TOWN OF COATS Board of Commissioners June 13,2013 7:00 p.m.  OFFICIAL MINUTES  LABSTRACT:  A regular meeting oft the Board of Commissioners was held on Thursday, June 13, 2013  in the Board of Commissioners' Meeting Room at Coats Town Hall.  II. ROLLCALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, Commissioner Don Pleasant, Commissioner.J. C. Allen, Commissioner Allen Mosby, and Commissioner Jerry Beasley  were in attendance.  Attorney David McRae was present. II. CALL' TO ORDER:  A quorum being present, Mayor Weeks called the meeting to order at 7:00 p.m. Commissioner Don Pleasant delivered the invocation. Mayor Weeks lead those in Mayor Weeks asked to add Item G to Section VII New Business for the Resolution in Resolved, to add Item G to Section VII New Business for the Resolution in Support MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, MOSBY, ALLEN, AND BEASLEY  attendance in the Pledge of Allegiance. Support of Hospitals and Healthcare Funding. ofl Hospitals and Healthcare Funding. COMMISSIONER ALLEN MOSBY  NOES (0)  1    IV.APPROVAL OF CONSENT AGENDA  A. Approval of Minutes B. Approval of Attorney Bill C. Review of] Financial Statements D. Line Item Adjusts Between Departments Resolved to accept the approval of consent agenda. COMMISSIONER ALLEN MOSBY  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT,MOSEY, ALLEN, AND BEASLEY  NOES (0)  V.MANAGER & COMMITTEE REPORTS  DEPARTMENT UPDATES:  Town Manager Kenny Cole announced the next meeting date ofThursday, July 11,2013, He scheduled the open house for the new town hall building for 6:00 p.m. on Thursday, July11,2013. He asked for Thursday, June 27, 2013 as an open date for the commissioners just in case he needed a last minute budget amendment meeting. Police Department: ChiefJeremy Hall presented the board on activity with stats from May gth to. June 13th. He discussed Office Chad Garvin's accident while on patrol, and informed everyone he was recovering well. He also stated that Harnett County plans to switch over to the Viper Radio System within 18 months, which the county plans to fund. Parks and Recreation Department: Mike Collins stated that regular season baseball and softball is now over. A 12 and under softball team has advanced to the State Championship. Two different age group baseball teams will be playing this week to try and advance to the State Championship. He explained he was trying to get access to more: field usage to make sports schedules flow more smoothly. He asked for everyone Library: Rebecca DallaMura explained all the summer reading programs with the Mayor and the commissioners. She explained that they were all free ofcost to attend. Public Works: Gary Denton presented the commissioners with his monthly report. He mentioned the potential to hire a new: maintenance worker and asked the commissioners to please bear with the department. They were working as fast as possible with only  to prepare for soccer in the fall.  himself, and one other worker. He hoped tol be full staffed soon.  2    Mayor Weeks then complimented all department heads on how successful and smoothly  things have gone for fiscal year 12-13. VI. PUBLICHEARING  A. Rezone Property on Hwy 55: The property owner petitioned to rezone the property from C3 (highway commercial) to RA (residential agriculture) on 3.338 acre tract. The planning board approved this request May 2, 2013. The Board of Commissioners set the public hearing for June 13, 213. Mayor Weeks opened the floor concerning this issue. No one was present to comment. Hearing none, Mayor Weeks closed the public hearing. Mayor Weeks accepted the rezoning petition from the property owner, Billy Pope. B. 2013-2014 Fiscal Year Budget: Fiscal Year Budget was discussed at. June 1*y work session. Mr. Cole recommended no change in the property tax rate. He also mentioned the 2% cost ofliving adjustment in salary for all employees. Mayor Weeks opened the floor concerning this issue. No one was present to comment. Hearing none, Mayor  Weeks closed the public hearing.  VII. SWEARING IN OF TOWN CLERK/FINANCE OFFICER  Ms. Cortney Kerns was introduced by Town Manager Kenny Cole. Mayor Weeks then joined her in the center oft the room and directed her in the Town of Coats sworn statement officially making her the new Town Clerk/Finance Officer.  VIII. OLD BUSINESS  A. Consider rezoning request on. NCHWY: 55 Resolved to accept the approval ofrezoning request. COMMISSIONER JERRY BEASLEY.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, MOSBY, ALLEN, AND BEASLEY  NOES (0)  B. Consider Adoption of2013-2014 Fiscal Year Budget Resolved to accept the adoption of2013-2014 Budget.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY:  COMMISSIONER ALLEN MOSBY  3    APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, MOSBY, ALLEN, AND BEASLEY  NOES (0)  IX. NEW BUSINESS  A. Wal-Mart Express-Ray Miller: Mr. Miller thanked the commissioners and the town people for allowing him to be aj part oft the town. He explained what the express store would furnish and how many, job opportunities it would bring to the town. It opens July 24, 2013. He is hosting a special walk through for the commissioners on July 23,2013. B. Consider 2013-14 Contract renewal with Harnett County IT Department: Mr. Cole explained attached the annual computer support services agreement from Harnett County. The ITI Department provided the Town of Coats with excellent and dependable service. The contract is current $2,250 and will remain the same for 2013-2014. He asked the Resolved to accept the renewal contract with Harnett County IT Department. MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, MOSBY,ALLEN, AND BEASLEY  commissioners to please accept this contract.  