TOWN OF COATS Board of Commissioners March 14, 2013 7:00 pm  OFFICIAL MINUTES  LA ABSTRACT:  A regular scheduled meeting oft the Board of Commissioners was held on March 14, 2013 in the Board of Commissioners' Meeting Room at Coats Town Hall.  II. ROLL CALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, Commissioner Jerry Beasley  and Commissioner J C Allen were in attendance. Attorney Alton Bain was present. mI. CALLTO ORDER:  A quorum being present, Mayor Weeks called the meeting to order at 7:00 pm. Commissioner Jerry Beasley delivered the invocation and Mayor Weeks led those in  attendance in the Pledge of Allegiance. IV. APPROVAL OF AGENDA:  Mayor Weeks asked to add to. Agenda under New Business item E.-Shop Local RESOLVED, to approve Agenda adding item E-Shop Local under New Business. MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (3), MAYOR PRO-TEM DR. LINDA ROBINSON,  COMMISSIONER JERRY BEASLEY. COMMISSIONERS ALLEN AND BEASLEY.  NOES (0)    V.A APPROVAL OF CONSENT AGENDA:  Commissioner Jerry Beasley requested that it go on record the concerns ofl line items on the Financial Statement that are ini the red. Commissioner Beasley suggested that the Town Manager talk with the department managers concerning these line items. Mayor Weeks suggested that the expenditures be review after the third quarter to see if any budget amendments are needed to bel brought to the Board's attention during next  months meeting.  RESOLVED, to accept consent agenda. COMMISSIONER JERRY BEASLEY. COMMISSIONERS ALLEN AND BEASLEY.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (3), MAYOR PRO-TEM DR. LINDA ROBINSON,  NOES (0)  VI. MANAGERS UPDATE: Department Updates:  Town Manager Kenny Cole updated the Board that April 5th to be the estimated date for final completion on new Town Hall project. The date change is due to the added renovations with the additional grant from USDA. Mr. Cole confirmed that the plans are tol have April's Board meeting in the new building. Mr. Cole informed the Board ofthe Parade of Businesses to bel held May 16th, 4-7pm at the Coats Fire Station. Public Works Director Gary Denton introduced. new: staff employee Jamie Fisher to the Board. Mr. Denton commented that the department is continuing to pick up debris Recreation Director Mike Collins informed the Board that there are 21 teams for the baseball and softball schedule, which will begin playing in April and will run through the middle of. June. Mr. Collins shared information about the program that Coats recreation will be participating in with the Health Department called "Rethink your Drink". Harnett County Health Department will be visiting 3 times during the summer games with this  around Town.  program.  Librarian Rebecca DallaMura was present for questions from the Board and there was  none.  2    Police Chief. Jeremy Hall presented the Board with the stats from February 10 -N March Commissioner Jerry Beasley question Town Manager Kenny Cole ift the electrical boxes on Main Street were temporary. Mr. Cole stated yes and Pat Godwin from Coats Chamber stated that she had inquired about them and they will be removed next week.  13,2013 (Reference #1).  VII. OLD BUSINESS:  A. Consider Resolution and Bidding Requirements to Surplus Town Hall by Sealed Town Manager Kenny Cole presented to the Board a Resolution and Bidding Requirements to dispose oft the existing Town Hall by sealed bid procedure. Attorney Alton Bain requested that the following changes be made to the Resolution. 1. Open date be changed to April 17,2013 to allow 30 day notice.  Bids.  RESOLVED, to accept Resolution to dispose of Town Hall Property with. April 17,2013 MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY Commissioner Jerry Beasley expressed the importance of good advertisement for the sell APPROVED, AYES (3), MAYOR PRO-TEM DR. LINDA ROBINSON,  date correction for sealed bids to be opened. COMMISSIONER JERRY BEASLEY.  oft the property.  COMMISSIONERS ALLEN AND BEASLEY.  NOES (0)  (Reference # R-2013-02) Requirements.  Attorney Bain requested that the following changes be made to the Bidding  1. Correct spelling of the sale to sell. 2. Change bid deposit date to. April 17,2013  3. Change under Closing to read as: The successful bidder will be furnished a Quitclaim to the property. The date oft the closing shall be on or before May 17, 2013. Attorney Bain also suggested the wording that the purchaser must be current on all taxes owed to the Town to be included on the Bidding Requirements.  