MANAGEMENT Town) Manager, Kenneth C. Cole Town Attomey, Alton) Bain Chief of Police, Matthew Hall Public Works Director, Gary Denton Town Clerk, Karen' Wooten Recreation Director, Mike Collins OF GOVERNING BOARD Mayor Walter Weeks Mayor Pro" Tem] Dr. Linda Robinson Commissioner JC. Allen Commissioner Jerry Beasley Commissioner Allen) Mosby Commissioner Don Pleasant 1905 Work Session/Retreat March 2, 2013, 8:00am Central Harnett Hospital (Boardroom), Lillington * A light Breakfast will be served. * 151 Minute Break at 10:00 am A.2013-2014 Budget Discussion 1.Items of Consideration 2.Departmental Discussions with the Board B. Commissioner Budget Goals/Priorities C.Review of the Capital Improvement Program D.Discussion of Street Lighting along NC 27 and 55 E. Listing ofTown Hall Property F. Adjourn Post Office. Box 675 e Coats, North Carolina 27521 (910)897-5183 voice e (910)897-2662 fax A E a e L - D E e Work Session/Retreat March 2, 2013, 8:00am Central Harnett Hospital (Boardroom), Lillington A. 2013-2014 Budget Discussions The budget process is the methodology through which tax funds are administered. The budget process is concerned with the allocation of available resources (people, money and equipment) among alternative and competing activities and work programs. It also represents the decisions made with respect The quality and quantity of activities, work programs and improvements to be The financing of these activities, work programs and improvements. The budget therefore is more than a financial document. It represents the process through which policy is made and put into effect. It should also be remembered that planning, coordination and control are the objectives of budgeting. to: undertaken; and The Board of Town Commissioners, in reviewing the budget, has an opportunity to judge the adequacy of the proposed objectives, activities and programs and to establish the level of service to be rendered during the next fiscal year. The Board can also compare the need for services. The adoption of the budget is one of the most important aspects relating to policy-making decisions undertaken by the Board. As such, it is the responsibility of all persons involved in the budget preparation process to provide the most meaningful and accurate Inr reference to the Budget calendar, all departments will be submitting their budgets to the manager by March 15!h. We will take this time at our retreat to discuss upcoming issues that will or could affect the financial status or levels of service offered by the Town and have discussions with our department heads. I am requesting that all Board Members review the attached tentative Budget information. Calendar. 1 1. Items of Consideration Budget dynamics can change drastically from year to year. For the 2013-14 budget the following items will need consideration: (a). Unemployment Cost (b). Liability and Workers Comp Claims (c). Rising Health Insurance Premiums (d). Schedule of Debt Payments (e). Capital Improvements (f). Change in Revenues (g). COLA(Cost of Living Adjustment) 2. Department Discussions with the Board (a). Parks & Recreation-Mike Collins (b). Library - Rebecca Dallamura (a). Police Department - Mathew Hall (b). Public Works - Gary Denton B. Budget Goals for 2013-14 Our retreat this year is like last year's, that is, it is somewhat two fold by combining budget discussions with goals and visions. The primary focus is to establish new goals and direction for the upcoming fiscal year and identify means by which they can be accomplished. Often goals set by this board can lead to certain levels of funding. As you know, funding is one of the finite resources available to the Town, At the beginning of the retreat, it can be of great benefit to identify other objectives that Board members or other participates would like to see accomplished. This process should lead to clearer direction setting for Management and Staff. We emailed each Board Member a list of questions that will be discussed. such goals and objectives should be prioritized. 