TOWN OF COATS Board of Commissioners April 11,2013 7:00 pm OFFICIAL MINUTES  LA ABSTRACT:  Ar regular scheduled meeting oft the Board of Commissioners was. held on. April 11, 2013 in the Board of Commissioners' Meeting Room at the new location, 25) E. Main Street, of  the Town Hall. IL. ROLL CALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, Commissioner Jerry Beasley, Commissioner Don Pleasant, Commissioner Allen Mosby and Commissioner  JCAllen was present. Attorney Alton Bain was present. II. CALL' TO ORDER: order at' 7:00 pm.  A quorum being present, Mayor Weeks called the first meeting at 25 E. Main Street to Commissioner Don Pleasant delivered the invocation and Mayor Weeks led those in  attendance in the Pledge of Allegiance. IV.A APPROVALOF AGENDA:  Mayor Weeks asked to add to Agenda under Old Business item B.-Code Enforcement RESOLVED, to approve Agenda adding item B-Code Enforcement under Old Business. MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, PLEASANT AND BEASLEY.  COMMISSIONER DON PLEASANT.  NOES (0)    V.APPROVALOF CONSENT AGENDA: RESOLVED, to accept consent agenda. COMMISSIONER ALLEN MOSBY.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY,PLEASANT AND BEASLEY.  NOES( (0)  VI. MANAGERS UPDATE: Department Updates:  Town Manager Kenny Cole thanked everyone who worked to get things together for the Board meeting. Mr. Cole informed the Board that the Town Hall would be moving Friday, April 19,2013. There will be a company here to move the furniture and the Town staff will be moving their own files. Mr. Cole updated the Board that Wednesday, April 17,2013 will be a walk through with USDA. Mr. Cole updated the Board the additional painting and front door replacement are items still scheduled to be completed. Mr. Cole reminded the Board the Coats Museum re-reopening will be. April 16", 10 am- 12 pm. Mr. Cole shared that ai meet the "New County Manager" will be on April 15th6 Police ChiefJeremy Hall presented the Board with the department stats from March 14th Recreation Director Mike Collins informed the Board about programs at the park including "Rethink Your Drink" sponsored by the Harnett County Health Department. Mr. Collins stated that the softball/baseball schedules have been completed and 117  pm-7 pm at the County Administration Building, in Lillington.  April 11,2013. (Reference #1)  games will be played.  Librarian Rebecca DallaMura shared with the Board the continued 6% circulation and also Jackie Frye will be joining her speaking at the Kiwanis Club this month.  Public Works Director Gary Denton stated what a good job was being done on Highway  55 paving and Wal-Mart are setting their fuel tanks.  2    VII. OLD BUSINESS:  A. Consider Revising Seal Bid Date of Surplus Town Hall.  Town Manager Kenny Cole informed the Board that the previous Sealed Bid opening for the Town Hall was April 17,2013 and due to the date oft the advertisement it failed to assure the 30 days requirement by the State Statute. Mr. Cole requested to amend the Resolution and Bidding requirements amending the bid date to May 20, 2013. RESOLVED, to revise Resolution to dispose of Town Hall Property and Bidding MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, PLEASANT AND BEASLEY.  requirements to May 20, 2013 at 5:00 pm. COMMISSIONER ALLEN MOSBY.  NOES(0) (Reference# #2) B.C Code Enforcement,  Mayor Pro-Tem Dr. Linda Robinson stated concerns about Code Enforcements needing tol bel handled along with all the new business coming into Coats. Dr. Robinson stated the Town Manager Kenny Cole stated he has requested an on site meeting concerning this violation and Mayor Weeks suggested he will join the Town Manager during this  violations, especially on Highway 27, that still have not been settled.  meeting.  VII. NEW BUSINESS:  A. Consider Proclamation Declaring April14-20. 2013 the "Week ofthe Young Child". Mayor Weeks read the Proclamation and stated that he would be presenting this to Harnett County Partnership for Children on another day due to no one being available to RESOLVED, to accept Proclamation Declaring April 14 -20, 2013 the "Week of the MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY  be at the Town Meeting. Young Child".  COMMISSIONER ALLEN MOSBY.  3    APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, PLEASANT AND BEASLEY.  NOES (0) (Reference #3)  B. Consider Awarding Financial Audit Service Proposal.  Town Manager Kenny Cole informed the Board that a RFP had been sent out for audit services. Three (3) were received back with Petway, Mills & Pearson, PA submitting the  best proposal.  RESOLVED, to approve Petway, Mills & Pearson, PA to perform annual audit services MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, PLEASANT AND BEASLEY.  for the Town.  COMMISSIONER ALLEN MOSBY.  NOES (0) (Reference #4)  C.Consider Accepting Resignation of Planning Board Member.  Town Manager Kenny Cole presented al letter ofr resignation from Matt Cannady from the  Planning Board. (Reference #5)  RESOLVED, to accept resignation from Matt Cannady as presented. MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, PLEASANT AND BEASLEY.  COMMISSIONER ALLEN MOSBY.  NOES (0)  IX. PUBLIC FORUM: Mayor Weeks opened Public Forum.  Pat Godwin with Coats Chamber of Commerce commented on the new. Board Room and updated the Board about the Parade of Business' that is scheduled for May 16, 2013.  4    Mayor Weeks closed Public Forum.  Mayor Weeks asked the Board to add to their calendar the National Day of Prayer being held May 2, 2013 at 3 pm at the Town Hall. Mayor Weeks also promoted the Coats Baptist 2nd annual "Celebrating Spiritual Unity" event on May 4th, 1lam - 5pm. Pat Godwin announced the Business of the Month going to Teddy Byrd Insurance Co.  and will be presented at 1 pm on May 17, 2013.  X. CLOSED SESSION  RESOLVED, to conduct closed session pursuant to:  N.C.G.S. 143318.11,0)0)- Consult with. Attorney, Town of Coats VS. Ballentine, N.C.G.S. 143.318.11,0)0)-1 Consult with. Attorney, Town of Coats VS. Pope. NCGS.183IIL,00- Approval of Closed Session Minutes MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, PLEASANT AND BEASLEY.  Strickland and McGill.  COMMISSIONER ALLEN MOSBY.  NOES (0)  Before going into closed session Commission Don Pleasant wanted to recognize the Town Manager Kenny Cole and the staff for the work that they have done getting ready RESOLVED, a Resolution for Town Manager Kenny Cole and the staff for the work MOTION: BY: COMMISSIONER DON PLEASANT: SECOND BY MAYOR APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, PLEASANT AND BEASLEY.  for the move.  they have done on the New Town Hall. PRO-TEM DR. LINDA ROBINSON.  NOES (0)  Returned to open session at 7:46 pm  5    XI. ADJOURN:  RESOLVED, to adjourn meeting. COMMISSIONER ALLEN MOSBY.  MOTION BY: MAYOR! PRO-TEM DR. LINDA ROBINSON: SECOND BY  APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, PLEASANT AND BEASLEY.  NOES (0)  Mayor Weeks called meeting adjourned at 7:50 pm  Respectfully Submitted,  Magut dlctwk KaWotem,owrfiek "ugnt  Walter  Sinckland Interim Tiwn Dierk    6