TOWN OF COATS Board of Commissioners December 12, 2013 7:00 p.m.  OFFICIAL MINUTES  I.A ABSTRACT:  AI regular meeting of the Board of Commissioners was held on' Thursday, December 12,  2013 at Town Hall Board Room.  II. ROLLCALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, Commissioner J. C. Allen, Commissioner Allen Mosby, and Commissioner Jerry Beasley were in attendance.  Commissioner Don Pleasant was not in attendance. Attorney Stacy Weaver was present. II. CALL TO ORDER:  A quorum being present, Mayor Weeks called the meeting to order at 7:00 p.m. Mayor Walter Weeks delivered the invocation as well as lead those in attendance in the Mayor Walter Weeks ask to change VI. Old Business, A. Consider Resolution to Sell Town Property By Upset Bid Process and Consider Resolution to Sell Property to James D.a and Martha R. Hartman to just Consider Resolution to Sell Property to. James D. and Martha R. Hartman. We have already taken care oft the Upset Bid Process. Manager Kenny Cole asked to switch item V-B. Election of Mayor Pro-Tempore and item V-C. Appointment of Town Clerk-Oath of Office. Mayor Weeks asked for approval of the MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, ALLEN, AND BEASLEY  Pledge of Allegiance.  agenda as amended.  COMMISSIONER ALLEN MOSBY  NOES (0)    IV.APPROVAL OF CONSENT AGENDA  A. Approval of Minutes B. Approval of Attorney Bill C.F Review ofFinancial Statements D. Certified Election Results  Mayor Walter Weeks ask for a motion to approve the consent agenda.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY,ALLEN, AND BEASLEY  COMMISSIONER JERRY BEASLEY.  NOES (0)  V. MANAGER & COMMITTEE REPORTS/SPECIAL RECOGNITION Town Manager Kenny Cole reminded the board about a retirement reception on December 17, 2013 from 2-4pm for Tony Wilder at the Harnett County Government Chief Jeremy Hall read his stats from November 14-December 12. He apologizes for Recreation Director Mike Collins opens by welcoming new Commissioner John Raynor. They started field renovations at the park. Lower field renovations are complete. They started bathroom renovations and managed to save the town the expense. They should be done with the bathrooms by the end ofJ January and they will be handicap accessible. Recreation Department goti involved ini the Operation Christmas and delivered boxes of toys to Charlotte. Basketball has started and they have 3-4 teams in every age group except 13 under girls. They are ready to get the season going with practices and games in  DEPARTMENT UPDATES:  Complex.  missing the Christmas Parade.  January and February.  Streets Director Gary Denton said he would speak later in the meeting.  Mayor Walter Weeks wanted to recognize Don Pleasant's commitment to the town and his time. He enjoyed his independent voice and a voice of reason. A plaque was made in Mayor Weeks asked for a motion to recess the first part oft the meeting at 7:10 pm.  his honor and Mayor Weeks delivered later that week.  2    MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, ALLEN, AND BEASLEY  COMMISSIONER ALLEN MOSBY.  NOES (0) Caron Stewart.  Mayor Walter Weeks calls the meeting back to order at 7:15 pm and welcomes Judge VI. ORGANIZATION MEETING OF THE BOARD-JUDGE CARONSTEWART A. Oath of Office: Mayor Walter Weeks, Commissioner Allen Mosby, Commissioner Jerry Beasley, And Commissioner John Raynor: Mayor Weeks invites his wife, Senator Rabin, and his wife to stand with him as he takes oath. Commissioner Allen Mosby takes oath. Commissioner Jerry Beasley takes oath. Commissioner John Raynor takes oath. Mayor Walter Weeks invites John Raynor to take his seat with the rest of the board. B. Appointment ofTown Clerk-Oath of Office: Town Clerk, Cortney Kerns takes oath. Mayor Walter Weeks thanks Judge Caron Stewart again for being there. Mayor Weeks offered the floor to Senator Regan to speak. Senator Rabin expresses his gratitude and thanks the board for having him. Mayor Weeks ask for a motion to reappoint the Town MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, ALLEN, RAYNOR, AND BEASLEY  Clerk to her position.  