2 C. Review of the Capital Improvement! Plan The Capital Improvement Plan (CIP) is a five year plan identifying the Town's capital outlay and improvement needs. By providing a planned schedule of public improvements, the CIP outlines present and future public needs and priorities. A capital improvement is defined as any expenditure for equipment, buildings, infrastructure, land acquisition, plan or project in which the cost exceeds $5,000 and the estimated useful life is greater than 5 years. Through the budget process there will a number of projects, policies, programs and/or purchases that will not be funded. This is of course due to the fact the Town has limited resources that prevent the funding of all items within one fiscal year. It is still important that each of these items be discussed regardless of the Even though an item may not be funded for this upcoming year, it can be placed on the CIP and a plan for funding can begin. Attached you will find an updated draft of the Five Year CIP for the Town. The only addition to the CIP is the addition of a sidewalk to Coats Elementary School. lwould request that the Board consider a ranking method for prioritizing our Projects/Purchases during lack of available funding. our retreat. D. Listing of Town Hall Property As we have discussed in our past meetings, consideration must be given to the disposal of our current Town Hall. The new Town Hall is scheduled to be completed by March 14th. We have two methods of disposal: Sealed Bids and Public. Auction for discussion. E. Discussion of Town Street lighting This item was requested to be placed on our retreat agenda. Several Board members have requested that the street lighting be improved along McKinley Street. Ihave been in contact with Progress Energy and they will provide me a price quote for discussion. 3 69 OF Co Cos: 1905 Town of Coats FISCAL YEAR 2013-14 BUDGET CALENDAR March 2 March 15 Retreat/Work Session - Introduction ofl Procedures All Final Budget Request from Town Departments due to Manager. May 9 Regular Scheduled. Meeting - Submission of Budget and Budget Message to Board of Commissioners. May 20 Special Called. Meeting (Budget Work Session): 6:00 pm (Other work sessions to be arranged at the Board's request). Regular Scheduled. Meeting - Public Hearing on FY 13-14 June 13 Budget June 20 Special Called. Meeting - Adoption of Budget Ordinance OFCO 209 1905 TOWN OF COATS 2013-2014 TABLE OF CONTENTS CAPITALIMPROVEMENT PLAN Page 1 INTRODUCTION Definition Process Function Update PRIORITIZATION SYSTEM Prioritization Matrix Criteria Categories Level of] Funding 2 FUNDING SUMMARY BY DEPAKIMENI/DVSON FUNDING LEVEL SUMMARY FOR 2013-14 3 4 DEPAKIMENI/DIVSON SUMMARIES & CAPITAL PROJECT REQUEST APPENDIX INTRODUCTION DEFINITION: The Capital Improvement Plan (CIP) is a five year plan identifying the Town's capital outlay and improvement needs. By providing a planned schedule of public improvements, the CIP outlines present and future publicneeds and priorities. A capital improvement is defined as any expenditure for equipment, buildings, infrastructure, land acquisition, plan or project in which CAPITAL IMPROVEMENT PLAN PROCESS: Capital project planning is an ongoing process. Each year the CIP document is updated. The need or idea for capital improvements can originate from the Mayor, Board, Citizens or Town staff. These items are compiled into this document and presented to the Board of Commissioners each year. Through the annual planning retreat and work session(s), the Board focuses on prioritizing the first year's expenditures. Once the CIP is approved, it outlines the Town's official commitment to funding these