TOWN OF CRAMERION BOARD OF COMMISSIONERS NELSON WILLS, MAYOR SUSAN NEELEY, MAYOR PRO-TEMPORE  CRAN  COMMISSIONER HOUSTON HELMS - COMMISSIONER RICHARD ATKINSON COMMISSIONER KATHY RAMSEY: . COMMISSIONER SCOTT KINCAID  BOARD OF COMMISSIONERS MEETING THURSDAY, May 19, 2022 @ 6:00 PM G.M. MICHAEL COMMISSION CHAMBER CRAMERTON TOWN HALL  Information for the public to listen via Zoom to this BOC meeting will be posted via the Cramerton 'sunshine" email; the Cramerton Facebook Page, the Town Website www.cramerton.org and on the  door of Cramerton Town Hall (155 N. Main St.).  AGENDA  1. Call to Order and Determination of Quorum. 2. Invocation and Pledge of Allegiance. 3. Adoption of Agenda for this meeting. 4. Public Comment (In-person and electronic)  Anyone may speak on any issue. If you want to speak at a public hearing, please wait until the public hearing has been opened on that particular item. Before speaking, please state your name & address. Please limit comments to 3 minutes. a. A proclamation recognizing Memorial Day in the Town of Cramerton to honor those who have given their lives in services of their Country. (p.4) b. A proclamation recognizing the Cramerton Middle School Boys' Soccer Team as the Gaston County Champions for the Fall 2021 Season. (p.5) .A Ap proclamation recognizing the Stuart W. Cramer High School Men's Golf Team as the Big South Champions in school year 2020-2021. (p.6) d. A proclamation recognizing the Stuart W. Cramer High School Men's Swimming Team as the Big South Champions in school year 2020-2021. e. A proclamation recognizing the Stuart W. Cramer High School Men's Soccer Team as the Big South Champions in school year 2021-2022. (p.8) - A proclamation recognizing the Stuart W. Cramer High School Men's Cross Country Team as the Big South Champions in school year 2020-2021 and g. A proclamation recognizing the Stuart W. Cramer High School Women's Track & Field Team as the Big South Champions in school year 2020-2021 h. Ap proclamation recognizing the Stuart W. Cramer High School Wrestling Team as the Big South Champions in school year 2020-2021 and 2021-  5. Proclamation  (p.7)  2021-2022 School Year. (p.9) and 2021-2022. (p.10) 2022. (p. 11)    6. Consent Agenda (Action Item): Consider approval of the consent agenda. Note: Ifany item requires further discussion, it should be removed from consent and placed  appropriately on the agenda.. a. Minutes b. Finance  A April 7, 2022 Minutes. (p. 12-18) B Budget Amendment #2021-20. (p. 19-20)  ii. American Rescue Plan Act (ARPA) Compliance Policies 1. Allowable Costs and Principles Policy (p. 21-33) 2. ARPA Nondiscrimination Policy (p. 34-37) 3. ARPA Program Income Policy (p. 38-43)  7. Agenda Items Requiring a Public Hearing  a. Public Hearing (tabled from April 21st meeting to May 19th meeting) - A public hearing to consider adopting an update to Cramerton's Comprehensive Land Use Plan (LUP). (p.44)  i. Open Public Hearing ii. Staff Comments/ BOC ( Q&A iii. Public Comments iv. Close Public Hearing  V. Action Item: Consider adopting the update to the Cramerton  Comprehensive Land Use Plan (LUP).  8. Agenda Items NOT Requiring a Public Hearing  a. Planning & Zoning  i. Street Lighting Policy Updates  1. Action Item: Consider staff & engineer recommended updates to Cramerton Street Lighting Policy. (p. 45-50)  li. Closure of Alley  1. Action Item: Resolution #2022-10. Intent to close right-of-way for a portion of Eighth Avenue and an alley off Eighth Avenue  and Center Street. (p.5 51-53)  b. Finance  Cramerton Personnel Policy = New Position  1. Action Item: Consider approval of the new position classification and job duties for a Cramerton Assistant Finance  Director. (p.54-55)  C. Board of Commissioners  - FY2022-2023 Budget Discussion  Note: Continued from 5pm special meeting if necessary.  2  2    ii. Cramerton Committees - General Discussion  9. Manager's Report  a. Goals & Objects/ Projects Update ("sent via email)  10. General Staff Reports (as needed) - Update from Two Rivers Utilities  Additional updatel reports from Department Heads (if needed) 11. Topics of Discussion for Each Commissioner.  12. Closed Session  a. N.C.G.S. 143-318.11(a)(6)1 - To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or  prospective public officer or employee.  13. Adjournment  Upcoming BOC Meetings  Thursday, June 2, 2022 @ 6pm (FY 2022-2023 Budget Hearing)  Thursday, June 23, 2022 @ 6pm Thursday, July. 14, 2022 @ 6pm  Rules for electronic public comments" for Cramerton BOC Meetings  1 The Board will hear public comment at the beginning of this meeting. Please email your comments to omCasanetNs on or before Thursday, May 19th at 4:30pm. F Please include your name and address and your comment willl be read into the record att the Comments submitted anonymously will not be read into the record and limited to three minutes. The Board. will allocate no more than (20 minutes) per meeting to the reading of submitted Public Comments are to be directed to the entire board as a whole and not individuals. Comments are expected to be civil and within reasonable standards of courtesy. Comments that include vulgarity, slander, name calling, personal attacks or threats will not be All comments will be maintained as a public record and included in the minutes oft the meeting.  appropriate time. Comment.  read into the record.  3  3    CRAR  MAYORAL PROCLAMATION IN RECOGNITION OF MEMORIALI DAY MAY3 30, ,2022  WHEREAS, since our. nation's inception, brave men and women have given their lives to protect our freedoms in service to our great nation, and wel honor their sacrifice through historic burial grounds and battlefields, memorials and other tributes that recognize the fallen; and WHEREAS, Americans have observed Memorial Day since May of1868 to honor the sacrifices of the brave men and women who gave their lives in defense of our great nation; and WHEREAS, in 1967, Federal law declared that the last Monday in May be designated Memorial WHEREAS, Memorial Day is a special day when Americans rededicate themselves to the principles upon which our nation was founded, and men and women in the Armed Forces have WHEREAS, on this day, in communities across North Carolina, Memorial Day will offer each oft us the opportunity to honor loved ones and remind ourselves oft the ideals that are the foundation of the freedoms we enjoy and endure because of dedication and sacrifice oft those WHEREAS, on this day, and throughout the year, we. join citizens in their sorrow and pride for NOW,THEREFORE, I,] Nelson Wills, Mayor of the Town of Cramerton, do hereby proclaim May 30, 2022, as MEMORIAL DAY", and commend its observance to all citizens.  Day in the United States; and  died defending; and  who answered the: nation's call; and  the fallen and in giving thanks to all who served.  Adopted this the 19th day of May 2022.  Nelson Wills, Mayor ATTEST:  SEAL  Wilene L. Cunningham, Town Clerk  4    OF CRAAED  MAYORAL PROCLAMATION RECOGNIZING THE CRAMERTON MIDDLE SCHOOL BOYS' SOCCER TEAM FOR THEIR 2021 FALL SEASON OF EXCELLENCE AND BEING NAMED THE GASTON COUNTY  1915  ARO  CHAMPIONS  WHEREAS, the Town ofCramerton would like to recognize the Gaston County school system for the continued athletic programs that have been maintained throughout the recent pandemic; WHEREAS, to really excel in any one sport, a young person must demonstrate, in addition toa great deal of natural ability, an outstanding spirit of dedication, enthusiasm, and hard work; and WHEREAS, a striking example oft this has been brought to our attention in the achievement of WHEREAS, the Town is pleased to publicly commend the team members of Kellen Albanese, Isaac Aycock, Spencer Baker, Jarett Bumpas, Santiago Calle, Will Cass, Lane Crotts, Saliou Diouf, Brock Dyer, Brody Dyer, Jake Harms, Tristan Holt, Zachary Janik, Jacob Ledwak, Nicholas Markley, Joshua Ramsey, Maxi Rodriguez, Britton Steede, Aiden Vandermeer, Stryker NOW AS MAYOR OF THE TOWN OF CRAMERTON, IHEREBY PROCLAIM the Town's recognition oft the Cramerton Middle School Boys' Soccer Team for their Fall 2021  and  the Cramerton Middle School Soccer team's fall season; and  Warren, and Holden Joyce for their inspired team play.  Season of Excellence and being named Gaston County Champions.  Adopted this the 19th day of May, 2022.  Nelson Wills, Mayor ATTEST:  SEAL  Wilene. L. Cunningham, Town Clerk  5    Of CRAREA  MAYORAL PROCLAMATION RECOGNIZING THE STUART W. CRAMER SCHOOL'S MEN'S GOLF TEAM FOR THEIR 2020-2021 SEASON OF EXCELLENCE  EST.  1915  H CAROI  WHEREAS, the Town ofCramerton would like to recognize the Gaston County school system for the continued athletic programs that have been maintained throughout the recent WHEREAS, we all have continued with our day-to-day lives and activities during this challenge and are working towards returning to a more normal state ofhome and school WHEREAS, we realize that participation in organized athletics helps to build character and teaches a wholesome sense of fair play and good sportsmanship among our youth; and WHEREAS, a striking example ofthis has been brought to our attention in the achievement ofthe Stuart W. Cramer School's Men's GolfTeam by winning the Big South Championship WHEREAS, the Town is pleased to publicly commend the team members and Coach Ben NOW AS MAYOR OF THE TOWN OF CRAMERION, IHEREBY PROCLAIM the Town's recognition of the Stuart W. Cramer High School GolfTeam for their 2020-2021  pandemic; and  balance; and  Tournament; and  McMillan for their success and inspired team play.  Season of Excellence.  Adopted this the 19th day of May, 2022.  Nelson Wills, Mayor ATTEST:  SEAL  Wilene L. Cunningham, Town Clerk  6    OFCRAREA  MAYORAL PROCLAMATION RECOGNIZING THE STUART W. CRAMER SCHOOL'S SWIMMING TEAM FOR THEIR 2020-2021 SEASON OF EXCELLENCE  EST.  1915  WHEREAS, the Town of Cramerton would like to recognize the school system for the continued athletic programs that have continued throughout the recent pandemic; and WHEREAS, we all have continued with our day-to-day lives and activities during this challenge and are working towards returning to ai more normal state ofhome and school WHEREAS, we realize that participation in organized athletics helps to build character and teaches a wholesome sense of fair play and good sportsmanship among our youth; and WHEREAS, a striking example of this has been brought to our attention in the achievement ofthe Stuart W. Cramer School's Men's Swimming Team by winning the Big South  balance; and  Championship Tournament; and  NOW AS MAYOR OF THE TOWN OF CRAMERTON, IHEREBY PROCLAIM the Town'sre recognition oft the Stuart W. Cramer High School Swimming Team for their 2020-  2021 Season ofExcellence.  Adopted this the 19th day of May, 2022.  Nelson Wills, Mayor ATTEST:  SEAL  Wilene L. Cunningham, Town Clerk  7    05 CRARED  MAYORAL PROCLAMATION RECOGNIZING THE STUART W. CRAMER SCHOOL'S MEN'S SOCCER TEAM FOR THEIR 2021-2022 SEASON OF EXCELLENCE  EST.  1915  H CARDY  WHEREAS, the Town of Cramerton would like to recognize the school system for the continued athletic programs that have continued throughout the recent pandemic; and WHEREAS, we all have continued with our day-to-day lives and activities during this challenge and are working towards returning to a more: normal state ofhome and school WHEREAS, we realize that participation in organized athletics helps to build character and teaches a wholesome sense of fair play and good sportsmanship among our youth; and WHEREAS, a striking example of this has been brought to our attention in the achievement ofthe Stuart W. Cramer School's Men's Soccer Team by winning the Big South  balance; and  Championship Tournament; and  WHEREAS, the Town is pleased to publicly commend the team members and to recognize Coach Matthew Robertson as being named the Big South Men's Soccer Team Coach oft the NOW AS MAYOR OF THE TOWN OF CRAMERTON, IHEREBY PROCLAIM the Town's recognition of the Stuart W. Cramer High School Men's Soccer Team for their 2021-  Year.  2022 Season ofExcellence.  Adopted this the 19th day ofMay, 2022.  Nelson. Wills, Mayor ATTEST:  SEAL  Wilene. L. Cunningham, Town Clerk  8    OFCRANEA  MAYORAL PROCLAMATION RECOGNIZING THE STUART W. CRAMER SCHOOL'S CROSS COUNTRY TEAM FOR THEIR 2020-2021 AND 2021-2022 SEASONS OF EXCELLENCE  EST.  1915  H CARDY  WHEREAS, the Town of Cramerton would like to recognize the school system for the continued athletic programs that have continued throughout the recent pandemic; and WHEREAS, we all have continued with our day-to-day lives and activities during this challenge and are working towards returning to a more normal state ofhome and school WHEREAS, we realize that participation in organized athletics helps to build character and teaches a wholesome sense of fair play and good sportsmanship among our youth; and WHEREAS, a striking example of this has been brought to our attention in the achievement oft the Stuart W. Cramer School's Men's Cross Country Team by winning the Big South  balance; and  Championship Tournament; and  WHEREAS, the Town is pleased to publicly commend the Men's Cross Country Team as the NOW AS MAYOR OF THE TOWN OF CRAMERTON, IHEREBY PROCLAIM the Town's recognition of the Stuart W. Cramer High School Cross country Team for their 2020-  Big South Campions in school years 2020-2021 and 2021-2022.  2021 Season of Excellence.  Adopted this the 19th day ofMay, 2022.  Nelson Wills, Mayor ATTEST:  SEAL  Wilene L. Cunningham, Town Clerk  9    OE CRARED  MAYORAL PROCLAMATION RECOGNIZING THE STUART W. CRAMER SCHOOL'S 2020-2021 AND 2021-2022 SEASONS OF  EST.  1915 WOMEN'S TRACK. AND FIELD TEAM FOR THEIR  EXCELLENCE  WHEREAS, the Town of Cramerton would like to recognize the school system for the continued athletic programs that have continued throughout the recent pandemic; and WHEREAS, we all have continued with our day-to-day lives and activities during this challenge and are working towards returning to a more normal state ofhome and school WHEREAS, we realize that participation in organized athletics helps to build character and teaches a wholesome sense of fair play and good sportsmanship among our youth; and WHEREAS, a striking example oft this has been brought to our attention in the achievement ofthe Stuart W. Cramer School's Women's Track and Field Team by winning the Big South NOW AS MAYOR OF THE TOWN OF CRAMERTON, I HEREBY PROCLAIM the Town's recognition of the Stuart W. Cramer High School Women's Track and Field Team for  balance; and  Championship Tournament; and  their 2020-2021 and 2021-2022 Seasons of Excellence. Adopted this the 19th day ofMay, 2022.  