TOWN OF CRAMERION BOARD OF COMMISSIONERS NELSON WILLS, MAYOR SUSAN NEELEY, MAYOR PRO-TEMPORE  COMMISSIONER HOUSTON HELMS - COMMISSIONER RICHARD ATKINSON COMMISSIONER KATHY RAMSEY COMMISSIONER SCOTT KINCAID  BOARD OF COMMISSIONERS MEETING THURSDAY, May 5, 2022 @ 6:00 PM G.M. MICHAEL COMMISSION CHAMBER CRAMERTON TOWN HALL  Information for the public to listen via Zoom to this BOC meeting will be posted via the Cramerton "sunshine" email; the Cramerton Facebook Page, the Town Website www.cramerton.org and on the  door of Cramerton Town Hall (155 N. Main St.).  AGENDA  1. Call to Order and Determination of Quorum. 2. Invocation and Pledge of Allegiance. 3. Adoption of Agenda for this meeting. 4. Public Comment (In-person and electronic)  Anyone may speak on any issue. If you want to speak at a public hearing, please wait until the public hearing has been opened on that particular item. Before speaking, please state your name & address. Please limit comments to 3 minutes. a. Police Officers Memorial Week 2022: A proclamation to recognize May gth 13th as "National Police Week" in honor of the service and dedication of all law enforcement officers. Note: Police Officer Memorial Day is officially May b. Municipal Clerk Week 2022: A proclamation to recognize May 2nd through May 6th as Municipal Clerk Week in the Town of Cramerton. (page 5) Public Works Appreciation: A proclamation to recognize May 15th through May 21st as Public Works Appreciation week in the Town of Cramerton. d. Cramerton Fire Department 10th Anniversary: A proclamation celebrating Cramerton's Municipal Fire Department's 10th Anniversary. (page 7) Note: There will be an open house celebration to honor CFD's 10th  5. Proclamation  15th. (page 4)  (page 6)  Anniversary on Saturday, May 21st.  6. Presentation  a. Gary Fankhauser, Viz Design  - Brick Paver Color for Downtown Project Streetscape Capital Project (pages 8 tos 9)  ii. Options for Project Bid of the Centennial Center Shade Sail/  1    1. Action Item: Consider directing Viz Design to finalize and release the bid for the Shade Sail/ Streetscape Project.  b. Pre-development Meeting  .7 Tyson Reilly with the Ardent companies - VCM Phase 1G and Access  Options.  7. Consent Agenda (Action Item): Consider approval of the consent agenda. Note: Ifa any item requires further discussion, it should be removed from consent and placed  appropriately on the agenda. a. Minutes  - March 30, 2022 Budget Minutes. (pages 10 to 17) ii.A April7,20221 Minutes. (pages 18 to24) Program for 2023-2025 (pages 25 to 30)  b. Gastonia - Gaston County Consortium HOME Investment Partnership  Note: This item is ofa housekeeping" nature as the City of Gastonia is the recipient of "entitlement funding" from the Federal Government and  implements these programs as the lead agency.  8. Agenda Items NOT Requiring a Public Hearing  a. Planning & Zoning  i. Redhawk Phase 2 Preliminary Plat Request ii. Market Street Construction Easement for NCDOT  1. Action Item: Consider approval of Redhawk Phase 2 preliminary plat request. (pages 31 to 41) NCDOT on Market Street. (pages 42 to 46)  1. Action Item: Consider approval of construction easement for  b. Parks & Recreation  i. C.B. Huss Moisture Mitigation Capital Project  1. Action Item: Consider approval of contract with Talley & Smith Architects for project bid process and construction  management. (pages 47 to 52)  C. Finance  i. Action Item: Budget Amendment #2021-19 regarding American  Rescue Plan. Act Funding. (pages 53 to 55)  ii. Capital Project Ordinance  1. Action Item: Stormwater Maintenancel Parking Improvement  Capital Project Ordinance.  d. Board of Commissioners i. Committees  1. Discussion regarding proposal of a Cramerton Welcome and  Recognition Committee. (pages 56 to 57)  li. Eastwood Drive discussion and possible action. iii. FY2022-2023 Budget Discussion Note: Continued from 5pm special meeting if necessary.  2  2    9. Manager's Report  10. General Staff Reports (as needed) Update from Two Rivers Utilities  Additional updatel reports from Department Heads (if needed) 11. Topics of Discussion for Each Commissioners  12. Adjournment Thursday, May 19, 2022 @ 6pm - Thursday, June 23, 2022 @ 6pm  Upcoming BOC Meetings  Thursday, June 2, 2022 @ 6pm (FY 2022-2023 Budget Hearing)  Rules for "electronic public comments" for Cramerton BOC Meetings comments to, on or before Thursday, May 5h at 4:30pm.  The Board will hear public comment at the beginning of this meeting. Please email your Please include your name and address and your comment will be read into the record at the Comments submitted anonymously will not be read into the record and limited tot three minutes. The Board will allocate no more than (20 minutes) per meeting to the reading of submitted Public Comments are to be directed to the entire board as a whole and not individuals. Comments are expected to be civil and within reasonable standards of courtesy. Comments that include vulgarity, slander, name calling, personal attacks or threats will not be - All comments will be maintained as a public record and included int the minutes oft the meeting.  appropriate time. Comment.  read into the record.  3  3    Town of Cramerton Board of Commissioners Proclamation  Recognition of Police Week and Peace Officers Memorial Day WHEREAS, the Congress and President of the United States have designated May 15th as Peace WHEREAS, the members of the Cramerton Police Department play an essential role in safeguarding the rights and freedoms of the citizens of The Town of Cramerton; and WHEREAS, it is important that all citizens know and understand the problems, duties and responsibilities oft their police department, and that members of our police department recognize their duty to serve the people bys safeguarding life and property, by protecting them against violence or disorder, and by protecting the innocent against deception and the weak against oppression or  Officers Memorial Day, and the week in which it falls as Police Week; and  intimidation;: ;and  WHEREAS, the Cramerton Police Department has grown to be a modern law enforcement NOW,THEREFORE, I, Nelson Wills, Mayor of the Town of Cramerton and the Cramerton Board of Commissioners call upon all citizens of Cramerton and upon all patriotic, civil, and educational organizations to observe the week of May gth through 15th,2022, as Police' Week with appropriate ceremonies in which all of our people may join in commemorating police offiçers, past and present, who by their faithful and loyal devotion to their responsibilities have rendered a dedicated service to their communities and, in doing so, have established for themselves an enviable and enduring  agency whichunceasingy provides a vital public service;  reputation for preserving the rights and security of all citizens.  IFURTHER call upon all citizens of Cramerton to observe Sunday, May 15th, 2022, as Peace Officers Memorial Dayi in honor of those peace officers who, through their courageous deeds, have  lost their lives or have become disabled in the performance of duty. IN WITNESS WHEREOF, I have hereunto set my hand,  This the 5th day of May, 2022.  IC  Honorable Nelson Wills Mayor Town of Cramerton ATTEST:  Wilene Cunningham Town Clerk  4    Proclamation May 1- May 7, 2022  537dANNUAL PROJESSIONAL MUNICIPAL CEERKS WEEK  Whereas, The Office of the ProfessionalMunicipalClerk, a time honoredandvyital Whereas, The Office ofthe Pesionaftumipardese is the oldest amongpublc Whereas, The Office of the Professionat-MuniciparClerk, provides the professional Gink between the citizens, the localgoverning bodies andagencies ofgovernment at Whereas, afasomaotutidpaiders have pledgedto be ever mindfuloftheir Whereas, The mafcsiomapmmicparcesk serves as the information center on Whereas, mefesbatpuntidparders continually strive to improve the administration ofthe affairs ofthe Office of the Peycsionafhtmcepatdiak throwgAparticpatton: in edicationprograms, seminars, workshops andthe annual meetings of their. state, provinciab county fntmatoaprafasinat  part of localgovermment exists throughout the world, and  servants, and  other levels, and  meutrality andimpartiafity, rendering equalservice to all  functions oflcafgoverment andcommunity.  organizations.  Whereas, It is most appropriate that we recognize the accomplishments of the Office  of the efceriomafonunidpider  Now, Therefore, I, Nelson Wills, Mayor of the Town ofCramerton, do  recognize the week of May 1 through May 7, 2022, as ProfessionalMunicipa/Clerks Week, andfurther extendappreciation. to our Professional.MunicipalClerk, Wilene Cunningham amdtoallProfesionatMtunicparCers; for the vitalservices they perform and their exemplary dedication to the communities they represent.  Datedthis 51h day of May, 2022  Mayor Nelson Wills  Attest:    ORR  MAYORALPROCLAMATION INJ RECOGNITION OF PUBLIC WORKS WEEK MAYIS"TO2,202  WHEREAS, public works officials focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of WHEREAS, these infrastructure, facilities and services could not be provided without the dedicated efforts of public work staff which includes Rodney Baker, Public Works Director, Jeff Clark, Albert Schatz, Frank Holman, Kenneth Nappier, and Corey Lester; and WHEREAS, it isi in the public interest for the residents, civic leaders, and children in the Town of Cramerton to gain knowledge ofa and to: maintain a progressive interest and understanding of the importance of public works and public works programs in our community; and WHEREAS, the America Public Works Association has celebrated the annual National Public NOW,' THEREFORE, I,Nelson Wills, Mayor of the Town of Cramerton, do hereby proclaim May 15th through May 21st, 2022, as "National Public Works Week" in North Carolina, and  life and well-being oft the residents of Cramerton; and  Works Week since 1960; and  commend its observance to all citizens. Adopted this the Sth day ofMay 2022.  Nelson Wills, Mayor ATTEST:  SEAL  Wilene L. Cunningham, Town Clerk  6    Town of Cramerton Board of Commissioners Proclamation  Honoring 10th Anniversary of Cramerton Fire Department To recognize the 10th Anniversary of the Cramerton Fire Department and to honor the service of those firefighters who have worked tirelessly for the agency protecting our community. WHEREAS, in March 22, 2012, the members oft the Cramerton Board of Commissioners approved the establishment of a municipally owned and operated fire department. WHEREAS, on May 1, 2012 the Cramerton Fire Department began providing fire service provisions and Chief Lance Foulk was sworn-in to first lead this agency. WHEREAS, throughout its decade of operation the fire department has improved the Town's WHEREAS, the members of the Cramerton Fire Department maintain a high level oft training WHEREAS, the role of the Fire Department has expanded beyond just fighting fires. Today, we respond to a wide range ofe emergency incidents, deliver fire prevention education programs, conduct fire investigations, provide mutual aid to other municipalities and ensure the Town of Cramerton is prepared for and able to respond and recover from major emergencies and disasters. WHEREAS, the service, sacrifice, and dedication of all firefighters who have worked for the department has contributed to the overall professional, progressive and well-trained agency that WHEREAS, the Cramerton Board of Commissioners publicly salutes the service of the firefighters within our community and call upon all citizens to acknowledge the outstanding work  Insurance Service Office (ISO) rating from a5 5toa2.  with 24 certified firefighters and: 18 emergencyr medical technicians.  exists today.  and professionalism of the Town's Fire department.  NOW THEREFORE, BEI ITI RESOLVED that 1, Nelson Wills, Mayor of the Town of Cramerton and the Cramerton Board of Commissioners formally declare May 2022 as the 10th Anniversary month of  the Cramerton Fire Department. Adopted this the 5th day of May, 2022.  Honorable Nelson Wills Mayor Town of Cramerton    R  TOWN OF CRAMERTON  EST.  1915  Manager Memo  RO  TO: Town of Cramerton Board of Commissioners (BOC)  FROM: David Pugh, Town Manager  DATE: May 5, 2022  RE: Project Bid of the Centennial Center Shade Sail/ Streetscape Capital Project The capital project for Cramerton's Downtown Centennial Center" is comprised of two 1. The Stormwater System and Parking Lot section, which includes the pervious pavers, has been bid, contracted and will fully begin the construction phase 2. The Shade Sail/ Streetscape section, which will include new seating and event space hardscape areas while including the potential to re-landscape the "green  Background Information  parts:  based on a notice to proceed for the week of May 9th.  area" and update the sprinkler system.  