expenditures in the upcoming budget. During the annual budget process in the spring, the first year projects are refined and a financing FUNCTIONS OF THE CIP: ACIP: must be updated each year. Adopting a CIP does not end with the first year. Changing needs and priorities, emergencies, cost changes, mandates and changes in technology all require the CIP to be updated annually. The Town's public facilities, streets, parks, infrastructure, equipment, etc., are constantly in need of repair, replacement or expansion. A growing population will require additional or new facilities. These reasons require that the CIP be updated to maintain the financial solidity oft the Town. The CIP achieves the following objectives as the cost exceeds $5,000 and the estimated useful life is greater than 5 year. plani is putinto place within the Budget to fund those expenditures. ac component oft the' Town's budget and financial planning process: Reduces the need for "crash programs" to finance the construction of Town facilities. Focuses attention on community goals, needs and capabilities. Achieves optimum use oftaxpayer dollars. Guides future community growth and development. Advance planning ensures that projects are well thought out in advance of Encourages a more efficient governmental administration as well as maintains a construction. Provides for the orderly replacement of capital expenditures. sound and stable financial program. THE CIP UPDATE: The document that follows is the update to the CIP and covers the five (5) fiscal years 2013-14 through 2017-18. This document contains capital expenditure requests from each department/division fori items over $5,000 and generally have a useful life off five (5)years or more. This section of the CIP includes a description of the prioritization system, a summary by funding level for the fiscal year 2013-14 and a summary by department/division and fund for each of the five fiscal years. The remainder of the document contains summary information for each eparmem/divisionwtns supportinginformation on capital project request forms. PRIORITIZATION SYSTEM PRIORITIZATION MATRIX: The priority system includes a matrix shown below. This system was developed to assisti in the: setting of! priorities for capital expenditures because not all requests can be funded in any given year due to budgetary constraints. Priority Medium High Low 1 2 3 4 LevelA Level B LevelC The matrix contains a measure of priority on the horizontal axis and a determination of criteria category on the vertical axis. Priorities oft the capital projects are: measured asl high, medium orl low as follows: HIGH: Project mandated by local, state, or federal regulations, or Project is al high priority oft the' Town Board, or Project substantially reduces losses ori increases revenues. Project maintains existing service levels, or Project results inl better efficiency or service delivery, or Project reduces operational costs, or Project improves work force morale. Project is not mandated, or Project improves service levels, or Project improves quality of life. MEDIUM: LOW: CRITERIA CATEGORIES: I. II. eattn/salety/welare projects that protect thel health, safety and welfare oft the community and Maintenance/Replacement- projects that provide for the maintenance of existing systems and III. Expansion ofl Existing Programs projects which enhance the existing systems and programs IV. Expansion of New Programs projects that allow for expansion into new programs and services. the employees serving it. equipment. allowing for expansion ofe existing services. LEVEL OF FUNDING: The gridi ist further divided intol levels: Level. A- - highest consideration for funding, Level B moderate consideration, Level C- least consideration for funding resources. 