TOWN OF CRAMERTON BOARD OF COMMISSIONERS NELSON WILLS, MAYOR SUSAN NEELEY, MAYOR PRO-TEMPORE  CRAA  COMMISSIONER HOUSTON HELMS - COMMISSIONER RICHARD ATKINSON COMMISSIONER KATHY RAMSEY - COMMISSIONER SCOTT KINCAID  BOARD OF COMMISSIONERS MEETING THURSDAY, March 17, 2022 @ 6:00 PM G.M. MICHAEL COMMISSION CHAMBER CRAMERTON TOWN HALL  Information for the public to listen via Zoom to this BOC meeting will be posted via the Cramerton sunshine"emal!; the Cramerton Facebook Page, the Town Website www.cramerton.org and on the  door of Cramerton Town Hall (155 N. Main St.).  AGENDA  1. Call to Order and Determination of Quorum. 2. Invocation and Pledge of Allegiance. 3. Adoption of Agenda for this meeting. 4. Public Comment (In-person and electronic)  Anyone may speak on any issue. Ify you want to speak at a public hearing, please wait until the public hearing has been opened on that particular item. Before speaking, please state your name & address. Please limit comments to 3 minutes.  5. Presentation  a. Streetscape and Pocket Parks (*Attachment A) b. Railroad Underpass, 8th Avenue  i. Initial design concept options - Gary Fankhauser, Viz Inc. - Action Item: Consider approval for 8th Avenue Railroad underpass aesthetics improvement design by' Viz. (pages 4 to 6)  6. Consent Agenda (Action Item): Consider approval of the consent agenda. Note: If any item requires further discussion, it should be removed: from consent and placed  appropriately on the agenda. a. Minutes  i.F February 2, 2022 Goals & Objectives meeting minutes. (pages 7to ii. February 3, 2022 meeting minutes. (pages 14 to 18) iii. February 17, 2022 meeting minutes. (pages 19 to 24) i. Audit Contract 2022 with Martin Starnes. (pages 251 to 42) i. Set Public Hearing for April 7th for Rezoning Case # RZ22-02, Freedom Financial Conditional Zoning. (page 43)  13)  b. Finance  C. Planning & Zoning    7. Agenda Items Requiring a Public Hearing  a. A public hearing regarding repeal Section 6.3.4, Lakewood Area Overlay,  from the Land Development Code. (page 44)  ( Open Public Hearing ii. Staff Comments/ BOCQ&A iii. Public Comments iv. Close Public Hearing  V. Action Item: Consider approval to repeal Section 6.3.4, Lakewood  Area Overlay, from the Land Development Code.  8. Agenda Items NOT Requiring a Public Hearing  a. Public Works  ( Cramerton Downtown Stormwater/ Parking/ Event Space Capital 1. Action Item: Consider approval of the certified lowest responsive bidder and direct Cramerton legal counsel, town manager, and engineers to finalize the contract.  Project (pages 45 to 46)  b. Planning & Zoning i. Traffic Calming  1. Action Item: Consider options for Eighth Avenue traffic calming review including Kimley-Horn and Associates OR  NCDOT study. (pages 47 to 48)  Board of Commissioners  . Helix/ R Sculpture (verbal update)  1. Update regarding Helix/ R Sculpture project price projections,  BOC review and potential direction to staff.  li. Community Committee  1. Action Item: Consider approval of youth ambassador to the  Community Committee. (pages 49 to 52)  iii. Goals and Objectives  1. Follow-up discussions regarding 2022 Goals and Objectives. a. Note: The specific follow-up discussion is to review the goals tracking document that was presented at the February 17th  BOC meeting.  9. BIG BOARD (*sent via email) 10.Manager's Report (*sent via email) 11. General Staff Reports (as needed) - Update from Two Rivers Utilities  a. Update on 2022 Goals & Objectives ("presented at the meeting)  2  2    Additional updatel reports from Department Heads (if needed) 12. Topics of Discussion for Each Commissioners  13.Closed Session  a. Action Item: Consider motion to enter into closed session for the following: . N.C.G.S. 143-318.11(a)(6)) - To consider the qualifications, competence, performance, condition of appointment of a public officer ore employee or prospective public officer or employee.  14.Adjournment  Upcoming BOC Meetings  Thursday, March 30, 2022 Budget Work Session 8:30am - 3:00pm  Thursday, April 7, 2022 @ 6pm Thursday, April 21, 2022 @ 6pm  Rules for "electronic public comments" for Cramerton BOC Meetings  The Board will hear public comment at the beginning of this meeting. Please email your comments to lowno/Cramerton@cramerton.org. on or before Thursday, March 17th at 4:30pm. Please include your name and address and your comment will be read into the record at the C Comments submitted anonymously will not be read into the record and limited to three minutes. The Board will allocate no more than (20 minutes) per meeting to the reading of submitted Public  appropriate time.  Comment.  Comments are to be directed to the entire board as a whole and not individuals. Comments are expected to be civil and within reasonable standards of courtesy. Comments that include vulgarity, slander, name calling, personal attacks or threats will not be All comments will be maintained as a public record and included in the minutes of the meeting.  read into the record.  3  3    CRAA  TOWN OF CRAMERTON  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners (BOC)  FROM: David Pugh, Town Manager DATE: March 17,2022 Proposal  RE: Cramerton Streetscape and Pocket Park Concept AND gth Avenue Aesthetics Design  Background Information from Gary Fankhauser of Viz Design.  Ini the presentation section of the March 17th agenda are several items (described below) 1. Two (2) draft design concepts of the Timberlake Neighborhood pocket park. -Note: This item is encumbered in the current FY: 2021-2022 budget. 2. Two (2) draft design concepts of additional streetscape improvements to the Green -Note: This item is not encumbered in the current FY 2021-2022 budget, but could be included in the shade sail bid section oft the Downtown Stormwater Management 3. Al proposal for $2,900 for Viz Design to create an aesthetics improvement rendering  Area in Downtown Cramerton.  and Parking Improvement Capital Project. for the 8th Avenue Railroad Underpass.  -Note: This item is not encumbered in the FY 2021-2022 budget.  Staff Perspectivel Recommendation These items are at the BOC discretion.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  4    Viz  David Pugh, Town Manager Town of Cramerton 155 North Main Street Cramerton, NC 28032 March 10, 2022  Letter of Engagement - Landscape Architectures Services: Schematic Design Concept  Studies for 8th Avenue Railroad Underpass Aesthetics  Dear David,  Viz, PLLC is pleased to present this proposal to provide Professional Landscape Architectural  Services for the above-referenced project. Professional Fee proposed for this Scope of Service: Schematic Concept Design Studies Two Thousand Nine Hundred Dollars A. SCOPE OF SERVICES  ($2,900.00)  The Schematic Design Services shall include the following:  1. Site Base Data: Viz, PLLC shall coordinate with the Town to acquire base data for the project site. Base data shall be based on available CAD, GIS, Town data, etc., information. Additional Properly/Site surveys above and beyond those currently 2. Meetings with Staff: As necessary throughout the duration of the project. 3. Preliminary Concept Designs: Prepare a minimum of 2 concept designs based on input from the Town. Site studies shall take into account existing conditions, utilities, 4. Final Schematic Designs: Prepare Schematic Design Oplions/Alernatives that shall include general site layout, elements, materials, etc. The final Schematic Designs will be used as the basis for preparation of future Design Development and Construction 5. Project Budget/Estimates: An' 'Order of Magnitude' Cost Estimate shall be prepared for each Concept and/or Options contained therein. Estimates will be used for 6. Schematic Design Documents: Final Schematic Designs shall be prepared as illustrative color exhibits with sufficient information and detail sO that they may be used for Town and/or Public presentations. The documents shall be prepared with hand-drawn and/or compuler-generated graphic techniques. The final documents shall be submitted in both hard-copy and digital PDF format for the Town's use.  available are not included in this scope.  topography, rights of way, etc.  Documents. Review with Town Staff, Council, etc.  Budgeting purposes.  urban Design Viz, PLLC  Land Planing  Landscaye Architecture gary@viz.desigu  PO Box 704 Cormelius, NC 28031  (704) 997-6144  5    Town of Cramerton 8th Avenue Railroad Underpass Aesthetics Letter of Engagement - Professional Design Services  March 10, 2022  B. ADDITIONAL PROVISIONS  1. Fees for services not proposed and/or beyond the Scope proposed are not known; therefore, are not included. Minor revisions will be considered a part of the proposed Scope of Services, however, Major revisions to the Documents or the redirection of specific tasks proposed, once approved by Town of Cramerton, shall be considered Additional Services and will be billed at the unit cost hourly rates noted below, or by an agreed upon lump sum amount by Town of Cramerton and Viz, PLLC, and 2. Termination: Ini the event of termination, compensation for all services provided through date of termination is due and payable at the unit prices provided below. 3. Unit Costs: The following schedule of unit prices (billed in .25 hour increments) apply to invoicing for Additional Services beyond the Scope of the Services listed. 4. Billing and Payments: Viz, PLLC willi invoice on the first day of each month for the prior months services, unless an alternative billing date is required by Town of Cramerton. Payments are due within 30 calendar days oft the date of Invoice. 5. Insurance:ViZ, PLLC shall provide General Liability Insurance in the amount of $1,000,000 per occurrence for the above referenced Project. Viz, PLLC: shall provide Professional Liability (Errors and Omissions) Insurance in the amount of $1,000,000 per occurrence for the above referenced Project. Certificates for both policies with the Project Name listed, shall be issued by the providers and sent to Town of Cramerton.  approved by written amendment to this Proposal.  a) Landscape Architect:  $100.00/Hour  C. ACCEPTANCE OF PROPOSAL  To accept this Proposal, please execute by signature and date in the space provided below and provide Viz, PLLC with a copy for our records. We greatly appreciate the opportunity to work with the Town of Cramerton and look forward to a successful project.  Accepted:  Town of Cramerton Accepted:  Date  GafEuHhe  3/10/2020 Date  ViZ, PLLC  Gary R. Fankhauser, ASLA  2  6    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON February 2, 2022  Goals and Objectives Meeting  The Board of Commissioners for the Town of Cramerton met in special session for goals and objectives work session on Wednesday, February 2, 2022 at 3:00 p.m., in the G.M. Michael Board Members present: Mayor Nelson Wills, Mayor Pro Tempore Susan Neeley, Commissioners Richard Atkinson, Scott Kincaid, Houston Helms, and Kathy Ramsey. Staff Present: David Pugh, Town Manager; Karén Wolter, Town Attorney; and Wilene Call to Order and Determination of Quorum: Mayor Wills called the méeting to order and determined a quorum was present. He thanked everyone for being in attendance for this meeting. Invocation and Pledge of Allegiance: Mayor Pro Tempore Neeley offered the invocation and Adoption of Agenda for this meeting: Commissioner Atkinson made a motion to approve the proposed agenda. The motion was seconded by Commissioner Helms and approved by all. The Introduction of Facilitator: Darren Rhodes, Program Manager Rural Economic Development for NC Department of Commerce. Mr. Darren Rhodes introduced himself and Discussion of Retreat Goals: Mr. Rhodes asked each of the Board members about what is the one accomplishment each member would like to leave with tonight. Mayor Pro Tempore Neeley stated she wants to have discussion about trail connectivity and connection to Timberlake. Commissioner Helms stated he wanted to work on themes for goals that the Board can agree on and to work with staff with the various departments and agencies on how we will accommodate the proposed population increase. Mayor Wills stated it is all about the citizens and he wants to measure projects and see what we want as a community and the Town needs to be "the world class town". He wants to see the development of a solidarity relationship and be able to recognize opportunities. Commissioner Ramsey stated she wants to see more collaboration with all the Town'smerchants and bring back the merchant's association on a larger scale. She said festivals arel helpful but there also needs to bei focus on businesses surviving another situation like the recent pandemic. Commissioner Kincaid stated he wanted to talk about smart growth as well how to maintain the small-town feel. Commissioner Atkinson stated he would like to recreate the "modern model mill village" with the use of visual imaging and balancing. Currently the houses and lighting are all on one side of the roads coming into town and he wants to encourage visual  Commissioner's Chamber.  Cunningham, Town Clerk.  the pledge was given by all.  vote was: 51 to0i in favor.  went over his role as the facilitator and the ground rules for today's meeting.  Town ofCramerton- February2, 2022-Page1  7    balance. He also wants to make connectivity to include a bridge to cross the river to connect  Timberlake to Riverside. Review ofGoals and Objectives:  Guiding Principles: The Town Manager went over the 2021 Goals and Objectives. The Town continues to maintain a 40 percent general Fund Balance. USDA loan refinancing was completed saving the Town over a million dollars over twenty years. Other items included partnering with thej property owner ofthe former Masonicl Lodge; paving projects; stormwater master plan and CIP inj preparation for the state audit at the end ofl February; Central Park revitalization; bids for wayfinding signs Phases II and III; tree plantings on Mayflower Avenue by Duke Energy; South Fork River Health and partnering with Catawba Riverkeeper Foundation; connectivity to Belmont with the Rocky Branch Park Trail; Baltimore School renovation; and continued work on the Brownfields Grant. The population of the Town continues to increase which will require more services and staff. Commissioner Atkinson recommended that the goals and objectives be revisited at least  mid-year or even quarterly. The Board agreed.  1. Cramerton Citizens  Communities and Liaisons: Commissioner Helms stated that in the past there had been the assignment of boroughs to the Board members. Currently there are six areas. Mayor Wills asked about reducing the: zones from six to five. Hes said he would like tol be available to assist any Board member with their assigned zone. Discussion was held about various forms of communication. Zones were assigned to each Board member. Zone 1 was assigned to Commissioner Kincaid, Zone 4 to Mayor Pro Tempore Neeley, and Zones 2 and 6 Commissioner Helms, and Zone 3 to Commissioner Ramsey. The Mayor will be utilized as a floater. The Town Manager stated a letter ofi introduction was used several years ago to advise residents of who was assigned to theirzone. The Town Manager stated he will provide a copy of the proposed introduction letter to the Board for review. Mayor Pro Tempore Neeley asked that this information be placed on the Town's Facebook page and website. Commissioner. Kincaid stated he would like to make sure that all ofthe] Board members share the same information when speaking with residents. Commissioner Helms stated some neighborhoods will need different forms of communication such as gated communities and those with HOA's. Commissioner Ramsey suggested pop-up meetings. Commissioner Helms stated someone will need to reach out to key citizens in each neighborhood and discuss topics of interest. Commissioner Atkinson asked about the possible use of an electronic marque sign. He suggested contacting Ken Parrott about putting public announcements on the billboard sign on Wilkinson Boulevard.  