Per discussions with the landscape architect and contracted project manager (Gary Fankhauser of Viz Designs), the bid documents are 85-90% complete. At the May 5th meeting, staffi is requesting the Cramerton BOC give direction to release the bids with the  following project elements:  -Shade Sail area with corresponding hardscape -"Green Area" re-grading and re-landscaping -New Sprinkler System installation  -Additional streetscape area that enhances Center Street sidewalk  All of the project elements listed above will be required to be shown separately within each single bid. Therefore, the Cramerton BOC will have the option to only include individual project elements, if desired. Itshould be noted that it is likely the sprinkler system will need Initial estimates for the total cost including all project elements is $200,000 -S $250,000. The recommendation is for the Cramerton BOC to direct staff and Viz Designs to release the bid for the Shade Sail/ Streetscape section of the Centennial Center Capital Project. An updated (recolored) rendering of the project is included with this memo.  anew installation, regardless.  Staff Perspectivel Recommendation  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  8    1BIS45  9    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON March 30, 2022  The Board of Commissioners for the Town of Cramerton met on Wednesday, March 30, 2022, at Call to Order and Determination of Quorum: Mayor Wills called the meeting to order at 8:36 Members Present: Mayor Wills, Mayor Pro Tempore Neeley, Commissioner Atkinson, StaffPresent: David Pugh, Town Manager; Brad-Adams, Police ChiefJosh Watkins, Planning and Zoning Director; Eric Smallwood, Parksand Recreation Director, Rodney Baker, Public Works Director; Lance Foulk, Fire Chief (via Zoom)and Wilêne Cunningham, Town Clerk. Invocation and Pledge of Allegiançe, Mayor Pro Tempore Neeley provided the invocation and Adoption of Agenda for this meeting. A motion-was madeby Commissioner Kincaid to approve the proposed agenda motion, was secondedby Commissioner Helms. The vote  8:30 a.m., at the G.M. Michael Commission Chamber. a.m. and determined there was a quorum.  Commissioner Kincaid, Commissioner Ramsey, and CommissionnHelms.  the pledge ofa allegiance was given byall  was 5t to 0 ini favor. Consent Agenda: a. Financerw i.4 Budget Amendment dB Budget Amendment #202/-17.  3  A motion wasmade by CommissionerHelms to approve the consent agenda as presented. The motion was séconded by Commissioner Atkinson. The vote was 5t to0i in favor.  Fiscal Year 2022-2023. Budget-Work Session Schedule:  FY22-23 Budget introduction and overview of current Capital Projects. The Town Manager stated the départment heads are in attendance today and today's discussion will be oriented around global themes. A balanced budget will be presented for approval at the June 2nd budget meeting. The Town Manager stated a Finance Director has been hired. New positions are in Police, Parks and Recreation, and Planning and Zoning with wage increases beyond the 2.5% merit increases listed in the budget. The county will be conducting full property revaluation during Fiscal Year 2022/2023. A new ladder truck will be delivered this year and the Town just finished the Timberlake paving project. Commissioner Helms asked ift the property revaluation has been confirmed by the county for next year. The Town Manager said yes. The future revaluation scenario shows  Town ofCramerton- March 30, 2022 -Pagel  10    Cramerton's anticipated Fiscal Year 2022/2023 tax revenue is $3,244,213. Using the previous Fiscal Year 2019/2020 revaluation increase number of 22.5 percent yield an additional $730,000.00 in Fiscal Year 2023-2024 creating opportunities to bolster services and complete more capital projects. Cramerton has multiple upcoming Capital Project items that are outside of the annual budget. Available funding for large Capital Projects and/or Items includes: $1,400,000.00 in American Rescue Plan (ARPA); $130,000.00 remaining from 2021 paving project; and $100,000.00 (approximately) in unspent Fiscal Year 2021-2022 Capital Outlay. Cramerton's tax rate is 0.475. FY 22-23 Revenues and General Government Expénditures. Discussion was held regarding the proposed downtown project and theuse of ARPA funds. Upcoming Capital Projects and/or Items include: $786,000.00 for the downtown parking area; $200,000.00 for shade sail area; and $75,000.00for additional street scape; $275,000.00 for a street sweeper; $348,000.00 for moisturé mitigationand building maintenance for the C.B. Huss Recreation Center. The shadesails will be included for purchase as part of the ARPA funds. Monies that were beingallocated for this projèct will now be available as part of the budget that can be utilized.for other department lneitems. The current APRA rule allows any municipalities withless thandipr-miion.dolwr budget to place the ARPA monies into public.safety. This wouldallow $1.4 millionfobth the police and fire departments. CommissionerHielms asked" about the deadline for the spending of the ARPA funds. Funding is availableauntil the endof calendar year 2026. The Town Manager stated the street sweeper.can bopurchased with ARPA funds. Discussion was held regarding moisture mitigationat the CBHuss Sports Complex. Mr. Smallwood has been meeting withTalley & Smith as thisisahigh priority. Mayor Pro Tempore Neeley asked about the flect fund. Theladder truck-yaspurchased this year. The Parks and Recreation Departmentneeds a vehicle. The Police Department will order four vehicles this year, Additional personneLwill need to be considered due to the future growthofthe Town as théRedHawk devélopment is built out. The Planning and Zoning Départment. would like to add an environpiental planner to assist with stormwater management and, zoning permits. The Police Department will be looking at hiring The Town.continues tomaintain the property tax rate at 0.475. A one percent increase to the propertytax rate would generate approximately $68,000.00. The basis for the property valuc,assessment, js received from the county as they collect at ad valorem taxes for the Town. Due tothe future growth including Red Hawk, Courtyards at Cramerton, and other constructonprojects the collection rate will be increasing. The tag and tax rate collection amount for vehicles will also be increasing due to the population growth. The Town Manager stated that the current rate of $15.00 could be increased to $25.00. The current interlocal police agreement with the Town of McAdenville is in year two of the five-year contract. Per the agreement a five percent increase to the base fee can be requested and is allowed per the contract. Discussion has been held with the McAdenville Town Administrator. The interlocal fire agreement is in year three of the three-year contract. The Town receives Powell Bill funds based on 75 percent population and 25 percent road mileage. The recent census increased the Town'sp population. Mayor Pro Tempore Neeley asked about the number of golf registrations and if they had  additional officers duèto the increase inj population.  Town of Cramerton- March3 30, 2022- Page 2  11    increased. The Town Manager stated there had been a nominal increase. Revenues will be received from the sale of merchandise once the CRAMR Center is on line. Mr. Smallwood stated that a possible increase ofi fees for non-residents could be considered as there has been quite an increase in registrations. Current fees are $60.00 for residents and $80.00 for non-residents. Mr. Smallwood stated that Wes Wood, Athletics Director, stated about seventy-five percent of the participants are non-residents. Grant opportunities are continuing to being pursued for trails and greenways. The Board asked Mr. Smallwood to check with other municipalities to see what they are charging for non- residents. Mr. Smallwood stated close to $80,000.00 in grant monies was received from the Carolina Thread Trail and $25,000.00 reimbursement from the Tarheel Trailblazers this year. These amounts were documented withbudget amendments in this year's budget. The Board discussed Town's fleet fund withthe purchase of the ladder truck and other vehicles that are part of the rotating fleet ThePolice Department has a formula for three vehicles purchased each year and other départments. are working on their fleets. The Town Manager stated that the ABC/Board plans to begm looking at expanding the South New Hope Road facility. Commissioner Helms asked, if the ABC Board is mandated to give funding to the Town, The Town Manager stated.t the ABC Board has committed to continuing giving moniestothe Town The Town Manager said three things they can give money,to includes the Towh,education for alcoholism, and the police. Financial infommaionprovided to the lown regarding their financial status. Mayor Wills asked about grantf funding, The Firel Department applies annually for grant funding for equipment. The Town Manager stated thatigrant monies are not included in  the budget along with any proceeds'from borrowing. Mayor Wills Called for aten-minute recess  Governing Board, The salaries for electèd officials remains the same. Commissioner Helmsasked about thespecial projects expenditures that includes the railroad underpass study He recommendedihat costbetemoved. Discussion was held about speaking to the railroad representativesabout what can the Town do to improve the underpass and staywithin their guidelines. Mt Baker stated the Public Works crew pressure washed the underpass about sevenyears ago. Clearance is required from the railroad prior to pressure.washing. Mr.Baker saidy hei is working with Duke Energy about placement ofa street lightnear the underpass to assist with illumination. Costs for pressure washing and painting the Eighth Avenue railroad underpass will be gathered and presented to the Board at a later-date. Mayor Wills advised that he spoke with Robert Williams with Norfolk Southern andthanked him for taking care of the repair work on the guardrail. Mr. Williams provided contact information for their public improvement engineer. A book was provided offering various beautification items that can be considered for improvements. Mr. Baker stated the railroad underpass was last pressure washed seven years ago when the Town held the Centennial Celebration. Mr. Baker advised that it takes a full day to pressure wash the underpass and the railroad has to be notified in advance. The Board discussed aj possible public art project or even. just painting itasolid dark color. Mr. Baker stated a street light is being installed on the pole at the railroad underpass. Additional lighting around Town is being discussed with Duke Energy. Mr. Baker advised the Board that no chemicals can be used to pressure wash the underpass.  Towno of Cramerton- March 30, 2022- Page3  12    Mayor Wills asked about installation of a crash guard. Mr. Baker stated hel has requested ac crash guard but to date has not received a response as to when it might be installed. The Town Manager stated he would get pricing for the cleanup and painting of the railroad underpass. The railroad charges a fee of approximately $1,200.00 as a standard request review fee. Discussion was held regarding trail improvements at Riverside Park. This area is being prepared for resurfacing which will include stump removal. General Government: Commissioner Kincaid stated the recent rate of inflation was seven percent. The projected Town salary increase to staffi is 2.5 percent. He stated the Town need to stay competitive in the job market place, AMr. Baker stated he requested an increase for his staff as he needs individuals who havétheir CDL license. Currently only one of his employees has their CDL certification Commissioner Helms asked if the inmate program was still being utilized. Mr. Bakerstated he continues to use the inmate program. The Board asked if the 2.5 percentpày1 increaseis.merit' based or cost of living. The Town Manager stated it is a merit-based increase. The Board discussed pay increases to remain competitive and maintain staff retention. he Town Manager stated he is looking into longevity pay. The Board agreed thata3to 3.5percent increase should be considered. The Board discussed purchase of an electronic marque-sign for the front ofTown Hall. The Town Manager stated he wouldfollow up on this item, Police Department - ChiefBrad Adams. Discussion was about the hiring of any additional officers and with each'additional. certification, they are given a pay increase. Chief Adams stated, the officers arcallowedfodrive theifpatrol cars to and from work. Expenses for Mépilipammaialns armorivests, Nèw World System software, SBI cad program, body cameras, and'laptops. The-police department will need one additional laptopfor the new officer. Avehicle will be purchased for the new officer which will then creâte a spare yehicle. Chref Adams stated firearms training continues at the firingrange withy priofitygivento the Town. Commissioner Ramsey asked where the fifing-rangewas Jocated, Chief Adamsistatedit is near. Rankin Lake. Several other items discussed includeda new.cleaning crewwas hired and Tindol Ford is being used for vehtcle maintenance, Commissioner Helms asked about the cost for a new fully loaded patrolcar. Chief Adams-stated thât.the current vehicle cost is $55,000.00.  