TOWN OF COATS Board of Commissioners June 26, 2014 Recessed Meeting June 12,2014 6:00 p.m.  OFFICIAL MINUTES  LABSTRACT:  AI regular meeting oft the Board ofCommissioners was held on. June 12, 2014 in the Board of Commissioners' Meeting Room at Coats Town Hall. This meeting was reconvened on June 26,  2014 at 6 p.m. as a recessed meeting.  I. ROLLCALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, Commissioner John Raynor, CommissionerJ.C. Allen, Commissioner Allen Mosby and Commissioner Jerry Beasley were in  attendance.  III. CALLTOORDER:  A quorum being present, Mayor Weeks called the meeting back to order at 6:00 p.m. Mayor Weeks delivered the invocation and lead everyone present in the Pledge of Allegiance. Mayor Walter Weeks asked for formally add the Budget Amendments to the agenda. MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY  COMMISSIONER JOHN RAYNOR.  APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONER  MOSBY, BEASLEY, ALLEN AND RAYNOR  NOES (0)  IV.MANAGER UPDATES  Town Manager Kenny Cole informed the board that he will have an intern working with him in the planning/zoning department. His name is Patrick and he is a second year master's student at Campbell University. He told the board about the traffic counter that Gary has placed on some streets and it was purchased with Powell Bill funds. South Street had a count of 6,075 in one    week and. Johnson Street had a count of2,600: in one week. This will be a great tool for the Land Use Plan. Mayor Pro-Tem thanked the police officers for handling the dog situation in town. A. 2014-15 Fiscal Year Budget: Town Manager Kenny Cole submitted two proposed budgets to the Board of Commissioners. He explains the budget reductions by line item. He decreased the governing board by $1,400, the general management by $4,000, the police by $4,400, the public works by $3,000, zoning by $2,600, and recreation by $800. Budget A removes $12,000 in revenues due to the cell tower loss, cuts $16,200 from various departments, keeps the same Unappropriated Surplus amount as presented at the June 12th meeting, and adds a 1% pay increase to all employees' salaries. Budget B removes $12,000 in revenues due to the cell lower loss. cuts $16,200 from various departments, has an increase in Unappropriated Surplus of $3,806, and adds a 2% pay increase to all employees' salaries. Mayor Pro-Tem askedi ifin the last mceting ifmoncy was put aside in the new budget to take care oft the old buildings in town. The Mayor informed her oft the decision that the Board made to apply the money t0 principal MOTION BY COMMISSIONER JERRY BEASLEY: SECOND BY COMMISSIONER APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONER  V. OLD BUSINESS - CONTINUED  amount oft the new building. ALLEN MOSBY.  MOSBY, BEASLEY, ALLEN AND RAYNOR  NOES (0)  B. Award Engineering Contract for the Land Use Plan: The Town solicited proposals from qualified consulting firms or teams of firms for professional planning services for the development ofai new comprehensive land use plan. On April 30, 2014, the town received two proposals. First was from Holland Consulting for $38,000 and the second was from LKC Engineering for $22,500. After careful review and consideration, we have selected LKC Engineering. We also need to select a Land Use Committee to work with the consultants. Mayor Weeks asks for a motion to accept the contract with LKC Engineering as ofJuly 1,2014, MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY  COMMISSIONER JOHN RAYNOR.  APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONER  MOSBY, BEASLEY, ALLEN AND RAYNOR  NOES (0)  Town Manager Kenny Cole asks for recommendations and volunteers for the Land Use Committee. Commissioner John Raynor volunteered at the last meeting and Mayor Walter Wecks has volunteered as well. Mayor Weeks asks for a motion to accept the two MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY  commissioners to serve on the committee. COMMISSIONER ALLEN MOSBY.  2    APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONER  MOSBY, BEASLEY, ALLEN AND RAYNOR  NOES (0)  C.B Budget Amendments: General Fund Amendment #1  Decrease 10-3990-9900 (Unappropriated Surplus) by $15,018 Increase 10-3990-9901 (Appr. From Fund Bal To Project Fund) by $15,018 Decrease 10-4120-8999 (Debt Service-USDA) by $15,018 Increase 10-4120-8000 (Appr. To Project Fund) by $15,018 Increase 10-3990-9975 (Proceeds From Loan) by $31,560 Increase 10-4510-5100 (Capital Outlay) by $31,560  General Fund Amendment #2 (Make correction ofc changing Capital Outlay to Expenditures not  Revenue)  General Fund Amendment #3 General Fund Amendment #4  Increase 10-3990-9901 (Appr. From Fund Bal. to Project Fund) by $85,000 Increase 10-4120-8000 (Appr. To Project Fund) by $85,000 Increase 10-3990-9910 (Appr. From Fund Balance to Cemetery Fund) by $1,000 Increase 72-3474-9000 (Appr. From General Fund) by $1,000 Increase 40-3300-3000 (Appr. From General Fund) by $15,018 Increase 40-3300-4000 (Appr. From Water Fund) by $3,076 Increase 40-4120-5100 (USDA Debt Service Payment) by 18,094 Increase 72-3474-9000 (Appr. From General Fund) by $1,000 Increase 72-4740-1970 (Cutting Smass/Maintenance) by $1,000 Decrease 60-3710-5800 (Water Department Fees) by $3,076 Increase 60-3710-8000 (Appr. From Fund Bal. to Project Fund) by $3,076 Decrease 60-7110-7201 (Debt Service-USDA) by $3,076 Increase 60-7110-7202 (Appr. To Project Fund) by $3,076 Increase 60-3710-5801 (Unappropriated Surplus) by $10,000 Increase 60-7110-2700 (Water Purchases) by $10,000  Town Hall Project Fund Amendment #1  Cemetery Fund Amendment #1 Water Fund Amendment #1  Water Fund Amendment #2  MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY  COMMISSIONER ALLEN MOSBY.  DISCUSSION: Commissioner Beasley wants to know why these amendments are not done throughout the year and why we wait until the end of the budget year to start doing the amendments. Town Manager Kenny Cole explains these are all year end amendments.  3    APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONER  MOSBY, BEASLEY, ALLEN AND RAYNOR  NOES (0) VI. ADJOURN  Mayor Walter Weeks asked for a motion to adjourn.  MOTION BY COMMISSIONER ALLEN MOSBY: SECOND BY MAYOR PRO-TEM APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONER  DR. LINDA ROBINSON.  MOSBY, BEASLEY, ALLEN AND RAYNOR Recessed meeting adjourned at 6:32 pm.  NOES (0)  Respectfully Submitted,  C6 Coriney Kerns, Town Clerk  AL