TOWN OF COATS Board of Commissioners April 9, 2015 OFFICIAL MINUTES  I.A ABSTRACT:  Ar regular scheduled meeting of the Board of Commissioners was held on April 9, 2015 in the  Board of Commissioners' Meeting Room at Coats Town Hall.  I. ROLL CALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, Commisioner/CAlen, Commissioner John Raynor, Commissioner Jerry Beasley were in attendance.  Commissioner Allen Mosby was absent. III. CALLTO ORDER:  A quorum being present, Mayor Weeks called the meeting to order at 7:00 p.m.  Mayor Weeks delivered the invocation and led those in attendance in the Pledge of Allegiance.  Attorney Alton Bain was present. RESOLVED, to accept Agenda as presented  MOTION BY: MAYOR PRO-TEM DR. ROBINSON: SECOND BY: COMMISSIONER RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM DR. ROBINSON, COMMISSIONERS ALLEN, BEASLEY  AND RAYNOR NOES(0)  IV. APPROVAL OF CONSENT AGENDA: RESOLVED, to accept Consent Agenda  MOTION BY: MAYOR PRO-TEM DR. ROBINSON: SECOND BY: COMMISSIONER RAYNOR  1    APPROVED, AYES (4), MAYOR PRO-TEM DR. ROBINSON, COMMISSIONERS ALLEN, BEASLEY  AND RAYNOR NOES(0)  V. MANAGER & COMMITTEE REPORT:  Town Manager Kenny Cole updated the Board concerning the low water supply due to cleaning performed by Harnett County Utilities. Mr. Cole shared the following dates for upcoming events. The Town Hall has been chosen April Chamber Business of the Monthpresentation date to be announced later), April 13th meeting with NCLM concerning Workers Compensation, April 27th meeting with. Jones Insurance concerning renewal of health insurance.  Chief Jeremy Hall presented to the Board stats from March 12, 2015-April 9, 2015. (Reference  #1)  Librarian Rebecca DallaMura shared with the Board that she felt that the move was a positive action for the Library. Mrs. DallaMura stated that she is seeing new residents using the Library  along with the usual patronage.  VI. NEW BUSINESS:  A. Update on Harnett County's Comprehensive Land Use and Economic Development Strategic Senior Planner Landon Chandler and Economic Development Director Nick Dula presented to the Board an update concerning Harnett County Land Use Plan. Harnett County is currently in the process of updating its 1999 Land Use Plan which will be pivotal to the development of the County for at least the next 20 years. Mr. Chandler informed the Board the Land Use Plan will blend into the Town's ETJ. The planning elements will include Land Use, Transportation, Infrastructure and Economic Development. Mr. Chandler encouraged the Board and area citizens to attend the next meeting which is April 23, 2015 at the central office in Lillington. B.C Considera a Conditional Use Permit submitted by Smith Moore Leatherwood LLP fort the Planning Board Chairman Max Matthews presented an application and map for a proposed Solar Farm located on 3099 NC Highway 27. Mr. Matthews requested that the Board accept the Conditional Use Application which was approved by the Planning Board on April 2, 2015 and  Plan:  Operation of a Solar Farm:  set al Public Hearing for May 14, 2015.  2    RESOLVED, to accept Conditional Use Application and set Public Hearing for May 14, 2015, MOTION BY: MAYOR PRO-TEM DR. ROBINSON: SECOND BY: COMMISSIONER RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM DR. ROBINSON, COMMISSIONERS ALLEN, BEASLEY  AND RAYNOR NOES(0)  C.P Proclamation of April 12th-1 18"", 2015 as "The Week of the Young Child" in Coats: Mayor Weeks read the Proclamation of the Town of Coats in support of April 12th-18"h, 2015  being The Week of the Young Child". (Reference #2)  RESOLVED, to accept Proclamation in support of April 12th- April 18"h, 2015 being The Week of MOTION BY: MAYOR PRO-TEM DR. ROBINSON: SECOND BY: COMMISSIONER RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM DR. ROBINSON, COMMISSIONERS ALLEN, BEASLEY  the Young Child.  