TOWN OF COATS Board of Commissioners February 20, 2014 7:00 p.m.  OFFICIAL MINUTES  L.A ABSTRACT:  Aregular meeting oft the Board ofCommissioners was canceled on Thursday, February 13,2014. It was rescheduled for Thursday, February 20, 2014 at Town Hall Board  Room.  II. ROLLCALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, Commissioner. J.C C.A Allen, Commissioner John Raynor, and Commissioner Jerry Beasley were in attendance.  Commissioner Allen Mosby was not present Attorney Al Bain was present. II. CALLTOORDER:  A quorum being present, Mayor Weeks called the meeting to order at 7:00 p.m. Mayor Walter Weeks delivered the invocation as well as lead those in attendance in the  Pledge of Allegiance.  Mayor Walter Weeks asked for a motion to approve the agenda.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS. ALLEN, RAYNOR, AND BEASLEY  COMMISSIONER JOHN RAYNOR  NOES (0)    IV.APPROVALOF CONSENT AGENDA  A. Approval of Minutes B. Approval of Attorney Bill C. Review of Financial Statements  New minutes from the. January 9, 2014 meeting were passed out prior to the meeting with Mayor Walter Weeks asked for a motion to approve the consent agenda with the new: set MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, RAYNOR, AND BEASLEY  one correction. ofminutes.  COMMISSIONER JOHN RAYNOR  NOES (0)  V. MANAGER & COMMITTEE REPORTS/SPECIAL RECOGNITION Rebecca DallaMura from the Coats Library invited the Board of Commissioners and Town Manager Kenny Colet to attend an event held at the Coats Library hosted by the Campbell Pharmacy Students about proper drug disposal on February 25th and February 27th from 2:00-4:00 p.m. She also stated that the Library's s stats were about the same Mayor Walter Weeks reminds the Board of Commissioners about the annual Board of Directors ofMid Carolina Council of Governments on February 27,2014 at the Sampson  DEPARTMENTUPDATES:  from last month.  County Agri Expo Heritage Hall in Clinton, NC at 6:30 p.m.  VI.OLD BUSINESS  A. Discussion of Committee/Board Appointments for 2014: Cemetery Committee appointments were tabled at the last meeting in. January. We had received five applications for the Cemetery Committee. Commissioner Jerry Beasley made ai motion  to appoint Ted Penny, Amy Johnson, and Andrea Watkins.  MOTION BY: COMMISIONER JERRY BEASLEY; SECOND BY: APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, RAYNOR, AND BEASLEY  COMMISSIONER JOHN RAYNOR  NOES (0)  2    Mayor Walter Weeks informs the Board that members of the community have expressed interested in a short time limited committee to help with decorating the town for the holidays. Mayor Pro-Tem Dr. Linda Robinson made a motion to establish this short time MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, RAYNOR, AND BEASLEY  limited committee.  COMMISSIONER JERRY BEASLEY  NOES (0)  B. Retreat Agenda: Our Retreat will be held on Saturday, March 1, 2014 at 8:00 a.m.  The following items are on the agenda: 2. 8:45-10:00 a.m. Capital Improvement Plan  1.8 8:00-8:45 a.m. Department Budget discussions with the Board 3. 10:15-11:00 a.m. Consider use ofavailable space next to Town Hall 4. 11:00-12:00 p.m. Comprehensive Land Use Plan-Joint meeting with the Planning  10:00-10:15 a.m. Break  Board.  The Board of Commissioners accepted the retreat agenda.  VII. NEW BUSINESS  A. Consider Dates for 2014-15 Budget Calendar: Town Manager Kenny Cole attached  proposed 2014-15 Budget Calendar. Proposed dates are as follows: March 1: Retreat/Work ession-lntrodurtion of Procedures  March 10: All Final Budget Request from Town Departments due to Manager May 8: Regular Scheduled. Meeting - Submission of] Budget and Budget Message to May 19: Special Called. Meeting (Budget Work Session): 6:00 p.m. (Other work June 12: Regular Scheduled. Meeting Public Hearing on FY 14-15 Budget June 26: Special Called. Meeting - Adoption of Budget Ordinance The Board ofCommissioners agreed with the Budget Calendar.  Board of Commissioners  sessions tol be arranged at the Board's request)  B. Consider Bidding Solid Waste/Recycling Services for the Town: The current solid waste and recycling contracts expire on. June 30, 2014. Ifthe contracts are: not bid, they can be extended. Manager Kenny Cole recommends bidding our solid waste and recycling services out and we could possible see a reduction ini fees to the residents.  3    Commissioner Jerry Beasley made ai motion to bid our solid waste and recycling services MOTION BY: COMMISSIONERJERRY BEASLEY; SECOND BY: MAYOR APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, RAYNOR, AND BEASLEY  out.  PRO-TEM DR. LINDA ROBINSON  NOES (0)  C. Consider Amending the Zoning Ordinances to include Conditional Use Procedures: Max Matthews, Chairman of The Planning Board could not be present. The Planning Board at their regular scheduled meeting on February 6, 2014, approved an amendment to Section 3 (Application and Enforcement) to the Zoning Ordinances. The amendment adds procedures for conditional use applications. The current Zoning Ordinance may have Conditional Uses in each district; however the existing ordinances do not provide procedures. Manager. Kenny Cole recommends the Board approve the amendment to the Zoning Ordinances as presented by the Planning Board. Mayor Pro-Tem Dr. Linda Robinson made a motion to accept the amendment to the Zoning Ordinance and set a public hearing for our: next regular scheduled meeting on March 13,2014. MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: COMMISSIONER COMMSIONER JERRY