TOWN OF COATS Board of Commissioners January 10,2013 7:00 pm  OFFICIAL MINUTES  I.A ABSTRACT:  A regular scheduled meeting ofthe Board of Commissioners was held on January 10, 2013 in the Board of Commissioners' Meeting Room at Coats Town Hall.  II.R ROLL CALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, Commissioner Jerry Beasley, Commissioner Don Pleasant, Commissioner JC. Allen and Commissioner  Allen Mosby were in attendance. Attorney Alton Bain was present. III. CALLTO ORDER:  A quorum being present, Mayor Weeks called the meeting to order at 7:00 pm. Commissioner Don Pleasant delivered the invocation and Mayor Weeks led those in  attendance in the Pledge of Allegiance. IV.A APPROVAL OF AGENDA:  Mayor Weeks asked to add Item D under New Business - Priorities for County RESOLVED, to accept agenda with the added Item D under New Business, MOTION BY: COMMISSIONER DON PLEASANT: SECOND BY MAYOR APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, ALLEN, MOSBY AND BEASLEY.  Support.  Priorities for County Support.  PRO-TEM DR. LINDA ROBINSON.  NOES (0)    V. APPROVAL OF CONSENT AGENDA: RESOLVED, to accept consent agenda. COMMISSIONER ALLEN MOSBY.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, ALLEN, MOSBY AND BEASLEY.  NOES (0)  VI. MANAGERS UPDATE: Department Updates:  Town Manager Kenny Cole informed the Board that the pre-construction contract for the new Town Hall was signed on January 7,2013 and the completion date is set for March 8, 2013. Mr. Cole stated that the contractor was going to install the chairlift first and that work had already begun. Mr. Cole responded to Mayor Pro- Tem Dr. Linda Robinson concerning the World Trade Center request that we haven't had any response from D. H Griffin. Mr. Cole reminded the Board ofthe Harnett Regional Meeting that Coats is hosting on January 28, 2013 at Ron's Barn Discussion among the Board and Mr. Cole to schedule a 2013/2014 budget planning  and he will be sending out the Agenda.  retreat.  The location of retreat to be determined.  Mr. Cole asked the Board to let me know ofissues of concerns for the Budget Police Chief Jeremy Hall gave monthly stats from the Police Department for  retreat.  December through January 10, 2013. (Reference #1).  Public Works Director Gary Denton informed the Board that they were still picking Recreation Director Mike Collins informed the Board that there are a total of66 basketball games during the week and 28 games on Saturdays. Mr. Collins confirmed the swimming program on February 12, 2013 with all ages thru adults. Mr. Collins informed the Board ofa "Kids on the Run" program. Mr. Collins also stated that there will be a Recreation committee meeting scheduled in January. Librarian Rebecca DallaMura stated that the stats for December were in line with previous month. Mrs. DallaMura confirmed that the Library is doing well.  up leaves and Christmas trees.  2    VII. PUBLIC HEARING:  A. Consider Zoning Amendment to include Video Gaming. Mayor Weeks opened the floor for Public Hearing. Hearing none Mayor Weeks closed Public Hearing.  VIII. OLD BUSINESS:  A.Consider Zoning amendment to include Video Gaming. Gaming until clarification ofo changes in the law. COMMISSIONER DON PLEASANT.  RESOLVED, to table consideration of Zoning Amendment to include Video MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY ChiefHall informed the Board that he was meeting with the District Attorney next week to receive directions from them on how the county is enforcing the new law. ChiefHall confirmed that the Police Department has took no action at this time. APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, ALLEN, MOSBY AND BEASLEY.  NOES (0)  B. Discussion ofSale ofTown Property.  Town Manager Kenny Cole asked the Board to discuss the disposal of the present Town Hall which was tabled during the August 2012 Board Meeting, due to the Mayor Weeks suggested to the Board to consider the method of auctioning the present Town Hall. Mayor shared that he felt that going through the sealed bidder process could take longer than hiring an auctioneer to have a public auction for this Commissioner Jerry Beasley stated that he would like to hold off until March and address this after having time to review the information given, due to the importance of this decision. Commissioner Beasley agreed with Mayor Weeks to Commissioner Allen Mosby shared concerns ofwaiting that long and questioned Mr. Cole on the length of time to completely occupy the new Town Hall. Mr. Cole stated approximately 30 days. Commissioner Mosby stated that between the February board meeting and March board meeting ifa decision was needed we  uncertainty oft the New Town Hall renovations.  property.  include this discussion in with our budget retreat.  could have a special called meeting.  