TOWN OF CRAMERTON BOARD OF COMMISSIONERS NELSON WILLS, MAYOR SUSAN NEELEY, MAYOR PRO-TEMPORE  COMMISSIONER HOUSTON HELMS . COMMISSIONER RICHARD ATKINSON COMMISSIONER KATHY RAMSEY COMMISSIONER SCOTT KINCAID  BOARD OF COMMISSIONERS MEETING THURSDAY, June 2, 2022 @ 6:00 PM G.M. MICHAEL COMMISSION CHAMBER CRAMERTON TOWN HALL  Information for the public to listen via Zoom to this BOC meeting will be posted via the Cramerton sunshine" email; the Cramerton Facebook Page, the Town Website www.cramerton.org, and on the  door of Cramerton Town Hall (155 N. Main St.).  AGENDA  1. Call to Order and Determination of Quorum. 2. Invocation and Pledge of Allegiance. 3. Adoption of Agenda for this meeting. 4. Public Comment (In-person and electronic)  Anyone may speak on any issue. If you want to speak at a public hearing, please wait until the public hearing has been opened on that particular item. Before speaking, please state your name & address. Please limit comments to 3 minutes. a. Flag Day Proclamation: A proclamation to commemorate the adoption of the. American Flag and the observance of June 14th as "Flag Day" and the  5. Proclamation  corresponding week as "Flag Week". (page 3)  6. Consent Agenda (Action Item): Consider approval of the consent agenda. Note: Ifa any item requires further discussion, it should be removed from consent and placed  appropriately on the agenda. a. Minutes  . April 21, 2022 Minutes. (pages 4 to 16) . May 5, 2022 Minutes. (pages 17 to 25)  7. Agenda Items Requiring a Public Hearing  a. Public Hearing (tabled from May 19th meeting to June 2nd meeting) - A public hearing to consider adopting an update to Cramerton's Comprehensive Land  Use Plan (LUP). (page 26) Open Public Hearing ii. Staff Comments/ BOC Q&A ii. Public Comments iv. Close Public Hearing  1    V. Action Item: Consider adopting the update to the Cramerton  Comprehensive Land Use Plan (LUP).  b. Annual Budget Public Hearing: A public hearing for the Fiscal Year (FY)  2022-2023 Cramerton Town Budget. C Open Public Hearing ii. Staff Comments /BOC Q&A ii. Public Comments iv. Close Public Hearing 23rd BOC meeting. a. Board of Commissioners  Note: The FY 2022-2023 budget will be considered for adoption at the June  8. Agenda Items NOT Requiring a Public Hearing  . Cramerton Town Seal Discussion  9. Manager's Report  10. General Staff Reports (as needed) Update from Two Rivers Utilities  A Additional updatel reports from Department Heads (if needed) 11. Topics of Discussion for Each Commissioner.  12. Adjournment  Upcoming BOC Meetings  Thursday, June 23, 2022 @ 6pm Thursday, July 14, 2022 @ 6pm Thursday, August 4, 2022 @ 6pm  Rules for electronic public comments" for Cramerton BOC Meetings  The Board will hear public comment at the beginning of this meeting. Please email your comments to otChd-w. on or before Thursday, June 2nd at 4:30pm. - Please include your name and address and your comment will be read into the record at the Comments submitted anonymously will not be read into the record and limited tot three minutes. The Board will allocate no more than (20 minutes) per meeting to the reading of submitted Public Comments are to be directed to the entire board as a whole and not individuals. Comments are expected to be civil and within reasonable standards of courtesy. Comments that include vulgarity, slander, name calling, personal attacks or threats will not be All comments will be maintained as a public record and included in the minutes of the meeting.  appropriate time. Comment.  read into the record.  2  2    MAYORAL PROCLAMATION IN RECOGNITION OF FLAG DAY 14th AND FLAG WEEK JUNE 12TH TO 18TH 2022  WHEREAS, the Second Continental Congress adopted the American Flag on June 14, 1777; and WHEREAS, it is fitting and proper to officially recognize "Old Glory" as a symbol of hope, inspiration and pride for the people oft the United States and around the world; and WHEREAS, in order to commemorate the adoption of our flag, on August 3, 1949, the Congress, by joint resolution, designated June 14th of each year as "Flag Day" and requested that the President issue an annual proclamation designating the week in which June 14th occurs as "National Flag Week" and call upon citizens of the United States to display the flag during that NOW, THEREFORE, I Nelson Wills, Mayor of the Town of Cramerton, do hereby proclaim  week; and  the week ofJune 12th to 18thas  NATIONALFLAG WEEK"  in the Town of Cramerton and ask our citizens to reaffirm the ideals of our Town by displaying  our. American Flag at their homes and throughout the Country.  Adopted this the 2nd day of] June 2022.  Nelson Wills, Mayor ATTEST:  SEAL  Wilene L. Cunningham, Town Clerk  3    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON April 121,2022  The Board ofCommissioners for the Town of Cramerton met on Thursday, April 21,2022, at 6:00 Call to Ordera and Determination of Quorum: Mayor Wills called the meeting to order at 6:00 Members Present: Mayor Wills, Mayor Pro Tempore Neeley, Commissioner Atkinson, Staff Present: David Pugh, Town Manager; Brad Adams, Police Chief; Josh Watkins, Planning Invocation and Pledge of Allegiance. Mayor Pro Tempore Neeley provided the invocation and Adoption of Agenda for this meeting. Mayor Pro Tempore Neeley asked that the draft March 17,2022 minutes be taken offt the consent agenda for additional discussion regarding pocket parks. Ar motion was made by Mayor Pro Tempore Neeley to approve the amended agenda. The motion Public Comment: No comments were received via electronically. Stephanie Newman, 87 Fifth Street, stated that moving the Board meetings to 5:00 p.m. would create an issue for anyone wishing to, attend that do not have flexibility in their schedules. She did not think having public comment at the end of the meeting. would be helpful. Mayor Wills stated the change was in  p.m., at the G.M. Michael Commission Chamber. p.m. and determined there was a quorum.  Commissioner Kincaid, Commissioner Ramsey, and Commissioner Helms. and Zoning Director; Attorney Wolter; and Wilene Cunningham, Town Clerk.  the pledge of allegiance was given by all.  was seconded by Commissioner Ramsey. The vote was 5t to 0i in favor.  consideration for the staff. He thanked her for her feedback.  Proclamation:  Arbor Day Proclamation: A proclamation to celebrate Arbor Day in the Town of Cramerton in 2022. Commissioner Helms read the proclamation. A signed copy of the  proclamation will be placed in the minutes book.  Introduction:  a. JeffWilkins- - New Cramerton Finance Director. The Town Manager introduced Mr.  Wilkins to the Board. Mayor Wills and the Board welcomed! him.  Consent Agenda: a. Minutes b. Finance  i. March 17,2022 minutes. ii. March 23, 2022 minutes.  Townd of Cramerton- April 21,2022- Page I  4    i. Budget Amendment #2021-18 for Street Sweeper.  . - Updates to Town Check Signatures  i. Resolution #2022-08: Authorizing new Finance Director Jeff Wilkins for bank  signatures.  Amotion was made by Commissioner Kincaid to approve the amended consent agenda with the removal oft thel March 17, 2022 draft minutes to be discussed later in the meeting. The motion was  seconded by Commissioner Ramsey. The vote was 5 to 0 in favor.  Agenda Items Requiring a Public Hearing:  a. Public Hearing #1 - A public hearing regarding a request by Freedom Financial Properties, LLC to amend the Zoning on Parcel #220570 (address 4805 South New Hope Road) from i. Open Public Hearing: A motion was made by Commissioner Atkinson to open the public hearing. The motion was seconded by Commissioner Helms. The vote was 5 ii. Staff Comments /BOC Questions & Answers: The Town approved a Conditional Zoning for this site to allow fort the sales ofautomobiles, boats, and motorcycles, which isa Conditional Use in the B-3 zoning district. As part of the approval of this use, the 1. No business activity in front oft buildings in the area facing South New Hope Road. a. Nostorage ofmaterials, equipment, or otheri items in front ofthel building facing b. Nos storage or parking ofa any vehicles for sale, service, or storage in front oft the The building is currently occupied by Freedom Financial and is shared with About Face Boot Camp. Due to growth oft both businesses, the property owner is looking to expand parking in the area that was previously conditionally restricted for the storage Staff is recommending approval of the request with the following conditions for the 1. All uses allowed in this Conditional Zoning district shall be those uses listed by right in the B-3 zoning designation oft the Land Development Code. 2. All buildings shall comply with the Town's commercial design guidelines found in the Land Development Code, and Code ofOrdinances. 3. All driveway locations, and poimtsofingreslegess must be approved by NCDOT. 