Nelson Wills, Mayor ATTEST:  SEAL  Wilene L. Cunningham, Town Clerk  10    OF CRARE  MAYORAL PROCLAMATION RECOGNIZING THE STUART W. CRAMER SCHOOL'S WRESTLING TEAM FOR THEIR 2020-2021 AND 2021-2022 SEASONS OF  EST.  1915  3  EXCELLENCE  WHEREAS, the Town of Cramerton would like to recognize the school system for the continued athletic programs that have continued throughout the recent pandemic; and WHEREAS, we all have continued with our day-to-day lives and activities during this challenge and are working towards returning to ai more. normal state ofhome and school WHEREAS, we realize that participation in organized athletics helps to build character and teaches a wholesome sense of fair play and good sportsmanship among our youth; and WHEREAS, a striking example oft this has been brought to our attention in the achievement ofthe Stuart W. Cramer School's Men's Wrestling Team by winning the Big South  balance; and  Championship Tournament; and  NOW AS MAYOR OF THE TOWN OF CRAMERTON, IHEREBY PROCLAIM the Town's recognition oft the Stuart W. Cramer High School Wrestling Team for their 2020-2021  and 2021-2022 Seasons of Excellence. Adopted this the 19th day ofl May, 2022.  Nelson Wills, Mayor ATTEST:  SEAL  Wilene L. Cunningham, Town Clerk  11    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON April 7, 2022  The Board of Commissioners for the Town of Cramerton met on Thursday, April 7, 2022, at Call to Order: and Determination of Quorum: Mayor Wills called the meeting to order at 6:00 Members Present: Mayor Wills, Mayor Pro Tempore Neeley, Commissioner Atkinson, Staff Present: David Pugh, Town Manager; BradAdams, Police Chief,Josh Watkins, Planning and Zoning Director; and Wilene Cumningham;Town Clerk. Attorney Wolter attended via Invocation and Pledge of Allegiance. Mayor Pro Tempore Neeley provided the invocation and Adoption of Agenda for this meeting. The TownManager requested the removal oftl the closed session item NCGS143318TIQO) Consult with the âttorney to protect the attorney-client privilege. A motion was made b/Commiswioneflielm: toapprove the amended agenda. The motion was seconded byMayor Prol Tempore Neeley. The vote was 51 to Oin favor. Public Comment: No comments were rèceived Via electronically and no one signed up to speak  6:00 p.m., at the G.M. Michael Commission Chamber. p.m. and determined there was a quorum.  Commissioner Kincaid, Commissioner Ramsey, mdComimisionenlielms:  Zoom.  the pledge ofa allegiance was given byall  at the meeting, Work Session:  a: C.B. Huss Gymnasiums Moisture Mitigation Study - presented by Talley & Smith Architects The Town Manager stated that in early 2020 or late 2019 a full moisture mitigation study was completed on the Town Hall and the C.B. Huss Recreation Building. The current study needs to be updated by Talley & Smith. Bob Smith with Talley & Smith stated there seemedt to be no evidence of structural issues. There are a lot ofs smaller pieces that would make up this project. There is some plant growth causing some problems including damage to the mortar. Grading around the building would assist in controlling the water coming into the building at the ground level. Steve Fender with Talley & Smith stated the outside balcony area near the swimming pool has some exposed steel reinforcing and is showing signs of surface rusting. Currently this is not a structural problem but could develop into one. Mr. Fender stated grading will probably uncover piping such as irrigation. along with water and sewer infrastructure. Perc work is being done on the upper side of the building and this will uncover undocumented items including drainage and the old irrigation system. Several pieces of roofing stone cap will need to be removed and replaced. Waterproofing will be completed along with mortar  Town of Cramerton- April 17,2022- -Page I  12    being repaired. The same water resisting agent that was put on the Town Hall building will be used on this structure. Mr. Fender stated there are several interior ceiling tiles that have been damaged from water from the roof drains that may be clogged. and is pooling water. Mr. Fender stated the balcony roof at the rear oft the building will need a new roof. This area will require new decking. There are some tiles in the game room that have been damaged due to water infiltration possibly from a clogged roof drain. The entire balcony area will need to be redone to include a new rooft to be installed. Commissioner Atkinson asked if the scope of work includes the interior of the building. The entire gym area will need to be repainted. Mr. Smallwood stated that actually he has flooring scheduled to go ini next week for the entire common space except for theoffices. Marine grade adhesive will be used along with water resistant waterproof flooring to be installed' (verbatim as requested). The cost will be approximately $13,000.00 which includes demolition and removal of the old flooring. Mr. Smith stated théplayground and old gym area will need to be regraded in order to direct water from the-building, Mr. Fender stated he will need to get access to the roofand look at the roofdrains. MayorWlls stated that Public Works might possibly be able to assist with théremoval of the trees. Mr Fender stated that the downspouts are congested with vegetation. He recommended that all the gutters be cleaned out along with roof drain covers andithat this-be part of therègular maintenance schedule. The downspouts at.the bottom willneedto be cut at ground level and turned out. On the upper side of the building the spouts will be piped into the drainage system. Commissioner Atkinson said wouldit-be feasible tocut the downspouts and remove the vegetation. Mr. Fender said yes Mayor Wills askedhow old the structure is. Mr. Smallwood stated the older structure was constructed inthe early 40's and the addition was built in 1989. TheTown Manager statéd he_would have a proposal prepared and  present thisinformation  Consent Agenda: a. Minutes b. Finance  -  March3,2022 minutes.  -  Audit approval ofetter ofengagement for attorney services with Michael, Elting & Consider setting a public hearing at the April 21st meeting for the adoption oft the ii. Set Public Hearing for April 21st for Rezoning Case #RZ22-02, Freedom  Anders, PLLC. Planning ànd Zoning  wplanelCameronland Use Plan. Financial Conditional Zoning.  A motion was made by Commissioner Helms to approve the proposed consent agenda. The motion was seconded by Commissioner Ramsey, The vote was 5 to 0 in favor.  Town ofCramerton - April7,2022-Page: 2  13    Agenda Items Not Requiring a Public Hearing:  a. Planning and Zoning Stormwater  1. Action Item: Resolution 2022-07-4 A Resolution in support oft the NPDES MS4 Stormwater Program. The Planning Director advised the Board that the Town has received a letter listing corrections that will need to be completed. As part ofthe stormwater program this resolution needs to be considered for adoption. A motion was made Commissioner Helms to adoptrand approve Resolution 2022-07 in support of the NPDES MS4 Stormwater Program. The motion was seconded  by Mayor Pro Tempore Neeley. The vote was 5to0in favor.  b. Public Works .S Street Sweeper  1. Action Item: Consider approval of lowest responsive bidder for Street Sweeper purchase. The Town Managerstated that the lowest biddermet the specific bid requirements. Purchase of a street sweeper will be considerèd beneficial to the health of the river and stormwater program. Eunding for this equipment will be reviewed as part ofthe ARPA monies. Additional clarification from the School ofG Government is needed regarding this typerof purchase and the ARPA monies. Commissioner Kincaid asked about the street sweeper delivery date. The Town Manager stated the street'sweeper should be received sometime in October. Commissionerz Atkinson asked about.projections formaintenance and operations costs! Thé TownManager stated this-would bea new piece of equipment and no costs have been projècted in the Town's budget at this time. The repair shop for this equipment is located in Charlotte. A motion was made by Mayor Pro Tempore Neeley/to,approve the lowest responsive bidder of Carolina Industrial Equipment forthe-A7Tomadbs4 Cubic Yard Regenerative Air Street Sweeper. The motion was seconded by Commissioners Helms. The vote was 5 to 0 in favor. Mayor Wills asked ift the Town of McAdenville owned a street sweeper. The Planning Directon stated they do not own. a street sweeper or have a stormwater permit. Commissioner Helms commented that the Town of McAdenville might want to consider sharing the cost of the street sweeper. The Town Manager stated an interlocal agreement could be discussed to make an ii. Cramerton Downtown Stormwater Improvement and Parking Maintenance  offer toj the TownfMcAdenville.  Project.  1. Construction Adminstaton/mnspection Services.  Action Item: Consider approval of LaBella Associates services for construction and project dminisraton/inspection of the Cramerton Downtown Stormwater Improvement and Parking Maintenance Project. Commissioner Kincaid asked Danny Watson with Labella Associates if they would be keeping up with all the permits. Mr. Watson said yes. A motion made by Commissioner Kincaid to approve Labella Associates to provide on- site construction oversight and project dminstmtonimspection at the cost  TownofCramerton- April7,2022-Page: 3:  14    "not to exceed" $82,105.00. The motion was seconded by Commissioner  Helms. The vote was 5 to 0 in favor.  Manager's Report: The Town Manager stated he continues to work on the budget and he thanked the Board for their clarification on several key items. He advised that the recent Montcross business event was well attended. An additional session was held this week at Town Hall for any businesses that were not able to attend the first session. An update was provided about the upcoming construction for the downtown parking lot. This parking lot will be closed after the Goat Island Games are held the week of May gth. The Town will notify all of the downtown businesses the dates of the upcoming closures. The Town is working with the contractor regarding signage about the proposed project concépt. Mr. Bryson, property owner of the Masonic Lodge, has advised that the building has a new tenant which will be. breakfast oriented. The new Finance Director will begin worke at TownHall on Monday and will be in attendance at the April 21st Board meeting. An-ARPA webinar session by the School of Government will be held on Monday that bothhe and the Finance Director will be attending. The ad for the position for the Town Clerk/Assistant to the Town Manager closes on April 20th. Interviews for this position will begin in May.with the new staff personto.begin work in June. The Town Manager presented a video from Montcross Emefge showing the-parking areas that are available throughout the Town. The video will be updatedto show the newlystriped parking spaces at the front of Town Hall near therailroad tracks. Mayor Wills mentioned the possible use QR codes on signage for parking, Commissioner Atkinson asked if another Board budget meeting would be held. The Town Manager statèd.the next budget meeting would be held at the first ofl May with a work session at the frontofthe meeting whichshould last about an hour to an  hour and al half. General Staff  Update from Two Rivers Utilities: report will be placed intheminutes book  -  Kyle'Butler attended via Zoom. A copy of the  Police Department: Chief Adàms had nothing to report. Firel Department: ChiefFoulk had nothing to report. Parks and Recreation: Mr. Smallwood had nothing to report. Planning and Zoning; The Planning Director had nothing to report. Town Attorney: Attorney Wolter had nothing to report. Town Clerk: The Town Clerk had nothing to report.  Topics of Discussion for Each Commissioner: The River Sweep event was successful.  Mayor Pro Tempore Neeley stated the Community Committee would be meeting next Tuesday.  