E. CONDUCT OF MEETINGS: All meetings shall be open to thej public. The order of  toa all members.  business at Committee meetings shall be as follows: (a) determination of a quorum; (b) approval of minutes of previous meeting; (c) old business; (d) new F. CHANGE IN BYLAWS: The By-Laws may be amended by a majority of the full G. PUBLIC RECORD: All records of the Community Committee shall be made available to the public in accordance with North Carolina General Statutes.  business; (e) adjournment.  Committee and overall approval by the Town Board.  X. SUBCOMMITTEES  Any time that the Board of Commissioners or Community Committee deems there is a specific need for enhanced focus for a major project or ongoing effort, a subcommittee may be formed. Such subcommittee must be approved by a majority vote of the Town Board of Commissioners. The number ofr members on said board should be no less than five, but may be as many as the Community Committee deems appropriate due to the amount of effort expected. Any subcommittee should have at least two members of the Community Committee among its membership, but no more than forty percent oft the Subcommittee shall also serve on the Community Committee either voting or non-voting members. (i.e. A subcommittee offive (5) members should have no more or less than two (2) board while a subcommittee of nine (9) members must have at least two (2) board members but no more than three (3) members) The formation of a subcommittee will have a document outlining the specific duties, responsibilities and goals, as well as what goals/timelines need to be met for the dissolution oft the  subcommittee.  XI. CONFLICT WITH OTHER ORDINANCES AND RESOLUTIONS  These By-Laws shall supersede any earlier adopted ordinance or resolution of the Town Board pertaining to the Community Committee of which are or may  become in conflict with the provision oft this Ordinance.  45