2. Town Staff  Appreciation and Recognition: Commissioner Kincaid stated the Board needs to discuss strategies to recognize staff and show appreciation. Compensation needs to be reviewed. Compensation Evaluation: The Town Manager stated he will be meeting with department heads during the upcoming budget session to discuss possible increase ofs staff  The Board discussed future increase of staff. and compensation from a competitive standpoint.  Town of Cramerton- February: 2,2 2022-F Page2  8    Retention: Commissioner Helms stated the Town Manager's and legal counsel appraisals need to be completed in the next six months. An increase of staff needs to be discussed due to the number of projects. A discussion ofa succession plan with department heads needs to be completed by the Town Manager. Commissioner Kincaid stated he wanted to make sure there are no voids created by any staffresigning or retiring. The Town Manager stated this is a difficult time for hiring. The Board discussed retention and for every. job  that there is a complete job description along with al list ofjob duties.  3. Board of Commissioners  Solidarity: Mayor Wills stated citizens are first, Commissioner Helms stated the Board members need to be respectful of each other. Communication and respect are key elements. Commissioner Atkinson asked about the possibility of scheduling meetings oftwo Board members and the Mayor to discuss various topics.  4. Infrastructure  1. Underpass: Mayor Wills said there has been minimal progress with the railroad underpass and this is an iconic eyesore. Contact has been made with the railroad about approval for illumination and façade improvements to the Eighth Avenue underpass are topics being considered. Commissioner Ramsey stated is a traffic issue at the underpass intersection during the week. She asked about the possibility of placement of a right turn lane, some type of signalization, truck traffic diversion, or a mirror. NCDOT would have to approve any type of truck traffic diversion. Representative Donnie Loftis stated he would be willing to follow up on this item as he sits on the transportation board. Commissioner Helms recommended that the resolution supporting the Catawba Crossings Bridge be updated to show the Town's continued 2. Illumination: Commissioner Kincaid stated he would like to see more lighting along North Main Street up to Tenth Street and also along Cramer Mountain Road. 3. Roads: Representative Donnie Loftis stated he was working with the Town and Life Church about the school traffic. The Board discussed the list of roads and their prioritization of future paving projects. Commissioner Kincaid recommended that  support.  parking lots be included as part ofthe paving schedule.  5. Recreation Assets  Commissioner Kincaid stated the Town has a great asset in the ballfields. He wants to see them be more spectator friendly and asked if the field storage area could be relocated. The Town has become adestination location. The Board discussed utilization of obtaining grants. Mayor Wills asked about bathroom improvements at the C.B. Huss Recreation Center. Commissioner Helms stated these items could be discussed at the budget meeting.  6. Financials  1.4 40% Fund Balance: The Board discussed maintaining the current forty percent Fund Balance. The Town Manager stated that this number fluctuates yearly depending on projects. The Town has a very healthy Fund Balance. Capital project ordinances are not  included as part oft the budget.  Town ofCramerton- - February 2, 2022- Page3  9    2. Property Tax Rate (0.475%): Commissioner Helms recommended maintaining the current 0.475%p property taxi rate. The Board discussed future growth along withincreased expenses. Commissioner Atkinson stated this could be discussed as part ofthe long-term planning. Representative Donnie Loftis advised the Board that Gaston County will be 3. State: and Federal Grants (COVID $): The Board encouraged staffto continue to apply for grant funding and look for grant opportunities. The Town Manager stated staff does  doing property reappraisals in the upcoming year.  ag great jobi in this area.  Mayor Wills called for a five-minute break at 5:09 p.m.  Landscape and Streetscape Improvements:  1. Illumination: Commissioner Atkinson stated he would- like to see increased illumination along the entryways into Cramerton, He would like to see thei railroad trestle at the C.C. Dawson Bridge be illuminated. Permission will need to be discussed with the railroad about any modifications to the trestle. Lighting was discussed for the Eighth Avenue railroad underpass and the Veterans Memorial. Commissioner Atkinson stated placement of monuments and a possible archway could be considered for Eighth Avenue along some form of decorative lighting along the roadway. Commissioner Atkinson stated lighting could be considered for Town Hall along with some landscaping upgrades. A streetscape plan could be considered for the Center Street to align with the parking lot improvements. Commissioner Atkinson stated these are items that would bet topics for a committee. The committee could include the Mayor, Town Manager, and several other key Town staffwho would meet the landscape architect. Commissioner Kincaid agreed that establishment of this type of committee would be a great starting point. The Town Manager stated this committee would be set up similar to the Wayfinding Committee which was budget driven and was monitored by the Board. Commissioner Ramsey stated she would like to serve on this committee. TheTown Manager stated he would have this item added tot the agenda at tomorow'smeeting: for discussion. He recommended the committee include the Parks and Recreation 2. Small Projects with big impacts: Commissioner Helms asked about public art. Commissioner Kincaid asked if the Helix/ R sculpture would be included in that scope. The Board discussed continuity of branding throughout the Town. Commissioner Helms stated he will bring this topic up at another time. 1. Low head dam (funding): Mayor Wills stated thisi isa a very complex and perpetual 2. Gold Leaf Grant: This grant may cover the $40,000.00 engineering to cover soil 3. Riverbed mapping and soil testing: Commissioner Atkinson stated he discussed this item with John Searby. Mr. Searby stated in order to do anything constructive about flood mitigation the river bed will need tol be mapped and plotted along with soil testing. Flood water in the past was able to be stored in the Lakewood pond overflow area. Dredging of the river may not be practical. The Board discussed the importance of park cleanups after flooding and keeping the parks open.  Director and Public Works Director.  Flood mitigation: problem.  testing and determining the depth oft the river.  Town of Cramerton- February2,2 2022- - Page 4  10    Commissioner Helms asked if the low head dam is removed how will this affect the property downstream. Commissioner Helms stated this topic may need a committee. Commissioner Atkinson said this recommendation would come from  the Catawba Riverkeeper Foundation.  9. SFRHC:  1. Leadership and maximum support from Cramerton: Commissioner Atkinson stated he serves on the South Fork River Health Committee. Mayor Wills and Eric  Smallwood are also on this committee.  10. Police:  1. Speeding and Traffic Control: The Town Manager stated this item could be discussed at tomorrow's Board of Commissioners meeting while staff was in attendance. Commissioner Atkinson asked about the possibility of increased community policing with the officers on foot downtown and at the Food Lion Shopping Center. He asked if the police department has an off-road utility vehicle. The Town Manager said yes and they also have bicycles. Commissioner Atkinson said the police did a great job at the fish fry that was held by the Cramerton Historical Society. The Board agreed community events were a great outlet for the community to have conversations with the police department. 1. 24/7 acceleration: This topic was discussed two weeks ago. This item will be included as part of the upcoming budget process. Currently the fire department is on schedule to add another firefighter at July 1, 2022 and January 1, 2023. Commissioner Atkinson stated that this acceleration be completed sooner by doubling the number offirefighters to complete the 24/7 acceleration.  11. Fire:  12. Planning and Zoning  1. Property maximization: The Town Manager stated pre-development meetings will assist in having smart growth. Mayor Wills stated wel have one time to get itr right. Commissioner Atkinson stated he did not want staff to be overwhelmed especially with MTI Land coming on line. Commissioner Helms commented on connectivity via bridge from Timberlake. He asked if these areas could be annexed into Belmont. Attorney Wolter stated the only way this could happen would be ifevery property owner would agree to this change. Commissioner Helms asked about the possible startup of a fund for property acquisitions. Representative Donnie Loftis advised the Board that he would follow up with the Catawba Crossings Bridge and any possible grant funding the Town might be eligible for. The Board thanked him for being in attendance at the meeting. Commissioner Kincaid stated the Town needs to get information out to citizens using the Town's website for items such as the Land Use Plan. Commissioner Atkinson stated that Planning and Zoning information could be distributed at various Town events. The Board asked about the school property at the corner of Lakewood and Wilkinson Boulevard. The Town Manager stated Donnie Hicks would be available to present a bubble plan in March or April. Ift the  Town of Cramerton- February2, 2022- Pages  11    property is not sold then it will revert back to Gaston County and be used fora a  school.  13. Communication Strategies to Citizens: Attorney Wolter: stated that the CityofCornelius stated that due to the pandemic the Mayor speaks on a topic each month via Zoom. This has been very successful. Citizens send in questions or comments via email. Commissioner Atkinson commented that the City of Belmont has an EarthCam and he thinks this would be a good idea for Cramerton. It was purchased through grant funds from  the tourism bureau.  14. Committees: The Board discussed the formation of several committees. Commissioner Helms askedifacommittee was needed for the Cramerton Historical Society. Mayor Wills stated he had sent al letter to all of the business owners introducing himselfand suggesting they become part ofthel Emerge program offered by the Montcross Chamber ofCommerce. Mayor Wills spoke about the future use of properties such as the old Eagle Finishing Plant. The Town Manager advised the Board that this property was owned by the Godley family. The Christmas committee would assist inj preparing the Town for holidays. Commissioner Atkinson asked Darren Rhodes what type ofassistance could his group help the Town with. Mr. Rhodes advised he would ask his associate, Jeff Emory, to contact staff to set up a meeting. Attorney Wolter stated she would prepare the bylaws for any committee formations. Mayor Wills asked about the bylaws fort the Community Committee. Attorney  Wolter stated the bylaws gives them specific charges.  15. Tourism: Mayor Wills stated we need to attract people to spend money here. The CRAMR Center will assist ini that and create aj partnership with the Catawba Riverkeeper  Foundation. Commissioner Kincaid stated tourism will' be our niche.  16. Connectivity: Thel Board discussed connectivity along the river to various neighborhoods. The future light rail needs to be supported and encouraged to continue to Gastonia. 17. Development: Mayor Wills stated that the public works facility relocation project as part of the Redhawk development needs to be discussed as soon as possible. The Town Manager stated the Town has the option to continue to lease the current facility from the  City of Gastonia.  18. Wilkinson Boulevard/Market Street NC DOT project: The Town Manager stated that the widening of Wilkinson Boulevard by NCDOT is scheduled for 2023. Commissioner Ramsey stated that the. ATM ini that area may need tol be removed as part ofthe renovation. The old furniture store on Market Street remains vacant and is possibly due to limited  parking.  19. Downtown: Commissioner Kincaid spoke about partnering of downtown business and leveraging ecotourism. The Board discussed increasing foot traffic in the downtown area. 20. Cramerton's Long Term Vision: Commissioner Helms stated he would like to revisit the Town's vision statement. The Town Manager stated there is now a visual statement.  Town ofCramerton- February2,2 2022- Page6  12    Thel Board discussed measurables with timelines. Commissioner. Atkinson asked when can the Board talk again about streetscapes. The Town Manager stated that the ad hoc committee needs to be established and a meeting scheduled with Gary Fankhauser. A budget will then need to be prepared. The Town Manager encouraged each oft the Board  members to become familiar with MPO and State Representatives.  Adjournment: A motion was made by Commissioner Helms to adjourn at 7:25 p.m. The motion  was seconded by Commissioner Kincaid. The vote was 51 to Oin favor.  Nelson Wills, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  Town of Cramerton- February2 2, 2022-F Page7  13    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON February 3, 2022  The Board of Commissioners for the Town ofCramerton met on Thursday, February 3, 2022, at Call to Orderand Determination of Quorum: Mayor Wills called the meeting to order at 6:00 Members Present: Mayor Wills, Mayor Pro Tempore Neeley, Commissioner Atkinson, Staff Present: David Pugh, Town Manager; Attorney Karen Wolter; Brad Adams, Police Chief; Josh Watkins, Planning and Zoning Director; and Wilene Cunningham, Town Clerk. Invocation and Pledge of Allegiance. Mayor Pro Tempore Neeley provided the invocation and Adoption of Agenda for this meeting. The Town Manager asked that discussion regarding formation ofas street and illumination ad hoc committee toi include Board members and staff. The Community Committee requested that the Board consider appointment of Stephanie Newman and John Reagan. The Town Manager requested the agenda item under Planning and Zoning for the Wilkinson Boulevard and Market Street Improvements be removed. A motion was made by Commissioner Kincaid to approve the amended agenda. The motion was seconded by Public Comment: No comments were received via electronically and no one signed up to speak Proclamation: A proclamation recognizing February as Black History Month in the Town of Cramerton. A signed copy ofthe proclamation will bej placed in the minutes book. Commissioner Atkinson advised the Board that the Cramerton Historical Society will be holding a meeting on Thursday, February 24th. Dot Guthrie, Minerva Hardy, and) Fred Glenn have been invited as guests  6:00 p.m., at the G.M. Michael Commission Chamber. p.m. and determined there was a quorum.  