Town ofCramerton- April 7, 2022- - Page 4  15    Commissioner Helms thanked Wil Neuman, Planning and Zoning Board Chairperson, for the information he shared with the Board about the growth in our area and the impact this will have onI roads. Commissioner Helms stated we need to reach out to the MPO and our state legislators to make sure that our roads are ready for this amount of growth and the importance of the Catawba Crossings Bridge. Commissioner Helms asked if there was video surveillance to cover the recently striped parking lot at Town Hall near the railroad tracks. Chief Adams said the current surveillance covers the first four parking spaces. Commissioner Helms stated he attended the second Montcross Emerge meeting and the downtown restaurant owners would like to have a social district to allow customers to purchase alcoholin one area and be able to move into a different area. Commissioner Helms asked about theKhaki Town.com domain as former Mayor Cauthen and that the Town needs to take over thisdomain. The Town Manager stated he would follow up on this item. Commissioner Helmssaid hewas looking forward to working Commissioner Ramsey stated the Town doesneed to install additionallighting at the front of Town Hall on Main Street at the parking lot., She said the Mayor's letter did a great job of outlining what is going on in Town and we are doing a lot.ofgreat things_fort the citizens and Commissioner Kincaid the Town wasuckyto have Wil Neumann as the Chairperson of the Planning and Zoning Board. Commissioner Kincaid stated he and Mayor Wills attended the HOA meeting for the South Fork Villagetwo weeksago. Tony Maiolo was asked to share with other neighbors in his community that they, yactually residein Cramerton even though they havea Belmont postal address. Commissioner Kinçaid saidthe Float the Fork Event was a lot of fun and he thanked Rachel Andrea with Parks and Recreation and the Fire Department for doing such a good job. He thanked Wes'Wood with Parks and Recreation for the great job he did with Commissioner Atkinson stated hè attended the) recent Montcross Chamber of Commerce luncheon. A presentation fora "Community Day" event with the Honey Hunter team was given. Mayor Wills has been invited to throw the. first pitch at this event. Commissioner Atkinson gave kudos to Rodney Baker for getting the parking lot at the front of Town Hall striped and placement of concrete bumpers, Commissioner Atkinson asked if the paving on Center Street would be completed now or at thelend of the construction in that area as Ninth Street also needs tol be looked at. The Town Manager stated the paving repairs for this area would be at the end of Mayor Wills stated Mayor Martin from the City of Belmont and Mayor Walker Reid oft the City of Gastonia have been contacted and advised them he would like to discuss the light rail and Catawba Crossings Bridge at next week's Mayor-Managers meeting in order to take to the next level. The Town of Lowell is hosting the next Mayor-Managers meeting. He suggested that maybe Cramerton could host the next one. He thanked Commissioner Helms for all oft the hard work he put into the goals and objectives document. Mayor Wills stated communication is very: important to him. He discussed the importance of keeping the citizens informed via various forms of social media. A letter from the Mayor was recently placed on the Town's website page  with the new Finance Director.  businesses.  the volleyball games.  the construction.  Townd of Cramerton- April7,2022-1 Page5  16    and will be included in the upcoming Town newsletter. He stated that the citizens who attended the South Fork Village HOA meeting were not aware of the Town's Connect-CTY message system. Mayor Wills said an electronic marque sign would be a great communication tool. He would like to see people sharing more information via Facebook. QR codes would be another tool the Town could provide. Mayor Wills stated the Board needs to get started on the goals and objectives. Commissioner Helms recommended that each of the Board members choose an area within the goals and objectives that they would like to focus on. Commissioner Atkinson advised that the Gaston County Tourism website would be a great resource as they would allow the Town to list activities. Mayor Wills stated he would like to schedule a meeting with all of the Town's advisory boards to discuss what they are working on and discuss any upcoming events and projects. He stated he would like to see the advisory board chairpersons attend meetings. He encouraged pop-up neighborhood events and. récommended the Board members begin setting these up in their assigned liaison areas. Mayor Wills stated he would like to see the Town maintain a consistent brand and design imagè. Mayor Wills stated he met with Jerry Roche, ABC Board Chairperson, about the Helix/RSculpture and possible funding for the cost of placement. Mr. Roche advised that the ABC Board cannot givefunds for a designated project. Mayor Wills spoke about the playgrounds and possible opportunities for public/private engagement for revenue.. Mr. Smallwood said there is about 26 acres per 100 residents in Cramerton and the average is one acre per 100 residents perthe. American Planning Association. Commissioner Ramsey asked about Goat Island and were there any further phases. Mr. Smallwood is almost completely builtout. Mayor Wills advised that on July 29th there will be a centennial golftournament. Golfshirtswill be available for purchase. This opportunity could be used to set up tables and be available tospeak with. residents. Mayor Wills said there are opportunities for residents to volunteer through the Parksând Recreation Department along with the various boards and committèes. The Mayor thanked Chief Adams for the continued community policing. Speeding in Timberlane is thé main concern at this time with some issues remaining on Mayflower Avenue. Mayor Wills asked what is the next step regarding the 38 acres that is county. owned propefty that'the Town càn do to market and advertise to promote the Town in that area. Hesaid he spoke to Attorney Wolter about the formation of a social district and this is possible asi aninclusion.to the ABC permit process for businesses. Commissioner Helms stated he would like to have input from ChiefA Adams regarding the pros and cons. Mayor Wills stated the photo on the Town's website under Planning and Zoning shows curbing at the Village at Cramerton Mills and it looks messy as the grass needs to be mowed. He recommended a different picture be used. Mayor Wills stated he spoke with all of the Board members about moving the current Board meeting to 5:00 p.m. Commissioner Helms said the Board needs to be considerate ofother people who do not get off ofwork until 5:00 p.m. This  topic will be discussed at the next Board. meeting.  Closed Session:  Action Item: Consider motion to enter into closed session for the: following:  NCGS 143-318.11(a)(4) To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body.  Townd of Cramerton- - April7,2022- Page6  17    To establish, or instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (1) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange or lease for Parcel ID #195782. A motion was made by Mayor Pro Tempore Neeley to enter into closed session at 7:40 p.m. The motion was seconded by Commissioner Helms. The vote was 5 to Oi in favor. A motion was made by Commissioner Atkinson to return to open session. The motion was Adjournment: Upon return to open session and with no actionbeing taken in closed session, a motion was by Commissioner Atkinson to adjourn at 8:04 pm. The motion was seconded by  seconded by Commissioner Kincaid. The vote was 51 to 0i in favor.  Mayor Pro Tempore Neeley. The vote was 5 to 0 in favor,  Nélson Wills, Mayor  ATTEST:  Wilene Cunningham, Town_Clerk  Town of Cramerton- April7 7,2022- Page 7  18    CRARE  TOWN OF CRAMERTON  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners (BOC)  FROM: David Pugh, Town Manager DATE: May 5, 2022 Policies  RE: Budget Amendment #2021-20 and American Rescue Plan Act (ARPA): Specific Compliance  Background Information Rescue Plan Act (ARPA) funding.  Attached for Cramerton Board consideration are budget amendments #2021-20 and specific policies the Federal Government is requiring approval of entities receiving American Proposed Amendment #2021-20: In consultation with Cramerton's auditor, Martin- ARPA Specific Compliance Policies: A housekeeping" item, the three ARPA specific compliance policies on the May 19th agenda are being required by the Federal Government for local government entities (Cramerton) receiving ARPA funding. The policies are direct templates from the UNC School of Government and have been reviewed and approved by  Starnes, this budget amendment corrects an ARPA related item.  Cramerton's Town Attorney. Perspectivel Recommendations compliance policies.  Staff recommends approval of Budget Amendment #2021-20 and the ARPA specific  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  19    Town of Cramerton Budget Ordinance Amendments Fiscal Year Ending June 30, 2022  BEITHEREBY ORDAINED by the Board ofCommissioners that the Budget Ordinance ofJ June  3, 2021 is hereby amended as follows:  Section 1. The following amounts are hereby appropriated for operations ofthe Town of Cramerton and its activities for the fiscal year beginning July 1, 2021 and ending June 30,  2022 as shown below: Department-Account Description #20 Designated Contributions Repairs to Equipment Grant Eligible Expenditures Due to General Fund Due to ARA Grant Fund ARAP Cash General Fund - Cash  Account 10-4110-495 10-4510-352 71-4600-192 01-1101-010 01-1101-071 71-1101-000 10-1101-000  Debit $10,000.00 $11,093.00 $21,093.00 $21,093.00  Credit  $21,093.00 $21,093.00 $21,093.00  This budget amendment is to reclassify Check #3637 and #4344 to be allocated back into their  correct accounts.  Section 2. Copies of this amendment shall be provided to the Town Finance Officer and Town Clerk to be kept on file by them for the direction and disbursement ofTown funds.  ADOPTED and effective this 19th day of May, 2022  Nelson Wills, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  20    POLICY FOR ALLOWABLE COSTS AND COST PRINCIPLES FOR EXPENDITURE OF AMERICAN RESCUE PLAN ACT CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS BY NORTH CAROLINA LOCAL GOVERNMENTS WHEREAS the Town of Cramerton, NC, has received an allocation of funds from the Coronavirus State and Local Fiscal Recovery Funds ofH.R. 1319 American Rescue Plan Act of WHEREAS the funds may be used for projects within these categories, to the extent authorized 1. Support COVID-19 public health expenditures, by funding COVID-19 mitigation and prevention efforts, medical expenses, behavioral healthcare, preventing and responding to 2. Address negative economic impacts caused by the public health emergency, including economic harms to households, small businesses, non-profits, impacted industries, and the 3. Replace lost public sector revenue, using this funding to provide government services to the extent oft the reduction in revenue experienced due to the pandemic; 4. Provide premium pay for essential workers, offering additional support to those who have borne and will bear the greatest health risks because oftheir service in critical infrastructure 5. Invest in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, support vital wastewater and stormwater  2021 (ARP/CSLFRF); and by state law.  violence, and certain public health and safety staff;  public sector;  sectors; and,  infrastructure, and to expand access to broadband internet.  WHEREAS the ARP/CSLFRF are subject to the provisions of the federal Uniform Grant WHEREAS the Compliance and Reporting Guidance for the State and Local Fiscal Recovery  Guidance, 2 CFR Sect. 200 (UG), as provided in the Assistance Listing; and  Funds provides, in relevant part:  Allowable Costs/Cost Principles. As outlined in the Uniform Guidance at 2 CFR Part 200, Subpart E regarding Cost Principles, allowable costs are based on the premise that a recipient is responsible for the effective administration of Federal awards, application of sound management practices, and administration of Federal funds in a manner consistent with the program objectives and terms and conditions of the award. Recipients must implement robust internal controls and effective monitoring to ensure compliance with the Cost Principles, which are important for building trust and accountability. [ARP/CSLFRF Funds may be, but are not required to be, used along with other funding sources for a given project. Note that [ARP/CSLFRF] Funds may not be used for a non- Federal cost share or match where prohibited by other Federal programs, e.g., funds may. Treasury's Interim Final Rule and guidance and the Uniform Guidance outline the types of costs that are allowable, including certain audit costs. For example, per 2 CFR 200.425,a  not be used for the State share for Medicaid.  1IPage  21    reasonably proportionate share of the costs of audits required by the Single Audit Act Amendments of 1996 are allowable; however, costs for audits that were not performed. in accordance with 2 CFR Part 200, Subpart F are not allowable. Please see 2 CFR Part 200,  Subpart E regarding the Cost Principles for more information.  a. Administrative costs: Recipients may use funds for administering the SLFRF program, including costs of consultants to support effective management and oversight, including consultation for ensuring compliance with legal, regulatory, and other requirements. Further, costs must be reasonable and allocable as outlined in 2 CFR 200.404 and 2 CFR 200.405. Pursuant to the [ARP/CSLFRF] Award Terms and Conditions, recipients are permitted to charge both direct and indirect costs to their SLFRF award as administrative costs. Direct costs are those that are identified specifically as costs of implementing the ARP/CSLFRF program objectives, such as contract support, materials, and supplies for a project. Indirect costs are general overhead costs of an organization where a portion of such costs are allocable to the [ARP/CSLFRF] award such as the cost of facilities or administrative functions like a director's office. Each category of cost should be treated consistently in like circumstances as direct or indirect, and recipients may not charge the same administrative costs to both direct and indirect cost categories, or to other programs. Ifa recipient has a current Negotiated Indirect Costs Rate Agreement (NICRA) established with al Federal cognizant agency responsible for reviewing, negotiating, and approving cost allocation plans or indirect cost proposals, then the recipient may use its current NICRA. Alternatively, if the recipient does not have a NICRA, the recipient may elect to use the de minimis rate of 10 percent of the modified total direct costs pursuant to 2 CFR b. Salaries and Expenses: In general, certain employees' wages, salaries, and covered benefits are an eligible use Of[ARP/CSLFRF award funds; and  200.414(f).  WHEREAS Subpart E of the UG dictates allowable costs and cost principles for expenditure of  ARP/CSLFRF funds; and  WHEREAS Subpart E oft the UG (specifically, 200.400) states that:  The application of these cost principles is based on the fundamental premises that:  (a) The non-Federal entity is responsible for the efficient and effective administration of the Federal award through the: application of sound (b) The non-Federal entity assumes responsibility for administering Federal funds in a manner consistent with underlying agreements, program objectives, and the terms and conditions ofthe Federal award. (c) The non-Federal entity, in recognition of its own unique combination of staff, facilities, and experience, has the primary responsibility for employing whatever form of sound organization and management  management practices.  