4. Signage shall comply with all applicable provisions found in the Land 5. Applicant agrees to add a row of shrubs between the new parking lot and South  B-3 with conditional use permit to conditional zoning (CZ) district.  to Oi in favor.  Town imposed this condition on the project:  This includes:  South New Hope Road.  building facing South New Hope Road.  or parking of vehicles. development:  Development Code.  New Hope Road; buffer shall consist of at least eight shrubs.  Town ofC Cramerton- Apri121,2022-F Page2  5    The applicant has agreed to the conditions. The widening of South New Hope Road should not be ai factor regarding the addition oftwelve parking spaces being requested  for the front oft this structure.  ii. Public Comments: No one signed up to speak.  iv. Close Public Hearing: A motion was made by Commissioner Kincaid to close the public hearing. The motion was seconded by Commissioner Ramsey. The vote was V. Action Item: Consider approval of rezoning request by Freedom Financial Properties, LLC to amend the zoning on Parcel #220570 (address 4805 South New Hope Road) from B-3 with conditional use to conditional zoning (CZ)district. A motion was made by Commissioner Kincaid to approve the rezoning request by Freedom Financial Properties, LLC to amend the zoning on Parcel #220570 (address 4805 South New Hope Road) from B-3 with conditional use to conditional zoning (CZ) district. The motion was seconded by Commissioner Ramsey. The vote was 5 vi.Action Item: Consider approval of a statement pertaining to the reasonableness and consistency ofthe proposed zoning mapamendment regarding the zoning amendment on Parcel #220570 (address 4805 South New Hope Road) from B-3 with conditional use to conditional zoning (CZ)district. A motion was made by Commissioner Helms to approve the statement pertaining to the reasonableness and consistency of the proposed zoning map amendment regarding the: zoning amendment on Parcel #220570 (address 4805 South New Hope Road) from B-3 with conditional use to conditional zoning (CZ) district. The motion was seconded by Mayor Pro Tempore Neeley. The Public Hearing #2 - A public hearing to consider adopting an update to Cramerton's i. Open Public Hearing: A motion was made by Mayor Pro Tempore Neeley to open the public hearing. The motion was seconded by Commissioner. Helms. The vote was ii. Staff Comments / BOC Questions & Answers: The Town has been working with Nealon Planning and! Land Design on updating the Land Use Plan for the last fourteen months. The Planning Board, along with a subcommittee of the Board of Commissioners, has acted as the steering committee for this entire effort, guiding the process and advising Towns staffand our consultant throughout this process. The Town Manager commented on the amount ofdiversity that will respect the older mill homes and maintain the Town's historic value. The importance of the Catawba Crossings Bridge and other various forms of connectivity including greenways and pedestrian and bicycle networks were discussed. Ms. Nealon their group tried to look at possible development for the Town for the next ten to twenty years. Mayor Wills asked the Planning Director if he could meet with himselfand Board members to discuss the Land Use Pian in further detail. The Board discussed receiving additional  5to0i in favor.  to0 0 in favor.  vote was 5 to 0i in favor.  Comprehensive Land Use Plan (LUP).  5to Oin favor.  Town of Cramerton- April 21, 2022- Page 3  6    information. The Town Manager stated tonight's public hearing can be continued to al later date. The Planning Director stated an electronic version ofthe Land Use Plan is available on the Town's website. The Planning Director recommended the public iv.Action Item: Consider adopting the update to the Cramerton Comprehensive Land Use Plan (LUP). A motion was made by Mayor Pro Tempore Neeley to continue the public hearing for the Cramerton Comprehensive Land Use Plan (LUP) to May 19th. The: motion was seconded by Commissioner Ramsey. The vote was 51 to 0 in favor.  hearing be continued at the May 19th Board meeting. iii.Public Comments: No one signed up to speak.  Agenda Items Not Requiring a Public Hearing:  a. Finance  American Rescue Plan Act(ARPA)  1. Action Item: Grant Project Ordinance #2021-02 to take the "standard allowance" for Cramerton's American Rescue Plan Act (ARPA) funding from the Federal Government. The Town Manager commented on the standard allowance now being allowed for any municipalities under a population of 50,000 orl less to be used for typical government expenditures such as salaries. Commissioner Atkinson asked about receipt of future stimulus monies. The Town Manager said possibly but it would not be this type of direct stimulus monies. Commissioner Atkinson stated the street sweeper and other items were discussed outside ofthe normal budget. Salaries and benefits are already budgeted sO why not use this money as stimulus for other items such as projects. Attorney Wolter stated this money is considered revenue replacement. This grant money can replace other forms of revenue without affecting the Town's budget. Monies can be used for salaries. Ifthe Town identifies items such as the purchase of the street sweeper, marque, landscaping, and irrigation as part of the downtown improvements then our ARPA reporting requirements will be greatly increased. If these items are listed such as the street sweeper, then the ARPA reporting requirements become outrageous. The ARPA money can be reported as general revenue. Attorney Wolter stated this funding will need to be spent by the end of2024. A motion was made by Commissioner Helms to approve Grant Project Ordinance #2021-02 to take the "standard allowance" for Cramerton's American Rescue Plan Act (ARPA) funding from the Federal Government. The motion was seconded by Commissioner Ramsey. The vote was 5to0in 1. Action Item: Consider approval of renewal contract term and amount with Waste Management for garbage and recycling services and direct the Town Attorney and Town Manager to execute the final terms of the contract. A motion was made by Mayor Pro Tempore Neeley to approve the renewal contract with Waste Management for garbage and recycling services. The motion was seconded by Commissioner Helms. The Town Manager recommended the contract be extended for five years. Mayor Pro Tempore Neeley amended the original motion to approve the renewal of the contract  favor. ii. Sanitation Contract  Town ofCramerton- - April21, 2022-Page 4  7    term and amount with Waste Management for garbage and recycling services and direct the Town Attorney and Town Manager to execute the final terms of the contract along with maintaining the 3% CIP cap which is standard. The motion was seconded by Commissioner Helms. The vote was 51 to 0 in favor. 1.A Action Item: Pert the terms of the interlocal agreement, consider approval to increase thepolice services amount tol McAdenville by 5% for fiscal year (FY) 2022-2023. The Town Manager stated this item has been discussed with the Town Administrator with the Town of McAdenville. A motion was made by Mayor Pro Tempore Neeley to approve the police services amount to McAdenville by 5%1 for fiscal year (FY)2022-2023. The motion was seconded 1. Action Item: Per staff equeslrccommendlation. consider increasing the lifeguard fee for pool rentals. Mr. Smallwood stated it is difficult to find lifeguards. The current rate is $30.00 per lifeguard for pool parties which is $10.00 per hour pay rate. He recommended the new rate would be $90.00 which is $30.00 per hour. The Parks and Recreation Advisory Board unanimously recommended this fee schedule change. Mr. Smallwood stated he is reviewing the rates for residents VS. non-residents. No pool parties have been booked for thel last two years due to thej pandemic. Noj parties are planned for this year. A motion was made by Commissioner Helms to approve the increased lifeguard fee for pool rentals. The motion was seconded by Mayor  ii. Cramerton- = McAdenville Police Services Agreement  by Commissioner Helms. The vote was 5 to Oi in favor.  iv. Parks and Recreation Fee Schedule  Pro Tempore Neeley. The vote was 51 to 0i in favor. Planning and Zoning Appointment Committee  b. Board of Commissioners  1. Action Item: Per the BOC Rule of Procedure Policy, consider appointing two Commissioners (along with the Mayor) for a Planning and Zoning Board position. Commissioner Helms and Commissioner Kincaid volunteered. The Board consented to Mayor Wills along with Commissioner Helms and Commissioner Kincaid to serve as the appointment committee for this position on the Planning and Zoning ii. Discussion of March 17,2022 draft minutes: Mayor Pro Tempore Neeley asked that additional discussion be held regarding the pocket parks. Years ago when new construction was occurring in that area, the Timberlake neighbors asked the Town that the stub out connection be closed to vehicular traffic. She stated Dan Wallace said that the Timberlake residents had asked that the connector road at the entrance of Cimarron Boulevard remain closed. An email was received from Kelly Newman, chair of the Parks and Recreation Advisory Board, asking why the Timberlake pocket park item did not come before the Parks and Recreation Advisory Board for approval. Mayor Pro Tempore Neeley stated that in these minutes that Mr. Smallwood said yes to approve the Timberlake opening. She stated she did not want to neglect Riverside or some other pocket park. Dan Wallace said that when Gary Fankhauser came that they had this big ornate plan.  