Commissioner Kincaid, Commissioner Ramsey, and Commissioner Helms.  the pledge of allegiance was given by all.  Commissioner Helms. The vote was 5 to Oin favor.  at the meeting.  to be aj part of this lecture series. a. Planning and Zoning  Agenda Items Not Requiring a Public Hearing:  i. Wilkinson Boulevard and Market Street Improvements  1. Action Item: Consider approval of NCDOT acquisition of small piece of Cramerton property in the project area needed to move: forward. This item  was removed from tonight's agenda.  Town of Cramerton- - February 3,2022 Page 1  14    ii.  Villages at Cramerton (VCM)  1. Action Item: Revised Traffic Mitigation Agreement for VCM Phase 1F. The developer oft the Villages at Cramerton Mills Phase 1F has requested to pay af fee in lieu of traffic improvements that were required as part of their development approval. Because of additional traffic requirements by NCDOT in other phases of VCM, another developer will be installing improvements at thel Hamrick Road and Cramer Mountain Road intersection that make the VCM Phase 1F improvements redundant. The developer has requested that the Town allow them to pay the $250,000.00 fee in lieu of improvements. Staff is requesting that the Board approve the revised Mitigation Agreement for VCM Phase 1F. A motion was made by Mayor Pro Tempore Neeley to approve the revised traffic mitigation agreement for VCM Phase 1F. The motion was seconded by Commissioner Ramsey, The vote was 51 to Oin favor. 1. Eighth Avenue traffic study update. The Police Department conducted a speed study on Eighth Avenué. The posted speed limit is 201 miles perk hour. The study was conductedi int two studies. The first study was conducted on September 19th through September 21st. A total of3,849 total vehiclés Were evaluated. The average speed was 17 miles per hour with the highest speed being 44 miles per hour. The second' analysis was completed on September 23rd through September 25th. A total of 4,886 total vehicles were evaluated. The average speed was 17 miles per hour with the highest speed 39 miles per hour. Thei results ofthis study indicate a Class Zt traffic issue which is the avérage speed is lower than the miles per hour range oft the posted speed limit. There haye been no reported collisions in the study area within the last 12 months. Based on the findings, increased speed enforcement has been initiated. Chief Adams stated a patrol officer has been actively enforcing the study area to reduce speeding. Commissioner Kincaid asked if the intersection at Eighth Avenue and Tenth Street could be changed to a four-way stop. ChiefAdams stated the stoplight has been extended for more light changes to slow traffic at this intersection. Mayor Pro Tempore Neeley asked about the bicycles and UTV being used by the police department. Chief Adams stated the bicycles and UTV are used for patrol on the trails. Commissioner Helms asked about the speed oftraffic from the Baptist Church at the stoplight to the downtown area near the radar sign and the possible need for a speed bump. The Town Manager said the Board can request the addition ofaspeed bump but the: speed study data collected does not support any changes. Commissioner Ramsey asked about possible placement of rumble strips nearer the stoplight intersection int the areaj prior toi thei radar sign. Commissioner/elms asked about possible additional collection of traffic data in the neighborhood area closer to the Eighth Avenue stoplight. The Planning Director stated he could ask Kimley-Horne, traffic engineering firm, to look at this area and provide data. Commissioner Kincaid asked about any recent studies on Lakewood Road. Chief Adams stated the radar is moved around the Town ona  iii.  Traffic Study  schedule.  Town ofCramerton- - February 3,2022  Page2  15    b. Board ofCommissioners Goals and Objectives.  1. Follow-up discussions to February 2nd Goals and Objectives meeting. A motion was made by Commissioner Kincaid to approve the ad hoc committee to study streetscape in the downtown area. The motion was seconded by Commissioner Ramsey. Commissioner Helms stated illumination was discussed at yesterday's meeting and Commissioner Atkinson and Commissioner Kincaid requested to be appointed to serve on the ad hoc committee. Commissioner Kincaid amended the motion to approve the ad hoc committee to study streetscape in the downtown area and appoint Commissioner Atkinson, Commissioner Ramsey, along with the Town Manager, Rodney Baker, and Eric Smallwood. The amended motion was seconded by Mayor Pro Tempore Neeley.The vote was 5 to 0 in favor. Commissioner Helms asked if the expenses by this committee would be presented to the Board. Commissioner Atkinson stated the first step would be to contact Gary Fankhauser to share preliminary ideas and ask for a streetscape. After this meeting, there will be sketches and aj proposed budget. The vote was 2. Community Committee: Amotion was made by Mayor Pro Tempore Neeley toa appoint Stephanie Newman and John Reagan to the Community Committee. The motion was seconded by Commissioner Helms. The vote was 5 to 0 in  5to Oin favor.  favor.  Manager's Report: The Town Manager thanked the Board for all the time they spent in  preparation for the Goals and Objectives meeting.  General Staff Reports:  Update from Two Rivers Utilities: A copy of the report will be placed in the minutes Police Department: Chief Adams stated a speed limit sign was placed on' Tenth Street on the side ofthes street traveling from thej park back tol Eighth Avenue. The cut through traffic off of Center Street is also being addressed. Chief Adams stated that officers are encouraged to be involyed in events including working with the Cramerton Community Committee and the homeless in our area. Detective Evans was named a member of the International Crimes Against Children Task Force which is linked to the State of North Carolina Bureau of Investigation. A Cellebrite class is being hosted by the police department next week. This software allows digital evidence tol be collected and analyzed by law enforcement. Commissioner Atkinson stated he would like to discuss installation ofa an EarthCam that would provide a view from the underpass to the river. Chief. Adams stated there are surveillance cameras in place. Commissioner Atkinson stated the City of Belmont has an EarthCam which was funded with a grant and they pay a monthly fee.  book.  Fire Department: ChiefFoulk was absent.  Town ofCramerton- - February 3,2 2022- Page3  16    Parks and Recreation: Mr. Smallwood was absent.  Planning and Zoning: The Planning Director stated he would be providing a monthly  report at the next Board meeting.  Town Attorney: Attorney Wolter had nothing to report. Town Clerk: The Town Clerk had nothing to report.  Finance Director: The Board asked that the Interim Finance Director attend the next  Board meeting.  Topics of Discussion for Each Commissioner:  Mayor Pro Tempore Neeley thanked everyone for their hard work with the Goals and Objectives. She thanked Commissioner Helms for the update from yesterday's meeting. She stated the Shred It Event was quite successful and Mayor Wills was in attendance. She asked if the Town had received any feedback from Wilcox Homes about thè payment for fee in lieu of a sidewalk. The Planning Director stated no payment has been received yet. Mr. Wilcox has commented that he Commissioner Helms thanked everyone in attendance tonight. He thanked the Newman's for volunteering. He stated he reached out to Adrian Miller and Charlie Martin with the City of Belmont about what is aligning with other municipalities. Commissioner Helms stated he would like to review the four guiding principles at the next Goals and Objectives meeting. No date has Commissioner Ramsey stated yesterday's meeting was very informative. She thanked Commissioner Helms for his input. She thanked everyone in the attendance for being at tonight's Commissioner Kincaid stated thanks to everyone in attendance tonight. He said yesterday's meeting had a lot of good action items. He said he would like to schedule the next Goals and Objectives meeting soon. He thanked Chief Adams and the Planning Director for the Eighth Commissioner. Atkinson stated hei really appreciated everyone'si input yesterday. He: said he would like to discuss a possible branch library as Cramerton is one of the few local towns that doesn't have one. He reminded everyone ofthe upcoming lecture at the Cramerton Historical Society on Mayor Wills thanked Mayor Pro Tempore Neeley for being at the Shred It Event and braving the cold. Hes said yesterday's meeting went well. The Town Manager said he will present information tot the Board at thel March 3rd, meeting as ai follow up to the notes he took at the Goals and Objectives meeting. Commissioner Atkinson stated he would not be at the February 17th meeting. Commissioner Helms stated he would not be at the March 3rd, meeting. The Town Manager stated  would like to meet with the new Board to discuss this topic.  been chosen for the next Goals and Objectives meeting.  meeting,  Avenue traffic study.  Thursday, February 24th.  Town of Cramerton- February 3,2022 Page4 4  17    he wants to work on the legacy part of the goals and set up measurables. The agenda for the February 17th and March 3rd meetings will include an opportunity for discussion oft the Goals and NCGS 143-318.11(a)(3) Consult with the attorney to protect the attorney-client privilege. A A motion was made by Mayor Pro Tempore Neeley to return to open session. The motion was Upon return to open session, a motion was made by Commissioner Helms to approve and appoint Ryan Bolick to serve as counsel. The motion was seconded by Commissioner Ramsey. The vote Adjournment: A motion was by Commissioner Helms to adjourn at 7:25 p.m. The motion was  Objectives.  motion was made by Mayor Pro Tempore Helms to enter into closed session. seconded by Commissioner Ramsey. The vote was 51 to Oi in favor.  was 51 to 0i in favor.  seconded by Commissioner Atkinson. The vote was 51 to Oin favor.  Nelson Wills, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  Town ofCramerton- - February 3,2022- Pages 5  18    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON February 17,2022  The Board of Commissioners for the Town of Cramerton met on Thursday, February 17, 2022, at Call to Order and Determination of Quorum: Mayor Wills called the meeting to order at 6:00 Members Present: Mayor Wills, Mayor Pro Tempore Neeley, Commissioner Kincaid,  6:00 p.m., at the G.M. Michael Commission Chamber. p.m. and determined there was a quorum.  Commissioner Ramsey, and Commissioner Helms. Members Absent: Commissioner Atkinson was absent.  StaffPresent: David: Pugh, Town Manager (via Zoom); Attorney Kevin. Bringewatt; Brad Adams, Police Chief; Josh Watkins, Planning and Zoning Director; and Wilene Cunningham, Town Clerk. Invocation and Pledge of Allegiance. Mayor Pro Tempore Neeley provided the invocation and Adoption of Agenda for this meeting. A motion was made by Commissioner Kincaid to approve the proposed agenda. The motion was seconded by Mayor Pro Tempore Neeley. The vote was 4 Public Comment: No comments were réceived via electronically and no one signed up to speak Mayor) Pro Tempore Swearing In: Judge Rice provided the oath ofoffice tol Mayor Pro Tempore  the pledge of allegiance was given by all.  to0i in favor. at the meeting. Neeley. Consent Agenda: a. Minutes. b. Finance  1. January 20, 2022 meeting minutes. i. Budget Amendment #13. ii. Budget Amendment #14. Set Public Hearing Zoning Amendments.  . March 3rd Public Hearing for RZ22-01-Redhawk Phases 2 and 3 Conditional  A motion was made Commissioner Helms to approve the proposed consent agenda. The motion  was seconded by Commissioner Ramsey. The vote was 4 to 0 in favor.  Town of Cramerton- - February 17,2022- -Page 1  19    Agenda Items Not Requiring a Public Hearing:  a. Planning and Zoning  Cramerton-McAdenvile Greenway Connection 1.F RAISE GrantLetter of Support.  a. Action Item: Consider approval of language for RAISE Grant Letter of Support. The Planning Director stated staff has been working with the Carolina" Thread Trail and the TomaheAslmiseny connection along the South Fork River for several years. The Town has received grants from the Carolina Thread Trail as well as a CMAQ grant from NCDOT tol help design and construct the connection. The Town was recently notified of a funding opportunity through the Rebuilding America's infrastructure with sustainability and Equity (RAISE) discretionary grant. The RAISE grant funding pool was substantially increased the 2021 Bipartisan Infrastructure Bill passed by Congress in November 2021 meaning there is a greater chance that a project could be funded under this round than in previous funding rounds. The first step to begin the process is for the Town to secure a consultant to assist with the grant process. In the meantime, staffi is requesting the Board adopt a Resolution of Support endorsing the effort to apply for the RAISE grant. This resolution of support will allow the MPO to issue al Letter of Support which is required to apply for the RAISE grant. The deadline for submission is April 14th The Planning Director stated he has a meeting with the consultant on Monday to see ifthe Town ofMcAdenville can be included as a partner. Commissioner Helms made a motion to consider approval of language for the RAISE Grant Letter of Support. The motion was seconded by Mayor Pro Tempore Neeley. The vote was 41 to Oi in favor. a. Action Item: Resolution #2022-04. A resolution exempting Nature Trails, LLC from G.S. 143-64.21 (Mini-Brooks Act) in relation to the surveying services for the Cramer Mountain Road Trail design. A motion was made by Mayor Pro Tempore Neeley to approve the Resolution #2022-04 exempting Nature Trails, LLC from G.S. 143-64.21 (Mini-Brooks Act) in relation to the surveying services for the Cramer Mountain Road Trail design. The motion was seconded by Commissioner Ramsey. The vote was 4 to 0 in favor. b. Action Item: Approval to procure the professional design/engineering services contract with Nature Trails, LLC for the Cramer Mountain Road Trail design and authorize the Town Attorney and Town Manager to finalize and execute the necessary documents. Amotion was made by Mayor Pro Tempore Neeley to approve procurement of the professional design/engineering services contract with Nature Trails, LLC for the Cramer Mountain Road Trail design and authorize the Town Attorney and Town Manager to finalize and execute the necessary documents. The motion was seconded by Commissioner  Parks and Recreation  Helms. The vote was 4 to 0i in favor. ( Cramerton Planning and Zoning Board.  