2IPage  22    techniques may be necessary in order to assure proper and efficient (d) The application of these cost principles should require no significant changes in the internal accounting policies and practices ofthe non-Federal entity. However, the accounting practices of the non-Federal entity must be consistent with these cost principles and support the accumulation of costs as required by the principles, and must provide for adequate documentation (e) In reviewing, negotiating and approving cost allocation plans or indirect cost proposals, the cognizant agency for indirect costs should generally assure that the non-Federal entity is applying these cost accounting principles on a consistent basis during their review and negotiation of indirect cost proposals. Where wide variations exist in the treatment ofa given cost item by the non-Federal entity, the reasonableness and equity of (f) For non-Federal entities that educate and engage students in research, the dual role of students as both trainees and employees (including pre- and post-doctoral staff) contributing to the completion of Federal awards for research must be recognized in the application of these principles. (g) The non-Federal entity may not earn or keep any profit resulting from Federal financial assistance, unless explicitly authorized by the terms and  administration ofthe Federal award.  tos support costs charged to the Federal award.  such treatments should be fully considered.  conditions oft the Federal award;  BE IT RESOLVED that the governing board of Cramerton, NC hereby adopts and enacts the following UG Allowable Costs and Cost Principles Policy for thé expenditure of ARP/CSLFRF  funds.  [LOCAL GOVERNMENT) Allowable Costs and Costs Principles Policy ALLOWABLE COSTS AND COSTS PRINCIPLES POLICY OVERVIEW  I.  Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, commonly called Uniform Guidance (UG), specifically Subpart E, defines those items of cost that are allowable, and which are unallowable. The tests of allowability under these principles are: (a) the costs must be reasonable; (b) they must be allocable to eligible projects under the Coronavirus State and Local Fiscal Recovery Funds ofH.R. 1319 American Rescue Plan Act of2021 (ARP/CSLFRF); (c) they must be given consistent treatment through application oft those generally accepted accounting principles appropriate to the circumstances; and (d) they must conform to any limitations or exclusions set forth in these principles or in the. ARP/CSLFRF grant award as to types or amounts of cost items. Unallowable items fall into two categories: expenses which are by their nature unallowable (e.g., alcohol), and unallowable activities (e.g., fund raising). Town of Cramerton, NC shall adhere to all applicable cost principles governing the use of federal grants. This policy addresses the proper classification oft both direct and indirect charges to ARP/CSLFRF funded projects and enacts proçedures to ensure that proposed and actual  31Page  23    expenditures are consistent with the ARP/CSLFRF grant award terms and all applicable federal Responsibility for following these guidelines lies with the Finance Director and Town Manager, who are charged with the administration and financial oversight of the ARP/CSLFRE. Further, alll local government employees and officials who are involved in obligating, administering, expending, or monitoring ARP/CSLFRF grant funded projects should be well versed with the categories of costs that are generally allowable and unallowable. Questions on the allowability of costs should be directed to the Finance Director or Town Manager. As questions on allowability ofcertain costs may require interpretation and judgment, local government personnel are  regulations int the UG.  encouraged to ask for assistance in making those determinations. I. GENERAL COST ALLOWABILITY CRITERIA  All costs expended using ARP/CSLFRF funds must meet the following general criteria: 1.1 Be necessary and reasonable for the proper and efficient performance and  administration of the grant program. necessary, consideration may be given to:  A cost must be necessary to achieve aj project object. When determining whether a cost is  Whether the cost is needed for the proper and efficient performance of the grant Whether the cost is identified in the approved project budget or application. Whether the cost aligns with identified needs based on results and findings from a Whether the cost addresses project goals and objectives and is based on program A cost is reasonable if, ini its nature and amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision to incur the cost was made. For example, reasonable means that sound business practices were followed, and purchases were comparable to market prices. When determining  project.  needs assessment. data.  reasonableness of a cost, consideration must be given to:  Whether the cost is a type generally recognized as ordinary and necessary for the operation of the Town of Cramerton, NC or the proper and efficient performance The restraints or requirements imposed by factors, such as: sound business practices; arm's-length bargaining; federal, state, and other laws and regulations; Market prices for çomparable goods or services for the geographic area.  oft the federal award.  and terms and conditions of the ARP/CSLFRF award.  4Page  24    Whether individuals concerned acted with prudence in the circumstances considering their responsibilities to Town of Cramerton, NC: its employees, the Whether the Town ofCramerton, NC significantly deviates from its established practices and policies regarding the incurrence of costs, which may unjustifiably  public at large, and the federal government. increase the ARP/CSLFRF award's cost.  2. Beallocable to the. ARP/CSLFRF federal award. A cost is allocable to the ARP/CSLFRF award ift the goods or services involved are chargeable or assignable to the ARP/CSLFRF award in accordance with the relative benefit received. This means that the. ARP/CSLFRF grant program derived a benefit in proportion to the funds charged to the program. For example, if50! percent ofa local government program officer' 's. salary is paid with grant funds, then the local government must document that the program officer Ifacost benefits two or more projects or activities inj proportions that can be determined without undue effort or cost, the cost must be allocated to the projects based on the proportional benefit. Ifa cost benefits two or more projects or activities inj proportions that cannot be determined because oft the interrelationship oft the work involved, then the costs may be allocated or transferred to benefitted projects on any reasonable documented basis, Where the purchase of equipment or other capital asset is specifically authorized by the ARP/CSLFRE, the costs are assignable to the Federal award regardless of the use that may be made oft the equipment or other capital asset involved when no longer needed for 3. Bea authorized and not prohibited under state or local laws or regulations. 4. - Conform to any limitations or exclusions set forth in the principles, federal laws, ARP/CSLFRF award terms, and other governing regulations as to types or amounts 5. Bec consistent with policies, regulations, and procedures that apply uniformly to both the. ARP/CSLFRF federal award and other activities ofTown of Cramerton, NC. . Be: accorded consistent treatment. A cost MAYI NOTI be assigned to a federal award as adirect cost and also be charged to a federal award as an indirect cost. And a cost must be treated consistently for both federal award and non-federal award expenditures. 7.1 Be determined in accordance with generally accepted accounting principles 8. Be net ofall applicable credits. The term "applicable credits" refers to those receipts or reduction of expenditures that operate to offset or reduce expense items allocable to the federal award. Typical examples of such transactions are. purchase discounts; rebates or allowances; recoveries or indemnities on losses; and adjustments of overpayments or erroneous charges. To the extent that such credits accruing to and received by the local government related to the federal award, they shall be credited to the ARP/CSLFRF  spent at least 50 percent ofhis/her time on the grant program.  the purpose for which it was originally required.  of cost items.  (GAAP), unless provided otherwise in the UGG.  5IPage  25    award, either as a cost reduction or a cash refund, as appropriate and consistent with the  award terms.  9. Beadequately documented. II. SELECTED ITEMS OF COST as Selected Items of Cost) at 2CFR $ 200.420-.475.  The UGG examines the allowability of fifty-five (55) specific cost items (commonly referred to The Finance Director and Town Manager responsible for determining cost allowability must be familiar with the Selected Items of Cost. The Town ofCramerton, NC must follow the applicable regulations when charging these specific expenditures to the ARP/CSLFRF grant. The Finance Director and Town Manager will check costs against the selected items ofcost requirements to ensure the cost is allowable and that all process and documentation requirements are followed. In addition, State laws, Town of Cramerton, NC; regulations, and program-specific: rules may deem a cost as unallowable, and the Finance Director and Town Manager must follow. those non-  federal rules as well.  Exhibit A identifies and summarizes the Selected Items of Cost. IV. DIRECT AND INDIRECT COSTS  Allowable and allocable costs must be appropriately classified as direct or indirect charges. Itis essential that each item ofcost be treated consistently in like circumstances either as a direct or Direct costs are expenses that are specifically associated with a particular ARP/CSLFRP-eligible project and that can be directly assigned to such activities relatively easily with al high degree of accuracy. Common examples of direct costs include salary and fringe benefits of personnel directly involved in undertaking an eligible project, equipment and supplies for the project, subcontracted service provider, or other materials consumed or expended in the performance ofa Indirect costs are (1) costs incurred for a common orj joint purpose benefitting more. than one ARP/CSLFRP-eligible project, and (2) not readily assignable to the project specifically benefited, without effort disproportionate to the results achieved. They are expenses that benefit more than one project or even: more than one federal grant. Common examples ofindirect costs include utilities, local telephone charges, shared office supplies, administrative or secretarial Fori indirect costs, the Town of Cramerton, NC: may charge a 10 percent de minimis rate of modified total direct costs (MTDC). According to UGG Section 200.68 MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 ofe each: subaward (regardless ofthe period of performance the subawards under the award). MTDC EXCLUDES equipment, capital expenditures; charges for patient care, rental  an indirect cost.  grant-eligible project.  salaries.  Reference Program Income Policy  6IPage  26    costs, tuition remission, scholarships and fellowships, participant support costs and the portion of V. SPECIAL PROVISIONS FOR STATE AND LOCAL GOVERNMENTS There are some special provisions of the UG that apply only to states, local governments, and  each subaward in excess of $25,000.  Indian Tribes.  $200.444 General costs of government.  (a) For states, local governments, and Indian Tribes, the general costs of government are unallowable (except as provided in $ 200.475). Unallowable costs include: (1): Salaries and expenses of the Office of the Governor ofa state or the chiefexecutive ofa local government or the chief executive of an Indian tribe; (2) Salaries and other expenses of a state legislature, tribal council, or similar local governmental body, such as acounty supervisor, cityo council, school board, etc., whether incurred for purposes ofl legislation or executive direction; (3) Costs oft the judicial branch of a government;  (4) Costs of prosecutorial activities unless treated as a direct cost to a specific program if authorized by statute or regulation (however, this does not preclude the allowability ofother legal activities oft the Attorney General as described in $200.435); and (5) Costs ofother general types ofg government services normally provided to the general public, such as fire and police, unless provided for as a direct cost under a program (b) For Indian tribes and Councils of Governments (COGs) (see definition for Local government in $200.1 ofthis part), up to 50% ofsalaries and expenses directly attributable to managing and operating Federal programs by the chief executive and his or her staff  statute or regulation.  can bei included in the indirect cost calculation without documentation. $200.416 COST ALLOCATION PLANS AND INDIRECT COST PROPOSALS.  (a). For states, local governments and Indian tribes, certain services, such as motor pools, computer centers, purchasing, accounting, etc., are provided to operating agencies on a centralized basis. Since Federal awards are performed within the individual operating agencies, there needs to be aj process whereby these central service costs can be identified and assigned to benefitted activities on a reasonable and consistent basis. The central (b) Individual operating agencies (governmental department or agency), normally charge Federal awards for indirect costs through an indirect cost rate. A separate indirect cost rate(S)proposal. for each operating agency is usually necessary to claim indirect costs under  service cost allocation plan provides that process.  