Board.  Town ofCramerton- April21,2 2022-Pages 5  8    Actually, he just wanted to have some seating on one side or the other and Commissioner. Atkinson has been working with them. Mayor Pro Tempore Neeley wanted to make sure Mr. Newman was it settled in Parks and Recreation. Mr. Smallwood stated he did not recall speaking on the Timberlake pocket park. Mayor Pro Tempore Neeley stated an e-mail had been received from Mr. Newman. Mr. Smallwood stated the plans did not come to the Parks and Recreation Advisory Board. Mr. Smallwood stated he would need to go back and look at minutes but he did not remember speaking on this at the meeting. Mayor Pro Tempore Neeley said that the draft minutes read that Dan Wallace, Timberlake resident, advised there is al light pole near this area. Mr. Smallwood stated an ADA parking space will be available. Mayor Pro Tempore Neeley said this looked like Mr. Smallwood was talking about that pocket park. Mr. Smallwood said you would probably need one if you were going to put one in there. Mayor Pro Tempore Neeley the only reason she was bringing it up was that she did not want to neglect Riverside or other places with pocket parks that we are going to need money to spend on them. Commissioner Atkinson said a question was asked of Mr. Smallwood if this pocket park aligns with the criteria for other pocket parks and your answer was yes. Commissioner Helms said he asked does this pocket park align with the Master Plan and Mr. Smallwood said pocket parks align with the Master Plan. Commissioner Helms said he didn't say this one did. Commissioner Atkinson asked does this pocket park align with the Master Plan. Mr. Smallwood stated he did not specifically remember the Master Plan placing a pocket park in Timberlake. Mayor Wills asked if the Courtyards at Cramerton was in existençe at that time. Mr. Smallwood said yes. Mayor Pro Tempore Neeley said that was her question, was this pocket park approved by Parks and Recreation since Mr. Newman had sent out an email and was there going to be pocket parks anywhere else. Attorney Wolter stated the minutes could be amended to clarify that Mr. Smallwood said yes that pocket parks are included in the Master Plan. Commissioner Atkinson said this was not clear to him at all and he shared how it developed. It simply began when Dan Wallace came in and asked for the sidewalks to be connected because people were walking in the mud. The Town Manager then suggested aj pocket park and then we were given a design for a pocket park. The Town Manager in the current budget the Board funded two pocket parks that included one on Front Street and the other in Timberlake. The pocket parks are Board driven. Funding is available in the budget for this pocket park in the current budget. Mayor Pro Tempore Neeley asked has it been determined that there are two pocket parks and what about Riverside and the others. The Town Manager this began with the Board approving the landscaping area behind the Veterans Memorial last budget year. The. Board then asked about other areas and placement ofpocket parks which led to a discussion about Front Street and Timberlake. No discussion has been held at this about pocket parks in Riverside or other areas at this time. Mayor Pro Tempore Neeley said Mr. Smallwood said this never came  Townd of Cramerton- - April 21, 2022- Page 6  9    before the Parks and Recreation Advisory Board for review or approval. The Town Manager said the BoardofCommisioners approved it, but itd did not come before the Parks and Recreation Advisory Board and Mr. Smallwood's answer to that was no. Commissioner Kincaid stated the intent of this was not to say no to pocket parks but to discuss the process howi it got here for pocket parks which needs to be discussed with the Parks and Recreation Advisory Board and then brought to the Board of Commissioners. This would allow identification areas in the Master Plan. The Board consented to have any new parks or initiative processes be presented to the Parks and Recreation Advisory Board prior to being presented to the Board of Commissioners using the same process as the Planning and Zoning Board. He apologized to the Parks and Recreation Advisory Board. Attorney Wolter stated that the minutes read Commissioner Helms asked if pocket parks are compatible with the Parks and Rec Master Plan. Mr. Smallwood said pocket parks are included with this plan. Commissioner Helms agreed that was what he asked. A motion was made by Commissioner Helms to approve the March 17, 2022 with corrections. Thei motion was seconded by Mayor Pro Tempore Neeley. The  vote was 5 to Oini favor.  BIG BOARD: The Town Manager advised that this will be the last time this format will be used. AI new concept is being developed toi report onp projects. Thedowntown: stormwater parkingproject isp proceeding well. This parking lot will be open until the week after the Goat Island Games. The parking lot will be closed for several months while being updated. Commissioner Kincaid asked how the parking lot being closed would affect other Town activities. He asked if the parking lot across the railroad near. Hampton Meadow Apartments could be used. The Town Manager stated that the property across the railroad tracks is privately owned and permission would be needed from the owner. Fireworks will still be held for the Fourth ofJuly. Ared balloon will be tethered on Goat Island to offer a visual concept of where the fireworks will be visible from various locations. The Town Manager commented that the Board could schedule a visit to look at permeable pavers at other locations. The' Town Manager stated he would check on available dates. Commissioner Atkinson asked about what type of delineation will be offered such as striping ora different color or shape of pavers. He also commented on the color scheme aligning with the planters downtown and the bricks on the Veterans Memorial. Commissioner Atkinson asked ifa 4'x4' sample panel could be provided. Commissioner Helms asked about the timeline for the completion of the paving project. The Town Manager said the project will be completed at the end of August. The Town Manager locator signs are being placed around Town for placement of the wayfinding and gateway signs with the installation of the signs ini the next month ors SO. Manager's Report: The Town Manager stated there will be some reformatting of how the goals and objectives are developed and tracked which will be more specific in nature. The Town Manager welcomed Jeff Wilkins as the new Finance Director. He stated the position of Town Clerk closed yesterday for applications. The position will be released to state the position will remain open until filled. Commissioner Helms requested that at the next Board meeting on May Sth that the beginning of the meeting be used for a discussion ofthe budget. The Town Manager statedaspecial meeting could be scheduled tol begin at 5:00j p.m. and the regular scheduled meeting  Town ofCramerton- April 21,2 2022-Page 7  10    beginning at 6:00 p.m. Mayor Wills asked about the clearing of the property across from the Cramerton Christian. Academy near the railroad tracks. The Planning Director stated this area was cleared due an issue with trespassers. He advised that this property is not located in Cramerton.  General Staff Reports:  Update from Two Rivers Utilities: Kyle Butler attended via Zoom. A copy oft the report Police Department: Chief Adams provided a training update. The Police Department finished their firearms training in April which completed all ofthe. state mandated training. He updated the Board that Sergeant Harris has completed simunition training which is non- lethal force on force using pellet guns. The police department now has three instructors Fire Department: Chief Foulk stated the $10,000.00 OSFM Department of Insurance non-matching grant has been approved. The Fire Department will celebrate its 10th Parks and Recreation: Mr. Smallwood stated Goat Island Games will be held on Saturday, May 7th. The red balloon on Goat Island will be at 300 feet which marks the lowest firework that will be displayed for the Fourth ofJuly celebration. Planning and Zoning: Mr. Watkins thanked everyone for all the hard work on the Land Use Plan. Mayor Pro Tempore Neeley asked about the corner of Hamrick Road andi ifthis area has any planned construction for this site. The Planning Director said the property owner remains the same. He stated he would keep the Board updated of any proposed changes to this property. Mayor Wills asked about the property being cleared off across from the Cramerton Christian Academy. This property is being cleared for timber and there has been issues with trespassers. Aaron Parks, Code Enforcement Officer, stated he isv working on high grass violations. Next month he will share some oft the letters he sends out. Mayor Wills said Mr. Parks was in attendance at the joint committees meeting and offered information about what he does with the "Neighbors Helping Neighbors" program. Finance: Mr. Wilkins said he has been working on the workers compensation report and  will bej placed in the minutes book.  with this training.  