b. Board ofCommissioners  Town of Cramerton- February 17,2022-Page2  20    1. Recommendation of Cramerton Planning and Zoning Board two 2. Action Item: A motion was made by Commissioner Helms to appoint Ron Stewart and reappoint Brad Milton to serve on the Planning and Zoning Board. The motion was seconded by Commissioner Kincaid. The vote was 4 to Oin 1. Action Item: Asrecommended by the Community Committee, appointment of! Kayla Lackey to serve in alternate member role. A motion was made by Mayor Pro Tempore Neeley to appoint Kayla Lackey to serve as an alternate member on the Cramerton Community Committee. The motion was seconded 1. Action Item: Consider setting FY2022-2023 full day budget work session for weekofMarch 28.2022. A motion wasi made Commissioner Helms to schedule afull day budget work session for Wednesday, March 30th. The motion was seconded by Commissioner Kinçaid. The vote was 4 to 0 in favor. iv. Goals and Objectives. Mayor Wills thanked Commissioner Helms for his hard work in preparing the document listing goals and objectives for each department. Commissioner Kincaid asked about the fleet funding and capital funding for the next five years. The Town Manager stated the Town does not require as many vehicles since we no longer service water and sewer. Police cars are on an annual replacement schedule without using any type of loan funding. ARPA funding will be used to purchase a streetsweeper for the Public Works Department. Commissioner Helms stated that he wants to make sure that if the Town wants to purchase a piece of real estate that a fund has been established for this purpose. Mayor Wills stated he had spoken with Centralina about availability offunding for grants. Mayor Wills said it is important that the performance appraisals are completed along with staff compensation surveys. Commissioner Helms stated he would like tos see regularly scheduled meeting toj provide additional communication with updates on progress with current projects. Commissioner Helms said it is important to utilize social media to stay connected with citizens. The Board discussed the various ways to report about communication for the areas they have been assigned. Mayor Pro Tempore Neeley stated she sends information to the Town Manager along with the Board members if she has something that a citizen has asked her about. Mayor Wills stated Commissioner Atkinson is working along with Gary Fankhauser with the ad hoc committee about illumination and streetscaping. Commissioner Ramsey stated she met with Commissioner Atkinson and they discussed streetscaping and they worked on aj plan onl how they would like itt to look and hope to present a progress report to the Board at the next meeting. Mayor Pro Tempore Neeley stated she would like to see an increase use of Central Park. She stated maybe a family style event could be planned utilizing Central Park. Commissioner Kincaid stated he was in favor of expanding parks and trails. Commissioner Helms stated flood recovery is an important topic due to the impact to the parks and keeping the river clean. Mayor Wills stated the downtown CRAMR Center will be a big deal once it comes on line. The. Board discussed the  appointments from the BOC Appointment Committee.  favor.  ii. Cramerton Community Committee.  by Commissioner Ramsey. The vote was 4 to 0 in favor.  iii. Fiscal Year (FY) 2022-2023 Budget.  Townd of Cramerton- February 17,2022- Page3  21    importance of staying on top ofthe Catawba Crossing Bridge as part oft the Town's connectivity. Mayor Wills stated the Board's prior resolution of support needs to bel updated. The Town Manager stated thisi resolution willl be updated andj presented at an upcoming Board meeting. Mayor Wills stated he met with the MPO representative and discussed the importance ofhaving projects completed properly as we only have one time to get this right. Commissioner Helms stated he wants to make sure we are prepared and have what we need to support our growth. The Board was in agreement for acceleration of 24/7 fire coverage and continued discussion regarding the existing police department vehicular speeding decision  model.  Big Board: A public hearing was approved by the Board tonight and is scheduled for March 3rd regarding the Redhawk Project. Mayor Wills stated he spoke with the railroad bridge supervisor and thanked him forrepairing the guard rails. Discussion was held on how to work with the public improvement engineer who shared the manual about what improvements the Town is allowed to make to the underpass. The downtown stormwater project is getting ready to be put out to bid. The first step will be Two Rivers Utilities moving the water utility line into Center Street which will require digging under the sidewalk. This utility work staging should begin next Wednesday with construction beginning on February 28th. Center Street will be closed for five to six days and traffic will be detoured to the Front Street alleyway. Businesses will be advised oft the upcoming construction timeline at the beginning of next week. The Board recommended signage be placed regarding this project. Commissioner Kincaid asked that the updates be posted on social media. Mayor Pro Tempore Neeley asked for an update on the Helix R sculpture. The Town Manager stated lan meeting was held with Gary Fankhauser and an update with cost estimates will bej provided at the next Board meeting. The Town Manager stated an email was received today from the NCDOT project manager about the Wilkinson Boulevard/Market Street Improvements. A meeting will be scheduled with NCDOT in the next week weeks to begin discussions regarding the widening of Wilkinson Boulevard as part of the Market Street improvements. Mr. Smallwood stated that the True Homes pocket park is being coordinated in conjunction with the greenway trail being built has stipulations as part of the CMAQ funding and design is being prepared for costs and neighborhood feedback. Separate funding sources outside of the CMAQ funding are being considered. The Town Manager stated he is working withl Marilyn Wells with Waste Management about the sanitation bid which expires July 1, 2022. An update with pricing options from Waste Manager's Report: The Town Manager stated there has been citizen feedback received from the Timberlake neighborhood and solicitations about property acquisitions regarding the expansion of Eastwood Drive and Armstrong Ford Road. Citizens thought this information request was from NCDOT. This request is not coming from NCDOT. Mayor Wills asked that staff and elected officials +continue to follow up with the City of Belmont and maintain open lines of  Management should be available in the next few weeks.  communication. General Staff Reports:  Update from Two Rivers Utilities: A copy of the report will be placed in the minutes  book.  Town of Cramerton- - February 17,2022- -Page 4  22    Police Department: Chief Adams stated the police department was doing de-escalation training tonight. He stated positive comments were being received from citizens regarding Fire Department: Chief Foulk stated the ladder truck is scheduled for delivery on Parks and Recreation: Mr. Smallwood had no updates. Mayor Wills congratulated Mr. Smallwood for a great basketball season. Mayor Wills stated he took a walk on Rocky Branch Trail on Saturday and how awesome it was., Here recommended that citizens check Planning and Zoning: The Planning Director stated the Planning and Zoning Board reviewed the draft Land Use Plan. This will require a few weeks for full review. This document will be presented to the Board in April. The stormwater audit will be next Wednesday and Thursday. The consultant will continue to work with the Town after the audit to assist with any issues. An update regarding the stormwater audit will be provided tot the Board in March. CommissionerHelms asked ifthe Codel Enforcement Officer would be able to mark the repeat offenders inl his report. Mr. Watkins stated these would be listed as chronic violators. Mr. Watkins stated he spoke with the traffic consultant yesterday and they willl bej preparing aj proposal for possible traffic calming options fort the Eighth Avenue  the increased police presence. September 11th.  itout.  area that was part oft the recent traffic study.  Town Attorney: Attorney Bringewatt had nothing to report. Town Clerk: The Town Clerk had nothing to report.  Topics of Discussion for Each Commissioner:  Mayor Pro Tempore Neeley thanked everyone that was in attendance tonight. She congratulated Stephanie Newman, John Reagan, and Kayla Lackey for their appointments to the Community Committee. There will be a River Sweep on March 26th. The committee is planning multiple projects throughout the year to include a community yard sale, mini boat regatta, Mother's Day Planting Party, Father's Day Popsicle Party, Sidewalk Chalk Art Dy, Yard Art Day, Public Space Improvement, Inspirational Rock Painting, Tire Planters, Stormwater Drain Cover Art, Crosswalk Commissioner Helms thanked everyone for attending tonight's meeting. He thanked staff for the great job they are doing. He stated he visited with Mr. Dawkins with Johnson Development and they visited the Huntersville project that was presented forj possible development offofWilkinson Boulevard. Commissioner Helms stated that this type of climate-controlled storage project might be feasible in another area ofTown. He said Mr. Dawkins is willing to work with the Town to discuss possible construction in a different area. Commissioner Helms stated he provided a four- block template which should be helpful to keep up with the status of projects for the Planning  Paintings, and Christmas Ornaments.  Director and a way for the Town Manager to keep up with the goals.  Towno ofC Cramerton- February 17,2022-Page5 5  23    Commissioner Ramsey thanked the fire and police department for the great job they do and keeping us safe. She commented on how clean the Town isl kept. She thanked. Mr. Smallwood for all the things he does. She stated she has been hearing from downtown citizens and she wants to Commissioner Kincaid thanked Stephanie Newman, Wil Neumann, and County Commissioner Ronnie Worley for being in attendance. He stated he would like to make sure the citizens who live in apartments are advised ofTown events. He attended an MPO: meeting today and he said it was very productive. He thanked Public Works for the use oft the dump truck. He stated how much Mayor Wills stated he wants to make sure Cramerton is not considered as just a throughfare. He stated he is drafting a letter to citizens about the goals and objectives and current projects. Al letter has also been drafted for the businesses encouraging them to become involved with Montcross. He said parkingi is the number one concern. He stated that one solution might bet tol have employees park at the front of the building at the railroad tracks. Another solution would be to encourage parking in thel Lakewood parking lot. Mayor Wills stated he volunteered to serve on the marketing side ofthe Catawba Riverkeeper Foundation. He volunteered tol host a meeting with John Searby and other committee members at Town Hall next week. He stated how important the pedestrian bridge is at Lakewood Road. Speeding is our number one public safety issue. He reminded everyone that the Cramerton Historical Society will be hosting a Black History Month lecture next Thursday at 6:00 p.m. Mayor Wills stated he met with Jeff Emory and this committee is not accepting any applications for Main Street Improvements this year. Mayor Wills thanked Adjournment: A motion was by Commissioner Helms to adjourn at 7:32 p.m. The motion was  be able to act on what they have to say. She thanked the Board for all they do.  his family loves the trails and summer camps. He thanked staff for all they do.  everyone for being in attendance.  seconded by Mayor Pro Tempore Neeley. The vote was 41 to 0i in favor.  Nelson Wills, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  Towno of Cramerton- February 17,2022-1 -Page6 6  24    CRAAD  TOWN OF CRAMERTON  ESL.  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners (BOC)  FROM: David Pugh, Town Manager DATE: March 17, 2022 RE: Cramerton 2022 Audit Contract Background Information  In the March 17, 2022 BOC meeting consent agenda is the 2022 audit contract with Martin Starnes Associates. This is the final year in a three (3) contract with Martin Starnes to Anote that the Town has the option to renew the audit contract for an additional time after three (3) years. Discussion of renewal or re-bidding the contract will take place at a later  perform the annual audit for the Town.  date in spring 2022 during the budget process. Staff Perspectivel Recommendation  Staff recommendation is to approve the audit contract for 2022 with Martin Starnes.  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  25    MARTIN & STARNES & ASSOCIATES, CPAS, P.A. "A Professional. Association ofCertified Public Accountants and. Management Consultants"  March 2, 2022  Bill Bradley, Interim Finance Director Town of Cramerton 155 North Main Street Cramerton, NC: 28032  Youl have requested that we audit the governmental activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the Town of Cramerton, NC, as of. June 30, 2022, and for the year then ended, and the related notes, which collectively comprise the Town of Cramerton's basic financial statements as listed in the table of contents. We are pleased to confirm our The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with auditing standards generally accepted in the United States of America (GAAS) and in accordance with Government. Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material ifthere is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial Accounting principles generally accepted in the United States of America (U.S. GAAP), as promulgated by the Governmental Accounting Standards Board (GASB) require that certain supplementary information bej presented to supplement the basic financial statements. Such information, although not aj part ofthe basic financial statements, ist required by the GASB, who considers itt tol be an essential part of financial reporting forj placing the basic financial statements in an appropriate operational, economic, or historical context. As part ofour engagement, we will: apply certain limited procedures tot the required: supplementary information (RSI) in accordance with auditing standards generally accepted in the United States of America (U.S. GAAS). These limited procedures will consist primarily of inquiries of management regarding their methods of measurement and presentation and comparing the information for consistency with management's responses to our inquiries. We will not express an opinion or provide any form of assurance on the RSI. The following RSI is required by U.S. GAAP. This RSI will be subjected to certain limited  acceptance and our understanding oft this audit engagement by means oft this letter.  statements.  procedures but will not be audited:  Management's Discussion and Analysis Other Post-Employment Benefits' schedules  Law Enforcement Officers' Special Separation Allowance schedules  730 13". lvenue Drive SE +Hickory, NC:28602 . 