A lunch break wastakena at 12:10p.m.  Planning and Zoning Josh Watkins. The Town Manager stated the Land Use Plan is being updated which will require updates to the Town's ordinances. Mr. Watkins said upcoming projects have dropped off as several projects are finishing up. The Red Hawk Phase I development is getting ready to start and will have 360 units next year. The Courtyards at Cramerton will soon have a model home and is planning 30 units to be constructed. Village at Cramerton Mills has additional units planned for Phases C,D,2E, and F will be coming on line between this summer and next spring. Additional possible projects being discussed include Phase G of the Village at Cramerton Mills and town homes at South New Hope. Tri Pointe Homes is planning 90 units off of Wilkinson Boulevard. Design and permitting will be done this year for the McAdenville River Link extension and this will be a capital project ordinance. The Lakewood Pedestrian Bridge  Town of Cramerton- - March3 30, 2022 Page 4  13    will: need to be reviewed by an engineer asi it was underfunded by NCDOT. A grant fora high visibility crosswalk at Lake Road and Lakewood Road received grant funding from Carolina Thread Trail and is important as it connects to the high school. A letter of violation was received about the stormwater program which was expected. A follow up audit will occur in four years which will be much stricter. Mr. Watkins stated that is why an additional employee is being requested. Stormwater fees may need to be increased. Commissioner Kincaid voiced his concern about a stormwater increase in the same timeframe as property revaluation by the county. The City of Gastonia collects the Town's stormwater fees. LaBella Engineering analyzed the entire stormwater system for the Town in August 2021 ranking the projects and theorder they should be considered. Commissioner Atkinson stated there was a citizen witha stormwater issue they wanted the Town to check. The Town Manager stated hefspréparing a detailed email regarding this matter that will be sent to this resident by theendofthe week. Commissioner Helms asked about any upcoming changes to the Town's software. The Town Manager stated that he was going to discuss future changeswith the newFinance Director along with Public Works - Rodney Baker. Mr. Bakeradvised. the Board thathehad one employee recently retire. He stated an-increase fiom14S0.i0316.50 is the newrate to hire an employee with their CDL cerlification. Increased cost for his department includes fuel. Decorative poles are being requestedifor Mayflowgand from Eighth Avenue to Tenth Street with informational signage Thesesigns will becompleted in house. The costs for this signage cannot, be taken out ofthe Powel.Bill fund Mr. Baker explained that he likes to use a minc-inch'extruded blade signpert the,state's sStandards. Diesel fuel costs have increasedfor this yean, Commisiontilielms asked about the Waste Management contract. TheTown Manager stated heswaiting on putting out the bids for the garbage and recycling services. Commissioner Kincaid asked about the possibility of having the bulk waste contractedoufs Mr.Baker stated.he would prefer that the Town continue to provide this service through Publion Works. Public Works provides a weekly bulk item pickup throughoutthe Town. Mr. Bakerstated that Waste Management provides two dumpsters yearly thatare placed off of Eleventh Street that are for the citizens to discuss of bukitems. The dumpsters areralways completed filled up each time. Commissioner Kincaid stated the availability to use the Town's trucks are a great asset for the citizens to utilize. TheBoard thanked Mr. Baker and his staff for the great work they do. Parks and Recreations Eric Smallwood. A full-time maintenance crew member is being requested tohelp maintain the Town's trail system. Part-time wages are being requested to start at $14.00 per hour. A three percent increase is being requested for all full-time employees in addition to their cost-of-living increase scheduled for January 2023. Currently the Parks and Recreation Department employees are the lowest paid in the county. Discussion regarding the importance ofmaintaining the qualified employees and to encourage certifications. Commissioner Atkinson stated the Town has a forty percent Fund Balance and the state recommends an eight percent Fund Balance. He stated this is the time the Town should focus on the employees. Commissioner Helms commented that he was okay with dipping into the Fund Balance for a short time. Commissioner Atkinson stated he would like to see additional detail regarding the  Belinda Robinson, Accounting Technician  TownofCramerton- March3 30, 2022- -Page 5  14    waterproofing at the Parks and Recreation structure. Mr. Smallwood offered information about the PARTF grant funds and the Town of McAdenville using CMAQ funds as matching. Online registrations for sports have been discussed as currently staff is enrolling in person. This software would also allow for registration for camps and to reserve facilities with payment at the time ofr registration. Mr. Smallwood stated the baby pool has not been opened as there was a leak found. Commissioner Ramsey asked ift the baby pool area could be converted to a splash pad. Mr. Smallwood stated he would check on this. Commissioner Helms asked about flood recovery and mitigation. Mr. Smallwood stated the Town is not allowed to insure anything associated with the river. Commissioner Kincaid asked about revenue that could, be generated with the sale of apparel. Mr. Smallwood stated future merchandise saleswill also be part of the proposed CRAMR Center. Commissioner Kincaid asked about sponsorships to generate revenue and offset costs. Commissioner Atkinson askedifthes sports fees covered banquets. Mr. Smallwood stated no banquets are held. Improvementsito the weight room are being delayed until after the waterproofing of the building has beencompleted. Commissioner Helms asked ift this repair would be fundedwith ARPA monies, The Town Manager said yes. Mr. Smallwood commented on the greenway master plan. The Board asked to see this master plan. The Town Manager statedthis mastêrplan could" beone of the Board's  work sessions topics to: review,and discuss. Ai five-minute recess was called at -  Firel Department- ChiefLancePoulk. ChiefFoulk attended via Zoom. An increase to $15.00 per hourforpattime employees haslbsenrequested) Additional staffing will be required foreprovide 24/7çoverage forcthe Fire Department. The additional aerial equipment shouldnot increase maintenance costs at this time as it will be covered under warranty. Commissioner Helms asked about the impact of growth. Chief Foulk stated herparesommuniy,ad: agreements withother local fire departments but there is the necdfor additional staffand equipment to epsure coverage. A possible satellite station may be needed fonthe RedHawk project Chief Foulk stated that a contract could be BOC Feedback and Additional Budget Direction. Refinancing of the USDA notes by former Finance DirectorJoel Lineberger provided a substantial savings to the Town over the next twentyyears., The ladder truck was financed and took advantage of lower interest rates. Commissioner Kincaid asked if there were any future loans in the future. The Town Manager.statéd there would be a two million to a two-and-a-half million loan for the future construction of a municipal complex in the Red Hawk project. This complex would house Public Works, along with Police and Fire Department satellite offices. The Town Manager stated conversations are being held with Gaston County about the sanitation system and we could possibly ask about piggyback on grading. The Town Manager stated three vehicles will be purchased in 2023. Three monument signs consisting of two large signs at the entrances at Lakewood and New Hope Road intersections will be installed. The Police Department is requesting a flooring upgrade. A high visibility cross walk is being requested for the pedestrian crossing at Lakewood  discussed with theNew HopeFire Department.  Town ofCramerton- March: 30, 2022- Page6  15    Road which connects to the Carolina Thread Trail. The Board asked staff to contact the school about possible cost sharing. Commissioner Kincaid asked if a study has been completed about the number of pedestrians that cross at this area. This area oft the road is owned and regulated by the state. Mr. Watkins stated an encroachment agreement has been requested with NCDOT and they reviewed and approved the plan for this improvement. NCDOT will be do the painting and the school has been contacted to assist financially with this project. Mr. Watkins advised the Town has a $3,000.00 grant from Carolina Thread Trail and additional funding has been requested. The Town Manager stated a request was being made for an additional vehicle to replace the Ford Explorer that is part of the Parks and Recreation Department's fleet. This does not The Town Manager stated there would be a sefious review of salaries to help the Town become more competitive. Commissioner, Kincaid askedabout the process for surplus equipment. This is done with a surplus saleand the fundsurb-retumed to General Fund. The Police Department vehicles are fraded in. Commissioner, Atkinson asked about pricing for irrigation of planters and adding additional benches on Center Street. The Town Manager stated additional streetscaping is not inthis year's budget and this would be aj project ordinance. Pressure washing andpainting quotes of theunderpass will be requested. The railroad willbecontacted to séeifthere is any type of fee to be charged tot the Town for aesthetics toinelude the additionof lighting. The Board discussed installation of an electronic marque information boardat the front of Town Hall along with landscaping to include irrigation along-with, lightingofthe Town Hall building. The Public Works Directorstated he wisoncemédabou. the platform area located under the railroad tracksbeing repaired for publicsafèty more sothan adding lighting. He plans to speak with Robert Williamsi with Norfolk Southern to request repairs be made to the platform area. Commissioner Atkinson stâted handrails need to be plaçed on the south sideofrthe elevatedaréa Commissioner Helms spoke on future trail and park improvements He also'stated the importanceyof supporting staff financially and to do a revision of meritincreases, CommissongpAlkinson asked about the Helix R sculpture. TheTown Manager stated $65,000.00 for the placement of the sculpture is not in this year'sbudget. The project isabout fifty percent funded at this time. Commissioner AlinsppommemAnbie or-corporate donations be considered. He said he would like to knowthe value ofthe sculpture. The Board was agreeable to contacting vendors for possible dônations. The Town Manager stated the Town Clerk's position is posted  include the F150 that is already in the budget.  and the custodapposition-for: Town Hall will also be vacant.  Mayor Wills and Board members thanked the Town Manager and staff for all the hard work and Commissioner Helms requested that the Town Manager provide all of the work sheets to the  input for today'si meeting.  Board.  Towno of Cramerton- March3 30,2 2022-F Page7  16    Adjournment: A motion was by Mayor Pro Tempore Neeley to adjourn at 3:13 p.m. The  motion was seconded by Commissioner Ramsey. The vote was 5to0i ini favor.  Nelson Wills, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  Town ofCramerton- - March 30, 2022- Page 8  17    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON April 7,2022  The Board of Commissioners for the Town of Cramerton met on Thursday, April 7, 2022, at Call to Order and Determination of Quorum: Mayor Wills called the meeting to order at 6:00 Members Present: Mayor Wills, Mayor Pro Tempore Neeley, Commissioner Atkinson, Staff Present: David Pugh, Town Manager; Brad Adams, Police ChiefJosh Watkins, Planning and Zoning Director; and Wilene Cunningham Town Clerk. Attorney Wolter attended via Invocation and Pledge of Allegiançe, Mayor Pro Tempore Neeley provided thé invocation and Adoption of Agenda for this meeting. The Town Manager requested the removal oft the closed session item NCGS14391B/IQ0) Consult with the attorney to protect the attorney-client privilege. A motionfwas made /Commisfoneelms toapprove the amended agenda. The motion was: sccondedby,Mayor. ProTempore) Necley. The vote was 5t to0i in favor. Public Comment:, No comments were rèceived Vaelectronically and no one signed up to speak  6:00j p.m., at the G.M. Michael Commission Chamber. p.m. and determined there was a quorum.  