2 4S gs 99 a5 8e 13 o0 %e gs Capital Improvement Plan FUNDING LEVEL: SUMMARY FISCAL YEAR 2013-2014 DEPARTMENI/DMsion PROJECT DESCRIPTION PROIRITY CAPITAL TYPE H2 H2 H2 M2 M2 COST General Fund LEVELA: LIBRARY PUBLIC SAFTY PUBLIC WORKS LEVELB: PUBLIC WORKS RECREATION Solid Waste Fund LEVELB: SOLID' WASTE Water Fund LEVELA: WATER TOTAL: HVAC REPLACEMENT VEHICLE REPLACEMENT SIDEW/ALK TO SCHOOL LEAFTRUCK PARKING LOT REPAVING $3,950 $31,400 $40,000 $40,000 $14,000 Total General Fund $129,350 KNUCKLEBOOM TRUCK M2 $125,000 Total Solid Waste Fund $125,000 HWY: 55 REPLACEMENT H1 $350,000 $604,350 Total Water Fund $350,000 CAPITALIMPROVEMENT PLAN APPENDIX %%8 889e geee 35E CAPITAL PROJECT REQUEST FORM CIP FY2013-2018 SUBMITTEDE BY DEPARTMENT PUBLIC WORKS 1. PROJECTTITLE DATE May, 2012 Gary Denton 2. TYPE OF PROJECT 1-Heath/5aley/Welare 2-Mantemme/Repiaament 3-Existing Programs Expansion 4-N New Programs Street Sweeper X 3. PROJECT DESCRIPTION Thisi ist thep purchase ofa Street! Sweeper for the Public Works Department. 4. JUSTIFICATION (Attach additional information if needed) The Town maintains 15 miles of streets. As street sweeper is needed to keept the streets clean and remove sediment, trash, debris andl leaves from ther road runoff! before this material gets carriedi into the easier andi more efficient than trying tor remove it once iti isi inside the network of pipes and ditches. Allt this debris can also clog the drainage system causing water tot flood streets or private property. In addition, keeping this debris out of our drainage system also keeps itf from polluting our creeks ands streams. drainage system via: stormwater runoff. Removing this material fromt the streets surfacei isr much 5. DEPARTMENTAL PRIORITY Budget year to bei funded: 6. PROJECT ALTERNATIVES 2016-17 Priority: Continue borrowing the Town of Erwin's Sweeper when not in use. 7. CAPITAL COST BY YEAR: Prior to. July, 2013 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 TOTAL Beyond 2017-18 8. CAPITAL COSTI BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL $150,000 $150,000 $150,000 $150,000 9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) Current Revenues; Installment Purchase 10 OTHER COMMENIS/OPERATING IMPACT Proper maintenance on our streets. Sweeping prevents problems with storm drains and ditches. W-1 CAPITAL PROJECT REQUEST FORM CIP FY2013-2018 SUBMITTED BY DEPARTMENT 1. PROJECTTITLE DATE May, 2012 PUBLICWORKS Gary! Denton 2. TYPE OF PROJECT l-Meath/aleyWelare 2-Mantemme/Peplacement 3-Existing Programs Expansion 4-N New Programs Leaf Truck X 3. PROJECT DESCRIPTION Replacement of Leaf Truck fori the Public' Works Department. 4. JUSTIFICATION (Attach additional information if needed) This is ther replacement of our existing 1991 GMCS SL Sierra onet toni flatbed dump truck. This trucki is a light duty truck that is use for pulling the chipper and the leaf machine. This truck needs to be replaced with al heavier duty truck. The truck has 97,893 miles. 5. DEPARTMENTAL PRIORITY Budget year to bet funded: 6. PROJECT ALTERNATIVES None 2013-14 Priority: 7. CAPITAL COST BY YEAR: Prior to. July, 2013 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 TOTAL Beyond: 2017-18 8.0 CAPITAL COSTBREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL $40,000 $40,000 $40,000 $40,000 9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) Current Revenues; Installment Purchase 10 OTHER COMMENIS/OPERATING IMPACT This vehicle is showing excessive wear due tot the high volume of usage. 'W-2 CAPITAL PROJECT REQUEST FORM CIP FY2013-2018 SUBMITTED BY DEPARTMENT PUBLICWORKS 1. PROJECTTITLE DATE February, 2013 Gary Denton 2. TYPE OF PROJECT X X 1-Heath/5aley/Welare 2-MaintemameRepicement 3-Existing Programs Expansion 4-N New! Programs Sidewalk-School 3. PROJECT DESCRIPTION This ist the construction of 3000lf of side walkt to Coats Elementary: School. 