TOWN OF COATS Board ofCommissioners December 11,2014 7:00 p.m.  OFFICIAL MINUTES  L.A ABSTRACT:  Ar regular meeting oft the Board of Commissioners was held Thursday, December 11,  2014 at' Town Hall Board Room. II. ROLLCALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, Commissioner. J. C. Allen, Commissioner John Raynor, and Commissioner Jerry Beasley were in attendance.  Commissioner Allen Mosby was not present. Attorney Al Bain was present. I. CALLT TO ORDER:  A quorum being present, Mayor Weeks called the meeting to order at 7:00 p.m. Mayor Walter Weeks delivered the invocation as well as lead those in attendance in the  Pledge of Allegiance.  Mayor Weeks then asked for a motion for approval oft the agenda.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND! BY: APPROVED, AYES (4) MAYOR PRO-TEM ROBINSON, COMMISSIONERS  COMMISSIONER JOHN RAYNOR ALLEN, RAYNOR, AND BEASLEY  NOES (0)  IV.APPROVAL OF CONSENT AGENDA  A. Approval of] Minutes    B. Approval of Attorney Bill C. Review of Financial Statements COMMISSIONER JOHN RAYNOR ALLEN, RAYNOR, AND BEASLEY  MOTION BY: MAYORI PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (4) MAYOR: PRO-TEM ROBINSON, COMMISSIONERS  NOES (0)  V. MANAGER & COMMITTEE REPORTS/SPECIAL RECOGNITION  DEPARIMINTUPDATES:  Town Manager informed the Board that Coats Town Hall will be closed December 24- 26. The next Land Use Plan will be held January 12th at 6:00 pm. The audit report would be presented at the next meeting on. January g". The Library would be holding an open house on February 12"h. Carpet was being installed in the new library Monday, December 15", and the move will hopefully be set at the end of. January. On January 27th, Harnett Local Government Association will have a meeting at 6:30pm at the Brass Rebecca Dallamura from the Coats Library informed the Board that the stats had not changed much from the last month. She informed the Board that the library would be changing its computer system on December 15th to the NC Cardinal Library System and Mike Collins with Coats Park and Recreation explained to the Board that basketball season was in full effect. He had 14 teams, and would be having games Mondays, Tuesdays, and Thursdays starting January. Mayor Walter Weeks asked ifthe town had enough resources to support such a large schedule. Mike explained for now the resources would do, but ini the future Coats would have to expand to accommodate the growing number of children who are signing up for the recreational activities. Mike Collins recognized deputy clerk, Karen Wooten as a basketball coach for one ofhis teams. He then informed the Board that LED lights were being installed at the park, and they should Jeremy Hall, Coats Police Chief, read his monthly stats to the Board of Commissioners. Gary Denton, Coats Public Works Director, followed up on thel LED light situation. He informed the Board that all lights within the town would be eventually replaced with LED lights. Mayor Pro-Tem Dr. Linda Robinson thanked Gary for burying the pipe. She then asked for a status update on the old school property. Gary informed her that it was  Lantern. Commissioner Beasley volunteered to go.  passed out a flyer associated with the new system.  be finished by the end of the next week.  Carlie C'st responsibility to clean up the debris.  2    VI. CLOSED SESSION  A. Mayor Weeks asked for ai motion to go into closed session to discuss: N.C.G.S. 143.318.11 (a)(1)- Approval of Closed Session Minutes N.C.G.S. 143.318.11 (a) (6)-7 To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions ofinitial employment of an individual public officer or employee or prospective public  officer, or employee.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (4) MAYOR! PRO-TEM ROBINSON, COMMISSIONERS  COMMISSIONER JOHN RAYNOR ALLEN, RAYNOR, ANDI BEASLEY  NOES (0)  RESOLVED TO GO INTO CLOSED SESSION AT 7:20 PM. RETURNED TO REGULAR SESSION AT 8:301 PM.  MAYOR WEEKS INFORMED THE PUBLICTHAT THE BOARD OF COMMISSIONERS ACCEPTED THE RESIGNATION OF THE TOWN CLERK  EFFECTIVE1215. VII. NEW BUSINESS  A. Appointment of Town Clerk - Oath ofOffice: Mayor Walter Weeks asked fora motion to approve Cortney Zwirn be appointed Town Clerk until 1/2/15, and Karen MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (3) MAYORI PRO-TEM ROBINSON, COMMISSIONERS  Wooten, Interim Town Clerk thereafter. COMMISSIONER JOHN RAYNOR ALLEN, AND RAYNOR  NOES ()COMMISSIONER. JERRY BEASLEY  B. Appointments to Boards/Committees: The Town of Coats has the following  vacancies:  Planning Board: 2 Vacancies Cemetery Committee: 51 Vacancies Recreation Committee: 5Vacancies Board of Adjustments: 3 Vacancies  Town Manager Kenny Cole explained he would advertise the vacancies in the newspaper December 16" and the 23rd, and then appointments would be made at the January  3    meeting. Ifthe Board knew anyone who was interested, have them contact the Town C.P Proclamation Honoring Brian Davis: There will be an event honoring Brian Davis at the Cape Fear Conference room on December 13, 2014, at 6:00 pm. Mr. Davis, originally from Coats, has an impressive list of career achievements. Mr. Davis has asked a Coats dignitary be present at the ceremony to present the proclamation. Mayor MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (4) MAYOR PRO-TEM ROBINSON, COMMISSIONERS  Clerk.  Walter Weeks asked for ai motion to approve the proclamation.  COMMISSIONER JOHN RAYNOR ALLEN, RAYNOR, AND BEASLEY  NOES (0)  IX. OLD BUSINESS  A. Christmas Parade: The Annual Christmas Parade will be held on December 13, 2014, B. Wrecker Service Policy: The Board approved a Rotation Wrecker Policy for our Police Department in August of2014. The Board recommended review oft the policy after three months. ChiefHall presented the Board with all of the applicants. He explained to the Board that sO far the wrecker policy has been working for the Town of Coats. Ifa wrecker is needed, dispatch calls the wreckers in our: rotation. Ifoneis unavailable, the next person is called, and SO on. Iffor any reason, the wreckers on the list are not available, it is then dispatched to Harnett County and the response time is within 30 minutes. Town Citizen Ronny Stewart from 1765 Brick Milll Road was present to express. his concerns with the wrecker policy. He stated that back in 1990, the Town decided to let town owned businesses handle this situation. Itj provided faster response time and he would like to see this effective again today. The Board of Commissioners decided to stick with the wrecker policy that was currently working for the Town and its  at 2:00 pm. Lineup will begin at 1:00 pm.  citizens.  X.PUBLICE FORUM  Jonathan Thompson, a current member oft the wrecker policy, asked does the decision made earlier dealing with the wrecker policy affect him or his business. Mayor Walter Weeks explained nothing would be changed and the wrecker policy was still in order.  XI. ADJOURN  4    Mayor Walter Weeks asked for a motion to adjourn at 7:53 pm.  MOTION. BY: MAYOR PRO-TEM DR. LINDA ROBINSON; SECOND BY: APPROVED, AYES (4) MAYOR PRO-TEM ROBINSON, COMMISSIONERS  COMMISSIONER JOHN RAYNOR ALLEN, RAYNOR, AND BEASLEY  NOES (0)  CR Cortney Zwirn, Town Clerk  Mayor Waltpr  K  5