COMMISSIONER JERRY BEASLEY  NOES (0)  C.E Election of Mayor Pro-Tempore: This is done by nominations and ballot vote. Mayor Weeks opens the board to nomination. Commissioner Allen Mosby nominated Mayor Pro-Tem Dr. Linda Robinson for reelection. No other nominations were given. Mayor Walter Weeks asked for a motion to closed nominations. All in favor. APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, ALLEN, RAYNOR, AND BEASLEY  NOES (0) another term.  Mayor Walter Weeks ask for a motion to reelect Mayor Pro-Tem Dr. Linda Robinson for  MOTION BY: COMMISSION ALLEN MOSBY; SECOND BY:  COMMISSIONERJOHN RAYNOR  3    APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERSMERSMOSBY,ALLEN, RAYNOR, AND BEASLEY  NOES (0)  VII.OLD BUSINESS  A. Consider Resolution to Sell Property to James D. and Martha R. Hartman: Atour November 14, 2013, Regular Meeting of the Board of Commissioners, the Board accepted a bid of$90,000 from James and Martha Hartman for the purchase of the Old Town Hall Building. It was voted to sell the property by upset bid procedure. The proper notice to sale was advertized on November 29,2013. No upset bid was received with the specified time. Manager Kenny Cole is asking for approval oft the attached resolution authorizing Sale of Personal Property at 237 North McKinley Street by Upset Bid Process, Advertisement-Notice of Offer to Purchase Property and Invitation for Upset Bid, Resolution Authorizing Sale ofl Personal Property at 237 North McKinley Street by Upset Bid Process to James D. and Martha R. Hartman. The deposit of $4,500 has been received. Mayor Walter Weeks asked for a motion to complete the sale. MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON, SECOND BY: APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, ALLEN, RAYNOR, AND BEASLEY  COMMISSIONER ALLEN MOSBY  NOES (0)  B. Discussion of Committee/Board Appointments for 2014: Town Ordinance 32.02 states that all appointments to boards and commissions will be at the first regular meeting of the Board in January each year. The Town currently has the following openings: 4in town. members and 1 commissioner for the Parks and Recreation Committee, 3 in town members for the Planning Board, 7 in town members for the Cemetery Committee, 3 Planning Board members for the Board of Adjustment. Normal advertising will be done and please distribute the applications. Mayor Weeks asks the board to please come in  January ready to make the appointments.  VIII. NEW BUSINESS  A. Consider Agreement-Mutual Aid and Assistance Agreement for Water and Wastewater Utilities: Attached in the agenda, a Mutual Aid and Assistance Agreement for Water and Wastewater Utilities. This agreement is authorized under section 260A- 318 of the North Carolina General Statues which provides that public and private Water and Wastewater Utilities may contract with each other in the event of natural disasters. This has no impact to the budget. Manager Kenny Cole is asking for approval of the  4    agreement as presented. Mayor Walter Weeks ask for a motion to approve the Mutual MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, ALLEN, RAYNOR, AND BEASLEY  Aid and Assistance Agreement.  COMMISSIONER ALLEN MOSBY  NOES (0)  IX. PUBLIC FORUM No one present to speak.  Mayor Walter Weeks Closes the Public Forum.  X.Adiourn  Mayor Walter Weeks congratulates Commissioners Beasley and Mosby on reelection and  welcomes Commissioner John Raynor.  Mayor Weeks ask for a motion to adjourn the meeting at 7:38 p.m. Resolved to adjourn the board meeting for December 12, 2013  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS MOSBY, ALLEN, RAYNOR, AND BEASLEY  COMMISSIONER JOHN RAYNOR  NOES (0)  Cortney Kefns, Town Clerk/Finance Officer  Mayor, Walter Weeks  5