The Board all agreed.  RESOLVED, to authorize Town Manager to make the changes to the Bidding  Requirements for the current Town Hall property.  3    MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (3), MAYOR PRO-TEM DR. LINDA ROBINSON,  COMMISSIONER JERRY BEASLEY.  COMMISSIONERS ALLEN AND BEASLEY.  NOES (0) (Reference e#2)  B. Consider Budget Amendment to Town Hall Project:  Town Manager Kenny Cole presented the Board with a budget amendment for Town Hall Project for the additional $15,200 in grant funds (Reference #3). RESOLVED, to accept Budget Amendment for Town Hall Project.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (3), MAYOR PRO-TEM DR. LINDA ROBINSON,  COMMISSIONER JERRY BEASLEY.  COMMISSIONERS ALLEN AND BEASLEY.  NOES (0)  VIII. NEW BUSINESS:  A. Consider Resolution Honoring Eagle Scout Nathan West Mooney. RESOLVED, to accept Resolution Honoring Eagle Scout Nathan West Mooney. MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (3), MAYOR PRO-TEM DR. LINDA ROBINSON,  COMMISSIONER JERRY BEASLEY.  COMMISSIONERS ALLEN AND BEASLEY.  NOES (0) 2013-03)  Mayor Weeks read and presented Resolution to Nathan West Mooney (Resolution # R-  B. Consider Proclamation Declaring March 10-16. 2013 Girl Scout Week RESOLVED, to accept Proclamation Declaring March 10-16, 2013 Girl Scout Week. MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (3), MAYOR PRO-TEM DR. LINDA ROBINSON,  COMMISSIONERJC. ALLEN.  COMMISSIONERS ALLEN AND BEASLEY.  NOES (0)  4    Mayor Weeks read Proclamation and presented it to the Girl Scouts that were present.  (Reference#4) C.Litter Sweep Week.  Town Manager Kenny Cole informed the Board that North Carolina Department of Transportation is sponsoring a 2013 Spring "Litter Sweep" which is scheduled the last two weeks in April and September. Mr. Cole asked the Board to approve the Proclamation and support the 2013 Spring "Litter Sweep". (Reference #5) RESOLVED, to accept Proclamation in support of the 2013 Spring "Litter Sweep". MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (3), MAYOR PRO-TEM DR. LINDA ROBINSON,  COMMISSIONER JG C ALLEN.  COMMISSIONERS ALLEN AND BEASLEY.  NOES (0)  D. Consider Proclamation Declaring March 11-17. 2013 MS Awareness Week. Mr. Cole asked the Board to consider March 11-17, 2013 as MS Awareness Week and explained the affects of the disease on more than 2.1 million people worldwide. RESOLVED, to accept Proclamation Declaring March 11-17, 2013 MS Awareness MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (3), MAYOR PRO-TEM DR. LINDA ROBINSON,  (Reference #6) Week.  COMMISSIONERJCALLEN.  COMMISSIONERS ALLEN AND BEASLEY.  NOES (0) E. Shop Local:  Coats Area Chamber Director Pat Godwin informed the Board of the "Shop Local First Initiative". Mrs. Godwin shared that all the Harnett County Chambers have agreed to combine efforts to promote this initiative. Mrs. Godwin shared that the goal is tol help consumers understand the impact oft buying locally and what it means for the business owner, the local economy and the county in terms of sales taxes. Mrs. Godwin also  shared a copy ofa postcard mailing for requesting membership.  IX. PUBLIC FORUM: Mayor Weeks opened Public Forum.  Billy J. Coats, 82N. Zeb Street, Coats addressed the Board concerning the current Town Hall property and that he would bel bidding on the building. (Reference #7)  5    Hearing no other, Mayor Weeks closed Public Forum.  Mayor Weeks asked ifr notice would be required concerning change ofl location for our regular Board Meetings. Mayor Weeks suggested that notice be posted on door and in the local newspaper to ensure the residents would get this information. Mayor Weeks stated prior to adjournment oft the meeting that it is the intent to have the April Board  meeting at 21 E. Main Street, Coats, N.C.  X.A ADJOURN:  RESOLVED, to adjourn meeting. COMMISSIONERJCALLEN.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (3), MAYOR PRO-TEM DR. LINDA ROBINSON,  COMMISSIONERS ALLEN. AND BEASLEY.  NOES (0)  Mayor Weeks called meeting adjourned at 7:50 pm  Respectfully Submitted, Karen Wooten, Town Clerk bshs  Mayor  46  6