Federal awards. Indirect costs include:  7IPage  27    (1) Thei indirect costs originating in each department or agency of the governmental unit (2)The costs ofc central governmental services distributed: through the central service cost (C)T The requirements for development and submission of cost allocation plans (for central service costs and public assistance programs) andi indirect cost rate proposals are contained  carrying out Federal awards and  allocation plan and not otherwise: treated as direct costs.  in appendices V, VI Land VII to this part. $ 200.417 INTERAGENCY SERVICE.  The cost of services provided by one agency to another within the governmental unit may include allowable direct costs of the service plus a pro-rated share of indirect costs. A standard indirect cost allowance equal to ten percent of the direct salary and wage cost of providing the service (excluding overtime, shift premiums, and fringe benefits) may be used in lieu of determining the actual indirect costs of the service. These services do not include centralized services included in central service cost allocation plans as described  in Appendix V to Part 200.  VI.  COSTA ALLOWABILITY REVIEW PROCESS  PREAPPROVAL COST ALLOWABILITY REVIEW  Before an ARPCSLFRP-funded project is authorized, the Finance Director and Town Manager must review the proposed cost items within an estimated project budget to determine whether they are allowable and allocable and whether cost items will be charged as direct ori indirect expenses. This review will occur concurrently with the review of project eligibility and before  obligating or expending any ARP/CSLFRF funds.  Local government personnel must submit proposed. ARP/CSLFRF projects to the Finance Director and Town Manager for review. In: addition to other required information, all proposed project submissions must delineate estimated costs by cost item.2 Along with a general review of project eligibility and conformance with other governing board management directives, the Finance Director and Town Manager must review. estimated costs fors specific allowable cost requirements, budget parameters, indirect rates, fringe benefit rates, and those activities/costs that require pre-approval by the US Ifap proposed project includes a request for an unallowable cost, the Finance Director and Town Manager will return the proposal to the requesting party for review and, if  Treasury.3  practicable, resubmission with corrected cost items.  Reference Ordinance 2022-002 Reference Project Eligibility Review Policy  8IPage  28    Once a proposed project budget is pre-approved by the Finance Director and' Town Manager, the local government personnel responsible fori implementing the project must conform actual obligations and expenditures to the pre-approved project budget.  POST-EXPENDITURE COST ALLOWABILITY REVIEW  Once an expenditure is incurred related to an eligible project, and an invoice or other demand for payment is submitted to the local government, the Finance Director and Town Manager must perform a second review: to ensure that actual expenditures comprise allowable costs.  Alli invoices or other demands for payment must include al breakdown by cost item. The cost items should mirror those presented in the proposed budget for the project. Ifan invoice or other demand for payment does not include a breakdown by cost item, the Finance Director and Town Manager will return the invoice to the project manager and/or The Finance Director and Town Manager must review the individual cost items listed on thei invoice or other demand for payment to determine their allowability and allocability. Ifall cost items are deemed allowable and properly allocable, the Finance Director and Town Manager must proceed through the local government's normal disbursement Ifany cost item is deemed unallowable, the Finance Director and Town Manager. will notify the project management and/or vendor, contractor, or subrecipient that a portion of the invoice or other demand for payment will not be paid with ARP/CSLFRF funds. The Finance Director and Town Manager may in their discretion, and consistent with this policy, allow an invoice or other demand for payment to be resubmitted with a revised cost allocation. Ifthe local government remains legally obligated by contract or otherwise toj pay the disallowed cost item, it must identify other local government funds to cover the disbursement. The Town of Cramerton, NC governing board must approve any allocation The Finance Director and Town. Manager must retain appropriate documentation of budgeted cost items per project and actual obligations and expenditures of cost items per  vendor, contractor, or subrecipient for correction.  process.  ofother funds for this purpose.  project. VII.  COSTT TRANSFERS  Any costs charged to the ARP/CSLFRF federal award that do not meet the allowable cost criteria must be: removed from the award account and charged to an account that does not require  adherence to federal UGG or other applicable guidelines.  9Page  29    Failure to adequately follow this policy and related procedures could result in questioned costs, audit findings, potential repayment of disallowed costs and discontinuance ofi funding.  EXHIBIT. A  Selected Items of Cost  Uniform Guidance General Reference  Allowability  Advertising and public relations costs  2CFR5200.421 Allowable with restrictions 2CFR5200.422 Allowable with restrictions  Advisory councils Alcoholic beverages Alumni/ae activities Audit: services Bad debts Bonding costs  2CFR5200.423  Unallowable  2CFR5200.424 Not: specifically addressed 2CFR5200.425 Allowable with restrictions 2CFR5200.426 Unallowable  2CFR5200.427 Allowable with restrictions 2CFR5200.428 Allowable  Collection ofi improper payments Commencement: and convocation costs Compensation: - personal services Compensation - fringe benefits Conferences Contingency provisions Contributions and donations  2CFR5200.429 Not specifically: addressed  2CFR5200.430 Allowable with restrictions; Special conditions  applyleg.520043005), Allowable with restrictions  2CFR5200.431  2.CFR5200.432 Allowable with restrictions  2CFR5200.433 2CFR5200.434  Unallowable with exceptions  Unallowable (made byr non-federal entity); not reimbursable but value may be used as cost sharing or matching (made to non-federal  10Page  30    entity)  Defense and prosecution of criminal and 2CFR5200.435 civil proceedings, claims, appeals and patent  Allowable with restrictions  infringements Depreciation  2CFR5200.436 Allowable with qualifications  Employee health and welfare costs Entertainment costs  2CFR5200.437  Allowable with restrictions  2CFR$200.438 Unallowable with exceptions  Equipment and other capital expenditures  2CFR5200.439 Allowability based on: specific requirement  Exchange rates settlements costs  2CFR5200.440  Allowable with restrictions Unallowable with exceptions Unallowable with exceptions  Fines, penalties, damages and other 2CFR5200.441 Fund raising and investment management 2CFR5200.442  Gains and: losses on disposition of 2CFR5200.443 Allowable with restrictions  depreciable: assets General costs of government Goods ands services for personal use Idle facilities andi idle capacity Insurance and indemnification Intellectual property Interest  2CFR 52 200.444  Unallowable with exceptions (housing) with restrictions  2CFR5200.445 Unallowable goods/services); allowable 2CFR5200.446 Idle facilities - unallowable with exceptions;  Idle capacity allowable with restrictions Allowable with restrictions Allowable with restrictions  2CFR5200.447 2CFR9200.448  2CFR5200.449 Allowable withr restrictions  11Page  31    Lobbying  2CFR5200.450  Unallowable  Losses on other awards or contracts  2CFR5200.451 Unallowable (however, theya are required to be  included in the indirect cost rate base for allocation of indirect costs)  Maintenance and repair costs ofcomputing devices professional activity costs Organization costs Participant support costs Plant and security costs Pre-award costs  2CFR5200.452 Allowable with restrictions  Materials and supplies costs, including costs 2CFR5200.453 Memberships, subscriptions, and 2CFR5200.454  Allowable with restrictions  Allowable with restrictions; unallowable for Unallowable except federal prior approval Allowable with prior approval of the federal Allowable; capital expenditures are subject to Allowable ifconsistent with other allowabilities andy withp prior approval oft thef federalawarding  lobbying organizations  2CFR5200.455 2CFR5200.456 2CFR5200.457 2CFR5200.458  awarding agency 5200.439  agency  Professional services costs Proposal costs  2CFR5200.459 2CFR5200.460 2CFR5200.461  Allowable with restrictions Allowable with restrictions Allowable with restrictions  Publication and printing costs Rearrangement: andr reconversion costs  2CFR9200.462 Allowable (ordinarya and normal).  Recruiting costs  2CFR5200.463 2CFR5200,464  Allowable with restrictions Allowable with restrictions Allowable with restrictions  Relocation costs of employees  Rental costs ofr real property and equipment 2CFR5200.465  12Page  32    Scholarships and student aid costs Selling and marketing costs Specialized: service facilities Student activity costs  2CFRS:200.466 Not specifically addressed.  2CFR5200,467 2CFR5,200.468 2CFR5200.469  Unallowable with exceptions Allowable with restrictions the federalaward  Unallowable unless specifically provided fori in  Taxes (including Value Added Tax) Termination: costs Training ande education costs Transportation costs Travel costs Trustees  2CFR5200.470 Allowable with restrictions  2CFR5200.471  Allowable with restrictions  2CFR5200.472 Allowable for employee development 2CFR5200.473 Allowable with restrictions 2CFR5200.474 Allowable with restrictions. 2CFR5200.475 Not specifically: addressed  13IPage  33    Recitals  WHEREAS, the Town of Cramerton, NC has received an allocation of funds from the "Coronavirus State Fiscal Recovery Fund" or "Coronavirus Local Fiscal Recovery Fund" (together "CSLFRF funds"), established pursuant to Sections 602 and 603 oft the Social Security Act, as added by Section 9901 oft the American Rescue Plan Act of2021, Pub. L. No. 117-2 (the WHEREAS, CSLFRF funds are subject to the U.S. Department ofTreasury ("Treasury") regulations, including the Final Rule, the Award Terms and Conditions, and the Title VII WHEREAS, pursuant to the ARP/CSLFRF Award Terms and Conditions, and as a condition of receiving CSLFRF funds, the Town of Cramerton, NC agrees to follow all federal statutes and regulations prohibiting discrimination in its administration of CSLFRF under the terms and conditions oft the ARP/CSLFRF award, including, without limitation, the following: - Title VIofthe Civil Rights Act of1964 (42 U.S.C. $S 2000d et seq.) and Treasury's implementing regulations at 31 C.F.R. Part 22, which prohibit discrimination on the basis of race, color, or national origin within programs or activities receiving federal financial li. The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. $S 3601 et seq.), which prohibits discrimination in housing on the basis of race, color, religion, jii. Section 504 oft the Rehabilitation Act of 1973, as amended (29 U.S.C. S 794), which prohibits discrimination on the basis of disability under any program or activity receiving iv. The Age Discrimination Act of1 1975, as amended (42 U.S.C. SS 6101 et seq.), and Treasury's implementing regulations at 31 C.F.R. Part 23, which prohibit discrimination on the basis of age inj programs or activities receiving federal financial assistance; and V. Title II of the. Americans with Disabilities Act of1990, as amended (42 U.S.C. SS 12101 ets seq.), which prohibits discrimination on the basis of disability under programs, activities, and services provided or made available by state and local governments or RESOLVED, That the governing board ofthe Town of Cramerton, NC hereby adopts and enacts the following nondiscrimination policy, which shall apply to the operations of any program, activity, or facility that is supported in whole, ori inj part, by expenditures CSLFRF  "ARP/CSLFRF award").  implementing regulations at 31 C.E.R. Part 22.  assistance;  national origin, sex, familial status, or disability;  Federal financial assistance;  instrumentalities or agencies thereto.  pursuant to the ARP/CSLFRF award.  1Page  34    Nondiscrimination Policy Statement  Itis the policy oft the Town of Cramerton, NC to ensure that no person shall, on the ground of race, color, national origin (including limited English Proficiency), familial status, sex, age, or disability, be excluded from participation in, be denied the befits of, or be otherwise subject to discrimination under any program or activity administered by the Town of Cramerton, NC: including programs or activities that are funded in whole or part, with Coronavirus State and Local Fiscal Reçovery Funds ("CSLFRF"),; which the Town of Cramerton, NC received from the. U.S. Department of Treasury ("Treasury"): pursuant to Sections 602 and 603 of the Social Security Act, as added by Section 9901 oft the American Rescue Plan Act of2021, Pub. L. No.  117-2 (herein the "ARP/CSLFRF award").  I.  Governing Statutory & Regulatory Authorities  As required by the CSLFRF Award Terms and Conditions, the Town of Cramerton, NC shall ensure that each "activity," "facility," or "program"l that is funded in whole, or inj part, with CSLFRF and administered under the. ARP/CSLFRF award, will be facilitated, operated, or conducted in compliance with the following federal statutes and federal regulations prohibiting  discrimination. These include, but are not limited to, the following:  Title VI of the Civil Rights Act of1 1964 (42 U.S.C. SS 2000d et seq.) and Treasury's implementing regulations at 31 C.F.R. Part 22, which prohibit discrimination on the basis of race, çolor, or national origin under programs or activities receiving federal financial ii. The Fair Housing Act, Title VIII ofthe Civil Rights Act of1968 (42 U.S.C. SS 3601 et seq.), which prohibits discrimination in housing on the basis ofrace, color, religion, ili. Section 504 oft the Rehabilitation Act of 1973, as amended (291 U.S.C. S 794), which prohibits discrimination on the basis of disability under any program or activity receiving iv. The Age Discrimination Act of1 1975, as amended (42 U.S.C. SS 6101 et seq.), and Treasury' s implementing regulations at 31 C.F.R. Part 23, which prohibit discrimination on the basis of age within programs or activities réceiving federal financial assistance; V. Title II oft the Americans with Disabilities Act of 1990, as amended (42 U.S.C. SS 12101 et seq.), which prohibits discrimination on the basis of disability under programs, activities, and services provided or made available by state and local governments or  assistance;  national origin, sex, familial status, or disability;  federal financial assistance;  and  instrumentalities or agencies thereto.  