828-327-27271 + Fax 828-328-2324 13 South Center Street * Taylorsville, NC28681 * 828-632-9025 + Fax 828-632-9085  800-9-18-0585 * yymartinslarnes.com  26    Supplementary information other than RSI will accompany the Town of Cramerton's basic financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the basic financial statements and perform certain additional procedures, including comparing and reconciling the supplementary information to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and additional procedures in accordance with U.S. GAAS. We intend to provide an opinion on the following  supplementary information in relation to the basic financial statements as a whole:  Combining and individual fund financial statements Budget and actual schedules Supplemental ad valorem tax schedules  We will make reference to the component unit auditor's audit oft the Town of Cramerton ABC Board in our  report on your financial statements. Auditor Responsibilities  We will conduct our audit in accordance with U.S. GAAS and in accordance with Govermment Auditing Standards. As part of an audit in accordance with GAAS and in accordance with Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit.  We also:  Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide abasis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, mistepresentations, or the override of Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. However, we will communicate to you in writing concerning any significant deficiencies or material weaknesses ini internal control relevant to the audit of the Evaluate the appropriateness of accounting policies used and the reasonableness ofs significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events Conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the Town of Cramerton'sa ability to continue as a going concern fora a reasonable period of time.  internal control.  financial statements that we have identified during the audit.  in ai manner that achieves fair presentation.  Because of the inherent limitations of an audit, together with the inherent limitations ofi internal control, an unavoidable risk that some material misstatements may not be detected exists, even though the audit is properly planned and performed in accordance with GAAS and in accordance with Government Auditing Our responsibility as auditors is limited to the period covered by our audit and does not extend to any other  Standards. periods.  Page 2 of8  27    Compliance with Laws and Regulations  As previously discussed, as part of obtaining reasonable assurance about whether the basic financial statements are: free ofmaterial misstatement, we will perform tests of the Town ofCramerton's compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be toj provide an opinion on overall compliance, and we will not express such an opinion. Our audit will be conducted on the basis that management and, when appropriate, those charged with 1. For the preparation and fair presentation of the basic financial statements in accordance with 2. For the design, implementation, and maintenance ofinternal controlrelevant to the preparation and fair presentation of basic financial statements that are free from material misstatement, whether due to error, fraudulent financial reporting, misappropriation of assets, or violations of laws, a. Access to alli information ofwhich management is aware that is relevant to the preparation and fair presentation of the basic financial statements, such as records, documentation, and other b. Additional information that we: may request from management for the purpose of the audit; Unrestricted access toj persons within the entity from whom we determine it necessary to obtain d. A written acknowledgement of all the documents that management expects to issue that will bei included int the annual report and the planned timing and method of issuance oft that annual Af final version oft the annual report (including all the documents that, together, comprise the annual report) in at timely manner prior to the date oft the auditor's report (if applicable). 4. For including the auditor's report in any document containing basic financial statements that 5. Fori identifying and ensuring that the entity complies with the laws and regulations applicable toi its 6. Fora adjusting the basic financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the current year or period(s) under audit arei immaterial, both individually and int the aggregate, to the basic financial statements 7. For acceptance of nonattest services, including identifying the proper party to oversee nonattest 8. Fori maintaining adequate records, selecting and applying accounting principles, and safeguarding 9. For informing us of any known or suspected fraud affecting the entity involving management, employees with significant roles in internal control and others where fraud could have a material  Management's Responsibilities  governance, acknowledge and understand that they have responsibility:  accounting principles generally accepted in the United States of America; governmental regulations, grant agreements, or contractual agreements;  3. Toj provide us with:  matters; audit evidence.  report (ifapplicable); and  indicates that such financial statements have been audited by us;  activities;  as a whole; work (if applicable); assets.  effect on the financials; and  10. For the accuracy and completeness ofa alli information provided.  With regard to the supplementary information referred to above, you acknowledge and understand your responsibility (a) for the preparation oft the supplementary information in accordance with the applicable criteria, (b) toj provide us with the appropriate written: representations regarding supplementary information, (c)toinclude our report on thes supplementary information in any document that contains the supplementary information and thati indicates that wel have reported on such supplementary information, and (d) to present  Page 3 of8  28    the supplementary information with the audited basic financial statements, or if the supplementary information will not be presented with the audited basic financial statements, to make the audited basic financial statements readily available to the intended users of the supplementary information no later than As part of our audit process, we will request from management and, when appropriate, those charged with governance, written confirmation concerning representations made to us in connection with the audit.  the date ofi issuance by you oft the supplementary information and our report thereon.  Nonattest Services  We will perform the following nonattest services: Draft of financial statements and footnotes GASB 34 conversion entries Preparation of AFIR Preparation ofLGC's data input worksheet Capital asset & depreciation listing maintenance  We will not assume management responsibilities on behalf oft the Town of Cramerton. However, we will provide advice and recommendations to assist management of the Town of Cramerton in performing its The Town of Cramerton's management is responsible for (a) making all management decisions and performing all management functions; (b) assigning a competent individual to oversee the services; (c) evaluating the adequacy of the services performed; (d) evaluating and accepting responsibility for the results of the services performed; and (e) establishing and maintaining internal controls, including  responsibilities.  monitoring ongoing activities.  Our responsibilities and limitations oft the nonattest services are as follows:  We will perform the services in accordance with applicable professional standards. This nonattest services are limited to the services previously outlined. Our firm, in its sole professional judgement, reserves the right to refuse to do any procedure or take any action that could be construed as making management decisions or assuming management responsibilities,  including determining account codings and approving. journal entries.  Reporting  We will issue a written report upon completion of our audit of the Town of Cramerton's basic financial statements. Our report will be addressed to the governing body oft the Town of Cramerton. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature oft these circumstances, it may be necessary for us to modify our opinions, add an emphasis-of-matter or other-matter paragraph(s) to our auditor's report, or ifr necessary, withdraw from the engagement. If our opinions on the basic financial statements are other than unmodified, we will discuss thei reasons with youi in advance. If, for any reason, we are unablet to complete the audit or are unable to form or have not formed opinions, we' may decline to express opinions or to issue a report as a result of Ina accordance with the requirements of Govermment. Auditing Standards, we will also issue a written report describing the scope of our testing over internal control over financial reporting and over compliance with laws, regulations, and provisions of grants and contracts, including the results oft that testing. However, providing an opinion on internal control and compliance will not be an objective oft the audit and, therefore,  this engagement.  no such opinion will be expressed.  Page 4of8  29    Other  We understand thaty your employees will prepare all confirmations we: request and will locate any documents Ifs you intend to publish or otherwise reproduce the basic financial statements and make reference to our firm, you agree to provide us with printers' proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is Regarding the electronic dissemination of audited financial statements, including financial statements published electronically on your Internet website, you understand that electronic sites are a means to distribute information and, therefore, we are: not required toi read the information contained int these sites or toc consider the consistency of other information in the electronic site with the original document. Professional standards prohibit us from being the sole host and/or the sole storage for your financial and non-financial data. As such, it is your responsibility to maintain your original data and records and we cannot be responsible to maintain such original information. By signing this engagement letter, you affirm that you have all the data and records required to make your books and records complete. During the course of the engagement, a portal will be in place for information to be shared, but not stored. Our policy is to terminate access to this portal after one year. The Town is responsible for data backup for business continuity and disaster recovery, and our workpaper documentation is not to be used  or support for any other transactions we select for testing.  distributed.  for these purposes.  Provisions of Engagement Administration and Fees  During the course oft the engagement, we may communicate with you or your personnel via fax or e-mail, and yous should be aware that communication int those mediums contains a risk ofmisdirected or intercepted Paula Hodges is the engagement partner for the audit services specified in this letter. Her responsibilities include supervising Martin Starnes & Associates, CPAS, P.A.'s services performed as part of this engagement and signing or authorizing another qualified firm representative to sign the audit report. To ensure that our independence is not impaired under the AICPA Code of Professional Conduct, you agree toi inform the engagement partner before entering into any substantive employment discussions with any of  communications.  our personnel. Audit Fee  Our fees for these services are as follows: Financial Statement Drafting Single Audit Fees (ifapplicable) Other Non-Attest Services  $ 27,825 2,000 2,000 500 $ 32,325  Ouri invoices for these fees will be rendered ini four installments as work progresses and are payable upon presentation. In accordance with our firm policies, work may be suspended if your account becomes overdue and may not be resumed until your account is paid in full. Ifwe elect to terminate our services for non-payment, our engagement will be deemed to have been completed upon. written notification of  Page 5of8  30    termination, eveni ifwel have not completed our reports. You willl be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. We willr notifyyoui immediately ofany circumstances we encounter that could significantly affect this initial fee estimate. Whenever possible, we will attempt to use the Town of Cramerton's personnel to assist in the preparation of schedules and analyses of accounts. This effort could substantially reduce our time requirements and facilitate the timely conclusion oft the audit. Further, we willl be available during the year to consult with you on financial management and accounting matters ofar routine nature. Ifwe determine that we are required to perform a single audit in accordance with the audit requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and. Audit Requirements for Federal Awards (Uniform Guidance) and the State Single Audit Implementation Act, and these procedures and related fees were not included in our quoted fees, we We want our clients to receive the maximum value for our professional services and to perceive that our fees are reasonable and fair. In working to provide you. with such value, we find there are certain circumstances that can cause us to perform work in excess oft that contemplated in our fee estimate. Following are some oft the more common reasons for potential supplemental billings:  amend our audit contract and supplemental bill for these additional procedures.  may  Changing Laws and Regulations  There are many governmental and rule-making boards that regularly add or change their requirements. Although we attempt to plan our work to anticipate the requirements that will affect our engagement, there are times when this is not possible. We will discuss these situations with you at the earliest possible time  inc order to make the necessary adjustments and amendments in our engagement.  Incorrect Accounting Methods or Errors in Client Records  We base our fee estimates on the expectation that client accounting records are in order sO that our work can be completed using our standard testing and accounting procedures. However, should we findnumerous errors, incomplete records, or the application ofi incorrect accounting methods, we will have to perform additional work to make the corrections and reflect those changes in the financial statements.  Failure to. Prepare for the Engagement  In an effort to minimize your fees, we assign you the responsibility for the preparation of schedules and documents needed for the engagement. We also discuss matters such as availability ofyour key personnel, deadlines, and work space. Ifyour personnel are unable, for whatever reasons, to provide these items as previously agreed upon, it might substantially increase the work we must do to complete the engagement  within the scheduled time. Starting and Stopping Our Work  If we must withdraw our staff because of the condition of the client's records, or the failure to provide agreed upon items within the established timeline for the engagement, we will not be able to perform our work in a timely, efficient manner, as established by our engagement plan. This will result in additional Our fees are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. Ifsignificant additional time is necessary, we will  fees, as we: must reschedule our personnel and incur additional start-up costs.  