AND RAYNOR NOES(0)  D.B Bids for Main Street Sidewalk (Phase-II):  Town Manager Kenny Cole presented bids received to complete sidewalk project on the north  side on Main Street. Listed below were the bids received.  1. Concrete Foundations, Inc. 2. Sandhills Contractors, Inc. 3. CH Concrete  $32,580.00 $41,121.50 $34,584.50  Mr. Cole informed the Board that this will be Powell Bill funds and requested to accept the low  bid from Concrete Foundations, Inc in the amount of $32,580.00.  Mayor Weeks mentioned the concerns about the conditions of some streets within the Town and to make sure this project would not affect any road paving that was needed.  RESOLVED, to accept low bid from Concrete Foundations, Inc.  MOTION BY: MAYOR PRO-TEM DR. ROBINSON: SECOND BY: COMMISSIONER RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM DR. ROBINSON, COMMISSIONERS ALLEN, BEASLEY  AND RAYNOR NOES(0)  3    E.A Arbor Donation from Mr. Lane Gregory:  Town Manager Kenny Cole requested the Board to accept the donation of a 8'X11' arbor which was donated to the Town by Mr. Lane Gregory. Mr. Cole informed the Board that the plans  were to erect the arbor around the area oft the flag poles at the Town Hall.  Mayor stated no action required. VII. OLD BUSINESS: A. Udpate on House Bill -51:  Mayor Walter Weeks updated the Board concerning House Bill -51. Mayor Weeks informed the Board that he had received a letter in response to our letter and Resolution and had also spoken with Representative David Lewis which assured him that House Bill-51 is nothing to worryabout. Representative Lewis will be ini touch with us if there are any changes. (Reference  #3)  B. Library Budget Amendment:  Town Manager Kenny Cole requested the Board to consider a budget amendment that had been tabled during March Board meeting to cover budget construction cost for the Library. Mr. Cole stated that the original budget amendment included the HVAC unit, however the HVAC unit will be included in the 2015/2016 budget. Request for amendment in the amount of  $1,923.60. (Reference #4)  RESOLVED, to approve budget amendment as presented.  MOTION BY: MAYOR PRO-TEM DR. ROBINSON: SECOND BY: COMMISSIONER RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM DR. ROBINSON, COMMISSIONERS ALLEN, BEASLEY  AND RAYNOR NOES(0)  VIII. PUBLIC FORUM:  Mayor Weeks opened the Public Forum  Max Matthews, Planning Board Chairman/ETJ requested that the Board consider the Town to look at being a Voluntary Agricultural District. Mr. Matthews shared that the Town of Erwin  and Angier have accepted this for their towns.  Mayor Weeks suggested that this be brought before the Planning Board.  4    Mayor Weeks closed the Public Forum.  IX. CLOSED SESSION:  RESOLVED, to conduct a closed session pursuant to: N.C.G.S. 143.318.11, (a) (3)- - To consult with an attorney employed or retained by the public bodyi in order to preserve the attorney-  client privilege between the attorney and the public body.  MOTION BY: MAYOR PRO-TEM DR. ROBINSON: SECOND BY: COMMISSIONER RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM DR. ROBINSON, COMMISSIONERS ALLEN, BEASLEY  AND RAYNOR NOES(0)  Mayor Weeks noted Closed Session at 7:53 pm. Returned to Open Session at 8:14 pm.  X.A ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: MAYOR PRO-TEM DR. ROBINSON: SECOND BY: COMMISSIONER RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM DR. ROBINSON, COMMISSIONERS ALLEN, BEASLEY  AND RAYNOR NOES(0)  Mayor Weeks called meeting adjourned at 8:15 pm  hop  fa 7zhn Karen F. Wooten, Town Clerk  Walter Weeks, Mayor  5