1 22 C.F.R. S 22.3 defines "program" and' "activity" as all operations of an entity, including local governments, that receive Federal financial assistance, andt the departments, agencies, or special purpose districts of the local governments to which Federal financial assistance is distributed. "Federal financial assistance" includes, among other things, grants andl loans oft federal funds. "Facility" includes all or any part of structures, equipment, or other real or personal property ori interests therein, and the provision of facilities includes the construction, expansion,  renovation, remodeling, alteration, or acquisition of facilities.  2IPage  35    II. Discriminatory Practices Prohibited in the Administration of the ARP/CSLFRF To ensure compliance with Title. VII oft the Civil Rights Act of 1964, and' Title 31 Code of Federal Regulations, Part 22, the Civil Rights Restoration Act of1987, and other pertinent nondiscrimination authorities, the Town of Cramerton, NC: shall prohibit, at a minimum, the following practices in its administration of CSLFRF pursuant to the ARP/CSLFRF award: 1.1 Denying to a person any service, financial aid, or other program benefit without good 2. Providing to a person any service, financial aid, or another benefit which is different in quantity or quality, ori is provided in a different manner, from that provided to others 3. Subjecting aj person to segregation or separate treatment in any matter related to the receipt of any service, financial aid, or other benefit under the program; 4. Restricting aj person in the enjoyment ofa any advantages, privileges, or other benefits enjoyed by others receiving any service, financial aid, or other benefit under the program; 5. Treating aj person differently from others in determining whether that person satisfies any admission, enrollment, quota, eligibility, membership, or other requirement or condition which persons must meet to be provided any service, financial aid, or other benefit 6. Implementing different standards, criteria, or other requirements for admission, enrollment, or participation inj planning, advisory, contractual, or other integral activities 7. Adopting methods of administration which, directly or through contractual relationships, would defeat or substantially impair the accomplishment of effective nondiscrimination; 8. Selecting a site or location of facilities with the purpose or effect ofexcluding persons from, denying them the benefits of, subjecting them to discrimination, or with the purpose or effect of defeating or substantially impairing the accomplishment ofthe 9. Discriminating against any person, either directly or through a contractual agreement, in any employment resulting from the program, a primary objective of which is toj provide 10. Committing acts ofintimidation or retaliation, including threatening, coercing, or discriminating against any individual for the purpose ofinterfering with any right or privilege secured by any pertinent nondiscrimination law, or because an individual made ac complaint, testified, assisted, or participated in an investigation, proceeding, or hearing.  Award  cause;  under the program.  provided under the program;  tot the program;  objectives ofTitle VI or related acts and regulations;  employment;  3Page  36    III. Reporting & Enforcement  1. The Town of Cramerton, NC shall cooperate in any enforcement or compliance. review: activities by the Department oft the Treasury. Enforcement may include investigation, arbitration, mediation, litigation, and monitoring of any settlement agreements that may result from these actions. The Cramerton, NC shall comply with information requests, on-site compliance reviews, and reporting requirements. 2. The Town of Cramerton, NC: shall maintain a complaint log and inform the Treasury ofany complaints of discrimination on the grounds of race, color, or national origin (including limited English proficiency covered by Title VI ofthe Civil Rights Acto of 1964 and implementing regulations and provide, upon request, al list ofall such reviews or proceedings based on the complaint, whether pending or completed, including the outcome. The Town of Cramerton, NC: shall inform the Treasury ifit 3. Any person who believés they have been aggrieved by a discriminatory practice under Title VI has aj right to file a formal complaint with the Treasury. Any such complaint must. be in writing and filed with the Treasury's Title VI Coordinator within one hundred eighty (180) days following the date of the alleged discriminatory 4. Any person who believes that because of that person's race, color, national origin, limited English proficiency, familial status, sex, age, religion, or disability that he/she/they have been discriminated against or unfairly treated by the Town of Cramerton, NC in violation of this policy should contact the following office within 180 days from the date of the alleged discriminatory occurrence:  has received no complaints under Title VI.  occurrence,  Jeffery T. Wilkins Finance Director (704)824-4337  4IPage  37    PROGRAM INCOME RELATED TO THE EXPENDITURE OF. AMERICAN RESCUE PLAN ACT CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS BY NORTH  CAROLINA LOCAL GOVERNMENTS  WHEREAS, the Town of Cramerton, NC has received an allocation of funds from the Coronavirus "State Fiscal Recovery Fund" or "Coronavirus Local Fiscal Recovery Fund" (together "CSLFRF") established pursuant to Sections 602 and 603 of the Social Security Act, as added by Section 9901 of the American Rescue Plan Act of 2021, Pub. L. No. 117-2 ("ARPA"). WHEREAS, the Town of Cramerton, NC: shall comply with the terms of ARPA, and the U.S. Department of Treasunys(Treasury? federal regulations governing the spending of CSLFRF funds, including the Final Rule, and Treasury's regulations governing expenditures of CSLFRF funds, including the Award Terms and Conditions, Compliance and Reporting. Guidance for the State and Local Fiscal Recovery Funds (together the "Federal regulations"), and any additional guidance Treasury has issued or may issue governing the spending of CSLFRF funds. WHEREAS, the Town of Cramerton, NC: shall comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. Part S 200 WHEREAS, the Town of Cramerton, NC: shall account for program income per the requirements set forth in the Uniform Guidance, including, but not limited to, 2CFR.5200.307 and as stipulated in Compliance and Reporting Guidance for the State and Local Recovery Funds, which provides: Recipients of CSLFRF funds should calculate, document, and record the organization's program income. Additional controls that your organization should implement includewritten policies that explicitly identify appropriate allocation methods, accounting standards and principles, compliance monitoring checks for program income calculations, and Now, therefore, be it RESOLVED, That the governing board of Cramerton, NCI hereby adopts and enacts the following policies and procedures for the use of program income earned from  (the "Uniform Guidance"); and  records."1  the expenditure of CSLFRF funds pursuant to the ARP/CSLFRF award.  PROGRAM INCOME POLICY  .  PURPOSE AND: SCOPE  Cramerton, NC enacts the following procedures for its use of program income earned from the expenditure of CSLFRF funds to ensure compliance with the Uniform Guidance, including, but  Compliance and Reporting Guidance, p.9.  1IPage  38    not limited to, 2 C.F.R. S 200.307, the ARP/CSLFRF award, and all applicable Federal regulations governing the use of program income. The Town of Cramerton, NC agrees to administer program income according to the requirements set forth in this policy and as required by the The responsibility for following this policy lies with the Finance Director and Town Manager, who are charged with the administration and financial oversight of the ARP/CSLFRF award. Questions on the use and/or reporting of program income should be directed to the Finance  Federal regulations and State law.  Director or Town Manager.  I.  DEFINITIONS  a. ARP/CLSFRF award means the Federal program governing the use of Coronavirus State. and Local Fiscal Recovery Funds as provided in the Assistance Listing and as administered by the U.S. Department of Treasury pursuant to the American Rescue Plan b. CSLFRF funds means the portion of Federal financial assistance from the Coronavirus State Fiscal Recovery Funds and Coronavirus Local Fiscal Recovery Funds (collectively Federal award means the Federal financial assistance that a recipient receives directly from a Federal awarding agency or indirectly from a pass-through entity, as described in $ 200.101. The Federal: award is the instrument setting forth the terms and conditions of the grant agreement, cooperative agreement, or other agreement for assistance.. d. Federal awarding agency means the Federal agency that provides a Federal award e. Federalj financial assistance means the assistance that non-Federal entities receive or administer in the form of grants, cooperative agreements, non-cash contributions, direct appropriations, food commodities, or other financial assistance, including loans. f. Federal program means all Federal awards which are assigned a single Assistance Non-Federal entity means a State, local government, Indian tribe, Institution of Higher Education (IHE), or nonprofit organization that carries out a Federal award as a recipient h. Period of performance means the total estimated time interval between the start of an initial Federal award and the planned end date, which mayi include one or more funded portions, or budget periods. The period. of performance for the ARP/CSLFRE award ends Program income means gross income earned by the non-Federal entity that is directly generated by a supported activity or earned as a result of the Federal award during the  Act of 2021 ("ARPA"), Pub. L. No. 117-2 (Mar. 11, 2021).  "CSLFRF") awarded to the Town of Cramerton, NC pursuant ARPA.  directly to a non-Federal entity.  Listings Number. ors subrecipient.  December 31, 2026.  period of performance except as provided in 55200.307(f).  E Excluding the first two; the definitions in this section are found in 2C.F.R.200.1.  2Page  39    III. PROGRAM INCOME OVERVIEW  For purposes oft this policy, program income is the gross income earned by the Town of Cramerton, NC that is directly generated by a supported activity or earned as a result oft the ARP/CSLFRF award during the period of performance, which closes December 31, 2026. 2 CFR Program income includes, but is not limited to, the following sources of income:  200.1.  The collection of fees for services performed. Payments fori the use or rental of real or personal property. The sale of commodities or items fabricated under the Federal award. The payment of principal and interest on loans made under the Federal award.  Program income does not include fees or revenue from the following:  The use of rebates, credits, discounts, and interest earned on any of them. Governmental revenues, such as taxes, special assessments, levies, or fines.. Proceeds from the sale of real property, equipment, or supplies.3  IV. USE OF PROGRAM INCOME  Program income earned pursuant to expenditures of CSLFRF is the property of US Treasury and shall be accounted for in one of three ways pursuant to 2CFR.5200307e).  Deduction Method: Program income must be deducted from total allowable costs to: determine net allowable costs. Program income shall be used to reduce Treasury's obligation under the ARP/CSLFRF award rather than to increase the funds committed: a project. Program income shall be used for current costs. The [UNIT] shall track and account for program income during the period of pertormance and shall reimburse Addition Method: With prior approval, program income may be added to the total amount of the ARP/CSLERF award, thereby increasing the total amount of the award. Program income must be expended on an eligible project or program. 2C.F.R.S 200.307(e)(2). Pursuant to the terms of the ARP/CSLFRF award, the repayment of principal and interest on loans made with CSLFRF funds that will mature or be forgiven on or before December 31, 2026, may be accounted for using the addition method (see  Treasury, as required. 2 C.F.R. S2 200.307(e)(1).  Section VI).  2C.FR.200.1 and 2C.F.R. 200.307 each define and limit the sources of program income.  3Page  40    Matching or Cost Sharing Method: With prior approval, program income may be used to meet the cost sharing or matching requirement of the Federal award. The amount of  the Federal award shall not change.4 20 C.F.R. $200.307e/(3).  Unless the ARP/CSLFRF award otherwise stipulates, or the Town Cramerton, NC of has received prior approval, the Town of Cramerton, NC: shall apply the deduction method to account for  the use of program income.  V. ALLOCATION OF PROGRAM INCOME  The Town of Cramerton, NC: shall only expend program income on costs that are reasonable, allocable, and allowable under the terms oft the ARP/CSLFRF award.5 To adhere to these requirements, the Town of Cramerton, NC shall comply with the cost principles included in 2. C.F.R. $2 200, as outlined in the Town of Cramerton, NC [allowable cost policy). The Town of Cramerton, NC: shall allocate program income toi the ARP/CSLFRF award in proportion to the pro rata share oft the total funding (e.g., if CSLFRF funds cover half of a project's cost, with general revenue covering the other half, the unit shall allocate 50% of any program income earned to the ARP/CSLFRF award and account for its use pursuant to S 200.307).  