Page 6of8  31    discuss it with you and arrive at a new fee estimate before we incur the additional costs. Our fees for such Govermment Auditing Standards require that we document an assessment of the skills, knowledge, and experience of management, should we participate in any form of preparation of the basic financial statements and related schedules or disclosures as these actions are deemed a non-audit service. During the course of the audit, we may observe opportunities for economy in, or improved controls over, your operations. We will bring such matters to the attention oft the appropriate level ofm management, either You agree to inform us of facts that may affect the basic financial statements of which you may become aware during thej period from the date oft the auditor'sreport to the date the financial statements are issued. We agree to retain our audit documentation or work papers for a period of at least five years from the date At the conclusion of our audit engagement, we will communicate to management and those charged with  services range: from $75-$300 per hour.  orally or in writing.  ofour report.  governance the following significant findings from the audit:  Our view about the qualitative aspects oft the entity's significant accounting practices; Significant difficulties, ifany, encountered during the audit; Uncorrected misstatements, other than those we believe are trivial, ifany; Disagreements with management, ifa any;  Other findings or issues, if any, arising from the audit that are, in our professional judgment, significant and relevant tot those charged with governance regarding their oversight oft the financial Material, corrected misstatements that were brought to the attention of management as a result of  reporting process; oura audit procedures;  Representations we requested from management; Management's consultations with other accountants, ifa any; and correspondence, with management.  Significant issues, if any, arising from the audit that were discussed, or the subject of  The audit documentation for this engagement is the property of Martin Starnes & Associates, CPAs, P.A. and constitutes confidential information. However, we may be requested to make certain audit ocumentationavallable to theL Local Government Commission, Office ofthe State Auditor, federal or state agencies and the U.S. Government Accountability Office pursuant to authority given to it by law or regulation, or to peer reviewers. If requested, access to such audit documentation will be provided under the supervision of Martin Starnes & Associates, CPAS, P.A.'s personnel. Furthermore, upon request, we may provide copies of selected audit documentation to these agencies and regulators. The regulators and agencies may intend, or decide, to distribute the copies ofinformation contained therein to others, including We have attached a copy of our latest external peer review report of our firm to the Contract to Audit Please sign and return a copy oft this letter to indicate your acknowledgment of, and agreement with, the arrangements for our audit of the basic financial statements, including our respective responsibilities.  other governmental agencies.  Accounts for your consideration and files.  Page 7 of8  32    We appreciate the opportunity to be your financial statement auditors and look forward to working with  you and your staff. Respectfully,  Matin dtaves € dovcita,CPasRa. Martin Starnes & Associates, CPAS, P.A. Hickory, North Carolina  RESPONSE:  This letter correctly sets forth our understanding.  Acknowledged and agreed on behalf oft the Towno ofCramerton by:  Signature: Title: Date:  Page 8 of8  33    LGC-205  CONTRACT TO AUDIT ACCOUNTS  Rev. 11/2021  The Governing Board Board of Commissioners of Primary Government Unit Town of Cramerton, NC  and Discretely Presented Component Unit (DPCU) (ifa applicable)  N/A  Primary Government Unit, together with DPCU (ifa applicable), hereinafter referred to as Govemnmental Unit(s)  and Auditor Name Auditor Address  Martin Starnes & Associates, CPAS, P.A. 730 13th Avenue Dr. SE, Hickory, NC 28602 Hereinafter referred to as Auditor  for Fiscal Year Ending  Audit Report Due Date 10/31/22 Must be within four months ofF FYE  06/30/22  hereby agree as follows:  1.  The Auditor shall audit all statements and disclosures required by U.S. generally accepted auditing standards (GAAS) and additional required legal statements and disclosures of all funds and/or divisions of the Governmental Unit(s). The non-major combining, and individual fund statements and schedules shall be subjected to the auditing procedures applied int the audit oft the basic financial statements and an opinion shall be rendered in relation to (as applicable) the governmental activities, the business- type activities, the aggregate DPCUS, each major governmental and enterprise fund, and the aggregate remaining fund information (non-major government and enterprise funds, the internal service fund type, and the fiduciary fund types). The basic financial statements shall include budgetary comparison information in a budgetary comparison statement, rather than as RSI, for the General Fund and any annually budgeted Special Revenue Ata a minimum, the Auditor shall conduct the audit and render the report in accordance with GAAS. The Auditor shall perform the audit in accordance with Government Auditing Standards if the Governmental Unit expended $100,000 or more in combined Federal and State financial assistance during the reporting period. The auditor shall perform a Single Audit if required by Title 2 US Code of Federal Regulations Part 200 Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal. Awards (Uniform Guidance) ort the State Single Audit Implementation Act. This audit and all associated audit documentation may be subject to review by Federal and State agencies in accordance with Federal and State laws, including the staffs of the Office of State Auditor (OSA) and the Local Government Commission (LGC). If the audit requires a federal single audit in accordance with the Uniform Guidance ($200.501), iti is recommended that the Auditor and Governmental Unit(s) jointly agree, in advance of the execution oft this contract, which party is responsible for submission of the audit and the accompanying data collection form tot the Federal Audit Clearinghouse as Ift the audit and Auditor communication are found in this review to be substandard, the results oft the review may be forwarded to the North Carolina State Board of CPA Examiners (NC State Board).  funds. 2.  required under the Uniform Guidance ($200.512).  Page 1  34    LGC-205 3. 4.  CONTRACT TO AUDIT ACCOUNTS  Rev. 11/2021 requests of  Ifan entity is determined to be a component of another government as defined by the group audit standards, the entity's auditor shall make a good faith effort to comply in a timely manner with the This contract contemplates an unmodified opinion being rendered. If during the process of the audit, the Auditor determines that it will not be possible to render an unmodified opinion on the conducting financial statements of the unit, the Auditor shall contact the LGC Staff to discuss the circumstances accounting records and such other auditing procedures as are considered by the Auditor to be circumstances. Any limitations or restrictions in scope which would lead to a qualification should necessary be fully in the 5. Ifthis audit engagement is subject to the standards for audit as defined in Government. Auditing Standards, 2018 revision, issued by the Comptroller General of the United States, then by accepting this engagement, the Auditor warrants that he/she has met the requirements for a peer review and education as specified in Government. Auditing Standards. The. Auditor agrees to provide a copy continuing of the most recent peer review report to the Governmental Unit(s) and the Secretary of the LGC prior to the execution an audit contract. Subsequent submissions of the report are required only upon report expiration or upon auditor's of receipt of an updated peer review report. If the audit firm received aj peer review rating other than pass, the Auditor shall not contract with the Governmental Unit(s) without first contacting the Secretary oft the LGC for a Ift the audit engagement is not subject to Government Accounting Standards or if financial statements are not prepared in accordance with U.S. generally accepted accounting principles (GAAP) and fail to include all disclosures required by GAAP, the Auditor shall provide an explanation as to in an attachment to this Itis agreed that time is of the essence in this contract. All audits are to be performed and the audit submitted to LGC Staff within four months of fiscal year end. Ifit becomes necessary to amend report the of fee or the date that the audit report will be submitted to the LGC, an amended contract along with a written audit 7. Itis agreed that GAAS include a review of the Governmental Unit's (Units') systems of internal control and accounting as same relate to accountability of funds and adherence to budget and law requirements applicable thereto; that the Auditor shall make a written report, which may or may not be a part oft the written report of audit, to the Governing Board setting forth his/her findings, together with his recommendations for improvement. That written report shall include all matters defined as "significant deficiencies and material weaknesses" in AU-C 265 of the. AICPA Professional Standards (Clarified). The. Auditor shall file a  the group auditor in accordance with AU-6 $600.41-S $600.42.  to that leading  conclusion as  soon as is practical and before the final report is issued. The audit shall include such tests oft the  explained in an attachment to this contract.  peer review analysis that may result in additional contractual requirements.  contract 6.  why  or in an amendment.  explanation of the change shall be submitted to the Secretary of the LGC for approval.  of that copy  report with the Secretary of the LGC.  8. All local government and public authority contracts for audit or audit-related work require the approval of the Secretary of the LGC. This includes annual or special audits, agreed upon procedures related to internal controls, bookkeeping or other assistance necessary to prepare the Governmental Unit's (Units') records for audit, financial statement preparation, any finance-related investigations, or any other audit- related work in State of North Carolina. Approval is not required on contracts and invoices for system improvements and the Invoices for services rendered under these contracts shall not be paid by the Governmental the invoice has been approved by the Secretary oft the LGC. (This also includes any progress billings.)IG.S. Unit(s) 159-34 and 115C-447] All invoices for Audit work shall be submitted in PDF format to the Secretary of the LGC  similar services of a non-auditing nature.  9.  until  for approval. The invoice marked approved 'with approval date shall be returned to  Page 2  35    LGC-205  CONTRACT TO AUDIT ACCOUNTS  Rev. 11/2021  the Auditor to present to the Governmental Unit(s) for payment. This paragraph is not applicable to 10. Inc consideration of the satisfactory performance of the provisions of this contract, the Governmental Unit(s) shall pay to the Auditor, upon approval by the Secretary of the LGC if required, the fee, which includes any costs the Auditor may incur from work paper or peer reviews or any other quality assurance program required by third parties (federal and state grantor and oversight agencies or other organizations) as required under the Federal and State Single Audit Acts. This does noti include fees for any pre-issuance reviews that may be required by the NC Association of CPAS (NCACPA) Peer Review Committee or NC 11. Ift the Governmental Unit(s) has/have outstanding revenue bonds, the Auditor shall submit to LGC Staff, either in the notes to the audited financial statements or as a separate report, a calculation demonstrating compliance with the revenue bond rate covenant. Additionally, the Auditor shall submit to LGC Staff simultaneously with the Governmental Unit's (Units') audited financial statements any other bond compliance statements or additional reports required by the authorizing bond documents, unless otherwise specified in the 12. After completing the audit, the. Auditor shall submit to the Governing Board a written report of audit. This report shall include, but not be limited to, the following information: (a) Management's Discussion and Analysis, (b) the financial statements and notes of the Governmental Unit(s) and all of its component units prepared in accordance with GAAP, (c) supplementary information requested by the Governmental Unit(s) or required fori full disclosure under the law, and (d) the Auditor's opinion on the material presented. The Auditor shall furnish the 13. If the audit firm is required by the NC State Board, the NCACPA Peer Review Committee, or the Secretary oft the LGC to have a pre-issuance review of its audit work, there shall be a statement in the engagement letter indicating the pre-issuance review requirement. There also shall be a statement that the Governmental Unit(s) shall not be billed for the pre-issuance review. The pre-issuance review shall be performed prior to the completed audit being submitted to LGC Staff. The pre-issuance review report shall accompany the 14. The Auditor shall submit the report of audit in PDF format to LGC Staff. For audits of units other than hospitals, the audit report should be submitted when (or prior to) submitting the final invoice for services rendered. The report of audit, as filed with the Secretary of the LGC, becomes a matter of public record for inspection, review and copy ini the offices oft the LGC by any interested parties. Any subsequent revisions to these reports shall be sent tot the Secretary of the LGC. These audited financial statements, excluding the Auditors' opinion, may be used in the preparation of official statements for debt offerings by municipal bond rating services to fulfill secondary market disclosure requirements of the Securities and Exchange Commission and for other lawful purposes of the Governmental Unit(s) without requiring consent oft the Auditor. If the LGC Staff determines that corrections need to be made to the Governmental Unit's (Units') financial statements, those corrections shall be provided within three business days of notification unless another deadline is agreed to by 15. Should circumstances disclosed by the audit call for a more detailed investigation by the Auditor than necessary under ordinary circumstances, the Auditor shall inform the Governing Board in writing of the need for such additional investigation and the additional compensation required therefore. Upon approval byt the  contracts for audits of hospitals.  