380  Dunn City Council Regular Meeting Tuesday, May 28,2024 6:30 p.m., Dunn Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Ir., Mayor Pro Tem J. Wesley Sills, Council Members Raquel Also present: City Manager Steven Neuschafer, Assistant City Manager Billy R. Godwin, Finance Director Cary McNallan, Planning Director George Adler, Parks and Recreation Director Brian McNeill, Human Resources Director Connie Jernigan, Collections and Distribution Manager Billy Cottle, Water Plant Manager Ian. Stroud, Wastewater. Plant Manager Donrie Dukes; Administrative Support Specialist Amber Groves, City Attorney Mayor Elmore opened the meeting at 6:30 p.m. and gave the invocation by Rev. Jason Williams, Pastor of HoodI Memorial Christian Church. Afterwards, Council Member McNeil ledi int thel Pledge of Allegiance. Motion by Council Member Bradham and second by Council Member Gaulden to adopt the May 28, 2024 The Public Comment Period was opened by Mayor Elmore at 6:35 p.m. Having no comments, the Public  McNeil, April Gaulden, Billy N.1 Tart, Alan Hargis, and Dr. DavidL. Bradham.  Tilghman Pope, and City Clerk Tammy Williams. CALLTO ORDER ANDI INVOCATION AGENDA ADJUSTMENT AND APPROVAL PUBLICC COMMENT! PERIOD Comment period was closed.  meeting agenda as presented. Motion unanimously approved.  ITEMSFORI DISCUSSION. AND/ORI DECISION Minutes ofthe April9,2024 City Council Work Session presented. Motion unanimouslyapproved. CZ-03-24- Conditional Rezoning Fairground Road Duplexes  Motion by Council Member Hargis and second by Council Member Gaulden to approve the minutes as Mayor Elmore opened the Public Hearing: at 6:36 p.m. Planning Director. Adler presented a request tor rezone four parcels totaling 1.3-acres +/- at 6474./6 6514 Fairground Road. The property is currently zoned R-20, residential District and is proposed to be rezoned to R-7 CZD, Residential Conditional Zoning District to These parcels are on the west side of Fairground Road near Holly Avenue. Two of the parcels have manufactured homes, two are vacant. The area ont the west side of Fairground is heavily wooded and: zoned. R-20. The: area ont the east side of Fairground is zoned R-10, includinga a subdivision developed in the 1970s around Holly, Sycamore, Sainte, and) Pine. Dunn city limits run north on the center of Fairground andi include thes subdivision ont the easts side. The four subject parcels area adjacent to city limitsi inl Dunn'sET). The request ist to rezone from R-20 tol R-7 CZD to permit only duplexes. Mr. Szalecki presented a sketch plan showing 6 duplexes, 12 units total. The 12 units wills share two driveways off Fairground with parking int the The Planning Board, att their regular meeting onl May 7, heard presentations from staff and Matthew Szalecki, Family Building Company, who is acting as the agent for the property owner, Shelton Davis. The Planning Board voted unanimously tor recommend: approval of this conditional: zoning request with several conditions Motion by Council Member Sills and second by Council Member Hargis to approve that the four parcels totaling 1.3-acres + /- located at 6474/6514 Fairground Road with PINS 1517-7-2365.000, 1517-78- 2429.000, 1517-78-1593.000, and 1517-78-1644.000 be rezoned from R-20, Residential District to R-7,  permit only duplexes.  rear.  agreed tol byl Mr. Szalecki agreed to. With no comments, thel Public Hearing was closed.  Conditional Zoning District (CZD) with the following conditions: (1) That only duplexes be allowed, with supplemental: standards per the UDO; (3) That no moret thant two driveways onto Fairground be permitted; (4) Thata alla access easements bei identified int the recorded plat;  (2) That all units ber rearl loaded;  (5) That the Development Permit incorporate stormwater management best practices to handle (6) That development approval be contingent on resolving all deed issues to clarify that the owner has possession oft thej parcelsi inf fees simple, as presented. Motion unanimously approved. Motion by Council Member Bradham and second by Council Member Tart to table until the June Regular Mayor Elmore recognized that this is Planning Director Adler's last meeting as he willl be retiring. He thanked  maximum! build-out oft the entire site; and  CZ-04-24- Conditional Rezoning 112SFayetteville Ave Meeting: as requested! by the applicant. Motion unanimously approved.  Adlerf for his servicet to the City.    381  Tentative. Award: and Resolution Machine Welding Outfall (SRP-W-ARP-0287) 2024 fort thea above referenced project. At total ofs seven bids weres submitted.  