4. JUSTIFICATION (Attach additional information if needed) Starting a Safe Routes to School (SRTS) program is an opportunity to make walking and bicycling to: school safer andi more accessible for children, including those with disabilities, andt toi increase ther number of children who choose to walk and bicycle. On al broader level, SRTS programs can enhance children's health andy well-being, easet traffic congestion near thes school andi improve air quality and improve community members' overall quality of! life. 5. DEPARTMENTAL PRIORITY Budget year tol bet funded: 6. PROJECT, ALTERNATIVES None 2013-14 Priority: H1 7. CAPITAL COST BY YEAR: Priort to. July, 2013 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 TOTAL Beyond 2017-18 8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL $40,000 $0 $40,000 $40,000 $40,000 9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) Current Revenues; Installment Purchase; SRTS Funding 10OTHER COMMENTS/OPERATINGIMPACT W-1 :8 6 26 80 93 CAPITAL PROJECT REQUEST FORM CIP FY2013-2018 SUBMITTED BY DEPARTMENT 1. PROJECTTITLE DATE May, 2012 PARKS AND RECREATION Mike Collins 2.TYPEC OF PROJECT l-meath/salely/welare 2-MainernePeplacement 3-Existing! Programs Expansion 4-New Programs Parking Lot Paving X 3. PROJECT DESCRIPTION Repaving and restriping of approximatley 5080SYofl-1 Asphalt at Coats Park 4. JUSTIFICATION (Attach additional information if needed) parking lot. The paving will completedi int three different phases. Duet tot the: age and condition of the asphalt parking areas, attention must be given to extendt the life oft the 5. DEPARTMENTAL PRIORITY Budget year tol be funded: 6. PROJECT. ALTERNATIVES None 2013-2015 Priority: 7. CAPITAL COST BY YEAR: Priort to. July, 2013 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 TOTAL Beyond: 2017-18 Current Revenues None 8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL $0 $14,000 $14,000 $18,000 $46,000 $0 $46,000 $0 $0 $0 $46,000 9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) 10 OTHER COMMENIS/OPERATING IMPACT PR-1 CAPITAL PROJECT REQUEST FORM CIP FY2013-2018 SUBMITTED BY DEPARTMENT PARKS AND RECREATION 1. PROJECTTITLE DATE May, 2012 Mike Collins 2. TYPEC OF PROJECT -meatm/aletvywelare 2-ManterameRepiaxement 3-Existing Programs Expansion 4-New Programs Recreation Truck X 3. PROJECT DESCRIPTION Replacement of 2007 Ford Ranger 4. JUSTIFICATION (Attach additional information if needed) Replace existing 2007 Ford Ranger Recreation pickup. 5. DEPARTMENTAL PRIORITY Budget year to bet funded: 6. PROJECT ALTERNATIVES None 2016-17 Priority: 7. CAPITAL COST BY YEAR: Priort to July, 2013 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 TOTAL Beyond: 2017-18 8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL $18,000 $18,000 $18,000 $18,000 9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) Current Revenues; Installment Purchase 10 OTHER COMMENIS/OPERATING IMPACT None PR-2 CAPITAL PROJECT REQUEST FORM CIP FY2013-2018 SUBMITTED BY DEPARTMENT PARKS AND RECREATION 1. PROJECTTITLE DATE May, 2012 Mike Collins 2. TYPEC OF PROJECT -meath/salelywelare 2-Mainenme/Repiasement X 3-Existing Programs Expansion 4-NewP Programs Main Street Park 3. PROJECT DESCRIPTION playground with parking. The Town currently owns 1.87 acres of property on West Main! Street. At our recent work session, the Board had ani interest in developing this property intoas small town park. The park willi include a small childrens 4. JUSTIFICATION (Attach additional information ifr needed) This is an expansion of our parks system. This will provide ar recreational areat for the citizens on the west side of Coats. 