State Board of CPA Examiners (see Item 13).  bond documents.  required number of copies oft the report of audit to the Governing Board uponcompletion.  audit report upon submission to LGC Staff.  LGC Staff.  Page 3  36    LGC-205  CONTRACT TO AUDIT ACCOUNTS  Rev.11/2021  Secretary oft the LGC, this contract may be modified or amended to include the increased time, compensation, 16. If an approved contract needs to be modified or amended for any reason, the change shall be made in writing and pre-audited if the change includes a change in audit fee (pre-audit requirement does not apply to hospitals). This amended contract shall be completed in full, including a written explanation of the change, signed and dated by all original parties tot the contract. It shall then be submitted to the Secretary of the LGC for approval. No change to the audit contract shall be effective unless approved by the Secretary oft the LGC, the 17. A copy of the engagement letter, issued by the Auditor and signed by both the Auditor and the Governmental Unit(s), shall be attached to this contract, and except for fees, work, and terms not related to audit services, shall be incorporated by reference as iff fully set forth herein as part of this contract. In case of conflict between the terms oft the engagement letter and the terms oft this contract, the terms oft this contract shall take precedence. Engagement letter terms that conflict with the contract are deemed to be void unless the conflicting terms of this contract are specifically deleted in Item 30 of this contract. Engagement letters containing 18. Special provisions should be limited. Please list any special provisions in an attachment. 19. As separate contract should not be made for each division to be audited or report to be submitted. Ifa DPCU is subject to the audit requirements detailed in the Local Government Budget and Fiscal Control Act and as separate audit report isi issued, a separate audit contract is required. If a separate report is not to be issued and the DPCU is included int the primary government audit, the DPCU shall be named along with the primary government ont this audit contract. DPCU Board approval date, signatures from the DPCU Board chairman and 20. The contract shall be executed, pre-audited (pre-audit requirement does not apply to hospitals), and physically signed by all parties including Governmental Unit(s) and the Auditor, then submitted in PDF format to 21. The contract is not valid until it is approved by the Secretary of the LGC. The staff of the LGC shall notify the Governmental Unit and Auditor of contract approval by email. The audit should not be started before the 22. Retention of Client Records: Auditors are subject to the NC State Board of CPA Examiners' Retention of Client Records Rule 21 NCAC 08N. .0305 as it relates to the provision of audit and other attest services, as well as non-attest services. Clients and former clients should be familiar with the requirements of this rule prior to 23. This contract may be terminated at any time by mutual consent and agreement of the Governmental Unit(s) and the Auditor, provided that (a) the consent to terminate is in writing and signed by both parties, (b) the parties have agreed on the fee amount which shall be paid to the Auditor (if applicable), and (c) no termination 24. The Governmental Unit's (Units') failure or forbearance to enforce, or waiver of, any right or an event of breach or default on one occasion or instance shall not constitute the waiver of such right, breach or default on 25. There are no other agreements between the parties hereto and no other agreements relative hereto that shall be enforceable unless entered into in accordance with the procedure set out herein and approved by the  or both as may be agreed upon by the Governing Board and the Auditor.  Governing Board, and the Auditor.  indemnification clauses shall not be accepted by LGC Staff.  finance officer also shall be included on this contract.  the Secretary oft thel LGC. contract is approved.  requesting the return of records.  shall be effective until approved in writing by the Secretary of the LGC.  any subsequent occasion or instance.  Secretary of the LGC.  Page 4  37    LGC-205  CONTRACT TO AUDIT ACCOUNTS  Rev.11/2021  26. E-Verify. Auditor shall comply with the requirements of NCGS Chapter 64 Article 2. Further, if Auditor utilizes any subcontractor(s), Auditor shall require such subcontractor(s) to comply with the requirements of 27. Applicable to audits with fiscal year ends of June 30, 2020 and later. For all non-attest services, the. Auditor shall adhere to the independence rules of the AICPA Professional Code of Conduct and Governmental, Auditing Standards, 2018 Revision (as applicable). Financial statement preparation assistance shall be deemed a "significant threat" requiring the Auditor to apply safeguards sufficient to reduce the threat to an acceptable level. If the Auditor cannot reduce the threats to an acceptable level, the Auditor cannot complete the audit. If the Auditor is able to reduce the threats to an acceptable level, the documentation of this determination, including the safeguards applied, must be included in the audit All non-attest service(s) being performed by the Auditor that are necessary to perform the audit must be identified and included in this contract. The Governmental Unit shall designate an individual with the suitable skills, knowledge, and/or experience (SKE) necessary to oversee the services and accept responsibility for the results of the services performed. If the Auditor is able toi identify an individual with the appropriate SKE, s/he must document and include in the audit workpapers how he/she reached that conclusion. If the Auditor determines that an individual with the appropriate SKE cannot be identified, the Auditor cannot perform both the non-attest service(s) and the audit. See "Fees for Audit Services" page of this contract to disclose the 28. Applicable to audits with fiscal year ends of. June 30, 2021 and later. The auditor shall present the audited financial statements including any compliance reports to the government unit's governing body or audit committee in an official meeting in open session as soon as the audited financial statements are available but not later than 45 days after the submission of the audit report to the Secretary. The auditor's presentation to the government unit's governing body or audit committee shall include: a) the description of each finding, including all material weaknesses and significant deficiencies, as found by the auditor, and any other issues related to the internal controls orf fiscal health oft the government unit as disclosed ini the management letter, the Single Audit or Yellow Book reports, or any other communications from the auditor regarding internal controls as required by current auditing c) the values of Financial Performance Indicators based on information presented ini the audited d) notification to the governing body that the governing body shall develop a "Response to the Auditor's Findings, Recommendations, and Fiscal Matters,'ifrequired under 20 NCAC 03 .0508. 29. Information based on the audited financial statements shall be submitted to the Secretary for the purpose ofi identifying Financial Performance Indicators and Financial Performance Indicators of Concern. See 20  NCGS Chapter 64, Article 2.  workpapers.  person identified as having the appropriate SKE for the Governmental Unit.  standards set by the Accounting Standards Board or its successor;  b) the status of the prior year audit findings;  financial statements; and  NCAC 03 .0502(c)(6).  Page 5  38    LGC-205  CONTRACT TO AUDIT ACCOUNTS  Rev. 11/2021  30. All oft the above paragraphs are understood and shall apply to this contract, except the following  numbered paragraphs shall be deleted (See Item 171 for clarification).  31. The process for submitting contracts, audit reports and invoices is subject to change. Auditors and units should use the submission process and instructions in effect att the time of submission. Refer to the N.C. Department of State Treasurer website at ntps/Nww.ncreasurerccomaiate-andoca: government-finance-dsomlipca-govermmn-commisonksubmiting-youraudit tot the email addresses provided on the signature pages that follow.  32. All communications regarding audit contract requests for modification or official approvals will be sent 33. Modifications to the language and terms contained in this contract form (LGC-205) are not allowed.  Page 6  39    LGC-205  CONTRACT TO AUDIT ACCOUNTS FEES FOR. AUDIT SERVICES  Rev. 11/2021  1. For all non-attest services, the Auditor shall adhere to the independence rules of the AICPA Professional Code of Conduct (as applicable) and Governmental Auditing Standards, 2018 Revision. Refer to Item 27 of this contract for specific requirements. The following information must be provided by the Auditor; contracts Financial statements were prepared by: Auditor Governmental Unit Third Party If applicable: Individual at Governmental Unit designated to have the suitable skills, knowledge, and/or experience (SKE) necessary to oversee the non-attest services and accept responsibility for the  presented to the LGC without this information will be not be approved.  results of these services: Name: David Pugh  Title and Unit/Company:  Email Address:  Town Manager, Town of Cramerton dpugh@eramerton.org  OR Not Applicable (Identification of SKE Individual not applicable for GAAS-only. audit or audits with FYEs prior to. June 30, 2020.) 2. Fees may not bei included in this contract for work performed on Annual Financial Information Reports (AFIRs), Form 990s, or other services not associated with audit fees and costs. Such fees may be included in the engagement letter but may not be included in this contract ori in any invoices requiring approval of the LGC. 3. Prior to the submission of the completed audited financial report and applicable compliance reports subject to this contract, or to an amendment to this contract (if required) the Auditor may submit interim invoices for approval for services rendered under this contract to the Secretary of the LGC, not to exceed 75% of the billings for the unit's last annual audit that was submitted to the Secretary of the LGC. Should the 75% cap provided below conflict with the cap calculated by LGC Staff based on the billings on file with the LGC, the LGC calculation prevails. Alli invoices for services rendered in an audit engagement as defined in 20 NCAC .0503 shall be submitted to the Commission for approval before any payment is made. Payment before approval is a violation ofl law. (This paragraph not applicable to contracts and invoices associated with audits of hospitals).  See Items 8 and 131 for details on other allowable and excludedi fees.  PRIMARY GOVERNMENT FEES  Primary Government Unit Audit Fee  Town of Cramerton, NC $See engagement letter $See engagement letter $See engagement letter $See engagement letter $2 22,743.75 DPCU FEES (if applicable) N/A $ $ $ $ $0.00 Page 7  Additional Fees Not Included. in Audit Fee: Fee per Major Program Writing Financial Statements All Other Non-Attest Services 75% Cap for Interim Invoice Approval (nota applicable tol hospital contracts) Discretely Presented Component Unit Additional Fees Not Included. in Audit Fee: Fee per Major Program Writing Financial Statements All Other Non-Attest Services 75% Cap for Interim Invoice Approval (not applicable to hospital contracts)  Audit Fee  40    LGC-205  CONTRACT TO AUDIT ACCOUNTS  Rev.1 11/2021  SIGNATURE PAGE AUDIT FIRM  Audit Firm*  Martin Starnes & Associates, CPAs, P.A.  Authorized Firm Representative (typed or printed)* Signature*  Amber Y. McGhinnis Date*  Email ameghinnis@msa.cpa  03/02/22  aayntalr  GOVERNMENTAL UNIT  Governmental Unit* Town of Cramerton, NC 05153X090511C49) Mayor/Chairperson (typed or printed)* Nelson Wills, Mayor Date  Date Primary Government Unit Governing Board Approved Audit Contract*  Signature* Email Address wlls@eramerton.org  Chair of Audit Committee (typed or printed, or "NA") Signature  N/A Date  Email Address  GOVERNMENTAL UNIT - PRE-AUDIT CERTIFICATE Required by G.S. 159-28(a1) or G.S. 115C-441(a1). Not applicable to hospital contracts.  This instrument has been pre-audited in the mannerrequired by The Local Government. Budget and Fiscal  Control Act or by the School Budget and Fiscal Control Act. Primary Governmental Unit Finance Officer* (lypedo orp printed Signature*  Bill Bradley, Interim Finance Director Date of Pre-Audit Certificate*  Email Address* fimnance@eramertonorg  Page 8  41    LGC-205  CONTRACT TO AUDIT ACCOUNTS SIGNATURE PAGE-D DPCU (complete only ifa applicable)  Rev.1 11/2021  DISCRETELY PRESENTED COMPONENT UNIT  DPCU* N/A  Date DPCU Governing Board Approved Audit Contract* (Ref: G.S. 159-34(a) or G.S. 115C-447(a)) DPCU Chairperson (typed or printed)*  Signature* Email Address*  Date*  Chair of Audit Committee (typed or printed, or' "NA") Signature  N/A Date  Email Address  DPCU - PRE-AUDIT CERTIFICATE Required by G.S. 159-28(a1) or G.S. 115C-441(a1). Not applicable to hospital contracts.  This instrument. has been pre-audited in the manner, required by The Local Govemment Budget and Fiscal  Control Act or by the School Budget and Fiscal Control Act. DPCU Finance Officer (typed or printed)* Date of Pre-Audit Certificate*  Signature* Email Address*  N/A  Remember to print this form, and obtain all required signatures prior to submission.  PRINT  Page 9  42    KWH  Koonce, Wooten & Haywood, LLP  CBRPEDRIBICACOATANIS  Report on the Firm's System of Quality Control  To the Shareholders of! Martin Starnes & Associates, CPAs, P.A. and the Peer Review Committee, Coastal Peer Review, Inc.  We have reviewed the system of quality control for the accounting and auditing practice ofMartin Starnes & Associates, CPAS, P.A. (the firm) in effect for the year ended. December31,2020. Our peer review was conducted in acçordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American As summary oft the nature, objectives, scope, limitations of, and the procedures performed in a System Review as described in the Standards may be found at yAlcpicprummar The summary also includes an explanation of how engagements identified as not performed or reported in conformity with applicable professional standards, if any, are  Institute ofCertified Public Accountants (Standards).  evaluated by a peer reviewer to determine aj peer review rating.  Firm's Responsibility  The firmi is responsible for designing as system ofquality control and complying with it toj provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. The firm is also responsible for evaluating actions toj promptly remediate engagements deemed as not! performed or reportedi in conformity with professional standards, when appropriate, and for remediating weaknesses in its system ofc quality control,  ifany.  