City! Manager Neuschafer presented a request to tentatively award thel Machine Welding Outfall Project (SRP- W-ARP-0287) to thel lowest bidder Teraflex Group, LLC. Bids were received by the City of Dunn on April 25, Thel low bidder, Teraflex Group, LLC, is a well-qualified general contractor who has successfully completed similar projects across the State. We recommend that the City of Dunn tentatively award, pending approval from the Division of Water Infrastructure, the contract for Machine Welding Outfall American Rescue Plan "Earmark Project." No. SRP-W-ARP-0287 to Teraflex Group, LLC for their low Base Bid total int the amount of Motion by Council Member Gaulden and second by Council Member Sills to adopt the Resolution to tentatively award thel Machine Welding Outfall Project to" Teraflex Group, LLC for the total bid of $6,464,615. Motion unanimously approved. A copy of the Resolution (R2024-20) is incorporated into these minutes as Capital Project Ordinance. Amendment- Eastside Pump Station, Forcemain & Outfalll Project Financel Director McNallan presented the need to approve a capital project ordinance amendment and budget amendment for the Eastside Pump Station, Forcemain, and Outfall Line Project; and to approve a capital projecto ordinance and budget amendment for the Machine and Welding Outfall sewer linej project. On March 8, 2022, the City Council approved. a capital project ordinance for the Eastside Pump Station, Forcemain, and Outfall Line Project. Although: approved as one project, it has been designed as two separate projects and each project! has differents sources off funding. Therefore, staffi is requesting that the City Council formally approve a capital project ordinance amendment to split the original project into two separate projects and approve: a new capital project ordinance for the Machine and Welding Outfall (MWO) sewer line project. This action will makei it easier tot track expenses for the two projects and provide better reporting when presenting data tot the funding agencies. The ordinances and budget amendments also reflect the recent changesi inf fundings sources fort these projects, which includes USDA grant andl loan proceeds. Motion by Council Member Hargis and second by Council Member McNeil to approve the capital project ordinance: amendment for the Eastside Pump Station Project, the new capital project ordinance for the MWO Project, and the related budget amendments for each: as presented. Motion unanimously approved.. A copy of Ordinance (02024-11), Ordinance (02024-12), Budget Amendments (BA2024-20) and (BA-2024-21)are City Manager Neuschafer presented aj petition requesting the voluntary contiguous annexation of property located at 6474 and 6514 Fairground Rd, PIN #1517-78-2365, 1517-78-2425, 1517-78-1593 and 1517-78- 1644. This) petition was received under Part 4 of Article 4A of Chapter 160A of the General Statutes. This full petition was received on! May 16, 2024. It had the wrong property owners, and the new petition has the new Motionb by Council Member McNeil ands second by Council Member Gaulden toa adopt the Resolution Directing the City Clerk tol Investigate the Voluntary. Annexation Petition ANX-02-24: as presented with owners Shelton Davis and Sharon Davis. Motion unanimously approved. A copy oft the Resolution (R2024-21)isi incorporated City Manager Neuschafer introduced! Michael Goliber of Davis Martin Powell tol help the Council select an elevated water tank design to continue through the design and bidding process. The City has approved. funding for the construction ofa ane elevated water storage tankl located onj property owned by the city near the Goliber presented three different styles of tanks, a Toro/Multi-leg, Spheroid and Composite. He gave the pros and cons for each different type. based on current capital cost and long-term maintenance. Goliber recommended getting a bid onl Multi-leg and Spheroid. Neuschafer added that with the location, staff didn't want to miss the opportunity to do something different. Mayor Elmore asked about additional cost and Goliber stated that the site worki ise estimated tol be about $1 million. Council Member Tart confirmed withl his question that thes site cost will be the same nor matter which tank. Goliber stated it willl be about one year: and After more discussion, motion by Council Member Sills and: second by Council Member Gaulden toi investigate the price ofb both the spheroid with conical base as well ast the traditional elevated water storage tank design Mayor Elmore stated the staff has spent quite a bit of time on the budget. Tonight is to provide the City Council with some preliminary budget information and receive feedback from the Mayor and Councilmembers: for staff to prepare the recommended budget. The FY25 requested budget! has been received from the various departments and has been reviewed by the City Manager, Assistant City Manager, and the City Manager Neuschafer presented thel key points oft the proposed budget tol be published unless changes are  $6,464,615. Attachment: #1.  