TOWN OF COATS Board of Commissioners May 9,2013 7:00 p.m.  OFFICIAL MINUTES  LABSTRACT:  Are regular meeting oft the Board of Commissioners was. held on May 9, 2013 in the Board  ofCommissioners' Meeting Room at Coats Town Hall.  II. ROLLCALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, Commissioner J.C C. Allen, Commissioner Jerry Beasley, Commissioner Allen Mosby and Commissioner Don  Pleasant were in attendance. Attorney Al Bain was present. II. CALL TOORDER:  A quorum being present, Mayor Weeks called the meeting to order.  Commissioner Don Pleasant delivered the invocation. Mayor Weeks lead those in  attendance in the Pledge of Allegiance. IV.APPROVAL OF AGENDA:  RESOLVED, to approve Agenda as presented. COMMISSIONER ALLEN MOSBY.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, PLEASANT, ALLEN AND BEASLEY.  NOES (0)  V.A APPROVAL OF CONSENT AGENDA: RESOLVED, to accept the consent agenda.    (Reference #1, A,B,&C)  MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN,PLEASANT, MOSBY AND BEASLEY.  COMMISSIONER ALLEN MOSBY.  NOES (0)  VI. MANAGER & COMMITTEE REPORTS:  Department Updates:  Town Manager Kenny Cole invited everyone to the Chamber of Commerce Parade of Business on May 16, 2013 at the Fire Department. It will start at 4:00 pm until 7:00 pm, May 21, 2013 will be Town Hall night, and the Representatives will be here for public  and they need one (1)judge from the Town Board. discussion, beginning at 6:00 p.m..  Budget work session will be on. May 20, 2013 at 6:00 p.m.  Public Works - Gary Denton updated the Board on the progress of Wal-Mart opening date still being effective July 1. Also gave. his report for the Month of April for water purchased, leaks, projects and all other activities by the department. (Reference #2) Library - Librarian Rebecca DallaMura updated the Board with stats of Coats and surrounding Libraries (Reference #3 3). Thursday they installed the new computers and Police Department - ChiefJeremy Hall presented the Board with stats from April 4th thru May gth, 2013 (Reference #4). He also let the Board know that October would be the Town's final month of obligation to the Police Grant. It would be up to the Town tol keep Town Manager Kenny Cole gave the board an activity report from the Harnett County Animal Control Department for the month of April. They have made some changes and  print management system.  the position or not.  we will be getting a monthly report again (Reference #5).  VII. OLD BUSINESS:  A.Consider Awarding Engineering Firm to Complete Water System Hydraulic Model. Tim Carpenter, LKC Engineering, answered questions from the Board assuring them of Resolved, to award the contract to perform a Water System Hydraulic Model, to LCK  the time lines of completion of this project (Reference #6).  Engineering.  2    MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, PLEASANT, MOSBY AND BEASLEY.  COMMISSIONER ALLEN MOSBY.  NOES (0)  VIII. NEW BUSINESS:  A.Consider Rezoning Request on Hwy.55  Planning Board Chairman, Max Matthews, Jr. requested Public Hearing for rezoning of property ofMr. Billy Pope. Mr. Pope came before the Planning Board requesting change ofzoning of C3 (Highway Commercial) to RA (Residential Agriculture) on 1.32 acres of land (see Reference #7, 8 showing 3.34 acres to be rezoned, which is the correct parcel & Reference # 9). This section (on #8) of property is not in the city limits. After reviewing the information the Planning Board recommended approval of rezoning the smaller tract of land from C-3 to RA, leaving the remainder inside the city limits, therefore, submitting plan to the Board of Commissioners for a Public Hearing. Mr. Pope states this is the only parcel ofl land that will perk and he has aj possible buyer forit. Discussion ofdifference of parcel to be rezoned and what did the Planning Board act on. Mr. Matthews, Jr. explained the Planning Board only acted on the small parcel ofl land to Mayor Pro-Tem Linda Robinson made a motion to accept rezoning pending prior appropriate correction to the application. Set aj public hearing with the Planning Boards Resolved, to set a Public Hearing ofJune 13, 2013 for rezoning of parcel of land on Hwy  be rezoned.  recommendation.  55 for Billy Pope, pending prior correction to application.  MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, PLEASANT, MOSBY AND BEASLEY.  COMMISSIONER ALLEN MOSBY.  NOES (0)  B.Consider 2013-2014 Fiscal Year Budget  Mayor Weeks reminded everyone again ofthe budget work session on. May 20", at 6:00 p.m. Noting everyone having a copy oft the proposed budget asked everyone to get questions together for work session. Mayor Weeks asked Mr. Cole to set the Public Hearing date for the next regular Board Meeting. (Reference #10)  3    RESOLVED, to set a Public Hearing date of June 131h,2013 for 7:00 p.m. at the Coats MOTION BY COMMISSIONER ALLEN MOSBY: SECOND BY MAYOR PRO- APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, PLEASANT, MOSBY AND BEASLEY.  Town Hall for the proposed 2013-1014 Budget. TEM DR. LINDA ROBINSON.  NOES (0)  IX. PUBLIC FORUM: Mayor Weeks opened Public Forum.  Pat Godwin with the Chamber of Commerce spoke about the Parade of] Business being held May 16th, 2013 at the Coats Fire Department. She asked to Board to come out to support the Chamber and that everything they do is greatly appreciated. Ms. Godwin said  they have approximately 27 businesses participating. Mayor Weeks closed the public forum. X.CLOSED SESSION:  Resolved, to recess into closed session under N.C.G.S. 143.318 11A1,3&6. MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR: PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, PLEASANT, MOSBY AND BEASLEY.  COMMISSIONER ALLEN MOSBY.  NOES(0)  Return to Open Session at 8:08 p.m.  XI. RECESS:  RESOLVED, to recess meeting to May 20", 2013 at 6:00 p.m. for the continued  discussion oft the Fiscal Year 2013-2014 Budget.  MOTION BY COMMISSIONER ALLEN MOSBY: SECOND BY  COMMISSIONER DON PLEASANT.  4    APPROVED, AYES (5) MAYOR: PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, PLEASANT, ,MOSBY AND BEASLEY.  NOES (0)  Mayor Weeks called meeting recessed at 8:15 p.m.  Respectfully Submitted,  Mlegut Sublid Matgard Strickland, Interim Town Clerk  BA  5