5. DEPARTMENTAL PRIORITY Budget year to! bef funded: 6. PROJECT, ALTERNATIVES None 2014-15 Priority: 7. CAPITAL COST BY YEAR: Priort to July, 2013 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 TOTAL Beyond 2017-18 8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL $14,000 $14,000 $14,000 $14,000 9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) Current Revenues; Installment Purchase 10 OTHER COMMENIS/OPERATING IMPACT None PR-3 CAPITAL PROJECT REQUEST FORM CIP FY2013-2018 SUBMITTEDE BY DEPARTMENT 1. PROJECTTITLE DATE February, 2013 PUBLICSAFTEY Chief Hall 2. TYPE OF PROJECT 1-eath/sleywelare 2-Mantemme/Pepiaament 3-E Existing Programs Expansion 4-New Programs Vehicle Replacment X 3. PROJECT DESCRIPTION eight vehicles. # 100 101 102 103 104 105 107 This project consist of the replacement of lawe enforcement vehicles. The Police Department currenty has Year Make 2007 Dodge Charger 2007 Dodge Durango 2007 Dodge Charger 2009 Dodge Charger 2006 Chevrolet Implala Ford 2005 Chevrolet Implala Model Mileage 86,177 90,844 71,726 56,717 85,957 53,045 76,142 Yr13 Yr14 Yr15 86,177 95177 90,844 71,726 85726 99726 56,717 71717 86,717 101,717 85,957 99957 53,045 72045 Yr16 2010 Crown Vic 91045 110,045 4. JUSTIFICATION (Attach additional information if needed) Based ont the current diving! history, ai futurer milege was projected for eachy vehicle, Eachy vehicle was compared to a replacement criterior of 5y years and: 100,000r miles per vehicle. There are several reasons for an annual replacement of police car. Police cars wear out regularly and must to be replaced or upgraded. This within its self is just a matter of time. Deferring only drives up the maintenance side of the equation while decreasing reliability, response time and ultimately, officer and citizen safety. Police Vehicles should be on a set rotation schedule to maintain optimum service levels and minimum service costs. Once this rotation pattern is established it allows each year the replacement of a police care and the surplus liquidation of the vehicle with the highest miles or with the most service hours. 5. DEPARTMENTAL PRIORITY Budget year tol bet funded: 6. PROJECT ALTERNATIVES 7. CAPITAL COST BY YEAR: Prior to July, 2013 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 TOTAL Beyond 2017-18 2013-18 Priority: Continue driving vehicles with ani increase in maintenance cost. 8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL $31,400 $62,800 $62,800 $32,200 $32,200 $221,400 $221,700 $221,700 9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues;etc.) Current Revenues; USDA! 50% Grant; Installment Purchase 10 OTHER COMMENIS/OPERATING IMPACT None 25-2 %8 69 %e S DE CAPITAL PROJECT REQUEST FORM CIP FY2013-2018 SUBMITTED BY DEPARTMENT 1. PROJECTTITLE DATE May, 2012 LIBRARY Gary Denton 2. TYPE OF PROJECT l-meatmalevywelare 2-Manemane/Rephasement 3-Existing Programs Expansion 4-N NewF Programs Library Repaving X 3. PROJECT DESCRIPTION This project consist of repaving a 45'x60' parking lot. 4. JUSTIFICATION (Attach additional information if needed) Duet tot the age and condition oft the asphalt parking areas, attention must be given to extend thel life oft the parking lot. 5. DEPARTMENTAL PRIORITY Budget year to bet funded: 6. PROJECT ALTERNATIVES 2014-15 Priority: 7. CAPITAL COST BY YEAR: Priort to. July, 2012 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 TOTAL Beyond: 2017-18 Current Revenues None 8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL $0 $3,000 $3,000 $3,000 $3,000 9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) 10 OTHER COMMENIS/OPERATING IMPACT L-1 CAPITAL PROJECT REQUEST FORM CIP FY2013-2018 SUBMITTED BY DEPARTMENT 1. PROJECTTITLE DATE Feb.- 2012 LIBRARY Gary Denton 2.TYPE OF PROJECT -meatmalelywelare 2-MainemameRephasement 3-Existing Programs Expansion 4-New Programs HVACI Replacement X 3. PROJECT DESCRIPTION Replacement of two existing 37 Ton Heat pump units at the Coatsl Library. 