incorporatedi into these minutes as Attachment: #2.  ANX-02-241 Voluntary. Annexation 6474 and 65141 Fairground Rd  owners.  into these minutes as Attachment: #3. Water" Tank Selection Food Lion Distribution Center.  half tot twos years from! bid to completion.  top proceedt through design and! bidding process. Motion unanimously approved.  FY25) Budget Discussion Finance Director. made prior.    382  General Fund approximately $13.9M Solid waste Feel Increase Nop planned borrowing (use of current FY2 24 surplus funds) Water: and Sewerl Fund approximately: $8.5M 9% consumer ratei increase Stormwater Funda approximately $470,000 Rate remains thes same, buti increase int the non-residential collection limit and minimum fee FY25) Employee wage: adjustments: Lumps sum payment of$1,500 for allf full-time employees in August 2024 Merit adjustment of 0-2%f fore eligible employees inj January 2025 Itemsi includedi int the operating budgets: DYB Tournament andl Police Career Development Limited computer upgrades andI Public Works vehiclel lift for repairs att the department level.  Street Repair (Department level, Powell Bill Funds) We willl leave Powell bill fundsi in for the department Tol bea able to dot thel large proposed Paving Project, we willr need to increase City Tax Ratel by $0.04  $0.04t tob be dedicated tos streetr resurfacing ($451,768) Fundst tob be used tof finance a $4M or $5M1 resurfacing project  A$0.04i increase int the tax rate would add $80 tot the city portion of the property tax for a house assessed at Neuschafer: added thel budget willl be published by thee end oft the week witha a copy! here: and att the library. The  $200,000.  Current" Tax Ratei is $0.50; one cent generates $112,942 oft tax revenue public hearingy willl bes scheduled for June 11 with adoption onj June 25. City Manager Neuschafer presentedt the goals and objectives report.  Administrative Reports  Finance Director McNallan provided the following financial report fort thej period ending April 30, 2024: The City has $11,422,414 cash and investments, compared to $13,223,449 last year. The decrease is primarily due tou unreimbursed grant/loan proceeds for capital water and: sewer projects. Property Taxes collected for March are $113,144, compared to $1,108,317 last year. Total to-date Sales Tax receipts were: $254,279 for January, $737 more than same period last year, with total collected Building Permit Fees collected total $219,598 or 137.2% of budget compared to total collected last year General Fund expenditures for month are $950,098, with total expensed to-date at $10,987,116 or 78% ofE Budget, compared to $11,080,768 in2 2023. Revenues to-date are $11,507,150 or8 81.7% ofb budget. Water and Sewer fund expenditures for the month are $399,751, with total expensed to-date at $6,998,283, or 64.8% of budget, compared to $5,579,245 last year. Revenues to-date are $7,635,645 or Stormwater funde expenditures! for the month were: $8,236, with total expenses to-date of $399,542,or Reports were: also received asf follows: Planning and Inspections Report, Public Works Report, Public Utilities  $5,568,973. of$153,160.  to-date of$2,070,453 or6 66.9% oft budget.  70.7% ofb budget.  93.8% of budget. Revenues to-date are $190,316 or 44.7% ofb budget. Thel benchmarki for this periodi is 83.3% ofb budget. Report, Parks and) Recreation! Reporta and Policel Report. Mayor Elmore announced upcoming events and activities. Mayor Elmorer recessed the meeting: at 7:25 p.m.  Amouncemems/miommaton  Motion by Council Member Hargis and second by Council Gaulden to enter Closed Session pursuant to [N.C.G.S. 143-318.11(a)(3), to consult witht the Attorney top protect the: attorney-client privilege. The meeting was reconvened and with no further business to discuss, Mayor Elmore adjourned the meeting  at7:38 p.m. with noo objections. Motion unanimously approved.  A m  Mayar  ANs  Attest:  SEAL H  amypsiparie TEIENCOC  City Clerk