Commissioner Kincaid, Commissioner Ramsey, adComimisiognHelms  Zoom.  the pledge eofallegiance was given byal  at the meéting. Work Session:  a. C.B. Huss GymmasiumMoisiiro. Mitigation Study - presented by Talley & Smith Architects, The Town Manager stated that in early 2020 or late 2019 a full moisture mitigation study was completed on the Town Hall and the C.B. Huss Recreation Building. The current study needs'to be updated by Talley & Smith. Bob Smith with Talley & Smith stated theréseemed to be no evidence of structural issues. Grading around the building would assistin controlling the water coming into the building at the ground level. Steve Fender with Talley & Smith stated the balcony area near the swimming pool has some exposed steel reinforcing and is showing signs of rusting. Currently this is not a structural problem but could develop into one. Mr. Fender stated grading will probably uncover piping such as irrigation along with water and sewer infrastructure. Several pieces ofr roofing stone cap will need to be removed and replaced. Waterproofing will be completed along with mortar being repaired. The same water resisting agent that was put on the Town Hall building will be used on this structure. Mr. Fender stated there are several interior ceiling tiles that have been damaged from water from the roof drains that may be clogged and is pooling water. Mr. Fender stated the balcony roof at the rear ofthe  Town ofCramerton- Apil7,2022-Pagel 1  18    building will need a new roof. This area will require new decking. The entire gym area will need to be repainted. Mr. Smallwood stated that installation of new flooring is scheduled for next week for the entire common space except for the offices. Marine grade adhesive waterproof flooring will be installed. The cost will be approximately $13,000.00 which includes demolition and removal of the old flooring. Mr. Smith stated the playground and old gym area will need to be regraded in order to direct water from the building. Mr. Fender stated he will need to get access to the roof and look at the roof drains. Mayor Wills stated that Public Works might possibly be able to assist with the removal of the trees. Mr. Fender stated that the downspouts are congested with vegetation. He recommended that all the gutters be çleaned out along with roof drain covers and that this be part of the regular maintenanc'siedule. The downspouts at the bottom will need to be cut at ground level and turned out. On the upper side of the building the spouts will be piped into the drainagesystem. Commissioner Atkinson said would it be feasible to cut the downspouts and tremove the.vegetation. Mr. Fender said yes. Mayor Wills asked how old the structure is. Mr. Smallwood stated the older structure was constructed in the early 40sand the addition wasbuilt in 1989. The Town Manager stated he would have a proposalprepared and present thsinformation to be the  Board. Consent Agenda: a. Minutes b. Finance  i. March 3, 2022 minutes. Anders, PLLC. . Planning and Zoning  Audit approvaloflêtter of engagement forattorney services with Michael, Elting & i. Consider setting a public hearing atthe April 21st meeting for the adoption of the SetPublic Hearing for Aprl21for Rezoning Case #RZ22-02, Freedom  updated CramctofjandUsel Plan. FinanclalConditional, Zoning.  A motion was. made by CommissionerHelms to approve the proposed consent agenda. The motion was seconded by Commissioner Ramsey. The vote was 51 to Oin favor.  Agenda Items NotRequiring aPublic Hearing:  a. Planning and Zoning Stormwater  1. Action Item: Resolution 2022-07 - A Resolution in support of the NPDES MS4 Stormwater Program. The Planning Director advised the Board that the Town has received a letter listing corrections that will need to be completed. As part of the stormwater program this resolution needs to be considered for adoption. A motion was: made Commissioner Helms to adopt and approve Resolution 2022-07 in support of the NPDES MS4 Stormwater Program. The motion was seconded  by Mayor Pro Tempore Neeley. The vote was 5t to0i in favor.  Towno ofCramerton- Apil7,2022-Page2  19    b. Public Works .S Street Sweeper  1. Action Item: Consider approval ofl lowest responsive bidder for Street Sweeper purchase. The Town Manager stated that the lowest bidder met the specific bid requirements. Purchase of a street sweeper will be considered beneficial to the health oft the river and stormwater program. Funding for this equipment will be reviewed as part of the ARPA monies. Additional clarification from the School ofGovernment: is needed regarding this type of purchase and the ARPA monies. Commissioner Kincaid asked about the street sweeper delivery date. The Town Manager stated the street sweeper should benreceived sometime in October. Commissioner Atkinson asked about projections for maintenance and operations costs. The Town Manager stated this wouldbe ai new piece ofe equipment and no costs have been projected in the Town'Sbudgelat this time. The repair shop for this equipment is located in Charlotter A moffon was made by Mayor Pro Tempore Neeley to approve thelowest responsive-bidder of Carolina Industrial Equipment for the A7 Tornado8.4 Cubic Yard Regenerâtive Air Street Sweeper. The motion was seconded byCommissioners Helms. The vote was 5 to Oin favor. Mayor Wills asked ifthe-lown of) MeAdenville owined a street sweeper. The Planning Director stated they-do notown a street sweeper or have a stormwater permit Gommissioner Helms commented that the Town of McAdenville might wanttoConsider sharingthe cost of the street sweeper. The Town Manager stated, aninterlocal agreementçould be discussed to make an ii. Cramerton Downtown Stormwater Improyemenlland Parking Maintenance  offer to the Town ofMcAdenville,  Project  1. Construction Almunstaton/nspection Services.  Action Item: Consider approval of LaBella Associates services for construction, and project dninisratoninspection of the Cramerton Downtown Stormwater Improvement and Parking Maintenance Project. Commissioner: Kincaid askedDanny Watson with Labella Associates if they would" be keepingup with all the permits. Mr. Watson said yes. A motion made by Commissioner Kincaid to approve Labella Associates to provide on- site construction oversight and project adminstration/mspection at the cost not to exceed? $82,105.00. The motion was seconded by Commissioner  Helms. The vote was 5to0ini favor.  Manager's Report: The lown Manager stated he continues to work on the budget and he thanked the Board for their clarification on several key items. He advised that the recent Montcross business event was well attended. An additional session was held this week at Town Hall for any businesses that were not able to attend the first session. An update was provided about the upcoming construction for the downtown parking lot. This parking lot will be closed after the Goat Island Games are held the week of May gth. The Town will notify all of the downtown businesses the dates of the upcoming closures. The Town is working with the contractor regarding signage about the proposed project concept. Mr. Bryson, property owner of the Masonic Lodge, has advised that the building has a new tenant which will be breakfast oriented. The new Finance Director will begin work at Town Hall on Monday and will be in  Towno of Cramerton- April7,2022-Page: 3  20    attendance at the April 21st Board meeting. An ARPA webinar session by the School of Government will be held on Monday that both he and the Finance Director will be attending. The ad for the position for the Town Clerk/Assistant to the Town Manager closes on April 20th. Interviews for this position will begin in May with the new staff person to begin work in June. The Town Manager presented a video from Montcross Emerge showing the parking areas that are available throughout the Town. The video will be updated to show the newly striped parking spaces at the front of Town Hall near the railroad tracks. QR codes on signage for parking? Commissioner Atkinson asked if another Board budget meeting would be held. The Town Manager stated the next budget meeting would be held at the first of May with a work session at  the front of the meeting which should last about an hour to an hour and a half.  General Staff Reports:  Update from Two Rivers Utilities: Kyle Butler attènded via Zoom. A copy of the  report will be placed in the minutes book.  Police Department: Chief Adams had nothing to report. Firel Department: Chief Foulk had nothing to report. Parks and Recreation: Mr. Smallwood had nothing to report. Planning and Zoning: The Planning Director had nothing to report. Town Attorney: Attorney Wolter had nothing to report. Town Clerk: The Town Clerk had nothing to report.  Topics of Discussion for Each Commissioner: The River Sweep event was successful.  Mayor Pro Tempore Neeley stated the Community Committee would be meeting next Tuesday. Commissioner Helms thanked Wil Neuman, Planning and Zoning Board Chairperson, for the information he shared with the Board about the growth in our area and the impact this will have on roads. Commissioner Helms stated we need to reach out to the MPO and our state legislators to make sure that our roads are ready for this amount of growth and the importance of the Catawba Crossings Bridge. Commissioner Helms asked ifthere was video surveillance to cover the recently striped parking lot at Town Hall near the railroad tracks. Chief Adams said the current surveillance covers the first four parking spaces. Commissioner Helms stated he attended the second Montcross Emerge meeting and the downtown restaurant owners would like to have a social district to allow customers to purchase alcohol in one area and be able to move into a different area. Commissioner Helms asked about the Khaki Town.com domain as former Mayor Cauthen and that the Town needs to take over this domain. The Town Manager stated he would follow up on this item. Commissioner Helms said he was looking forward to working  with the new Finance Director.  Town ofCramerton- April 7,2022- Page 4  21    Commissioner Ramsey stated the Town does need to install additional lighting at the front of Town Hall on Main Street at the parking lot. She said the Mayor's letter did a great job of outlining what is going on in Town and we are doing a lot of great things for the citizens and Commissioner Kincaid the Town was lucky to have Wil Neumann as the Chairperson of the Planning and Zoning Board. Commissioner Kincaid stated he and Mayor Wills attended the HOA meeting for the South Fork Village two weeks ago. Tony Maiolo was asked to share with other neighbors in his community that they actually reside in Cramerton even though they have a Belmont postal address. Commissioner Kincaid said the Floatthe Fork Event was a lot of fun and he thanked Rachel Andrea with Parks and Recreationand the Fire Department for doing  businesses.  such a good job. He thanked Wes Wood with Commissioner Atkinson stated he  for the great job he did with  the volleyball games.  Montero:s_Chamber: of Commerce  luncheon. A presentation for a "Community Days event with the Honey-Hunter team was given. Mayor Wills has been invited to throw the first pitchatt this event. Commissioner Atkinson gave kudos to Rodney Baker for getting, the parking lohat-thefront of Town Hall striped and placement of concrete bumpers. Commissioner Atkinsonasked if the paving on Center Street would be completed now or at the dprtE.gntnctionuent area as Ninth Street also needs to be looked at. The Town Manager stated thepaving repairsfor this area would be att the end of Mayor Wills stated Mayor Martinfrom the City ofBelmontand Mayor Walker Reid of the City of Gastonia have been contacted and advisedthem he would"like to discuss the light rail and Catawba Crossings Bridgeat next_week's Mayor-Managers meeting in order to take to the next level. The Town.of Lowellis.hothgthe next Mayor-Managers meeting. He suggested that maybe Cramertoncona host the next one He-thanked Commissioner Helms for all oft the hard work heput into the goalsand objectives document. Mayor Wills stated communication is very important to him. He disciissed theimportance of keeping the citizens informed via various forms of social media. A letter-from theMayor was recently placed on the Town's website page and will bei included in the upcoming Town newsletter. He stated that the citizens who attended the South Fork" Village HOA meeting were not aware of the Town's Connect-CTY message system. Mayor Willsisaid an electronic marque sign would be a great communication tool. He would like to see peopl@sharingmore information via Facebook. QR codes would be another tool the Town could provide. Mayor Wills stated the Board needs to get started on the goals and objectives. Commissioner Hélms recommended that each of the Board members choose an area within the goals and objectives that they would like to focus on. Commissioner Atkinson advised that the Gaston County Tourism website would be a great resource as they would allow the Town to list activities. Mayor Wills stated he would like to schedule a meeting with all of the Town's advisory boards to discuss what they are working on and discuss any upcoming events and projects. He stated he would like to see the advisory board chairpersons attend meetings. He encouraged pop-up neighborhood events and recommended the Board members begin setting these up in their assigned liaison areas. Mayor Wills stated he would like to see the Town maintain a consistent brand and design image. Mayor Wills stated he met with Jerry  -  the construction.  -  Town ofCramerton- April 17,2022-Pages 5  22    Roche, ABC Board Chairperson, about the Helix R sculpture and possible funding for the cost of placement. Mr. Roche advised that the ABC Board cannot give funds for a designated project. Mayor Wills spoke about the playgrounds and possible opportunities for public/private engagement for revenue. Mr. Smallwood said there is about 26 acres per 100 residents in Cramerton and the average is one acre per 100 residents per the. American Planning Association. Commissioner Ramsey asked about Goat Island and were there any further phases. Mr. Smallwood is almost completely built out. Mayor Wills advised that on July 29th there will be a centennial golftournament. Golfshirts will be available for purchase. This opportunity could be used to set up tables and be available to speak with residents. Mayor Wills said there are opportunities for residents to volunteer through the Parks and Recreation Department along with the various boards and committees. The Mayor thanked Chief Adams for the continued community policing. Speeding in Timberlane is the mainconcern at this time with some issues remaining on Mayflower Avenue. Mayor Wills askedwhatis the next step regarding the 38 acres that is county owned property that the Town can do to market, and advertise to promote the Town in that area. He said he spoke to Attorney Wolter about theformation of a social district and this is possible as an inclusion to the ABC permit process for businesses. Commissioner Helms stated he would like tol have input fromChief Adams regarding thepros and cons. Mayor Wills stated the photo on the Town's website unden Planningand Zoningishows curbing at the Village at Cramerton Mills and itJooks messy Vas, thegrass needs tobe, mowed. He recommended a different picture beused, Mayor Willsstated he spoke with all of the Board members about moving the current Boardmeeting to 5:00p.m. Commissioner Helms said the Board needs to be considerate of otherpeopleyho. do not getoffof work until 5:00 p.m. This  topic will be discussed at the next Boardy méeting.  Closed Session:  -  Action Item: Consider motion to enter into closedsession for the following:  NCGSA 143-318116))0 discussmatters relating to the location or expansion of Toestablish, or instruct thej public body's staff or negotiating agents concerning the position to be taken byor on behalf of the public body in negotiating (1) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange or lease for Parcel ID #195782. A motion was madeby Mayor Pro Tempore Neeley to enter into closed session at 7:40 p.m. The motion was seçonded by Commissioner Helms. The vote was 51 to 0 in favor. A motion was made by Commissioner Atkinson to return to open session. The motion was  industries or other businesses in the areaserved by the public body.  seconded by Commissioner Kincaid. The vote was 51 to Oin favor.  Towno of Cramerton- - April7,2022- Page 6  23    Adjournment: Upon return to open session and with no action being taken in closed session, a motion was by Commissioner Atkinson to adjourn at 8:04 p.m. The motion was seconded by  Mayor Pro Tempore Neeley. The vote was 51 to Oi in favor.  Nelson Wills, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  Town of Cramerton- April 7,2022-Page7  24    CRAN  TOWN OF CRAMERTON  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners (BOC)  FROM: David Pugh, Town Manager  DATE: May 5, 2022 2023-2025  RE: Gastonia - Gaston County Consortium HOME Investment Partnership Program for  Background Information  Per the included letter from the City of Gastonia, the May 5th meeting agenda includes considering approval to renew participation in the Gastonial Gaston County Consortium for 2023-2025. Cramerton has sent the acknowledgement of receipt form back to the City of Gastonia. The next step is for the BOC to approve participation in the program and direct  staff to move forward with the agreement. Staff Perspectivel Recommendation  Staff recommends approval to continue to participate in the Gastonial Gaston County Consortium for 2023-2025. This is very much a "housekeeping" item for Gastonia to continue to implement programs via the HOME program outside Gastonia in  municipalities such as Cramerton.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  25    ASTONIA GreatPlace. GrentPeople. GreatPromise.  NC  March 29, 2022 Mr. David Pugh, Town Manager Town of Cramerton 155 N. Main Street Cramerton, NC 28032 Dear Mr. Pugh:  It_is time to renew the Gastonia/Gaston County Consortium for participation in the US Department of Housing and Urban Development's (HUD) Home Investment Partnership (HOME) Program. HUD requires all consortiums to renew every three (3) years. The City of Gastonia and Gastonia/Gaston County Consortium carry out federal programs, with the City of Gastonia as the lead agency, addressing the housing and community needs of low- to moderate income households and persons with special needs. Enclosed you will find a copy of the Home HOME funds are directed on a project restrictive basis through the Consortium agreement outside of the city! limits of the Gastonia, which include direct homeownership assistance for first time buyers and Tenant-Based Rental Assistance/Security Deposits, both are offered county-wide in order to furtheraffirmative fair housing. Eventhrough the pandemica and the volatile housing market, we have still assisted 21 families to become homeowners in Cramerton from 2020- - present. 100% of funds will be utilized within the areas stated within the agreement. No match funds or administrative, funds are Your continued participation is requested and requires your acknowledgement. Please return the enclosed cknowledgement form by Monday, April 18, 2022. We urge you to continue your participation sO we can continue to serve people across the entire county. We ask that the Consortium Agreement be returned by Friday, May 25, 2022 SO we can submit tol HUDI in at timely manner. Please send back three (3) originals of both the acknowledgment and agreement for our records. Ifadditional information is required, contact me at (704) 866-6906.  Consortium Agreement.  required for continued participation, only your: signature is needed.  Respectfully, Lana DuPont,  City of Gastonia, Housing and Neighborhoods Grants Accounting Specialist  Enclosures: Agreement with signature pages, Acknowledgment form  CITYOF GASTONIA Community Services POE Box 1748 Gastonia, NC2 28053-1748- DAEGNA-pVIBSNN  26    INTERLOCALAGREEMENT INHUD "HOME" PROGRAM  CREATING CONSORTIUM FOR PARTICIPATING  THIS AGRBEMENT, made and entered into on this  day of  2022, by  and between the City of Gastonia, ai municipal corporation organized and existing under and by virtue ofthel laws oft the State ofNorth Carolina, hereinafter referred to as "Gastonia"; the City of Belmont a municipal corporation organized and existing under and by virtue of the laws oft the State of North Carolina, hereinafter referred to as "Belmont"; the City of Bessemer City, a municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina, hereinafter referred to as "Bessemer City"; the City of Cherryville, a municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina, hereinafter referred to as "Cherryville"; the Town of Cramerton, a municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina, hereinafter referred to as "Cramerton"; the Town of Dallas, a municipal corporation organized and existing under and by virtue oft the laws oft the State ofl North Carolina, hereinafter referred to as "Dallas"; the City of Kings Mountain, a municipal corporation organized and existing under and by virtue oft the laws of the State ofNorth Carolina, hereinafter referred to as "Kings Mountain"; the City ofLowell, a municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina, hereinafter referred to as "Lowell"; the Town ofMcAdenville, ai municipal corporation organized and existing under and by virtue of the laws ofthe State ofNorth Carolina, hereinafter referred to as McAdenville"; the City ofMount Holly, a municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina; the Town of Ranlo, a municipal corporation organized and existing under and by virtue oft the laws oft the State ofNorth Carolina, hereinafter: referred to as "Ranlo"; the Town of Stanley, ai municipal corporation organized and existing under and by virtue of the laws of the State of North Carolina, hereinafter referred to as "Stanley"; and Gaston County, a body politic of the State ofl North Carolina, hereinafter referred to as "County" (Collectively the  Participating Units");  WITNESSETH:  THAT, WHEREAS, Article 20 of Chapter 160A of the General Statues of North Carolina authorizes any unit of local government and any one or more other units of local government to enter into contracts or agreements with each other in order to execute any undertaking; and WHEREAS, the United States Government, through the U.S. Department of Housing and Urban Development ("HUD") administers aj program known as the HOME Program which was created  pursuant to' Title II oft the National Affordable Housing Act of1990; and  1  27    WHEREAS, the rules promulgated pursuant to said act contemplate the creation of consortia by units of local government to allow units that do not otherwise qualify for participation in the HOME Program due to their size to sO qualify, by the creation ofa consortium; and WHEREAS, the parties hereto are contiguous units of] local government and otherwise meet the definition of governmental units which can qualify for the HOME Program through a consortium WHEREAS, the basic purpose of the HOME Program is to expand the supply of decent, safe, and affordable housing, both owner occupied and rental housing for low and very low income WHEREAS, the parties hereto believe that it would be in their mutual best interest and in the best interest of their citizens to become eligible for this program and pursue available funding NOW, THEREFORE, in consideration of the mutual covenants and conditions hereinafter set 1. Purpose. The purpose of this agreement is to provide access to the HOMB Program established by the National Affordable Housing Act of 1990 and administered by the United States Department of Housing and Urban Development and to comply with the rules promulgated by HUD pursuant to said act as found in 56 Federal Register, Page  created for that purpose; and  citizens;  pursuant to thet terms ofther rules governing same.  forth, the parties hereto do hereby covenant and agree as follows:  65339, et. Seq.  2. Term. This agreement covers the period necessary to carry out all activities that will be funded from funds awarded for three federal fiscal years and the parties hereto will remain in the consortium for the entire period. The program year start date for the consortium is 2022, and all members oft the consortium are on the same program year for Renewal. Unless otherwise terminated by agreement in writing of all parties hereto or by termination of the HOME program by HUD, this agreement shall automatically be renewed for successive three-year qualification periods under the same terms and conditions. The parties agree that this agreement shall be amended to incorporate any changes necessary to meet the requirements for consortia agreements set forth in the Consortia Qualification Notice for any subsequent three-year qualification period. Any Participating Unit shall have the right to withdraw from the consortium at the beginning ofany renewal period by giving notice in writing to Gastonia. For each renewal period, Gastonia shall, by the date specified in HUD's consortia designation notices, notify each oft the Participating Units in writing ofits right not to participate for that renewal period Participation. Gastonia, Belmont, Bessemer City, Cherryville, Cramerton, Dallas, Kings Mountain, Lowell, McAdenville, Mount Holly, Ranlo and Stanley shall only participate in the Down payment Assistance, which shall provide down payment assistance to the  CDBG, HOME, ESG and HOPWA.  3.  and shall provide copies of all such notifications to HUD.  4.  2  28    residents and the Rehabilitation Loan Program which shall provide rehabilitation assistance to existing homeowners of said municipalities. Said municipalities shall not participate in any other programs or qualify for any other types of assistance available  through thel HOME. Program.  