BEASLEY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, RAYNOR, AND BEASLEY  NOES (0)  D. Consider. Action Taken by the Planning Board on a Rezoning Request: The Planning Board at their regular scheduled meeting on February 6, 2014, denied a request to rezone property located at 582 and 656 Ebenezer Church Road. The proposed property was being requested from an RA (Residential Agricultural) to I (Industrial) zoning. After much discussion, the request was denied due to the fact that the rezoning request did not follow our current Land Use Plan (Dated September 1979). Commissioner Jerry Beasley made a motion to accept the decision ofthe Planning Board and set aj public hearing for MOTION BY: COMMISSIONER JERRY BEASLEY; SECOND BY: APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, RAYNOR, AND BEASLEY  our next regular scheduled meeting on March 13,2014.  COMMISSIONER JOHN RAYNOR  NOES (0)  E. Consider Action Taken by the Planning Board to Place a Moratorium on the Installation of Billboard Signs: The Planning Board at their regular scheduled meeting  4    on February 6, 2014, requested a temporary moratorium be placed on the installation of Billboard signs. Our section 11.7ofthe Zoning Ordinances prohibits signs in any district, which includes Billboards ofany size with a sign area over 150 sq. feet. This allows Billboards signs ofl less than 150 sq. feet to be placed in any district with no other restrictions. The Planning Board requested the moratorium until further review. Manager Kenny Cole recommends approving the moratorium for a period ofno longer than six months sO this can be reviewed. Commissioner John Raynor made ai motion to accept the moratorium and set a public hearing for our next regular scheduled meeting on MOTION BY: COMMISSIONERJOHN RAYNOR; SECOND BY: MAYOR APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, RAYNOR, AND BEASLEY  March 13,2014.  PRO-TEM DR. LINDA ROBINSON  NOES (0)  F. Consider Amending the Zoning Ordinances to Section-5 General Provisions-Adding Telecommunications Tower to Essential Services: The Planning Board at their regular scheduled meeting on February 6, 2014, approved an amendment to Section 5 (General Provisions) to the Zoning Ordinances. The amendment adds Essential Services to Section 5 and also places restrictions on Telecommunications Towers. Manager Kenny Cole recommends approving the amendment to the Zoning Ordinance as presented. Mayor Pro-Tem Dr. Linda Robinson made a motion to approve the amendment and set a public hearing for our next: regular scheduled meeting on March 13, 2014. MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, RAYNOR, AND BEASLEY  COMMISSIONER. JOHN RAYNOR  NOES (0)  G. Consider Amending the Zoning Ordinances to Section 11.8 Business Signs and Industrial Signs: The Planning Board at their regular scheduled meeting on February 6, 2014, approved an amendment to Section 11.8 Business Signs and Industrial Signs. The current section does not specify a Wall Sign size. The Planning Board approved a wall sign size of10% oft the first floor. Manager. Kenny Cole recommends approving the amendment to the Zoning Ordinance as present. Mayor Pro-Tem Dr. Linda Robinson made ai motion to approve the amendment and set aj public hearing for our next regular MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY:  scheduled meeting on March 13, 2014. COMMISSIONER JOHN RAYNOR  5    APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, RAYNOR, AND BEASLEY  NOES (0)  H. Consider bid deposit return to Billy and Margaret Coats: On May 20, 2013 the Board awarded the sale of our old Town Hall tol Billy and Margaret Coats in the amount of $100,000. Each bidder was required to submit a bid deposit in the amount of 5% oft the base bid amount. The deposit oft the successful bidder was to be retained by the Town of Coats and applied at closing. Ifthe sale was not consummated by the successful bidder, the deposit was to be retained by the Town of Coats as liquidated damages. They submitted their bid deposit in the amount of $5,000.00. After contacting them about a closing date for the purchased property, they informed Town Manager Kenny Cole that they could not secure the loan for the building purchase. They wrote al letter dated January 16, 2014 requesting their bid bond be return. Commissioner Jerry Beasley made ai motion not to return the bid deposit to Billy and Margaret Coats because it was tol be MOTION BY: COMMISSIONER JERRY BEASLEY; SECOND BY: MAYOR APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, RAYNOR, AND BEASLEY  retained by the Town even ift the sale was not consummated.  PRO-TEM DR. LINDA ROBINSON  NOES (0)  VII. PUBLIC FORUM  Monica Deangelis from 652 Old Stage Road, Coats stated she wanted to be on the short time limited Christmas committee mentioned earlier in the meeting. She also expressed concern about the Town holding a 10K run to. help raise money to improve our Town  Library.  Mayor Walter Weeks closed the Public Forum.  IX. Closed Session  Mayor Walter Weeks asked foramotion to go: into closed session.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, RAYNOR, AND BEASLEY  COMMISSIONERJOIN RAYNOR  NOES (0)    X. Adjourn  The Board returned from closed session at 8:41 pm.  Mayor Weeks asked for a motion to adjourn the meeting at 8:45 p.m. Resolved to adjourn the board meeting for February 20, 2014.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, RAYNOR, AND BEASLEY  COMMISSIONER JOHN RAYNOR  NOES( (0)  0 Cortney Kerns, Town Clerk/Finance Officer  Mayor, Walter Weeks  7