anniversary with an open house on May 21st.  preparation of documents for the upcoming audit. Town Attorney: Attorney Wolter had nothing to report.  Town Clerk: The Town Clerk asked if the Board would be interested in attending the upcoming Montcross event on Tuesday, May 3rd. The Board agreed to reserving a table.  Topics of Discussion for Each Commissioner:  Mayor Pro Tempore Neeley thanked Mr. Parks for attending the joint committee meeting. She thanked him for following up on the two houses on South New Hope Road. She advised there  Town ofCramerton- April 21, 2022- Page 8  11    would be a plant potting party hosted by the Community Committee at the Goat Island Games. She said the Community Committee did not discuss the "Before I Die" wall. She stated Mayor Wills was in attendance. Megan McLelland is in charge of posting information on social media. A bingo game night will be scheduled in the near future. A golftournament is planned for July 29th and Mayor Wills is encouraging that the committees and department heads to have tables set up at this event. There will be a popsicle party for Father's Day on June 18th. She thanked the Board for appointing Noah Andrews as the student liaison to the Community Committee. Other events planned include the mini-boat regatta and the car show for the back-to-school event. Supplies will be collected for summer school. She welcomed Mr. Wilkins as the newest member Commissioner Helms thanked the Town Manager for the revisions to replace the Big Board with areformatted template and changes to the communications plan. He stated he has been reviewing various forms of communication include analyzing Facebook, marque board, Instagram, and website and what format to use depending upon the circumstances. He welcomed Mr. Wilkins. Commissioner Ramsey welcomed Mr. Wilkins. She asked about what type ofcommunication do the new citizens receive from the Town such as a welcome packet. Commissioner Kincaid stated years ago the Community Committee had a welcome packet that citizens could pick up at Town Hall that included information from businesses. Commissioner Ramsey stated information could Commissioner Kincaid welcomed Mr. Wilkins. He thanked the Planning Director for all of his hard work with the Land Use Plan. Kudos to everybody who helped with the Easter Egg Hunt. He thanked Rachel Andrea for the great job she did. He advised that there will be a joint Gaston- Cleveland-Lincoln MPO meeting with the Charlotte Regional Transportation Planning Organization (CRTPO): at the Government Center next Thursday. There is a Zoom link for anyone who would like to join in and listen. He stated he was happy about the update on the ARPA funding and the standard allowance. He said this will allow continued discussion regarding staff pay increases and the funding of capital projects and that we are able to accomplish these goals. Commissioner Atkinson stated he cannot attend the joint MPO meeting in Charlotte at 6:30 p.m. and asked that someone else on the Board attend in his place. Commissioner Kincaid will be in attendance. Mayor Wills stated he may be able to attend. Commissioner Atkinson asked about the establishment of an ad hoc commission as the Center Street Advisory Committee. This commission would be chartered by the Town and work separately from the Parks and Recreation Advisory Board. The commission would be a 501(c)3 sO the committee would be able to solicit funding on behalfofthe Town. Keep Gastonia Beautiful program already does this. The second committee would be the Streetscape Beautification Committee. All of this would be brought before the Board: for adoption and approval. He said he would like to start off with two committees but would need to get registered with the Secretary of the State as a non-profit first in order to begin soliciting funding. The commission can seek funding from the state, county, tourism and any other funding that is available for municipalities. The MPO had three grants they awarded this year forsidewalks, parking, and infrastructure. We missed the deadline fort those grants. Some grants could be possibly written in house or a consultant may need to be utilized depending on the various forms of documentation that might be needed such as a benefit cost analysis.  to the Town's staff.  include the QR coding for parking.  Towno ofCramerton- April2 21,2 2022-F Page9  12    Commissioner Helms asked ift the Town is allowed to receive donations. Attorney Wolter stated yes. Commissioner Atkinson stated yes in terms of grants. For businesses they ask that funding Mayor Wills stated at the last Board meeting he commented on having board and chair persons being present at the Board meetings to provide updates. He stated that all surface art projects should bej presented to the Board ofCommissioners for review. Helix /R private funding can be a worki inj progress. He asked that one ofthe photos on the Planning and Zoning page oft the Town's website be changed out. Voiced importance of the Capital Improvement Plan and getting it in place. Formation of additional committees to offer opportunities for citizens to serve and offer various avenues to engage. Thank you for the police for continued community policing. The Board needs to discuss what the Town would like to see done with the 38 acres offofLakewood Road and Wilkinson Boulevard and long-term land usej plan for that parcel. Commissioner Helms stated the downtown social district is part ofour goals. There has been some progress with these Mayor Wills asked about having a stripe painted on Cramer Mountain Road at Old Course as part He asked to receive reports from department heads listing what grant opportunities are being He asked about the recognition of the 30th anniversary of Riverside Park as he was advised this was the first park/trail in the region per Cam Carpenter. Mr. Smallwood stated he was not aware ofthis anniversary. Mayor Wills asked about additional grant funding for the Cramer Mountain Road Trail. Mr. Smallwood said those funds cannot be used for state or federal tax dollars for parks or recreation trail dollars. This funding was acquired with an ordinance and cannot be used asar match. This is not aj primary route: for Carolina Thread Trail and they will not provide funds as this is considered a secondary route. The Mayor stated there has been discussion regarding construction of a trail from the Cramer Mountain Country Club to Cramer Mountain Road which would be aj private project. Mayor Wills asked Mr. Smallwood to offer information on how the Town works with the schools regarding the use of the middle school ballfields. Mr. Smallwood stated there is an agreement with the school and the Town has first right after the schools. We provide maintenance and get to use the school fields at no cost. The Mayor asked if Blue Ridge Trail had been paid. Mr. Smallwood said yes and they have been working with the Town on other Mayor Wills asked if the gutters on the C.B. Huss building and some other minor work will be started. The Town Manager stated he was not comfortable having the staff cleaning out gutters due to the tricky nature of the roof. Mr. Smallwood has requested quotes for the cleaning out of the gutters. Mayor Wills asked about the possibility of having a social district in the downtown area and it being open when the downtown parking lot has been completed in the fall. He asked if the social district area could include Goat Island. Attorney Wolter said Goat Island cannot be included as a social district. The social district cannot include areas that has moving traffic or involves crossing roadways. Center Street could be closed down as a social district. The mechanics ofthe social district would: needt tol be discussed with the Police Department. Permittees  goes through a 501(c)3.  items.  ofthe golf cart path crossing. There is signage but no striping on the roadway.  pursued and the status.  projects.  