4. JUSTIFICATION (Attach additional information if needed) approximatley 15 years old. Project willl be completed int two phases. The Library operates on two HVACL units. One unit isi inoperable andr must be replaced. Both units are 5. DEPARTMENTAL PRIORITY Budget year to bet funded: 6. PROJECT. ALTERNATIVES None 2013-1482014-15 Priority: 7. CAPITAL COST BY YEAR: Priort to. July, 2012 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 TOTAL Beyond: 2017-18 Current Revenues 8.0 CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL $3,950 $3,950 $0 $7,900 $7,900 $7,900 9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) 10 OTHER COMMENI/OPERATING IMPACT Units willl ber replaced with a more efficient units that should: show at reduction inc operating expenditures. L-2 %%8 %88 %88 0 %e %8 8 80 CAPITAL PROJECT REQUEST FORM CIP FY2013-2018 SUBMITTED BY DEPARTMENT 1. PROJECT1 TITLE DATE Jan-12 WATER Gary Denton 2. TYPE OF PROJECT 1-eati/safeyWelare 2-Manemamce/Repacement 3-Existing Programs Expansion 4-New Programs Replacement of 6" Water Line along Hwy! 55 X 3. PROJECT DESCRIPTION This project includes replacement of approximately- 4,700! If ofa asbestos concrete water line along Highway 55 (McKinley Street). Thel line sevices the customers along Highway 55, as wella asf fivet firel hydrants. 4. JUSTIFICATION (Attach additional information if needed) Replacing the pipe willr restoref flow and pressure int thea area. The capacity oft thee existing 6" water linei is beingr restricted duet tot the! buildup of deposites within the pipe. 5. DEPARTMENTAL PRIORITY Budget year to bet funded: 6. PROJECT ALTERNATIVES 2013-14 Priority: 7. CAPITAL COST BY' YEAR: Priort to. July, 2013 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 TOTAL Beyond: 2017-18 Current Revenues 8.0 CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL $350,000 $350,000 $350,000 $350,000 9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) 10 OTHER COMMENTS/OPERATINGIMPACT W-1 CAPITAL PROJECT REQUEST FORM CIP FY2013-2018 SUBMITTED BY DEPARTMENT 1. PROJECTTITLE DATE May, 2012 WATER Gary Denton 2.1 TYPEOFF PROJECT l-Meati/alety/Welare 2-Manterame/Pep.acement 3-Existing Programs Expansion 4-NewF Programs Complete 8" loop along Willis Pope Road X 3. PROJECT DESCRIPTION This project includes installation of approximately. 3100 Ifc ofr new 8-inch waterl line along Willis Pope Roadt to complete al loop! between Carson Gregory Road and Abattoir Road. 4. JUSTIFICATION (Attach additional information if needed) Creating Loops within water distribution systems provides forb better hydraulics andr more uniform pressures. Also, any portion oft thel line can bei isolated for maintenance withouti interrupting service one either side oft the isolated area. 5. DEPARTMENTAL PRIORITY Budget year tol bet funded: 6. PROJECT, ALTERNATIVES 2014-15 Priority: 7. CAPITAL COST BY YEAR: Priort to. July, 2013 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 TOTAL Beyond 2017-18 Current Revenues None 8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL $0 $120,000 $120,000 $0 9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) 10 OTHER COMMENIS/OPERATING IMPACT W-2 CAPITAL PROJECT REQUEST FORM CIP FY2013-2018 SUBMITTED BY DEPARTMENT 1. PROJECTTITLE and. Jackson Streets 3. PROJECT DESCRIPTION This Project incudes thef following: DATE May, 2012 Water Gary Denton 2. TYPE OF PROJECT Replace 6" lines along Paterson, Church, Washington 1-Heath/5aleyWelare 2-MantemmeReplasament 3-Existing Programs Expansion 4-N New Programs X replacing the existing 18001 Ifof 6" Asbestoes Concrete water linea along Patterson Street and Main! Street, East of Carrie Street and adding a connection tot the existing 6" linea along McLeod Rd. replacing thee e) xisting 7001 Ifof 3" asbestoes concrete water! line along Washington! Street, East of Carrie streeta and adding a connection tot thee existing 12" water! line along Carrie Street. Replacing the existing 7001 Ifo of6" asbestoes concrete water line along Jackson! Street, East of Carrie Street anda adding