3    Mayor Weeks suggested that the Board review the information and to have the discussion included on the February agenda. Mayor Weeks also stated that details  can be discussed during the retreat.  C. Consider Appointment ofa a Commissioner to Review Audit Deficiencies. Mayor Weeks ask for a Commissioner to volunteer to assist him with the review of the audit deficiencies to assure that the process is in order. With the absence ofa Mayor Pro-Tem Dr. Linda Robinson nominated Commissioner Jerry Beasley. Commissioner Beasley agreed to assist with the review. Commissioner Pleasant Approved the nomination were Mayor Pro-Tem Dr. Linda Robinson,  volunteer the Mayor asked for a nomination.  second the nomination.  Commissioners Mosby, Pleasant, Allen and Beasley.  IX. NEW BUSINESS:  A. Consider Application for Taxi Cab Operation.  Town Manager Kenny Cole requested the Board to accept application from Crossway Transportation Inc. to operate a taxi cab service in Coats and according to Town Ordinance 111.07 to set a public hearing date. (Reference #2) Mr. Rodney Johnson addressed the Board and expressed the need for his service within the Town of Coats. Mr. Johnson confirmed with the Board that his office RESOLVED, to accept application from Crossway Transportation Inc. to operate a Taxi Cab service and set Public Hearing date for February 14, 2013. MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, ALLEN, MOSBY AND BEASLEY.  will be located in the Dunn area.  COMMISSIONER JERRY BEASLEY.  NOES (0)  B. Consider appointments to Boards and Committees. Boards and Committees. (Reference#3).  Town Manager Kenny Cole presented the Board with a list of vacancies on the Commissioner Allen Mosby agreed to serve a three (3), year term on the Board of  Adjustments.  4    RESOLVED, to accept to appoint vacancies as presented.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, ALLEN, MOSBY AND BEASLEY. C.Consider Budget Amendment to complete a Water System Study,  COMMISSIONER JERRY BEASLEY.  NOES (0)  Town Manager Kenny Cole requested the Board to consider budget amendment of Sixteen Thousand dollars ($16,000) and establish a committee to evaluate bids for a complete Water System Study. This study will provide the Town with an accurate representation of our systems performance and the data will be used to provide us with accurate CIP needs. Mr. Cole informed the Board that this study would consist ofperforming field flow test, flow recording and residual pressures. Mr. Cole stated that there will be a need to solicit qualifications from engineering firms to perform the study. Mr. Cole requested to have one Commissioner to assist himself and Public Works Director Gary Denton with interviewing the Engineering firms RESOLVED, to approve budget amendment and authorize the staff to solicit MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANI,ALLEN, MOSBY AND BEASLEY.  (Reference #4 4).  qualified engineering firms.  COMMISSIONER JERRY BEASLEY.  NOES(0)  Commissioner Allen Mosby agreed to serve on committee with Town Manager  Kenny Cole and Public Works Director Gary Denton.  RESOLVED, to Commissioner Allen Mosby to serve on committee to interview MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, ALLEN, MOSBY AND BEASLEY.  engineering firms.  COMMISSIONER DON PLEASANT.  NOES (0)  D.P Priorities for County Support.  5    Mayor Weeks shared with the Board about the article where County Commissioner Burgin was requesting the Mayors to give him five (5) areas ofs support for their Town. The Board agreed on the needs listed below which will be forwarded to  Commissioner Burgin.  1. Manage traffic flow from east to west. 2. Grant Writing assistance 3. Water and Sewer lines 4. Main Street projects 5. Recreation and Library assistance.  The Board agreed that this was an acceptable list to present to Commissioner  Burgin.  X.P PUBLIC FORUM:  Mayor Weeks opened Public Forum.  Amy Pleasant, 170 E. South Street, Coats shared concerns of speeding on and around South and Orange Street. She expressed issues with the Police Department which she has noticed officers staying at locations for extending amount of time. Ms. Pleasant express that something needs to be done about the speeding.  The Board of Commissioners discussed with Police ChiefHall with suggestions on how to control the speeding issues and requested that ChiefHall and Town Manager Kenny Cole work together to address these concerns.  XI. ADJOURN:  RESOLVED, to adjourn meeting. COMMISSIONER ALLEN MOSBY.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5), MAYORI PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, ALLEN, MOSBY AND BEASLEY.  NOES (0)  Mayor Weeks called meeting adjourned at 8:20 pm.  Respectfully Submitted, Kewtuk Karen Wooten, Town Clerk  Walter  Mayor  B  Wéeks,  6