Town ofCramerton- April 21, 2022- Page 10  13    requesting asocial district area will need to abut public property such as as sidewalk. Commissioner Atkinson about contacting the City of Belmont and their social district functions. Chief Adams said that was probably a limited special occasion permit the City of Belmont uses for their downtown events. Chief Adams stated he spoke with the local ALE officer and was advised that Mount Holly, Belmont, and Gastonial haver notjumped on board with social districts as iti is defined in the ordinance. The limited special occasion permit is issued by the ABC Commission. The Town could close Center Street as a social district and this extend the permitted business out into an area and it would tie to a particular permittee for a certain limited time. The Town could work with a 501(c)3 such as the Catawba Riverkeeper Foundation to hold an event. Mr. Smallwood stated that the 501(c)3 foundations are allowed a limited number of permits for yearly events. Attorney Wolter stated she would work with Chief Adams and the Town Manager about various Mayor Wills stated the Cramerton Historical Society is hosting and promoting a golf tournament tor mark the 100th anniversary and the Town's rich history with golf. A logo has been designed. Commissioner Helms asked for clarification as to how this tournament would benefit the Town and what are the roles of the Cramerton Historical Society and the Town before it is planned. Mayor Wills said it would be similar to the Centennial Tournament held in the past. Lunch and a presentation about the history of golf will be part of the program. This event will be open to everyone, not just golfers. Commissioner Helms asked about the Town and how it would be involved with this event and what is the Town getting out of this and what is the Town's role. Mayor Wills said the departments and committees would be there to represent. The Cramerton Historical Society is the 501(c)3 and would be raising monies. Attorney Wolter said the Town can be a contributing sponsor and a dollar amount needs to be determined. Commissioner Atkinson asked the Town Manager about the Town's role during the Centennial Celebration. The Town Manager said the Town partnered with the golfclub as the Cramerton Historical society was nota a 501(c)3 at that time. Staffcould be available to present information such as educational data about the Town's stormwater program. Mayor Pro Tempore Neeley asked about the cost for citizens to participate in the tournament. Mayor Wills said the cost would be $100 per person which includes lunch. The Mayor said the logo would be used on merchandise. Commissioner Helms said the logo looks like it is the Town of Cramerton's golftournament, not the Historical Society. Commissioner Atkinson said the Parks and Recreation Department is holding al boat race int the Cramer Mountain swimming pool as ai fundraiser. Mr. Smallwood said the Cramer Mountain Women's Club Group is sponsoring this and the funds raised will be donated to Parks and Recreation. Commissioner Helms said this logo indicates this is a Town of Cramerton golf tournament event not the Historical Society. He asked why the logo doesn't say Cramerton Historical Society Golf Tournament. Mayor Wills said this is about Cramerton golf and is a recreational activity that began in Cramerton al hundred years ago. This logo is conceptual. Mayor Wills thisisal logo around golfin Cramerton and this was ai recreational sport started by the founder oft the town. Mayor Wills said this tournament doesn'trepresent Cramer Mountain but the legacy of golfing. Commissioner Helms said the only golfing in Cramerton is on Cramer Mountain and is not open to the public. Mayor Wills said work would continue on this logo design. Mayor Wills asked about the fence on Twelfth Street as Charles Wood asked about having it removed. The Planning Director stated the fencing was around some equipment that belonged to  options.  Townd of Cramerton- April21,2022- Page 11  14    Duke Energy. The equipment has been removed. Rodney Baker, Public Works Director, was Mayor Wills said he would be bringing up the Capital Improvement Plan every two weeks if Mayor Wills said there had been a citizen about speeding in Mayflower Meadows. Chief Adams stated there have been several traffic calming studies completed in the last few years. The speed study was performed on both ends of Weavers Run. Chief Adams stated he would be glad to Mayor Wills said al Mayor-Mimger'smeting was held last week inl Lowell and all ofthe thirteen municipalities were in attendance. Randi Gates provided a presentation and topics were Catawba Mayor Wills asked about recognition of school athletes and teams in the past. He would like to He thanked the Town Manager for his hard work on the Goals and Objectives and budget work session. Would like to now focus on communication and like to work on pocket parks, Land Use He requested a committee yolunteer organization meeting last week to discuss projects and see what various committees are working on. Mayor Pro Tempore Neeley stated she thought it was only going to be committee chairs but when she arrived there were other people in attendance. The cost ofthe electronic marque: signi is approximately $30,000.00 and would inform anyone who The QR codes are available and would be available to assist people when visiting the Town. The Center Street project for paving resurfacing and there are some landscaping projects that could be included and be done at the same time. A contract has been received from the Town's current landscaping service and another quote was received from Lawrence Landscaping. The Town Manager said this item could be added as an a la carte item as part of the quote for the shade sails  going to contact a fence contractor to have this fencing removed.  needed.  provide the past studies in this area.  Crossings and light rail. Formation ofat task force will be the next step. resume this and recognize teams and members with proclamations.  Plan, and set up meetings in neighborhoods.  Mayor Wills said other people in attendance were there to listen. comes in to' Town of èvents and other information.  and streetscape.  Mayor Wills asked about putting up signage on Center Street as a project board.  The Town Manager said quotes were received for pressure washing of the railroad tracks. The railroad company has been notified. Sidewalks in the area will also bei included as part oft the quote along with the Eighth Avenue underpass. The other underpass will be reviewed later. Mayor Wills asked about the "Fit Community" signage saying 2006-2009. He asked can we take those down. The Town Manager said ift the Board wants them taken down. The Board consented.  Town ofCramerton- April2 21, 2022-F Page 12  15    Mayor Wills asked that the sign on South New Hope Road"Welcome to Cramerton"tol be removed Adjournment: An motion was by Commissioner Kincaid to adjourn at 9:16 p.m. The motion was  near MTI Land.  seconded by Mayor Pro Tempore Neeley. The vote was. 5 to Oin favor.  Nelson Wills, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  Town ofCramerton- April2 121,2022- Page 13  16    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON May 5, 2022  The Board of Commissioners for the Town of Cramerton met on Thursday, May 5, 2022, at 6:00 Call to Order and Determination of Quorum: Mayor Wills called the meeting to order at 6:03 Members Present: Mayor Wills, Mayor Pro Tempore Neeley, Commissioner Atkinson, Commissioner Kincaid, Commissioner Ramsey, and Commissioner Helms attended via Zoom. Staff Present: David Pugh, Town Manager; Brad Adams, Police Chief; Josh Watkins, Planning and Zoning Director (attended via Zoom); and Wilene Gunningham, Town Clerk. Invocation and Pledge of Allegiance. Mayor Pro Tempore Neeley provided the invocation and Adoption of Agenda for this meeting. Amotion was made by Commissioner Kincaid to adopt the proposed agenda. The motion was seconded by Mayor Pro Tempore Neeley. The vote was 5 Public Comment: No çomments were received vja electronically and no one signed up to speak  p.m., at the G.M. Michael Commission Chamber. p.m. and determined there was a quorum.  A  the pledge of allegiance was given by all,  to Oin favor. at the meeting. Proclamations:  a. Police Officers Memorial Week 2022: A proclamation to recognize May gth- May 13thas "National Police Week" in honor of the service and dedication of all law enforcement officers. Proclamation was read by Commissioner Ramsey. A signed copy of the b. Municipal Clerk Week 2022: A proclamation to recognize May 15th through May 215'as Public Works Appreciation Week in the Town of Cramerton. Proclamation was read by Mayor Wills. A signed copy of the proclamation will be placed in the minutes book. C. Public Works Appreciation: A proclamation to recognize May 15th through May 21st as Public Works Appreciation Week in the Town of Cramerton. Proclamation was read by Commissioner Atkinson. A signed copy of the proclamation will be placed in the minutes d. Cramerton Fire Department 10th Anniversary: A proclamation celebrating Cramerton's Municipal Fire Department's 10th Anniversary. Proclamation was read by Commissioner Kincaid. A signed copy of the proclamation will be placed in the minutes book. Mayor Pro Tempore Neeley asked to be excused at 6:17 p.m. The Board consented.  