MTowynof Davidson College Town. Lake Towu. Your Tinn.  March 14, 2023  SECOND TUESDAY WORK SESSION TOWN OF DAVIDSON BOARD OF COMMISSIONERS  The Town of Davidson Board of Commissioners held its regularly scheduled meeting on Tuesday, March1 14, 2023 ini the Town Hall and Community Center Board Room. Present were Mayor Rusty Knox and Commissioners Jane Campbell, Matthew Dellinger, Ryan Fay, Tracy Mattison Brandon and Autumn Rierson Michael. Town Manager Jamie Justice, Assistant Town Manager Austin Nantz, Town Attorney Mary Ann  Swan, and' Town Clerk Betsy Shores were also present.  CALL TO ORDER  Mayor Knox called the meeting to order at 6:00p p.m.  ANNOUNCEMENIS  Town Clerk Betsy! Shores announced the following:  The 3rd Annual Mayors' Fitness Challenge is now underway between Huntersville, Cornelius, and Davidson. One Town will become One Team and compete to wini thet title of Fittest Community. Between now and April 22, the goal is to complete as many activity/exercise minutes each day and report your minutes at the end of every week. At the end of the 61 weeks, the town with the highest average total will be awarded the Fittest Community Trophy. Participants can register up to week 3 and should register under the towni in which they reside. We encourage you to spread the word andi invite friends, family, co- The communityi isi invited to the annual Arbor Day ceremony on Saturday, March 18 at the corner of Jackson Street and Main Street, across from the former Davidson Town Hall building (216 S. Main St.). There will be al brief ceremony at 9:00 a.m. followed by a tree planting along the adjacent side path. The Davidson Town Hall and Community Center Grand Opening and Ribbon Cutting Celebration will be held on Saturday, March 25. The event will begin at 11:00a.m. with a ribbon cutting and special remarks, followed by an open house of the building including self-guided tours, food from Davidsonr restaurants and Mayor Knox read proclamations in Memory of former Mayor Randall R. Kincaid and Arbor Day. The board  workers, and neighbors.  activities.  held a moment of silence to recognize former Mayor Kincaid.    CHANGES/ADOPTION OF1 THE. AGENDA  No changes to the agenda.  Commissioner Rierson-Michael made a motion to adopt the agenda. The motion, passed  unanimously( (5-0).  QUARTERLYO COMMISSIONER REPORTS  (a) Each board member provided an update oft the outside Board to which they have been appointed.  Centralina Regional Council Commissioner Autumn Rierson Michael Charlotte egionaltransportation Planning Organization 1- Mayor Knox Lake Norman Transportation Commission- Commissioner Matthew Dellinger Lake Norman Chamber of Commerce - Commissioner Tracy Mattison Brandon Lake Norman Regional Economic Development Corporation- - Commissioner Ryan Fay  Metropolitan Transit Commission Mayor Rusty Knox Visit Lake Norman- - Commissioner. Jane Campbell  BUSINESS ITEMS  (a) Planning Director. Jason Burdette reviewed the proposed Growth Management Framework. The Planning Board Ordinance Committee (PBOC) and staff worked to research, study, and recommend various growth management tools at the direction oft the board of commissioners. These recommendations include codifying the Growth Management Framework and Utility! Service and Annexation Criteria (USAC) from the Comprehensive Plan, as well as improving the development processes found in Section 14 of the Davidson Planning Ordinance (DPO). The Comprehensive Plan (2020) and Strategic Plan (2022/23) both include references to intentional growth management and potential tools.  The Strategic Plan also recommends revisiting the water/sewer extension policy.  Commissioner Dellinger made a motion to adopt Resolution 2023-08 Amending the Water/Sewer Extension Policy. The motion passed unanimously (5-0).  Commissioner Dellinger made a motion to adopt Resolution. 2023-09 Establishing the Utility Service and Annexation Criteria (USAC) Policy. The motion passed unanimously (5-0). Commissioner Fay made a motion to adopt Resolution 2023-101 Rescinding the 2018 Annexation Commissioner Mattison Brandon made a motion to adopt Ordinance 2023-03: An Ordinance to Make Development Process Improvements, Including: Better Definitions of Subdivision Types; Clearer Definitions of Requirements, for Site Plan. Submittals, and Implementation of Strategies Identified in the 2020 Davidson comprehensive Plan and Consistency. Statement. The motion  Policy. The motion passed unanimously (5-0).  passed unanimously (5-0).  (b) Assistant Town Manager Austin Nantz reviewed the 251 South! Street Steering Committee Charge. The completion of the rehabilitation oft the school building and the town's recent award for grant funding fora specific purpose for the rehabilitation oft the gymnasium warrant. a new! scope of work for the (SSSC) committee. The 251 South Street Steering Committee (SSSC) was selected by a nominating committee of staff and elected officials. The nominating committee selected 15 individuals that were recommended and    approved by the Board of Commissioners on. January 8, 2019. The SSSC were originally tasked to seek community input for use of the 251 South Sts site while respecting the historical character and surrounding parcels. The 251 South St site was defined as everything else on1 the property besides the main school building. The SSSC developed an outreach program and held one of thet three scheduled publici input sessions at Town Hall on March 11, 2020. The other two were postponed indefinitely due to the pandemic. The input given from the first session will be combined with the input that will be planned and gathered as the! SSSC reengages the community with the proposed new charge. This item was discussed with the board  at the February 28 meeting.  Commissioner Campbell made a motion to adopt Resolution 2023-11 251 South. Street. Steering  Committee Charge. The motion passed unanimously (5-0).  (c) Town Manager Justice reviewed the Mecklenburg County Awarded Two American Rescue Plan Act (ARPA) Grants awarded to the Town of Davidson. The Town is receiving $1 million for our comprehensive housing affordability program (CHAP). This program focuses on critical home repairs, landlord partnerships, and rental subsidies in the West Davidson area. The town is also receiving $2 million fort the repair and adaptive reuse of the historic gym behind the new town hall and community center. This funding will support this being the town's first public indoor recreational space that can be used for youth and senior activities, special events, and  other recreation programming.  Commissioner Rierson Michael made a motion to approve the grant agreements with Mecklenburg County, authorize the Town Manager to execute the agreements, and approve the Special Revenue Grant Project Ordinance. The motion passed unanimously (5-0). (d) Senior Planner Lindsay Laird presented the Historic Preservation Plan 2023 Prioritization. The Board of Commissioners voted to adopt the Davidson Historic Preservation Plani at their. January 24, 2023, meeting. Planning staff created an implementation guide tol help track progress toward plan implementation. This guide will be updated over time as various actions are undertaken and completed. The Historic Preservation Commission provided feedback on 2023 priority actions at their February 15 regular meeting. Thel board of (e)Sustainability Committee liaison Charlene Minor presented an update on the LEED for Cities leadership program, rating system, and certification process. As identified in the Strategic Plan and Sustainability Framework, LEED for City serves as a guide fort the town of Davidson to model desired sustainability behaviors and practices. Staffi from Planning, Parks and Recreation, and many other departments have been collecting, analyzing, and reporting data across a range of factors. These exercises identify strengths as well as gaps. This process can helpe guide our decision-making and long-term efforts from preparing fora a Climate Action Plani to (f) Assistant Town Manager Austin Nantz presented the draft Town Hall and Community Center Usage Policy. The new Davidson Town Hall & Community Center consists of three stories andi includes 32,245 total square feet. Town offices with the exception of Police, Fire and Public Works, are all now under one roof at 251 South Street. Community Center space available for the public to reserve and use includes 4 community rooms, including the preserved classroom, al large open space on the lower level, and an auditorium. The proposed Town Hall and Community Center Usage Policy includes terms and conditions for the usage oft the space and rental rates. The board provided additional feedback to staff and will consider approval oft the Town Hall &  commissioners provided additional feedback ofi identified action items.  seeking federal funding.  Community Center Usage Policy at the March 28 meeting.    SUMMARIZE MEETING ACTION ITEMS Town Manager Justice summarized the action items.  ADJOURN  Commissioner Campbell made a motion to adjourn the meeting. The motion passed  unanimously (5-0). The meeting adjourned at 7:44 p.m.  Attest:  Rusty Knox Mayor  ChRs soe Elizabeth K. Shores Town Clerk