VI. REPAYMENT OF PRINCIPAL AND INTEREST ON LOANS MADE WITH ARP/CSLFRF  FUNDS  Treasury expects that a significant share of loans made with ARP/CSLFRF funds will be repaid. Accordingly, it has issued guidance on how to appropriately. account for the repayment of principal and interest. The Town of Cramerton, NC agrees to appropriately account for the return of loan funds according to the ARP/CSLFRF award terms, as follows:  For Loans that mature or are forgiven on or before December 31, 2026: The Town of Cramerton, NC may: add the repayment of principal and interest (program income) to the ARP/CSLFRF award. When the loan is made, the Town of Cramerton, NC: shall report the principal of the loan as an expense. The Town of Cramerton, NC shall expend the repayment of principal only on eligible uses and is subject to restrictions on the timing of the use of ARP/CSLFRF funds pursuant to the ARP/CSLFRF award. Interest payments received prior to the end of the period of performance will be considered an addition to the total award and may be used for any purpose that is an eligible use. The Town of Cramerton, 4 The Final Rule provides that ar non-Federal entity may expend up to the amount of its reduction in revenue due tot thep pandemict to meet the non-federal cost-share or matching requirements of other federal programs. However, the Final Rule does not mention whether program income may be used to meet cost-sharing or matchingr requirements.. A non-Federal: entitys should not allocate program income to cost share or matching  requirements unless itr receives prior approval from Treasury.  52C.F.R.S5 200.404,408.  4IPage  41    NC is not subject to restrictions under. 2CFR200.3071e11) (the deduction method) in accounting For Loans with maturities longer than December 31, 2026: The Town of Cramerton, NC isr not required to separately account for the repayment of principal and interest on loans that will mature after the ARP/CSLFRF award's period of performance. The Town of Cramerton, NC may use CSLFRF for only the projected cost oft the loan. The Town of Cramerton, NC may estimate the subsidy cost of the loan, which equals the expected cash flows associated with the loan discounted at the Town of Cramerton, NC cost of funding. The cost off funding can be determined based on the interest rates of securities with a similar maturity to the casht flow being discounted that were either () recently issued by the Town of Cramerton, NC or (i) recently issued by a unit ofs state, local, or Tribal government similar to the Town of Cramerton, NC. Ifthe Town of Cramerton, NC has adopted the Current Expected Credit Loss (CECL) standard, it may also treat the cost of the loan as equal to the CECL- based expected credit losses over the life oft the loan. The Town of Cramerton; NC may measure projected losses either once, at the time the loan is extended, or annually over the covered period. Under either approach, the Town of Cramerton, NC is nots subject to restrictions under. 2 CFR2 200.307le/(1) (the deduction method) and need not separately track Revolving Loan Funds: The Town of Cramerton, NC: shall treat the contribution of ARP/CSLFRF funds to a revolving loan fund according to approach described above for loans with maturities longer than December 31, 2026.The Town of Cramerton, NC may contribute ARP/CSLFRF funds to a revolving loan only ift the loan is determined to bei for eligible use and the ARP/CSLFRF funds contributed represent the projected cost of loans  for the use of program income.6  repayment of principal or interest. 7  made over the life of the revolving loan fund. VII, ADDITIONAL PROGRAM INCOME REQUIREMENTS  (a) Identifying, Documenting, Reporting, and Tracking. To ensure compliance with the requirements of program income as outlined by the Federal regulations, the terms and conditions oft the ASP/CSLFRF award, and the requirements seti forth herein, each department shall identify potential sources of program income and properly report the program income for the period in which it was earned and dispersed. Program income shall be accounted for separately. The Town of Cramerton, NC: shall not. comingle program income earned from programs supported by ARP/CSLFRF funds with the general award. of ARP/CSLFRF funds the Town of Cramerton, NC received from  6Final Rule, p. 4436  (See question 4.11i in Treasury's Interim Final Rule FAQdocument) 8See question 4.11i in Treasury's Interim Final Rule FAQ document.)  5Page  42    Treasury. Any costs associated with generating program income revenue shall be (b) Program Income Earned After the Period of Performance. The Town of Cramerton, NC shall have no obligation to report program income earned after the period of performance (December 31, 2026). However, the Town of Cramerton, NC: shall report program income expended after the period of performance if that program income was (c) Subawards. The Town of Cramerton, NC agrees to ensure that any: subrecipient of ARP/CSLFRF funds abides by the award of the terms and conditions oft this policy and is aware that the subrecipient is responsible for accounting for and reporting program (d) Compliance with State law. Program income shall not be expended for purposes  charged as expenditures to the ARP/CSLFRF award.  earned on or before December 31, 2026.  income to the Town of Cramerton, NC on a quarterly basis.  prohibited under State law.  (e) Subject to Audit. The Town of Cramerton, NC recognizes that its use of program income may be audited and reviewed for compliance with Federal laws and regulations, State  law, and the terms of the ARP/CSLFRF award. VII, IMPLEMENTATION OF POLICY  The Finance Director, will adopt procedures to identify potential program income during the project eligibility and allowable cost review, document actual program income, and follow the  requirements in this policy related to the treatment of program income.  6IPage  43    TOWN OF CRAMERTON Planning & Zoning Department  RE  ST.  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director DATE: May12",2022 RE: Land Use Plan Adoption  The Town of Cramerton has been working with Nealon Planning and LandDesign on updating the Land Use Plan for the last 15 months. The Planning Board, along with a subcommittee oft the Board of Commissioners, has acted as the Steering Committee for this entire effort, guiding the process and Throughout the process, the town has gathered publici feedback through community engagement meetings ands surveys andi incorporated this feedback into the recommendations. The Committee has been vital in assisting the plan development team in reviewing the draft Steering concepts, recommendations, and community feedback, allowing the plan to move forward with the community The plan development team has created the draft Land Use Plan and has presented this plan at our March Planning and Zoning Board meeting. The Planning and Zoning Board recommended approval of the Land Use Plan, but requested that staff forward comments from our Planning Board chairman as part of the recommendation of approval. At the April 215t Board meeting, the Board receiveda a presentation from Nealon Planning and LandDesign, and opened the public hearing. The hearing was continued until May 19th in order to give the Board and the public more time to review the document. Staff has received some minor comments and corrections from some Board members during that time, and has worked with Nealon Planning andl LandDesign to correct those items. Staffi is requesting that the Board of Commissioners continue the public hearing and adopt the Land Use Plan as the guiding  advising Town: staff and our consultant throughout this process.  buy-in that validates the Town's efforts to planf fori future growth.  planning document for the Town of Cramerton.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  44    CR  TOWN OF CRAMERTON Planning & Zoning Department  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director DATE: May 12th,2022 RE: Street Lighting Policy Revisions  The Town Engineer has proposed revising the Town's Street Lighting policy to include spacing requirements for decorative poles in single family residential neighborhoods. Int the existing policy, we have spacing requirements for 30ft tall wooden poles, but this spacing isn't appropriate when using 12ft decorative poles; at shorter heights, poles need to be added at more frequent intervals to provide the same level ofl lighting. This has come up recently in the Town's review of VCM Phase 1D off of Hamrick Road, where decorative lighting is being Staff recommends that the Board review the proposed policy changes and approve the Street Lighting  proposed. Policy revisions.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  45    ERA  ST.  1915  ARO  TOWN OF CRAMERTON STREETSIDEWALKLIGHTING  POLICY  Purpose  The Purpose oft this policy is toj promote safety and security along public streets/sidewalks within the Town of Cramerton through thoughtful, effective, and flexible applications of lighting technologies and standards. The intent is toj provide safety and protection for both  vehicles and pedestrians. II. Scope  This Policy applies to lighting for public street/sidewalks within the town and lighting installations within public right of ways. Lighting installations outside of public rights-of-way are specifically excluded from this policy. Such private street, private property installations may be approved by the Board of Commissioners on a case-by-case basis subject to mutually agreed contracts addressing financing, property access and other terms and conditions. Such approved contracts should generally adhere to the guidelines ofthis policy.  III. General Policy  The Town of Cramerton, as part ofits municipal service program, provides street/sidewalk lighting along all public streets within the corporate limits. All requests for lighting installation and removal are to be submitted in writing to the Town Manager.  IV. Definitions  Collector Street-- A road with low to moderate traffic volumes that connects major  thoroughfares to residential streets.  Lighting-- "Electric" or man-made" or "artificial lighting"  1  46    Lumen-- The unit ofmeasure used to quantify the amount of light produced by a lamp or  emitted from a luminaire.  Major Intersection-- any intersection with at traffic signal by a municipality or other legal governing authority.  Crosswalks-- A street crossing that has been marked with signage/lights and striping  Standard Lighting-- Basic cut off fixture provided by electric utility provider and agreed upon Requester-- A Town of Cramerton resident or properly authorized HOA within the Town  by the town.  limits that asks for installation ofl lighting. V. General Guidelines - Installing New Lighting  The Town of Cramerton, as ai minimum standard, provides street/sidewalk lighting on existing publicly dedicated streets in accordance with the following schedule:  Single Family Residential Areas:  50 or 70 Watt LED fixture mounted on 30 foot wood poles, 500 feet on- center. The 50 WattLED fixtures shall be placed in cul-de-sacs when spillover from the 70 Watt fixtures would be excessive. Fixtures may be mounted on 12' decorative poles, with minimum 250 feet spacing on-center, and/or based upon a Photometric design and plan submitted byt the neighborhood for review and approval by the Town. Multi-Family, Mixed-Use, and Commercial Areas:  110, 150, or 220 Watt LED fixture mounted on 30 foot wood poles, 300 feet on-center. or 280 Watt LED mounted on 35ft wood poles thirty-five (35) feet in height. The 110, 150, or 220 Watt LED fixtures shall be placed in residential areas when spillover from the 280 Watt LED fixtures would be Consideration should be made to place lighting at all intersections and other high pedestrian use areas. Adequate lighting and/or vehicular warning shall be Lighting should bej planned to ensure adequate illumination for safety ofall modes of transportation, including pedestrians, bicycles and vehicles. Where sidewalks exist on one side oft the street only, lighting will be placed on that side to ensure adequate illumination for the pedestrian and stréet. Additional lighting on a street with existing lighting should be similar in style New lighting technologies that offeri improved energy efficiency are encouraged. Lighting should be installed. to consider location/impact of street trees,  excessive.  provided for pedestrian crosswalks within town.  and illumination to the existing lighting.  2  47    Lighting lumen levels should take into consideration adjoining uses and Lighting color temperature is preferred to be between 3,000K and 4,000k on the  development. color temperature scale.  VI. Decorative Lighting NeighborhondSublivision Lighting  Neighborhoods with proper approval and authority may request a decorative light option in lieu oft the standard wood pole and light. Ifapproved by the Town Manager, all lights placed in the neighborhood must be compatible on all designated streets., Any cost differential between a standard installation (cobral head fixture on a wooden pole) and a differênt pole/fixture chosen, including additional underground costs, must be paid by the neighborhood prior to authorization ofi installation of fixtures.  Thoroughfare Street/Sidewalk Lighting to the approval of the Board of Commissioners. Collector Street/Sidewalk Lighting  The Town ofC Cramerton may provide decorative pole fixtures at the Town's expense, subject  Where underground wiring currently exists, the Board of Commissioners may contribute up to 25% (not to exceed $1600.00) ofthe total cost per fixture for the decorative lighting project, such lights to be consistent with existing decorative lighting designs/patterns. Should an electric provider increase its schedule of decorative light costs after adoption oft this policy, the above cost cap shall be adjusted by the then effective annual CPI % for all urban  consumers (BLS, Southeastern Regional Office).  