a connection to the existing 12" water line along Carrie! Street. Installing a new: 11001 Ifof6" water line along Church Street, North of McLeod Road. 4. JUSTIFICATION (Attach additional information if needed) Thec capacities oft the existing waterlines are beingr restricted to theb buildup of deposits within the pipe. Replacing thep pipe will restoref flows and pressures int the area. Connecting tot the 12" line willi improve water pressurei int the area. 5. DEPARTMENTAL PRIORITY Budget year tol bei funded: 6. PROJECT, ALTERNATIVES 7. CAPITAL COST BYY YEAR: Priort to. July, 2013 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 TOTAL Beyond 2017-18 Current Revenues 2015-16 Priority: 8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL $250,000 $250,000 $250,000 $0 $250,000 9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) 10 OTHER COMMENIS/OPERATING IMPACT W-3 CAPITAL PROJECT REQUEST FORM CIP FY2013-2018 SUBMITTED BY DEPARTMENT 1. PROJECTTITLE DATE May,2012 Water Gary Denton 2. TYPE OF PROJECT 1-Meati/salety/Welare 2-Manerne/Pepiaxement 3-E Existing Programs Expansion 4-New Programs Add water tankst to county! SCADA! System X 3. PROJECT DESCRIPTION Towns water tanks. This project includes installing the Supervisory Control andi Data Acquistion(SCADA), system to both oft the 4. JUSTIFICATION (Attach additional information if needed) The SCADA: system will allowi for better monitoring and control oft the water distribution system. 5. DEPARTMENTAL PRIORITY Budget yeart tol bet funded: 6. PROJECT. ALTERNATIVES 2014-15 Priority: 7. CAPITAL COST BYYEAR: Priort to. July, 2013 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 TOTAL Beyond: 2017-18 Current Revenues None 8.CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL $0 $60,000 $60,000 $60,000 $60,000 9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) 10 OTHER COMMENTS/OPERATINGIMPACT W-4 CAPITAL PROJECT REQUEST FORM CIP FY2013-2018 SUBMITTED BY DEPARTMENT 1. PROJECT TITLE DATE May, 2012 WATER Gary Denton 2. TYPE OF PROJECT 1-Meati/aletyWelare 2-N ManmtenaneRepacement 3-Existing Programs Expansion 4- New Programs Water Connection atl Hwy 27 & Abattoir Rd. X 3. PROJECT DESCRIPTION Install a connection of water lines at! Hwy 27 & Abattoir Road 4. JUSTIFICATION (Attach additional information if needed) Improve water pressure 5. DEPARTMENTAL PRIORITY Budget year tol bei funded: 6. PROJECTALTERMATIVES 2016-17 Priority: 7. CAPITAL COST BY YEAR: Priort tol July, 2013 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 TOTAL Beyond: 2017-18 Current Revenues None 8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL $6,000 $6,000 $6,000 $6,000 9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) 10 OTHER COMMENIS/OPERATING IMPACT W-5 f CAPITAL PROJECT REQUEST FORM CIP FY2013-2018 SUBMITTED BY DEPARTMENT Streets 1. PROJECTTITLE DATE May, 2012 SOLIDWASTE Gary Denton 2. TYPE OF PROJECT 1-Heath/5aley/Welare 2-MainemameRepharement 3-Existing Programs Expansion 4-1 New Programs Knuckleboom Truck 3. PROJECT DESCRIPTION Purchase ofal Knuckleboom Truckf for the Solid Waste Department. 4. JUSTIFICATION (Attach additional information if needed) The street department currently uses two tot three street labors, a dump truck and ab backhoe to collect bulk items from thes street. Thist takes labor hours from othert task, increases wear on other equipment and increases thep possibility of injuries to staff. 5. DEPARTMENTAL PRIORITY Budgety year to bef funded: 6. PROJECT. ALTERNATIVES 2013-14 Priority: 7. CAPITAL COST BY YEAR: Priort to. July, 2013 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 TOTAL Beyond 2017-18 8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL $125,000 $125,000 $125,000 $125,000 9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) Current Revenues; Installment purchase 10OTHER OMMENIS/OPERATING IMPACT None W-1