5. Lead Entity. Gastonia shall be designated as the lead entity for purposes of the HOME Program and shall assume overall responsibility for ensuring that the HOME Program is carried out in compliance with the requirements of the HOME Program pursuant to the applicable rules promulgated by HUD and other requirements, including, but not limited to, the: requirements concerning a consolidated plan in accordance with HUD regulations in 24 CFR Parts 91 and 92, respectively, and the requirements of24 CRF92.350()(6). Statement of Capacity. As an "entitlement city" under the HUD Community Development Block Grant Program, HUD has determined that the City has the capacity Cooperation. The parties hereto shall cooperate in executing such documents and providing such information to HUD as may bei required to qualify the consortium created hereby for participation in the HOME Program. Furthermore, the parties hereby certify Policy Review Board. A policy review board shall be established by the parties which shall develop policies and procedures for the administration of this agreement and the Merger Clause. This agreement contains the entire agreement and understanding between the parties hereto and may be amended only by a subsequent written document executed by both parties. There are no oral understandings, terms or conditions between the parties that are not set forth herein and none of the parties has relied upon any representatives, expressed or implied, not contained in this agreement. Any prior agreements between the any oft the parties hereto for the services provided for hereby are deemed merged into this agreement and shall not be enforced except as they may be  6.  to execute the administration oft the HOME Program.  7.  that they will affirmatively further fair housing.  8.  HOME program.  9.  consistent herewith.  10. Counterparts. This agreement may be simultaneously executed in sufficient counterparts, one of which being retained by each of the parties hereto and each of which SO executed shall be deemed to be an original and shall together constitute but one in the same  instrument.  IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed in their respective names by their duly authorized officers and to have their seals hereunto affixed, all on  the day and year first above written.  3  29    TOWN OF CRAMERTON  By: Mayor  ATTEST: CITY CLERK  STATE OF NORTH CAROLINA COUNTY OF GASTON County, do certify that  I,  a Notary Public of the aforesaid State and  personally came before me  this day and acknowledged that she is the City Clerk of the Town of Cramerton, a North Carolina Corporation, and that by authority duly given and as the act of the Corporation, the foregoing instrument was signed in its name by its Mayor, sealed  with its corporate seal and attested by its City Clerk.  Witness my hand and official stamp or seal, this the day of  2022.  Notary Public  My commission expires:  9  30    Staff Report  Board of Commissioners - Preliminary Plat Approval  Applicant: The Redhawk Owner LPV, LLC Parcel ID# # Ap portion of PID 222767 Property Size: Approximately 157.94 acres Open Space: 81.68 acres (51.72%)  Property Owner: MTI Land  Property Location: Intersection of Armstrong Ford Rd and North Lake Wylie Road  Current Zoning Classification: CZ  Proposed number of lots: 320 single family residential lots, 1 commercial lot Min Lot Width at Front Setback: 41 FT for detached residential, 20ft for attached residential  Setbacks: Residential: Front: 20ft; Rear: 20ft; Side: 5ft; Side Corner: 10ft  The Redhawk Owner LPV, LLCI has submitted al Preliminary Plat request for Phase 2 of the Redhawk development, formerly known as the Overlook at Riverside or MT Land project. Phase 2 oft the Redhawk development consists of approximately 157.94 acres off of S New Hope Road and Lake Wylie Road. This site was rezoned to CZ, Conditional Zoning in 2020 to allow for a mixed use residential development; earlier this year, the site went through another rezoning to amend phases 2 and 31 tos shift some of the residential and commercial uses, and to relocate the municipal In Phase 20 oft the development, there are 1291 townhomes, 191 single family detached homes, 81.68 acres dedicated to open space, 8 acres for at future municipal services area, and a commercial component to be developed at al later date. Staff has reviewed the preliminary platr request and found that it complies witht the requirements of the CZ zoning district, the approved rezoning site plan, and the conditions that were outlined as part of the CZa approval process. The Planning and Zoning Board reviewed this request at their regular meeting in April andi is recommending approval of  services site.  this preliminary plat request to the Board of Commissioners.  Staff is recommending APPROVAL of the Preliminary Plat as shown ont the attached plans.  Minor changes to the design of utilities and infrastructure may occur during the review of construction plans prior to the  project start.  31    2202/24 31Va. 1O1d NOUONHISNOO HOJE 3sn. IONOG- AWVNIWNEBd  m  ml  Bmhhhn  32    zzouzHv 3VGIOld NOLONHISNOOHO: asn.  UVNINNSNO  71  do  I  210.133HS 1O133HS  v'Io. 33HS 10133HS  919133HS S1O133HS a a  I   T  4  33    zzozizuy aIva. @ 0  NOUONHISNOOE HOH ISMIONOG- AHVNIWNEUd  210133HS  210.133HS  @  34    me  BIVGI 10ld NOUONHISNOOHO Esn IONOG- AEVNIWT3WS  4  #O.133HS  35    2zoW2Vv: BIVOI JOTd NOMONHISNOOBOS: 3SnJ IONOO- NIANEUd  V.133HS  a  4  4  36    MAMre  zzozzuy avo10ld MOLONHISNOOHOIESN! ION 00- AHVNIINEUd  33HS  EIOEIHS  37    zzouziy: BIVG.  NOLONHISNOOHO ONC 00 AHVNIWIEHd  E3HS  910133HS  I  a  4  a  a  a  a    38    zzozzI: ava. JO1d NOMONHISNOO BO4 Esn1 IONOG ABVNIINTISHd  a  910133HS  39    zzozizie EIVGI 107d  HOJ 38n. IONC 0a  i  40    2zoazwy: 3IVOI 101d  HOJ5 ESn. JONOG- AWVNIWINSHd  E  a   EN  HAIA 'gMEMDIS  w  B-  41    OFCRARE  TOWN OF CRAMERION Planning & Zoning Department  1915  TO: Town of Cramerton Board of Commissioners FROM:. Josh Watkins; Planning Director DATE: April 28th, 2022  RE: Wilkinson Boulevard Widening Project Easement Acquisition  Earlier this year, al Right-of-Way: agent working on behalf of NCDOT approached the Town about acquiring 0.0274 acres off of Market Street, Parcel ID: 194640, as part of the Wilkinson Boulevard widening project. Since that time, NCDOT has determined that ai full acquisitioni is not needed, but they do need at temporary construction and sidewalk easement across the parcel. The tract will remain in the Town's ownership, and NCDOT willl be granted the ability to construct as sidewalk across the parcel. Staff has reviewed the proposed easements andi is recommending that the Board of Commissioners  approve this request.  1551 North) Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  42    SHEPELS  ah    Revenue Stampss 0.00  TEMPORARY EASEMENT  THIS INSTRUMENT DRAWNE BY Anthony C. Smith RETURNTO: The Right of Way Group NORTH CAROLINA COUNTYOF Gaston TAXF PARCEL 194640 by and between Town of Cramerton  CHECKEDI BY Mark T. Smith  210E. 5th Street Lumberton, NC 28358  TIP/PARCEL NUMBER: U-6146041 WBSELEMENT: 48392.2.1 ROUTE: US29/US7 74  THIS EASEMENT, made and enteredi intot this the 5th dayof  May  20__22  155 N. Main Street Cramerton, NC 28032  hereinafter referredt to as GRANTORS, and the Department of Transportation, an agency oft the State ofNorth Carolina, 1546 Mail Service Center, Raleigh, NC 27611, hereinafter referredt to ast the Department;  WITNESSETH  THAT the GRANTORS, for themselves, their heirs, successors, executors, and assigns, fora andi in GRANTORS, do hereby give, grant and convey unto the DEPARTMENT, its successors, and assigns, a temporary easementi for highway purposes, subject tot thet terms and provisions hereinafter: seti forth, overa Point ofbeginning being S: 23*15'10.6" E, 51.017 feet from -Y- Sta 18+00 thence toa aj pointo on al bearing ofN 48*17'57.3" W1 16.024 feett thence toa point on a bearing of S 41/3529.0-W75.0001 feet thencet toap point ona bearing ofs 4841757.3"E1 15.881 feett thencet to ap point ona a bearing of N 41-422.7'E75.0001 feet returning to  consideration ofthes sum of$ 1.00 office oft the Register of Deeds of follows:  agreed tob be paid by the DEPARTMENT tot the  portion of real property described in deed(s) recordedi in Book 1070  Page 193 County, said easement being described: as  int the  Gaston  the point andp place ofbeginning. Having ana area being approximately 0.027 acres.  FRM7-D Page1of2 Revised 02/17/15  44    COUNTY:  Gaston WBSE ELEMENT: 48392.2.1 TIP/PARCEL NO.: U-6146 041 Saide easement widths, station numbers, surveyl lines and additional easement areas being delineated oft Transportation inF Raleigh, North Carolina, and also on a copy ofs said project plans whichy will be recorded, tov which plans reference is! hereby madef for greater certainty ofd description oft the easement areas herein  ont that set ofp plans for State Highway Project conveyed and forr no other purpose.  48392.2.1  onf filei int the office oft the Department Gaston  pursuant to N.C.G.S 136-19.4, int the Office oft thel Register ofDeeds of  County,  This EASEMENTI is subjectt tot thef following terms and provisions only: There are no conditions tot this EASEMENT not expressed herein.  None.  TO HAVE. AND TOI HOLD: said temporary easement: for highway purposes, subject tot the terms and provisions hereinabove setf forth, unto the DEPARTMENT, its successors and assigns, and the GRANTORS, fort themselves, theirl heirs, successors, executors and assigns, hereby warrant and covenant that they aret the sole owners oft the property; thatt theys solely! have the right to grant the said temporarye easement; and that they will warrant and defend title tot the same againstt thel lawful claims ofa all persons whomsoever; The Grantors acknowledge thatt the project plans for Project# made available tot them. The Grantors further acknowledge that thec consideration stated herein isf full andj just compensation pursuant to Article 9, Chapter 136 oft the North Carolina General Statutes fort the acquisition of thes saidi interests and areasi byt thel Department of7 Transportation and for any and all damages tot the value of their remaining property; for anya and all claims fori interest and costs; fora anya and allo damages caused byt the acquisition fort the construction of Department of Transportation! Project# Transportation, its successors and assigns for allp purposes for which the said Department is authorized by law this instrument tob be signedi ini its corporate name byit its MAYOR, Nelson Wills, its corporate seal hereto affixed, and attested by its TOWN CLERK, Wilene L. Cunningham, by order oft the CRAMERIONTOWN COUNCIL, This instrument does not transfert thel herein described interests unless and untili this documenti is accepted by  48392.2.1  have been  48392.2.1  Gaston tos subjectt the same.  County, and fort the past and future use ofsaid areas byt the Department of  INWITNESSI WHEREOF, GRANTOR, pursuant toa a resolution dated  has caused  this the day and yearf firsta above written, ana authorized agent oft the Department ofl Transportation. Nelson' Wills, Mayor oft the Town of Cramerton  BY: BY:  Wilenel L. Cunningham, Clerk oft the Town of Cramerton ACCEPTED! FOR THE DEPARTMENT OF TRANSPORTATIONBY:  North Carolina, Wilenel L. Cunningham  County al Notary Public for County, North Carolina, certify that personally came before  me this day and acknowledged that he/shei is the CLERK oft the TOWN OF Cramerton and that by authority duly given, the foregoingi instrument was signedi ini its name byi its MAYOR oft the TOWNOF Cramerton,, sealed with its corporate seal, and attested by Wilene L. Cunningham Witness my hand and officials seal this the  asi its TOWN CLERK. 20 Notary Public My commission expires:  day of  (Oflicial Seal) FRM7-D Page 2 of2 Revised 02/17/15  45    STATE OF NORTH CAROLINA  DEPARIMENT OF TRANSPORTATION  ROY COOPER GOVERNOR DATE: WBS ELEMENT: FAI PROJECT: TIP/PARCEL: COUNTY: DESCRIPTION:  J.ERIC BOYETTE SECRETARY  May 5th, 2022 48392.2.1 N/A U-6146 041 Gaston  US 29/US 74 (Wilkinson! Blvd) From SR 2209 to SR: 2016/SR: 2017  Property Owner Acknowledgement oft the Terms for the Voluntary Donation OfProperty to thel North Carolina The undersigned property owner and/or the undersigned property owner's legal representatives freely acknowledge their desire and willingness to voluntarily transfer their ownership of privately owned real property to the North Carolina Department of Transportation for the benefit of the above sited public transportation project without receipt ofj just compensation. Iti is further agreed and acknowledged by the undersigned property owner and/or the property owner's legal representative that the property owner and/or legal representative has been advised that he/she is entitled to have an appraisal made on his/her property to determine just compensation and the owner releases the Department from this obligation and waives any compensation in exchange for the donation of property asr right of wayi in full settlement ofhis/her claim. Thej purpose of this document is to ensure compliance under Title 23 of the United States Code of Federal Regulations (CFR), Subchapter H (Right-of-Way and Environment), Part 710 (Right-of-Way and Reall Estate), Subpart E( (Property Acquisition Alternatives), Subsection .505 (Real Property  Department ofTransportation.  