VII. Standards for Acceptance ofl Existing Lighting by Town billing of street/sidewalk lights, provided that the lights:  The Town of Cramerton may choose to take over responsibility for payment of monthly 1. Are within aj public street right-of-way accepted for maintenance purposes by the Town of Cramerton or thel North Carolina Department ofTransportation; and 2. Meet Town standards set forth in the Town's Land Development Code. Takeover billing shall become effective for the billing cycle following the approval ofthe request. The Town will not reimburse. any billing for which the requesting party is responsible or for which the Town has not authorized Duke Energy to bill it. This includes any billing between the date oft the citizen's request and the date the changeover ofb billing. Take-over billing is only applicable for maintenance and electricity billing only. The Town willi not accept any take-over billing of decorative lighting fixtures until all premium costs are  paid in full.  Lighting in Excess ofTown Standards  The Town may accept street lighting that exceeds the Town'ss standards for  3  48    spacing and/or illumination subject to approval by the Town Manager.  Natural Gas Lighting are: not eligible for this program. VIII. Individual Residential Lighting  Due to their low lighting capability and maintenance requirements, natural gas lights  Individual residential lot lights may be installed on request by the public to the extent funds are approved. and appropriated by the Board of Commissioners; however, ifTown funds are tol be appropriated, then these lights must be located within a public right of way. Requests for upgrading of an individual light will be treated in the same manner: as an individual request for a new light. The style of fixture to bei installed must be consistent with the style of fixture already installed in the neighborhood. Any cost differential from the amount charged to the Town for a standard fixture (cobra head fixture on a wooden pole) and a decorative fixture, at the date ofauthorization must be paid lump sum to the Town by the requester prior to authorization. Ifdecorative lighting is requested and the neighborhood has no decorative lighting previously approved, an authorized endorsement by the neighborhood association (or ifnone is present, then 75% of adjoining property owners) is required, since future requests for lighting would need to conform to the same decorative lighting option.  IX. Annexation Areas  Upon annexation of an area by the Town of Cramerton, residents along a street may request additional street lighting, beyond that already installed, provided current street lighting does not meet Town standards and the request includes an approved petition. Notification oft the street lighting policy and the Town's intent to install street lighting in accordance with this policy will be forwarded to a recognized Homeowner's Association. Where no such group exists that can represent the area, the Town will send notice to each property owner within the newly annexed area. Such notice will include a map oft the area and the proposed locations for the lighting. The Town will not process a work order to install street lighting until it has received authorized approval from the authorized HOA or where no such group An opportunity will bej provided to the area toi install decorative lighting fixtures in accordance with Section VIofthis Policy prior to the initiation of a work order by the Ina areas where street lighting exists, the Town Manager will authorize take-over billing of the lighting provided the premium costs for any decorative lighting fixtures are paid in full by the area prior to the take-over in accordance with Section VII oft this Policy.  exists, a majority of thel homeowners in the newly annexed area.  Town.  X. Removal of Street Lighting  An individual homeowner or authorized HOA may request removal ofa an individual street/sidewalk light provided the overall lighting pattern in the neighborhood is consistent with this policy. Such requests must be approved by the Town Manager.  4  49    Requests to remove all lighting within a neighborhood shall require consent of75% oft the  property owners within the neighborhood.  5  50    CRARE  TOWN OF CRAMERTON Planning & Zoning Department  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh' Watkins, Planning Director DATE: May11th, 2022 between Eighth Avenue and Center Street  RE: Closure of abandoned former alignment of Eighth Avenue and an unopened alley  Latei in 2021, staff approached the Board about fragmented, parcels anda abandoned rights-of-wayl in our downtown area. The Board directed stafft to have as surveyor prepare the documents needed to clean up these property lines andt to formally: abandon the unused rights-of-way to clean up the legal boundaries of the Town owned properties downtown. As part of this process, the Town needs to hold ap public hearing on the matter of formally closing the unused right-of-way for the former alignment of Eighth Avenue as well as Staff requests that the Board of Commissioners adopt the Resolution of Intent includedi in your packet. This resolution ofi intent directs staff to notify the property owners by mail, place an advertisement int the newspaper for 4 consecutive weeks, as well as place 2 signs on the property notifying neighbors oft the proposal. The resolution also will set al Public Hearing ont this request for Thursday, July 14th, 2022 at 6pm.  the unopened, unnamed alley between. Eighth Avenue and Center Street.  1551 North) Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  51    Resolution #2022-10 RESOLUTION OF INTENT  A Resolution Declaring the Intention of the Cramerton Board of Commissioners. to Consider the Closing of an Abandoned Right-of-Way of portions of Eighth Avenue and an unnamed alley located WHEREAS, G.S. 160A-299 authorizes the Cramerton Board of Commissioners to close public streets WHEREAS, The Cramerton Board. of Commissioners considers it advisable to conduct a Public Hearing for the purpose of giving consideration to the closing of a portion of the abandoned Right-of-Way of portions of Eighth Avenue and an unnamed alley located. off of Eighth Avenue to be NOW, THEREFORE, BE IT RESOLVED by the Cramerton Board of Commissioners that:  off of Eighth Avenue to be closed in accordance with GS 160A-299.  and alleys; and  closed in accordance with GS 160A-299.  1. A Public Hearing will be held at 6:00 p.m. on the 14th day of July, 2022 in the Commission Chambers of the Cramerton Town Hall to consider a Resolution for closing of an unopened Right-of- Way of portions of Eighth Avenue and an unnamed alley located off of Eighth 2. The Town Clerk is hereby directed to publish this Resolution of Intent once a week for four 3. The Town Clerk is further directed to transmit by registered or certified mail to each owner of property abutting upon that portion of said street a copy oft this Resolution of Intent. 4. The Town Clerk is further directed to cause adequate notices of this Resolution of Intent and the scheduled Public Hearing to be posted as required by G.S. 160A-299. The above Resolution was duly adopted by the Cramerton Board of Commissioners at the meeting  Avenue to be closed in accordance with GS 160A-299. successive weeks in The Gaston Gazette.  held on the_ 19th day of! May, 2021.  Nelson Wills, Mayor  ATTEST:  Wilene L. Cunningham, Town Clerk  52    THIS IS TO CERTIFY THAT ON THE 14th_DAY OF MARCH 2022, AN ACTUAL. SURVEY WAS MADE UNDER MY SUPERVISION OF THE PROPERTY SHOWN ON THIS PLAT, AND THAT THE BOUNDARY INES AND THE  IMPROVEMENTS, JF ANY, ARE AS SHOWN HEREON.  SIGNED OUNO 9TH NSAHIOE STREET 235.49 30' PUBLIC = RIGHT (DB OF WAYEN 1480/341, PLAT 8/80) (120.13)-  chevh PROFESSIONAL LAND SURVEYOR  REBAR (FOUND)  (115.36) -NOW OR FORMERL) Y TOWN OF CRAMERTONA 08 1480/341 PARCEL.195740 0.241 AC.  0.035 AC. OF PUBLIC R/W. ABANDONED, AND COMBINED MTH PID 195740 1,528 SQ.FT.) (S) SSMH W543537E  0.047 AC. OF PUBLIC R/W. NOW OR FORMERLYA AND 140.6 ENTERPRISES LLC COMBINED WTH DB 5258/2100 PID 195740 PARCEL 195741 (2.027_5Q.FT.) 0.260AC.  102.85 1A9  375 106.66  N5435'37'E  192.94 FLOOO FUTURE FRINGE CONDITIONS UNE  -NOW OR FORMERLY Yv TOWN OF CRAMERTON 0B 4001/910 GssuN PARCEL 195750 0.487 AC. 0.261AG OF PUBUCR/ ABANDONED AND COMBINED WTH PID 195750 (11,388 SQ.FT)  -NOW OR FORMERLY TOWN OF CRAMERTON 0B 1200/869 PARCEL 203597  6  ISEAL 1-4689  RIGHT OF WAY ABANDONMENT EXHIBIT FORMER ALIGNMENT OF EIGHTH AVE AND ADJOINING ALLEY TOWN OF CRAMERTON, GASTON COUNTY, NORTH CAROLINA  OF  SHEET 1 of 2 CAROLINA SURVEYORS, INC P.O. BOX 267 PINEMLLE, (704) 889-7601 N.C. 28134 FAX:(704) 889-7614 CERTIFICATE OF AUTHORIZATION NC:C-1242 5C:886 PROJECT: 2020Ninth 20-0280 Streot #142  SCALE 1"=40' SURVEYED FOR_  THE TOWN  CRAMERTON FIELD BOOK #  OF  MAP RECORDED IN BOOK AT PAGE DEED REÇORDED BOOK PAGE  Streat 142  DRAWN BY_NB FIELD WORK  53    Cramerton Assistant Finance Director  General Statement of Duties  Performs various accounting and finance functions including general ledger maintenance, supervision of accounts payable, and responsibility: for preparing and or approving monthly, quarterly, and annual entries and reports along with assisting in the annual audit process.  Distinguishing Features of the Class  An employee in this class performs and or supervises general ledger, accounts payable or other fiscally related functions in the finance office. Work involves applying established accounting procedures, principles and basic fund accounting to the review and processing of accounting and fiscal documents. Work is characterized by the use of accounting ledgers, registers, statements and other fiscal documents. Independent judgement and initiative are required in the performance of duties. Work is performed under the supervision of the Finance Director  and is evaluated through the annual performance review.  Assists the Finance Director in the administration of appropriations as set forth int the annual Reviews all accounts payable and receivable entries to ensure that funds are received in and Posts dailyt transactions; deposits, disbursements, and other fiscal activities to the general Works with Accountant Technician to compile and correlate various invoices and vendors in preparation for accounts payable; assist in entering accounts payable invoices and printing checks; posts checks and prints related reports; submits electronic file to the bank for direct Prepares periodic financial reports to staff as required by Finance Director. Assists other departments with questions regarding the: status of accounts, budget and projects. Assists the Finance Director with the development of accounting and purchasing procedures. Prepares forms for use by other departments to facilitate proper accounting procedures. Assists the Finance Director in maintaining the inventory control system for the Town. Maintains contact with property/casualty, insurance carrier to update addition/deletion of Town Assists in preparation oft the annual budget and budget work schedule along with Finance Coordinates payment of current debt service obligations and assist the Finance Director with Assists with preparation of annual audit schedules and preparation of the Comprehensive  budget.  expended from the proper accounts.  ledger.  deposit on EFT checks.  property and process claims for reimbursement.  Director and Town Manager.  compilation of data needed for thei issuance ofr new debt.  Annual Financial Statements.  54    Other main financial jobf functions include: preparing monthly bank reconciliation; preparing invoices for payment due to the Town; ensure transmittal of daily deposits to depository; and Participates ina and coordinates new employee orientation and completes termination checklist  other related work as required. at thet time of employee's termination. Assists employees with FMLA paperwork.  Other special projects as requested byt the Finance Director.  Knowledge, Skills, and Abilities:  Considerable knowledge oft the principles, practices and methods of governmental accounting, finance, budgeting and administration; including knowledge of how various documents and Knowledge of the laws and ordinances governing municipal budgeting and fiscal management, including program budgeting and accounting. Knowledge ofs structure, functions, and operations Ability to analyze and interpret fiscal records and to prepare accurate and complete reports; ability to design a program budgeting system from the records and available guidelines. Considerable knowledge of standard office procedure and practices, of business English usage, Ability to communicate effectively, both orally and in writing, in concepts and int factual and  records are formatted for presentation.  ofr municipal government.  and the use ofi reports; records and files. financial terms and numbers.  Ability to prepare accounting reports and records. Accurate data entry skills and attention to detail is a must. Dependable, reliable, and promptness are ar must.  High proficiency level ofs skill int the use of office equipment, including computer and office programs, the copier, fax machine, calculator, and other: standard office machines.  Physical Requirements  Must be able to physically perform the basic life operational functions of reaching, fingering, hearing, talking and repetitive motions; must be able to perform sedentary work exerting up to 10 pounds of force occasionally: and/or: ar negligible amount of force frequently or constantly tol lift, carry, push, pull or otherwise move objects; must possess the visual acuity to prepare data and statistics, work with accounting processes, operate a computer terminal and do extensive reading.  Desirable Education and Experience.  Bachelor's degree in Business or Accounting; or Associate's degree and experience in an accounting  environment, preferably al North Carolina unit of local government.  Salary Range $49,000-$69,500  55