proclamation will be plaçed in the minutes book.  book.  Towno ofCramerton- May 5,2 2022-E Pagel 1  17    Presentation:  a. Gary Fankhauser, Viz Design  i.E Brick paver color for Downtown Project: Two different colored pavers have been chosen. The parking lot paver chosen was Savannah which is a burgundy gray coloration. The permeable pavers chosen for the pedestrian sidewalk area will be Fossil. Commissioner Atkinson asked if pavers would be the most economical choice compared to brick pavers. Mr. Fankhauser stated that the permeable pavers are 4.5x 9 inches and brick pavers are 4 X 8 inches creating a different scale. LaBella Engineering will be contacted regarding the use ofbrick payers for the sidewalk area. ii. Options for Project Bid of the Centennial Center ShadeSaill Streetscape Capital Project: The Town Manager stated there are several options for the project bid for the shade sail area to include redoing the irrigation systém and grading. Mr. Fankhauser stated the bid documents are close to 75% complete The shade sail manufacturer will engineer the footings due to the size of the sails whiçh maintains the warranty. This project will require permits from the çounty since it includés electrical work. Permitting should be ready to be requested by the end of this month and then the bid documents can be released. Turf will be specified along with a. grading plan. Commissioner Atkinson asked ifMr. Fankhauser was cOntinuing with the Timberlake pocket park. The Town Manager stated the pocket parks will be discussed once the downtown project bid has been, completed. No permitting will be required for the pocket parks. Commissioner Atkinson recommended showing the roofand exterior improvements to the lodge building to enhance the current drawing. This information was emailed to Mr. Fankhauser earlier today. Mr. Fankhauser stated he would review 1. Action Item; Consider directing Viz Design to finalize and release the bid for Shade Sail / Streetscàpe Project. A motion was made by Commissioner Atkinson to approve the. The motion was seconded by Commissioner Ramsey. The vote was 4 to 0. The Town Manager stated there is an eight-week lead time for the pavers. Work on the parking lot will begin at the first ofJune. This will allow time for construction work on the lodge building. Downtown businesses have been notified of the upcoming construction. The upper side of the parking lot can be used by the businesses for another four weeks. Commissioner Helms asked when would signage be posted regarding this project. A QR code will be placed on the sign and posted on the Town's website page with information regarding parking. Commissioner Kincaid asked ift the recent video showing parking has been shared as part of this project. The Town Manager said the video has been shared at events and at the recent business meeting held with Montcross Chamber of Commerce. Tyson Reilly with the Ardent Companies - VCM Phase 1Gand access options. Mr. Reilly introduced himself and stated he was the executive director oft the Charlotte office. He presented information regarding the 38 acres located off of Hamrick Road that his company has under contract and would liket to develop. The proposed project would include a mixture ofs single-family units and town homes. The Board stated there are conçerns about the increase of traffic on Hamrick Road as a secondary road needs to be constructed. Mr. Reilly stated they are struggling to get access for a secondary road. The cemetery is located near this property and the  this information.  b. Pre-Development Meeting  Townof Cramerton- May 5, 2022- Page 2  18    other property owners are not interested in selling their properties or allow easements. Mr. Reilly asked if there were any other options that the Board or staff was aware of that would assist in securing the needed right-of-way or allow an alternative path or even bypass the secondary road. Mr. Reilly asked about the possible connection to Hills Road. Chief Adams stated that was a state road. The  Board thanked Mr. Reilly for his presentation.  Consent Agenda: a. Minutes.  i. March 30, 2022 Budget Meeting minutes. ii. April 7,2022 meeting minutes.  b. Gastonia - Gaston County Consortium HOME Investment Partnership Program for 2022- Commissioner Atkinson asked that the April 7, 2022 draft minutes be removed from the consent agenda and be discussed later in tonight's meeting. A motion was made Commissioner Kincaid to approve the consent agenda with the removal of the April 7,2022 draft minutés. The motion  2023-2025.  was seconded by Commissioner Ramsey. The vote was 4 to Qin favor.  Agenda Items Not Requiring a Public, Hearing:  a. Planningand Zoning.  Redhawk Phase 2 Preliminary Plat Request: The Planning Director advised that this preliminary plat was reviewed by, the Planning and Zoning Board in April and they recommended approval. This plat çonsists of 157.94 acres off of South New Hope Road and Lake. Wylie Road. This site was rezoned to Conditional Zoning in 2020 to allow for a mixed-use residential development. Earlier this year the site went through another rezoning to amend Phases 2 and 3 to shift some of the residential and commercial uses and to relocate the municipal services site. The Planning Director stated that he and the Parks and Recreation Director are working with Paul Tryon regarding the alignment of the Carolina Thread Trail to follow along the Red Hawk Parkway. The asphalt trail would be consistent with other paved greenways in Cramerton. A seçondary trail network is being discussed that would be more of a natural surface trail as an alternative. Two types of trails will be going through this project. Paul Tryon is working with Carolina Thread Trail about connection with the future 500-plus acre park being developed by Gaston County. A motion was made by Commissioner Atkinson to approve the Redhawk Phase 2j preliminary plat request. The motion was seconded by Commissioner Ramsey. The vote was 4 to Oi in favor. 1. Action Item: Consider approval of construction easement for NCDOT on Market Street. A motion was made by Commissioner Kincaid to approve the construction easement for NCDOT on Market Street. The motion was seconded by  ii. Market Street Construction Easement from NCDOT  Commissioner Ramsey. The vote was 4 to Oin favor.  b. Parks and Recreation  i. C.B. Huss Moisture Mitigation Capital Project  Town of Cramerton- May 5,2022-Page3  19    1. Action Item: Consider approval of contract with Talley & Smith Architects for project bid process and construction management. Mayor Wills said there are several easy fixes which should be done next week. The Town Manager said yes. The Parks and Recreation Director stated he has not contacted anyone regarding tree removal. The trees should be removed by licensed arborist and insured contractor. Commissioner Atkinson asked how: soon could trees could be removed. Mr. Smallwood said they would need to be removed as part oft the grading process. Trees will need to removed as part of the waterproofing of the building. Commissioner Atkinson said he thought that Talley & Smith recommended all the trees and shrubs be removed. Mr. Smallwood said/thelarger shrubs are not specifically causing the moisture issue but they will possibly need to be removed when the building is being prepared to be waterproofed. Commissioner Helms asked are we ready to let Talley & Smith to bid this project out. A motion was made by Commissioner Helms to approvè, thè. contract with Talley & Smith Architects for project bid process and construction management. Mayor Wills asked ifthe civil work can be broken out from the actual the facility. remediationa as as separate item. The motion was séconded by Commissioner Kinçaid. The vote  was 41 to0i in favor.  1  C. Finance  i.A Action Item: Budget Amendmént #2021-19 regarding American Rescue Plan Act Funding. A motion was made by Commissioner Kinçaid to approve the proposed budget amendment #2021-19 regarding Ameriçan Rescue Plan Act Funding. The motion was seconded by Commissioner Ramsey. The vote was 41 to 0i in favor. 1. Action Item: Stormwater MaintenaneParking Improvement Capital Project Ordinance. An motion was made by Commissioner Ramsey to approve the proposed stormwater maintenance/parking improvement capital project ordinance. The motion was seçonded by Commissioner Atkinson. The vote was 4 to 0 in favor.  