Donations). BY: Cramerton  BY:  Nelson Wills, Mayor oft the Town of  Wilene L. Cunningham, Clerk of the' Town of Cramerton County  ACCEPTED FOR THE] DEPARTMENT OF TRANSPORTAIONBY:  North Carolina, I, Wilene L. Cunningham met this day and acknowledged that he/she is the CLERK oft the TOWNOF sealed withi its corporate seal, and attested by Wilene L. Cunnigham Witness my hand and official seal this the  ,al Notary) Public for County, North Carolina, certify that personally came before  Cramerton ,and that by authority duly given, the  foregoingi instrument was signed ini its namel by its MAYOR of the TOWN OF Cramerton,,  asits TOWNCLERK.  day of  ,20 Notary Public  (Official Seal)  My commission expires:  FRM4-CC REVISED2-01-2017  Telephone: (919)707-4360 Fax: (919)733-1390 Customer Service: 1-877-368-4968 Website: www.ncdotg gov  Mailing Address: NCDEPT. OFTRANSPORTATION RIGHT OF WAYUNIT 1546MAIL: SERVICECENTER RALEIGH,NC27601  46    FCRARIE  TOWN OF CRAMERTON  EST.  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners (BOC)  FROM: David Pugh, Town Manager  DATE: May 5, 2022 Proposal  RE: C.B. Huss Recreation Complex Moisture Mitigation - Talley & Smith Architect  Background Information  Included in the May 5th meeting agenda packet is a proposal from Talley & Smith Architecture, Inc. for the C.B. Huss Recreation Complex moisture mitigation project. This is the last element from the 2019 moisture mitigation studies of Cramerton Town Hall, the The project is definitely needed as more moisture and rain water continue to infiltrate the C.B. Huss building since the initial study in 2019. The Talley & Smith proposal includes revisions to the building renovation plans, bid document process management and construction phase services should Cramerton move forward with the project. As explained by Talley & Smith at the April 7th BOC meeting, this project is very difficult perform any pre-bid pricing due to the number of smaller elements encompassing the whole. Therefore, it is recommended to move forward with bidding to receive exact pricing. Staff recommends approval of the proposal from Talley & Smith Architecture, Inc. for  Community Center and C.B. Huss.  Staff Perspectivel Recommendation  the C.B. Huss Recreation Complex moisture mitigation project.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  47    TALLEY & SMITH ARCHITECTURE, INC.  AIA  P.O. BOX 518 (28151) 4091 E. MARIONS ST.( (28150): SHELBY,NC 704-487-7082 FAX 704-482-5596 TALLEYSMITIARCHCOM  April 14, 2022 David Pugh, Town Manager Town ofCramerton 155 North Main Street Cramerton, NC 28032  Re: Proposal for Architectural Services  Revisions to Improvements & Repairs Drawings C.B. Huss Recreation Complex, Town of Cramerton, NC  Dear Mr. Pugh,  Thank you for this opportunity to continue to assist the Town of Cramerton with the moisture issues and other building improvements for the Huss Recreation Building. This proposal is for updating the drawings prepared in 2019, for putting the project out tol bid and for performing the construction phase services during construction.  Services and Proposed Fee:  Site Visit and Revisions to the Construction Drawings for the Huss Recreation Building Bid Process, manage the release and distribution of drawings for bidding, answer contractor RFIs, handle the bid opening and evaluate the bids and make a: recommendation to the Town Commissioners. Construction Phase serviçes, prepare an Agreementl/Contract for the successful contractor, hold aj preconstruction meeting, hold monthly project construction progress meetings, perform project site inspections, review shop drawings and contractor submittals, review contractor pay applications, preform final inspections, and prepare project close-out documents.  $5,400 set fee  Renovations.  $2,000 set fee  $2,200 per month  48    Mr. David Pugh April14,2022  2  T&S Project #874  For the first two service items. revising the drawings and the bid process - the stated fee for eachi is a set amount. For construction phase services, the fee is dependent on the length of time that it takes for the contractor toj perform the work. That fee isa a monthly fee that will start once the contract is awarded to the successful contractor and will end once the contractor completes all work and has been released by the Town. We estimatè that the project construction will take about 61 months, but that will be Enclosed with this letter are two copies ofas simple AIA. Agreement Document Between Owner and. Architect. Ifthis proposal is acceptable, please sign the. Agreements and Wel look forward to working with you. Ifyou have any questions, please contact us.  dependent on the contractor and the construction marketplace.  return one to our office.  Sincerely,  TALLEY & SMITH ARCHITECTURE, INC. M2ug Robert L. Smith, III, AIA, LEED AP  cc. Eric Smallwood, Parks and Recreation Director  49    Document  VAIA  B105TM -2017  Standard Short Form ofA Agreement Between Ownera and Architect AGREEMENT made as ofthe_ 14th_ day of April int thes year 2022 (Iny words, indicate day, month andy year.) fourteenth, April, two thousand twenty-two  (14 April 2022)  BETWEEN the Owner: (Name, legal status, address and other information) TOWN OF CRAMERTON Town Hall 155! North Main St. Cramerton, NC 28032 and the Architect: (Name, legal status, address and other information) TALLEY & SMITH ARCHITECTURE, INC. 409 E. Marion St. Shelby, NC 28150 Bon@TaleySminArchcom Shelby, NC 28151 for the: following) Project: (Name, location and detailed description) IMPROVEMENTS & REPAIRS C.B.HUSSI RECREATION COMPLEX 8. Julian St. Cramerton, NC 28032  This document has important legal consequences. Consultation with an attorneyi ise encouraged with respect to its completion or modification.  mailing address: POE BOx518  GENERAL SCOPE OF PROJECT DESIGN  Site work to prevent water from entering the south side oft the building Repair rotten wood at exterior entrance door frames and trim Address moisture issues and missing mortari in exterior brick walls Addréss water issues ate exterior balcony walkway and under balcony structure Prepare and paint interior areas of gym, especially where paint isf flaking off Address issues with existing roof andi rooft flashing Address other moisture and building related issues observed during initial inspection  The Owner and Architect agree as follows.  T&S Commission # 874  Init. AIAI Document B105MM. 2017. Copyright 01 1993, 2007 and 2017by The American Institute ofA Architects. Allr rights reserved. WARNING: This A1AP Document is protected by U.S. Copyright Lawa andI International Treaties. Unauthorized reproduction ord distribution oft this AIAPDocument, ora any portion ofit, may resulti ins severe civil and criminal penalties, and willl bep prosecutedi tot the maximum extent possible undert thel law, Tor report I copyright violations ofA AIA Contract Documents, e-mail" The American! Institute ofArchitects' legal counsel, copyright@ala.org.  1  50    ARTICLE1 ARCHITECT'S RESPONSIBILITIES  The Architect shall provide architectural: services for the! Project as described int this Agreement. The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing int the same or similar locality under the same or similar circumstances. The Architect shall perform itss services as expeditiously: asi is consistènt with suchj professional skill and care and the orderly progress oft the Project. The Architect shall assist the Owner in determining consulting services required for the Project. The Architect's: services include the following consulting services, ifany: See Article7.1 attachment for description of Architect's services. During thel Design Phase, the Architect shall review the Owner's scope ofwork, budget ands schedule andi reach an understanding with the Owner oft the Project requirements. Based on the approved Project requirements, the Architect shall develop a design, which shall be set forth in drawings and other documents appropriate for thel Project. Upon the Owner's approval ofthe design, the. Architect shall prepare Construction) Documents indicating requirements for construction oft thel Project ands shall coordinate its services with any consulting services the Owner provides. The Architècts shall assistt the Owneri in filing documents required fort the approval ofgovernmental. authorities, in obtaining During the Construction Phase, the Architect shall act as the Owner's representative: and provide administration oft the Contract between the Owner and Contractor. The extent oft the Architect's authority and responsibility during construction: is described in AIA Document A105TM-2017, Standard Short Form of Agreement Between Owner and Contractor. Ifthe Owner and Contractor modify AIAI Document A105-2017, those modifications shall not affect the Architect's: services under this Agreement, unless the Owner and Architect amend this Agreement. Agreement Betweèn Owner and Contractor may be a different Agreement to bétter match the scope of work. The Owner shall provide fulli information about the objectives, schedule, constraints and existing conditions oft the Project, ands shall establish al budget thati includes reasonable contingencies and meets the Project requirements. The Owner shall provide decisions and furnish required information as expeditiously as necessary for the orderly progress of the Project." The Architect shall be entitled to rely on thea accuracy and completeness oft the Owner's information. The Owner shall furnish consulting services not provided by the Architect, but required for thel Project, such as surveying, whichs shall include property boundaries, topography, utilities, and wetlands information; geotechnical engineering; and environmental testing services. The Owner shall employ a Contractor, experiencedi int the type of Project to be  bids or proposals, andi in awarding contracts for construction.  ARTICLE2 OWNER'S RESPONSIBILITIES  constructed, toj perform the construction Work andt top provide price information,  ARTICLE3 USE OFDOCUMENTS  Drawings, specifications ànd other documents prepared by the Architect aret the Architect's Instruments ofs Service, and are fort the Owner's use solely with respect to constructing thel Project. The Architect shail retain all common law, statutory and other reserved rights, includingt the copyright. Upon completion oft the construction oft the! Project, provided that the Owner substantially performs its obligations under this Agreement, the Architect grants tot the Owner al liçense to use the Architect's Instruments of Service as à reference for maintaining, altering and adding to the Project. The Owner agrees toi indemnify the. Architect from all costs and expenses related to claims arising from thé Owner's use ofthel Instruments of Service without retaining the Architect. Whent transmitting copyright-protected information for use on thel Project, the transmitting party represents that iti is either the copyright owner oft the information, or has  ARTICLE4 TERMINATION, SUSPENSION OR ABANDONMENT  Int the event oftermination, suspension or abandonment oft the! Project by the Owner, the Architect shall be compensated for services performed. The Owner's failure to make payments in accordançe with this Agreement shall be considered substantial nonperformance ands sufficient cause: for the Architect to: suspend or terminate services. Either the. Architect ort the Owner may terminate this Agréement after givingr no less thans seven days' written notice ifthel Projecti is suspended for moret than 90 days, ori ifthe other party substantially failst toj perform in accordance with thet terms ofthis Agréement. Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of This Agreement shall be governed by thel Iaw oft the place where the Project is located. Terms in this Agreement shall have the same meaning as thosei in AIAJ Document. A105-2017, Standard Short) Form of Agreement Between Owner and Contractor. Neither party to this Agreement shall assign the contract as a whole without written consent ofthe AIAI Document B105TM- 2017. Copyright 01 1993, 2007 and 2017by7 The American Institute of Architects. Allr rights reserved. WARNING: This AIAP Init. Documenti isp protected by U.S. CopyrightLaw: and! International Treaties. Unauthorized reproduction ord distribution oft this AIA° 'Document, ors any 2 portion ofit, may result Ins severe civila and criminal penalties, and willl bep prosecutedi to the maximum extent possible undert the! law. Toreport copyright violations ofA AIA Contract Documents, e-mail The American Institute ofA Architects' legal counsel, copyright@aa.org.  