COMMISSIONER ALLEN MOSBY  NOES (0)  C. Consider Contract Renewal with Harnett County Fire Marshal: Mr. Cole attached the three year service agreement from the Harnett County Fire Marshal's Office. The office provided excellent and dependable services. The contract for the next three fiscal years is in the amount of $3,575 per year. Mr. Cole asked the commissioners to please accept this Resolved to accept the renewal contract with Harnett County Fire Marshal's Office. MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (5). MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, MOSBY, ALLEN, AND BEASLEY D. Consider Resolution for USDA Reserve. Account: In the Letter of Conditions delivered to the Town for financing oft the New Town Hall Project, USDA required the Town to establish a Reserve Account and make monthly deposits to that account in an  contract.  COMMISSIONER ALLEN MOSBY  NOES (0)  4    amount equal to 10 percent oft the Rural Development monthly payment. These deposits are to be made on a monthly basis until the reserve account has an amount equal to the equivalent of one full year of payments. The total annual payment would be $1,809 and would be fully funded at $18,094 (equal to one year's s payment). In lieu ofbudgeting $1,809 annually int to this fund, another options would be to designate $18,0940 ofour current Fund Balance to this reserve account. Mr. Cole recommended the board approve Resolution designating $18,094 ofour current fund balance as a USDA Reserve Account. Resolved to accept the Resolution designating $18,094 of our current fund balance as a MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT,MOSBY, ALLEN, AND BEASLEY  USDA Reserve Account.  COMMISSIONER ALLEN MOSBY  NOES(0)  E. Consider Resolution for Adoption ofLocal Water Supply Plan: Gary Denton states we have received a letter from NCDENR on May 8, 2013, that the Local Water Supply Plan for 2012 has met the minimum criteria for submittal. Our plan is not viewable online from the Local Water Supply plans link at tp/wwwnewateror We need a signed resolution adopting our 2012 plan sO that is can be submitted to the Public Water Planning Section. Mr. Denton recommends the board approve the resolution as  presented.  Resolved to accept the adoption oft the Local Water Supply Plan.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, MOSBY, ALLEN, AND BEASLEY F. Consider Contract Renewal with Communication International: The Police Department currently has a contract with Communication International to provide yearly maintenance to the Coats police Department radio systems. The contract covers preventive maintenance, repairs, and parts. This Company has provided this service in that past in a speedy and professional manner. Jeremy Hall, ChiefofPolice, recommends  COMMISSIONER ALLEN MOSBY  NOES (0)  the approval of the Contract as presented.  Resolved to accept the contract renewal with Communication International. MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND! BY:  COMMISSIONER ALLEN MOSBY  5    APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERSPLEASANT, MOSBY, ALLEN, AND BEASLEY  NOES (0)  G. Consider Resolution in Support of Hospitals and Healthcare Funding: Harnett Health System provides critical healthcare services for our community, including emergency services around the clock, care for the indigent, mental health services, and many other specialized medical services and public health outreach programs important to our residents. Harnett Health System is the second largest employer in the county and provides more the 1,000 jobs for our community. They help sustain our local community's college's healthcare programs by providing jobs for hundreds ofs students. The hospitals are: facing threats to their funding from the federal government, including reimbursement reductions and financial challenges under the Affordable Care Act. The also face additional financial pressures from the State's decision not to expand Medicaid coverage. The General Assembly is considering several other proposals that would adversely impact the financial health ofhospitals if enacted, including additional reductions in Medicaid reimbursements and the potential loss of sales tax exemptions. These additional reductions in funding will adversely impact Harnett Health System's ability to continue the level ofs services it provides our community with and will result in job losses. Requesting the Town of Coats opposes further reductions in hospital funding through reimbursement reductions and the loss of sales tax exemptions. Resolved to accept oppose further reductions in hospital funding through reimbursement MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, MOSBY, ALLEN, AND BEASLEY  reductions and the loss of sales tax exemptions COMMISSIONER ALLEN MOSBY  NOES (0) X.P Public Forum  Mayor Weeks opened the Public Forum.  A. Pat Godwin from the Chamber of Commerce informs the board of] Farmer's Day held on October 11-October 12. She informs the board oft their next board meeting which will be held on. June 27,2013 at 5:30 pm at the community building. She invites commissioners and mayor to Smith's] Farm Tuesday June 18 at 7:00 pm for free ice  cream.  Mayor Weeks closed the Public Forum.  6    XI. Adjourn  Mayor weeks make ai motion to adjourn the board meeting. Resolved to adjourn the board meeting for June 13, 2013.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS PLEASANT, MOSBY, ALLEN, AND BEASLEY  COMMISSIONER ALLEN MOSBY  NOES (0)  7    -  Cortney Kerns, Town Clerk Date: Mli3  AA Mayor WalteWeeks  7