ii. Capital Project Ordinânce  d. Board ofCommissioners i. Committees  1, Discussion regarding proposal of a Cramerton Welcome and Recognition Committee. Mayor Wills stated there are a lot of citizens that want to be involved and help them get engaged. The Community Committee already recognizes the Citizen ofthe Yearand Lifetime Achievement and this committee would work with the Community Committee to recognize high achievers and students. Mayor Wills stated an example is ofal lady he sees in Mayflower Meadows picking up trash and itv would be nice to thank her as a form of outreach. Commissioner Helms said another committee was not needed for this. A welcome packet was provided to new residents years ago before the pandemic. Commissioner Helms said maybe there could be an increase of the number of Community Committee members and add these items to their scope. Formation of an additional committee would possibly just cause confusion about their responsibilities and he did not want that. He recommended incorporate objectives we want in the current Community Committee and make sure they understand this their updated purpose. Mayor Wills  Town of Cramerton- May 5,2 2022- Page4  20    agreed that this should be defined and encourage everyone to work together. Commissioner Kincaid likes the concept and sees these both as not full-blown committees but as extensions of the larger committee. He said the delivery of welcome packets could be dangerous. The Board discussed the creation of a possible subcommittee or an extension of the current committee and review oft the bylaws. Commissioner Atkinson stated an increase of members would allow for more citizens to be involved. Commissioner Atkinson stated there was no one chosen outside oft the Community Committee group for the last vacancies. Mayor Wills stated he wanted to make sure that anyone wanting to volunteer is allowed that opportunity. Commissioner Helms stated he took"exception that any Town communities are considered being closed. Commissioner Atkinson said he thought this would spread everybody too thin. The Welcome Committee would be dedicated about focusing on new people movinginto Cramerton. The Community Committee used to do that in the past but thàt did not work ànd he wasn't sure of the reason. He does not see any type of conflict at all and this, would allow more people to be participate in the actiyities as the, Community Committee is a very closed group. He stated he was awaré of three people who applied fhat were not chosen and they chose people who had preyiously bèen on the committee. Mayor Wills we need to make sure we offer avenuès for citizens who want to volunteer. Commissioner Kincaid stated the Community Committee is open to everyone and all Town events are always open to anyone wanting to volunteer. Commissioner Helms said he would like tol know who the applicarits were. He does not think any ofour committees are closed. We don'tnéed another committee, but we do need a unified committee to incorporate the ambitions being brought forth in this recommendation. Çommissioner Ramsey stated she was open to the concept of creation ofs subcommittees. The Veterans Committee began as a subcommittee as part ofthe Beautification Committee. Commissioner Kincaid stated there may not be enough deliverables for a stand-alone committee. Commissioner Ramsey recommended further discussion, No action taken by the Board.  ii. Eastwood Drive discussion and possible action. Attorney Wolter asked the Board to review the proposed draft document Resolution 2022-09. Commissioner Kincaid asked about being more specific about the Eastwood Connector. He asked how was this document going to be received by the Town's peers. The Town Manager stated that this topic was discussed at the recent MPO meeting. The CityofBelmont: is aware that Eastwood Drive is owned by the Town of Cramerton. Commissioner Kincaid stated information has been discussed saying two (2) homes on Eastwood are being sought out for purchase. Mayor Wills stated the proposed use ofEastwood Drive would be a game changer and up to 20,000 more vehicles per day. He stated it is important that the Town shows our position on where we stand and that Eastwood Drive is our road and we: need to do whati isi int thel best interest ofour citizens. Commissioner Helms liked the proposed draft resolution and the possible use ofNixon Road. (Mayor Pro Tempore Neeley returned to the Board meeting at 7:40p.m.) The Town Manager stated the proposed resolution once approved can be provided tot the City ofBelmont's) Mayor Martin, Town Manager, elected officials, and staff. Commissioner Ramsey asked about the possibility of open dialogue. Attorney Wolter stated the process will begin  Town of Cramerton- May 5,2022- Page 5  21    with open dialogue. Amotion was made by Commissioner Helms to approve proposed Resolution 2022-09. The motion was seconded by Commissioner Kincaid. The vote ii. FY2022-2023 Budget Discussion. Noadditional discussion was needed from the 5:00 special called meeting held earlier. The Board will meet again at 5:00 p.m. on May 19th. iv.Consent Agenda Item: Commissioner Atkinson requested that the April 7, 2022 draft minutes be removed from the consent agenda. Commissioner Atkinson stated that during the conversation with Talley & Smith Architectst was discussed about the urgency of the civil work be done at the C.B. Huss building in order to stop the water from entering the foyerarea and the walls ofthe gym room and billiard room. Heasked Bob Smith about replacing the flooring. Mr. Smith said flooring should be installed after the mitigation is completed. Commisione"-Atinsont asked about the term "marine adhesive" and waterproof flooring instâlled. The clerkwill clarify this information. The April 7, 2022 draft minutes will be presented" at the next Board  was 5t to 0i in favor.  meeting. No action was taken by the Board,  A,  Manager's Report: The Town Manager stated ai meeting was held three weeks ago with other local managers here at Town Hall to discuss regional transportation. Randi Gates, Principal Transportation Planner and MPO Administrâtor, was the presentèr, Information was discussed regarding the Catawba Crossings Bridge and other projects. Interviews willl bel heldi in a few weeks  for candidates for the Town Clerk position.  General Staff] Reports:  Update from Two Rivers Utilities: A copy of the report will be placed in the minutes Police Department: Chief Adams stated Detective Evans and Officer Pena assisted in a child pornography arrest that included three search warrants and two arrests. ChiefAdams thanked everyone for tonight's proclamation. Mayor Wills thanked Chief. Adams for the great job his department is doing with community policing. Chief Adams stated the officers are making stops and being proactive in educating the people they stop about Fire Department: Chief Foulk stated the Fire Department will hold an open house on Saturday, May 2151, to celebrate their ten-year anniversary. He thanked everyone for Parks and Recreation: Mr. Smallwood stated Goat Island Games are scheduled to be held on Saturday. Mayor Wills asked ifany more volunteers are: needed. Mr. Smallwood stated they can always use more volunteers. Hei recommended anyone wanting to volunteer to call Rachel Andrea atl Parks and Rec. Goat Island will be closed tomorrow: and overnight  book.  speeding.  tonight'sp proclamation.  to allow time for vendors to set up.  Town of Cramerton- May 5, 2022- Page 6  22    Planning and Zoning: The Planning Director stated there are three possible potential rezoning projects that will need tol be considered. A zoning permit has been requested for ai family care home at 205 Lakewood Road. Family care homes are regulated by the state. This site was previously a family care home. Commissioner Helms asked if this family care home was under different management or owner. The Planning Director stated this was a completely new group. Commissioner Neeley asked if this group would have students under age 18 who would be attending school. The Planning Director stated they  are school age students.  Town Attorney: Attorney Wolter had nothing to report. Town Clerk: The Town Clerk had nothing to report.  