Substantial Completion.  ARTICLE5 MISCELLANEOUS PROVISIONS  other.  51    Nothing containedi in this Agreement: shall create a contractual relationship with, or a cause ofa action ini favor of, at third The Architect shalll havei no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of  party against either the Owner or the Architect.  persons to, hazardous materials ort toxics substances in any form at thel Project site. ARTICLE6 PAYMENTS AND COMPENSATIONTOTHE. ARCHITECT  The Architect's Compensation shall be: Perform Construction Phase Services Thei initial payment shall be credited tot the final invoice.  See Article 7.1 attachment for more detailed description of Architect's services and related Compensation. The Owner shall pay the Architect: ani initial payment of zero ($ 0 )asar minimum payment under this Agreement. The Owner shall reimburse the Architect for expenses incurred int the interest of thel Project, plus 20% percent (twenty %). Payments are due andj payable upon receipt of the Architect's monthly invoice.. Amounts unpaid thirty (30). days after thei invoice date shall beari interest from the date payment is due att ther rate of one percent( 1 %) Imonth, ori in the Interesta amounts shall be applied to outstanding amount at 1% eachr month plus ar monthly administrative fee, of $50. Atther request oft the Owner, the Architect shall provide additional services noti included in Article 1f for additional compensation. Such additional services may include, butr not be limited to, providing or coordinating services of consultants noti identified in Article 1; revisions due to changes int the Project scope, quality or budget, or duet to Owner-requested changes in the approved design; evaluating changes in the Work and Contractors' requests for substitutions ofr materials ors systems; providing services necessitated' byt the Contractor's failure toj perform; andt the extension oft the Architect's. Article 1 services beyond twenty-four months ofthe date ofthis Agreement through no  Revise Construction Drawings & Manage Bid Process = $7,400 set fee amount  $2,200 peri month during construction phase  absence thereof, att the legal rate prevailing att thej principal place ofb business ofthe Architect.  fault ofthei Architect. ARTICLE7 OTHERI PROVISIONS  (Insert descriptions ofo other services and modifications to the terms ofthis Agreement.)  7.1 Statement of Architect's services. See attached Proposal for Architectural Services letter dated. April 14, 2022. Ifscope of Architect's services in Agreement Articles 11 through 6  differ from Article 7.1 attachment, Article 7 shall take precedence.  7.2 Liability of the Architect.  The Owner agrees to thet fullest extent permitted by law to limit the liability of the Architect, Architect's Consultants, and their agents or employees, to the Owner for any claims, losses, costs, expenses, or damages of any nature whatsoever, including reasonable attorney's and expert-witness'" fees and costs, from any cause or causes, so that the total aggregate liability of the Architect tot the Owner shall not exceed the Architect's total fee received for services pursuant toi this Agreement. Itis intended that this limitation apply to any and all liability, or causes of action, however alleged or arising, unless specifically prohibited byl law.  This Agreement entered into as oft the day and year first written above.  RiSzhrb WITNESS Steven C. Fender, Corporate EAE  OWNER (Signature) (Printed name andi title)  I/President  Secretary  Init. AIAI Document! B105TM.- 2017. Copyright 0 1993, 2007 and: 20175 byl The American Institute ofA Architects. Allr rights reserved. WARNING: This AIA° Document isp protected by U.S. Copyrightl Law and! International" Treaties. Unauthorizedi reproduction orc distribution ofthis AIA°Document, ora any portion ofit, may resulti ins severe civil and criminal penalties, and will bep prosecutedi to ther maximum extent possible undert the! law.7 Ton report copyrighty violations ofA AIAC Contract Documents, e-mail TheA American Institute ofA Architects' legal counsel, copyright@ala.org.  3 52    CRARD  TOWN OF CRAMERTON  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners (BOC)  FROM: David Pugh, Town Manager DATE: May! 5, 2022 Project Budget Ordinance Background Information explanations:  RE: Budget. Amendment #2021-19 and Downtown Stormwater/ Parking Improvements  Attached for Cramerton Board consideration are budget amendments #2021-19 and the Downtown Stormwater/ Parking Improvements Budget Ordinance with the following Proposed Amendment #2021-19: This amendment will take $710,376.60 (or %a) of Cramerton's received American Rescue Plan Act Funding and place it in General Fund Balance. The second half is expected to be received in July/ August 2022. This budget amendment is based on recommendations from the UNC School of Government. Downtown Stormwater Parking Improvements Capital Project Ordinance: A housekeeping" item as the Cramerton BOC has already approved the contractor and bid amount with Site Services oft the Carolinas at $785,968.05. Also included in the capital project ordinance is the "not to exceed" project inspections contract with LaBella Associates at. Using the capital project budget ordinance is best practice as this project is expected to go through multiple fiscal years with the current FY 2021-2022 and FY 2022-2023. Because the project exists within its own budget ordinance, there is no effect on any annual fiscal year budgets. When the project is completed, staff will recommend the Cramerton  BOC close out the project budget ordinance. Perspectivel Recommendations  Staff recommends approval of Budget Amendment #2021-19 and the Capital Project Ordinance for the Downtown Stormwater/ Parking Improvements, which includes new  thoroughfare ingress/ egress to 8th Avenue.  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  53    Town ofCramerton Budget Ordinance Amendments Fiscal Year Ending June 30, 2022  BEITHEREBY ORDAINED by thel Board ofCommissioners that the Budget Ordinance ofJ June  3, 2021 is hereby amended as follows:  Section 1. The following amounts are hereby appropriated for operations of the Town of Cramerton and its activities for the fiscal year beginning July 1,2021 and ending June 30,  2022 as shown below: Department-Account Description  Account  Debit $710,376.60  Credit  #19 ARPA Fund- Transfer to General 71-4600-901  Fund  ARPA Fund - Eligible Expenditures 71-4600-192  $710,376.60 $710,376.60  General Fund - Transfer from General Fund - Fund Balance Appropriated  10-3896-971  ARPA Fund  10-3991-991  $710,376.60  This budget amendment is to move 100% of ARPA Funds received to General Fund for revenue replacement as approved by Board action at the May 5, 2022 meeting in the amount of  $710,376.60.  Section 2. Copies of this amendment shall be provided to the Town Finance Officer and Town Clerk tol be kept on file by them for the direction and disbursement ofTown funds.  ADOPTED and effective this 5th day of May, 2022  Nelson Wills, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  54    CAPITALPROJECT ORDINANCE PARKING. IMPROVEMENTS  FOR  CRAMERTON CENTENNIAL CENTER STORMWATERI MANAGEMENT &  BE IT ORDAINED by the Governing Board of the Town of Cramerton, North Carolina, that, pursuant to Section 13.2 ofChapter 159 of the General Statues of North Carolina, the following capital project ordinance Section 1. The project authorized is for the improvement of the parking space located in Cramerton's Downtown "Centennial Center" and will include pavement removal, curb & gutter, concrete driveway aprons, pervious paver parking surface and drainage system, asphalt patching, associated storm drainage improvements and include a new thoroughfare ingress/egress access from gth Street to 8h Avenue. Section 2. The officers of this unit are hereby directed to proceed with the capital project within the terms of  isl hereby adopted:  the financing and the budget contained herein.  Section 3. The following amounts are appropriated for the project:  Construction Administration & Inspections aves/somwats/Patang Lot Improvements Contingency (5% of Construction Costs) TOTAL PROJECT EXPENDITURES  82,105.00 75,000.00 145,000.00 493,541.00 35,000.00 37,427.05 $868,073.05  Mobilization Grading  SiteandTraffic Control  Section 4. The following revenues are anticipated to be available to complete this project:  Approptiation of] FY 2021-2022 Loan Proceeds Appropriation ofFund Balance TOTAL: PROJECT REVENUES  $160,400.00 707,673.05 $868,073.05  Section 5. The Finance Officer is hereby directed to maintain within the capital project ordinance sufficient specific detailed accounting records to satisfy the requirements of the general accepted accounting principles Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Section 7. The Finance Officer is directed to report, on a quarterly basis, the financial status of each project Section 8. Copies of this capital project ordinance shall be furnished to the Finance Officer for direction in  and fiscal policies adopted by the Town.  Reimbursements should be made to the General Fund: in an orderly and timely manner.  element in Section 3 and on the total revenues received or claimed.  carrying out this project.  THIS ORDINANCB. ADOPTED THIS THE, 5h DAYO OF MAY,2022  ATTEST:  Wilene Cunningham Town Clerk  Nelson Wills Mayor  55    Proposal for Town of Cramerton Mayor's Recognition and Welcome Committee  Cramerton is fortunate to be a town attracting new residents on a daily basis, the beauty and small town feel of our community is one that draws people to establish roots for years to come. It is important to help these individuals become integrated with the town and feel as though they are embraced by the community. In addition, our small town consists of many citizens who accomplish things (both large and small) on a daily basis Cramerton is also made up of many citizens from across various communities and neighbornoods who are looking to find ways to be involved and give back. This committee would compromise individuals from these various communities in town to assist in welcoming new citizens and recognizing the accompishments of those living  that iti is important for our community to recognize.  in Cramerton.  Scope of Welcome Portion of the Committee  This part of the committee would obtain a list at the first of every month, from town hall, of all citizens who are new Cramerton residents from the previous month. The committee would then divide the list and deliver a welcome letter including town website and social media pages they can follow to stay informed on town activities and a This would also be a good opportunity to involve a local high school student monthly to assist in delivery of these items and receive volunteer hour credit on behalf of the town.  Cramerton souvenir (i.e. Coffee Cup).  Any student would be accompanied by a committee member. Scope of the Recognition Portion of the Committee  This portion of the committee would recognize an individual at the second Commissioner's Meeting of the month. This could include someone who has served quietly helping a neighbor, a local athlete or sports team, a neighbor who always makes an extra effort to keep their neighborhood tidy, the options are endless of the people in town who deserve recognition. In providing these small tokens of recognition, it continues to help establish a sense of community amongst our citizens.  The goal would be to have individuals recognized from each of our various communities on a regular basis. And recommendations can come from the committee or other individuals in town (but ultimately will be decided on by the committee). This monthly recognition would take no more than five minutes at the beginning of the second meeting of the month and these citizens would be provided with a certificate and  a photo that we would put on our town social media pages.  56    These small monthly recognitions will not be intended to take the place of Citizen of the Year or Lifetime Citizen and this committee would work in Conjunction with the Community Committee in identifying candidates that are the best fit for these larger  recognition awards. Committee Members Chairperson - Nicole Wills Would look to include someone from: Cramer Mountain Timberlake Lakewood Downtown Budget  As well as other neighbornoods in town (Mayflower Meadows, Southfork Village, etc.). The committee would request a budget of $500 a year to assist in purchasing Any additional cost for these souvenirs, letter printing and certificates for recognition The goal would be to have the committee approved and in place by June 30, 2022, in  Cramerton souvenirs for new residents. would be self-funded by the committee.  order to start these initiatives the latter six months of the year.  57