Peer Reviewer's Responsibility therewith based on our review. Required Selections and Considerations  Our responsibility is to express an opinion on the design of the system of quality control and the firm's compliance  Engagements selected for review included engagements performed under Government Auditing Standards, including As part of our peer review, we considered reviews by regulatory entities as communicated by the firm, ifa applicable, in  compliance audits under the Single Audit Act and an audit of an employee benefit plan.  determining the nature and extent of our procedures.  Opinion  In our opinion, the system of quality control for the accounting and auditing practice of Martin Starnes & Associates, CPAS, P.A. in effect for the year ended December 31, 2020, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies) or fail. Martin Starnes & Associates, CPAS,  P.A. has received a peer review rating of pass.  Komcei Woden + Hoyarhy LLP  Koonce, Wooten & Haywood, LLP  May 4, 2021 Ralelgh 4060E Barrett Drive Post Office Box 17806 Raleigh, North Carolina: 27619 9197829265 9197838937FAX  Durham 3500 Westgate Drive Suite: 203 Durham, North Carolina 27707 919354:2584 9194898183FAX  Pittsboro 579 West Street Post Office Box 1399 Pittsboro, North Carolina: 27312 9195426000 9195425764FAX  Smithfield 212 East Church Street Post Office Box: 2348 Smithfield, North Carolina 27577 9199341121 9199341217FAX  43    CR  TOWN OF CRAMERTON Planning & Zoning Department  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director DATE: March 15t, 2022  RE: Set Public Hearing for Rezoning Case # RZ22-02, Freedom Financial Conditional Zoning Staff has received an application for a rezoning of Gaston County Parcel #s 220570, located at 4805 S New Hope Road. The request is for Freedom Financial, which took over the site previously approved for the Bike Exchange. In2 2017, the Board approved a Conditional Use Permit fort the Bike Exchange so that automobiles could be sold at the site. As part of the Conditional Use Permit, a site plan was approved, along with conditions stating that no storage or display of vehicles would be allowed ini front of the The new owner, Freedom Financial, has expressed an interest in expanding their parking lot in front of the building. Based on the condition limiting the 'storage or display of vehicles", staff has determined that altering the conditions is the only way to achieve this improvement. Since we dor not utilize Conditional Use Permits any longer, the property must be converted to a Conditional Zoning to achieve The Planning and Zoning Board will consider this request at their March 15th meeting. The next step is Staff requests that the Board of Commissioners set a public hearing for April 7th, 2022 at 6pm to hear  building.  this alteration.  for the Board of Commissioners to set a public hearing on this matter. Case # RZ22-02, Freedom Financial Conditional Zoning.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  44    Staff Report  Board of Commissioners - Text Amendment Request  Applicant: Staff  Request: Tor repeal Section 6.3.4, Lakewood Area Overlay, from the Land  Development Code  In 2016 the Town adopted the Wilkinson South. Small Area Plan, al land use study of the Wilkinson Boulevard/lakewood Road area. The need for this plan was identified in the Build al Better Boulevard Plan from 2015. The Small Area Plan identified a mix of uses in this area; residential, office, retail andi institutional uses were all envisioned surrounding this intersection, but ins specific locations that balanced the needs oft the existing development as well as the high visibility and desirability of the area. To encourage. growth in this area, the Town developed the Lakewood Area Overlay district and adopted a set of development standards, including permitted and excluded uses, that would allow development that was consistent with the Small Area Plan. The intent of the district was to allow the types of development envisioned within the Small Area Plan to occur by right, meaning that no additional rezonings or Commissioner After careful review, staff is now requesting that the Lakewood Area Overlay district be repealed. While the intent of the district wast to foster a development pattern consistent with the Small Area Plan, the actual execution of the district has vulnerabilities that could be exploited. Fori instance, single family attached development is allowed by right ini this overlay district; this is something that the adopted plan envisioned and encourages. However, there are no provisions that would prevent a developer from acquiring each parcel within the overlay and building a development consisting of  approvals would be needed to construct in ar manner consistent with the adopted Plan.  only townhomes. This is far from the balanced mix of uses that the Small Area Plani intended. Ifrepealed, the uses and standards ofe each parcel would revert to the underlying zoning district:  West of Lakewood Road  R-1-Single family development  CZ-Single family development, attached and detached on Lakewood Rd  CZ-F Rudisill Commecial on Wilkinson Boulevard O/NB-ofiteinstitutona/negnbortood business CZ-Stuart W. Cramer High School property on Lakewood Rd CZ-H Haven at Cramerton Apartments on Wilkinson Boulevard  East of Lakewood Road  Any proposed mixed-use development would then have to come before the Town with a Conditional Zoning proposal, where Staff, the Planning Board, and the Board of Commissioners would review the proposal and the Town could approve or deny the request. With this intersection being the eastern gateway of Cramerton, staff feels that reverting toa Conditional Zoning process for approval of a mixed-use development would give the Town the oversight needed to Included in your packet you'll find the existing Section 6.3.4 language, a map: showing the properties and underlying zonings of the area covered by the overlay, and: site plans of previously approved Conditional Zoning plans within the The Planning and Zoning Board reviewed this request at their February meeting and recommended approval of this request to the Board of Commissioners. Staff requests that the Board of Commissioners review this request and  ensure that the development pattern follows the intent of the Small Area Plan.  overlay area.  approve this request to repeal Section 6.3.4, Lakewood Area Overlay district.  45    CRARE  TOWN OF CRAMERTON  EST.  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners (BOC)  FROM: David Pugh, Town Manager DATE: March 17, 2022 Background Information Improvement Project.  RE: Cramerton Downtown Stormwater Management and Parking Improvement Project The Town of Cramerton has received bids for its Stormwater Management and Parking  The final bidder results are as follows:  Company Name  Location Charlotte, NC Indian Trail, NC Charlotte, NC  Bid Amount $598,615.50 $785,968.05 $975,791.25  Draw Enterprises, Inc. Site Services of the Carolinas, LLC Showalter Construction Co.  Draw Enterprises, Inc. (yellow highlight) is the apparent low bidder for this project. Cramerton's engineering firm (LaBella Associates) is performing bidder due diligence and will have an update on the final, confirmed lowest responsive bidder by the March 17th  meeting for the BOC to consider approval. The final bid tab is attached. Staff Perspectivel Recommendation engineers to finalize the contract.  Upon confirmation from LaBella, staff recommends the BOC approve moving forward with the lowest responsive bidder and direction to the Town Manager, Legal Counsel, and  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  46    EELEEEEEBEPPEBE  55555 555555 EBSBEBESE  47    ) CRAN  TOWN OF CRAMERTON  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners (BOC) FROM: David Pugh, Town Manager &. Josh Watkins, Planning Director DATE: March 17, 2022 (updated from March 3, 2022 memo)  RE: Eight Avenue Traffic Calming Analysis Background Information  [UPDATE] Based on conversation from the March 3, 2022 meeting and memo (below), Cramerton staff reached out to NCDOT regarding the possibility of Division 12 participating in a traffic calming study/review oft the intersection and traffic light at Eighth Avenue and NCDOT Division said, upon an official request from the Town, that they would be able to do a study/ review of this intersection and provide options beyond the existing, standard traffic signal. It would then be up to Cramerton to ask for any changes based on the study outcome. NCDOT receives monthly funding from the SPOT Safety program for these types ofs studies. The study time period and report back to the Town would be approximately 2-4  Tenth Street.  months.  From March 3, 2022 memo  Staff has requested that Kimley-Horn and Associates, the Town's traffic consultant on retainer, to provide a quote for reviewing the Eighth Avenue corridor around the Tenth Street intersection for potential traffic calming treatments. Kimley-Horn has responded with  the following proposals: Task 1 - 8th Avenue ($2,500)  Three days (Tues-Thursday), of tube counts (including vehicle counts, vehicle classification, and speed) about 8th Avenue at three locations: o North of 10th Street  o South of 10th street o North of Fire Department Crash Data from NCDOT Summary Tables & Figures  Task 2 - 8th Avenue & 10th Street Intersection ($5,500) include speed) (7-9 AM and 4-6 PM) Analysis Scenarios o Existing (2022) oFuture Year  Turning Movement Counts (including vehicle counts and classification, does not  OUpi to 5 approved Developments 0 Current Configuration - signal /roundabout (or other)  0 Up to two improvement alternatives = all-way stop and mini-  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  48    Crash Data from NCDOT - Summary Tables & Figures  Task 3 - Transportation Memorandum ($2,500) Staff Perspectivel Recommendation  Summarizing whichever data collection options are selected  The Board can select any combination of the three tasks above for further study. The intent was to provide flexibility where the Board can select the most important tasks based on the  concerns for this area.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  49    Cramerton Communily Committee  Student Ambassador Application Packet  Please readi information carefully!  School Year: 2021/2022  The Cramerton Community Committee was established to enhance the sense of community, physical beauty and sense of pride of the residents of the Town of Cramerton through volunteer projects, recognition of those who best exemplify these concepts and guidance through the advisory process to The Student Ambassador for the Cramerton Community Committee is a non-voting, actively-particlpating: member of the Committee that is chosen through an application screening process. The program seeks students who are enthusiastic and who demonstrate exceptional communication and leadership skills. Student Ambassador will partake in various Committee and Town  the Board of Commissioners.  events and activities.  esponsibitesinctuce, but are not limited to:  Attend monthly meetings (second Tuesday of each month, beginning at 6 pm) Attend special planning/work: sessions (scheduled as needed) Participate in volunteer work day events group goals and objectives. Cramerton resident Parental Permission Currently enrolled atl local high school Cumulative GPA of2.5 or higher Ability to commit to monthly meetings Excellent verbal communication Enthusiastic personality!  Promote the Cramerton Community Committee andi its activities at various town events Possess a willingness to work with groups in problem solving and decision-making to attain  Qualifications:  Availability for some evening and/or weekend activities/events  Benefits:  Interact and network with town officials, citizens and other committee members Develop leadership, group dynamics, communication and public speaking skills  Improve ande enhance interpersonal: skills  Résumé builder  The Town of Cramerton appreciates your interest in serving as the Student Ambassador for the Cramerton Community Committee: and requeststhat you complete thet following application.  Page 1 of4  50    0 Cramerton Communily o Committee  Application Information  Name: Noal  James Middle  Andrews Last  First  Address: 404_Moypont Dc City: Cromerton Phonel Number:  State: NC  Zip:_ 28032  Email Address: mpdajal@apail.con  a  Parents/Guardianls) Name: SheryiSteen Andreus Parent/Guardian Phone Number:, PHZHAZAL2HS  Current Status:  Freshman_  Sophomore.  Junior. M Senior Current GPA: 4-550  High School: Stuaft W. Csamer  About You: (CCC)?  1. Whati interests you about: serving as Student Ambassador to the Cramerton Community Committee MRehng new people woCLing wilha town officialsand deeloplag lifelond Socios SI5 inderest me about Serving as Sudent Ambassador foc the Cck.l - lool focword to bulling on SLIS thot Wlll become vy USeRul latec 0 ny Heè. 2. List three personal qualities youp possess that would enable yout to be an effective Student  Ambassador. a. Committed b. Coopecoaive Communicautive  Page 2of4  51    Cramerton Communily ev Committee  3. Listo current (or past) activities, responsibilities and any offices held:  Activity Slvaft Cramec Bascball Teaon Player Faifaays Reslcwranl Servec Slvart Cfamer Notional Honos Socieky Stvott Camet Bible Club Superinlenaenws Studovt AdASolg Courci Menic Attach additional sheets, if needed.  Years Spent on Activity Responsibilities, offiçes, etc.  -Slawy Comotitled to teaim lesgames, ad prackices throuxnout He Seoson. FCore to wory woilling lo hcve a poSHne oitude cund to wcV Wihothers. Stoy involya in +he Compontg by gaining Volvnteer hoxs -AHerd weekl devoticns to Wo(Ship aA interact wh Other Sluers -AHena mectings and Inlergh the GCS Spertnenlene o0 LSSues in he Schools.  3 1. 1 3 A  4. What do you hopet to gain/achieve! by acting as Student Ambassador for the Cramerton Community Byacling as Student Ambassador for He Ccamecion Community Qive informoton a how tobenpt the Community, WKIl 5. What areas ofc concern/interest wouldy you like to see the Cramerton Community Committee Lwold kue to See the CAmpton Conmuaiy Coaavcrads the necdto maataina heclthu eAvcoment thoaghn Communhy praess.lhool aiso MVe to See the Comnitice Odbress the pfomotion oE (eclecu-cna ackivitles withn tl town oR Cramerton to PVomole Hne well-beirg Of CHizons. Bys signing belowlc certify that the above information is current and true as ofthe date indicated below.  Committee?  Commitee, hope to poovae & you0g -  voice Hat SeCKS to  a  achilve His hy Snyag Commilea to the cgpnstanui'o-Sake Ambassacor.  address?  Modh Ghv Signature of Applicant  216122 Date  Page 3of4  52    Cramerton Communily e Committee  Tol bec completed by parent/guardian- PLEASE PRINT OR1 TYPE  Igive permission for  Noah Andrews  tos serve as Student  Ambassador fort the Cramerton Community Committee. lunderstand that he/she will ber makinga valuable andr needed contribution to our communty,laipundentand that he/she will not receive  monetarycompensation for his/her services, whwry Inceuug Signature of Parent/cuardian  2-7-2022  Date  Thank yout for applying to the Cramerton Community Committee Student Ambassador Program! Please return this completed: application to the Cramerton Community Committee via email at  rameoncommuntvconmitePrmalcom  Page 4of4  53