Topics ofl Discussion for Each Commissioner:  Commissioner Atkinson stated there will be a school reunion held on May 14hand is open to anyone who attended school in Cramerton. He stated he is working on formulating documents for the Center Street Advisory Committee. This committee is based on the Main Street Program. The Center Street Advisory Committee would be a charter çommittee and then there would be subcommittees. An application will need to be completed for this committee to be a 501(c)3 in order to solicit private funds. Attorney Wolter recommended that at tax consultant be contacted as this can be a long process and involves receiving designation by IRS. Commissioner Atkinson stated he hopes this committee would be able to fund the Helix /R sculpture and other projects Commissioner Kincaid wished the Fire Department a Happy Tenth Anniversary. He wished the Police Chiefa happy wedding anniversary. He also wished a happy wedding anniversary to the Town Manager. He thanked thel Police Department for the greatj jobt they are doing with facilitating the drop offand pick up ofstudents at the Cramerton Middle School. He thanked the church staff and Mayor Wills for their involvement. He stated he was looking forward to the Goat Island Games on Saturday. He commented hel has mixed emotions about a family care home. Hopefully this might offer an opportunity to make an impact on some folk's lives. Commissioner Kincaid stated he spoke with Commissioner Atkinson about the Center Street Committee and the suggestion from Mayor Wills about the recognition of citizens is a good idea. He thanked the Mayor: for putting that together. He thanked the Town Manager for the draft Eastwood resolution Commissioner Ramsey asked about how she should plan on holding a drop-in Town Hall event. She asked about signage. Commissioner Atkinson recommended she wait until after the current election due to the amount of signage already along the roadways. Commissioner Helms stated he spoke with Mayor Wills about having consistent information about projects. He recommended that this topic be continued into June or July SO that a draft communication plan can be worked on Commissioner Helms stated he was looking forward to the Goat Island Games and there had been great communication for this event by the Parks and Recreation Department. Several meetings  through private funds and grant monies.  and how important it is that we make a stand as a town for our residents.  with the Town Manager.  TownofCramerton- May 5,2 2022 -Page7  23    have been held with the Catawba Riverkeeper Foundation along with Commissioner Atkinson to discuss the downtown CRAMR Center and the upkeep of the river. Commissioner Helms asked about the shrubbery on Mayflower. Avenue that Duke Energy Planted. The plants are leaning over. He asked if there was a possibility that some of these types of areas could be purchased by the Town in order for the Town to be responsible for the upkeep. Commissioner Helms stated he wants to spend some more time with Commissioner Atkinson to discuss the Center Street Committee to ensure he understands what it will include. He asked about an offset meeting after the budget has been approved in order to further discuss goals and objectives and alignment ofthe capital projects. Commissioner Helms stated he was not in favor of moving the current 6:00 p.m. Board meetings to 5:00 p.m. as this is not best for some citizens. Commissioner Helms asked if there had been updates about the proposed downtown social districThis topic was requested to Mayor Pro Tempore Neeley expressed her thanks for the proclamations tonight. She stated she remembered when the Fire Department first started. Shé thanked staff for all of their hard work on the goals and objectives. She said she did not have any updates from the Community Committee, but there were several positions vacant. Shè.said: she was excited about thé upcoming Goat Island Games. She attended the Montcross Chambèr of Commerce event. She asked that thet two houses on New Hope Road be followed up with thé high grass. Chief Adams stated those two homes are located in the county and are under their codé enforcement rules. The Planning Mayor Wills stated he would like tol hold a Town Hall meeting at the downtown gazebo. Attorney Wolter stated if there was going to be a quorum, then a notice will need to be published as this The Mayor thanked the Town Manager for consolidating the goals and objectives. Mayor Wills stated he would like to get the proposal together for the marque sign along with illumination and landscaping projects to done all at one time. Gary Fankhauser is assisting with the Centennial Center scope of the project. This project is $876,000.00 and there may be some monies left over Mayor Wills stated he spoke with Mayor Reid and Mayor Martin about meeting with Charlotte Mayor Lyles to discuss the Catawba Crossing Bridge and taking the light rail to Raleigh. This Mayor Wills spoke about Town Hall neighborhood meetings and the signage on how to communicate with the citizens about upcoming events. He wants to encourage feedback from the The Goat Island Games are on Saturday. A Cramerton Community Day is planned for Sunday, May 22nd. The Honey Hunter tickets are $10.00 each and a portion of the proceeds goes to the Mayor Wills asked about speeding in Mayflower Meadows. Chief Adams stated a traffic study was completed several years ago and this area is actively patrolled. Mayor Wills stated there are  be placed on the agenda for the next scheduled Board meeting.   Director stated he would speak with the Town's Code. Enforcement Offiçer.  meeting is considered an open méeting.  to assist with some other projects.  meeting is scheduled for June 1st.  citizens and what do they want the Town to do for them. Our goal is to listen.  Parks and Recreation Department.  TownofCramerton- May 5,2022- Page 8  24    no speed limit signs in the area that is being questioned. The Town Manager stated that a fence was constructed in the Riverside community instead of speed bumps. The fencing helped narrow the road which assisted in slowing traffic down. Chief Adams stated he likes to be advised ofany Mayor Wills asked about an update on the pressure washing of the railroad underpass at Eighth Avenue. The Town Manager advised that the contractor that the Public Works Director was working with did not work out. The Public Works Director is working to find another contractor Mayor Wills thanked Pastor Kennedy for allowing the Life Church parking lot to be utilized for Mayor Wills stated he was going to reach out to Jeremy Wilçox'and speak tol him about the fee in lieu of sidewalks. The Town Manager stated he would have the Planning Direçtor provide Mr. Mayor Wills stated the Montcross Chamber of Commerce event was fun and it was good to see The Goat Island Games are a flagship evént and this should be a great event on Saturday. Mayor Wills stated the meeting time for Boàrd meetings from 6:00 p.m. to 5:00 p.m. was mainly Adjournment: A motion was by Mayor Pro Tempore Neeley to adjourn at 8:50 p.m. The motion  areas that might need increased patrol for enforcement.  and plans to have the sidewalks also cleaned in that area.  students to be picked up after school.  Wilcox's information.  people.  fors staff. Maybe 5:30 p.m. could be considered,  was seconded by Commissioner Ramsey. The vote was 51 to 0 in favor.  Nelson Wills, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  Towno of Cramerton May 5,2 2022- Page 9  25    CARD  TOWN OF CRAMERTON Planning & Zoning Department  EST.  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director DATE: May 12th, 2022 RE: Land Use Plan Adoption  The Town of Cramerton has been working with Nealon Planning and LandDesign on updating the Land Use Plan for the last 15 months. The Planning Board, along with as subcommittee oft the Board of Commissioners, has acted as the Steering Committee for this entire effort, guiding the process and Throughout the process, the town has gathered public feedback through community engagement meetings and surveys andi incorporated this feedback into the recommendations. The Steering Committee has been vital in assisting the plan development team in reviewing the draft concepts, recommendations, and community feedback, allowing the plan to move forward with the community The plan development team has created the draft Land Use Plan and has presented this plan at our March Planning and Zoning Board meeting. The Planning and Zoning Board recommended approval of the Land Use Plan, but requested that staff forward comments from our Planning Board chairman as part of the recommendation of approval. At the April 21st Board meeting, the Board receiveda presentation from Nealon Planning and LandDesign, and opened the public hearing. The hearing was continued until May 19th in order to give the Board and the public moret time to review the document. Staff has received some minor comments and corrections from some Board members during that time, and has worked with Nealon Planning and LandDesign to correct those items. Staffi is requesting that the Board of Commissioners continue the public hearing and adopt the Land Use Plan as the guiding  advising Town staff and our consultant throughout this process.  buy-in that validates the Town's efforts to plan for future growth.  planning document for the Town of Cramerton.  1551 North) Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  26