TOWN OF COATS Board of Commissioners August 13, 2015 OFFICIAL MINUTES  I. ABSTRACT:  Aregular scheduled meeting of the Board of Commissioners was held on August 13, 2015 ini the  Board of Commissioners Meeting Room at Coats Town Hall.  I.R ROLL CALL:  Mayor Walter Weeks, Mayor Pro-tem Dr. Linda Robinson, Commisioner/CAlen, Commissioner. John Raynor, Commissioner Jerry Beasley and Commissioner Allen Mosby were  ina attendance.  Attorney Alton Bain was present. III. CALLTOORDER:  Aq quorum being present, Mayor Weeks called the meeting to order at 7:00 p.m.  Mayor Weeks delivered the invocation and led those in attendance in the Pledge of Allegiance. Amend Agenda to move New Business under item IlI and Old Business under item IV.  RESOLVED, to accept Agenda as amended.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER MOSBY APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN,  BEASLEY, MOSBY AND RAYNOR  NOES(0)  IV.A APPROVAL OF CONSENT AGENDA: RESOLVED, to accept Consent Agenda.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER  RAYNOR  1    APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN,  BEASLEY, MOSBY AND RAYNOR  NOES(0) V.NEW BUSINESS:  A. Proclamation honoring 10U Coats Baseball All-Stars  Recreation Director Mike Collins commented on the 10U baseball team which he stated as an amazing couple of months. Mr. Collins praised the layerssportsmansnp and also the  being  parenfsinvolvements.  Mayor Weeks acknowledged each team member and read the Proclamation. (Reference #1)  RESOLVED, to accept Proclamation honoring Coats 10U Baseball All-Stars.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN,  RAYNOR  BEASLEY, MOSBY AND RAYNOR  NOES(0)  Mayor Weeks presented each team member with a copy of the Proclamation.  B.P Proclamation honoring 12U Coats Baseball All-Stars  Recreation Director Mike Collins commented on the amazing season, trip to Eden for State Championship and the accomplishments of the 12U Baseball All-Stars team.  Mayor Weeks acknowledged each team member and read the Procamation,Reterence #2)  RESOLVED, to accept Proclamation honoring Coats 12U Baseball All-Stars.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN,  RAYNOR  BEASLEY, MOSBY AND RAYNOR  NOES(0)  2    Mayor Weeks presented each team member with a copy oft the Proclamation.  The Coats 10U and 12U Baseball teams presented the Town with their trophies that they  received during the tournament.  C.C Consider Proposal from the Development Finance Initiative(DFI)  Nick Dula with Harnett County EDC presented the Board with a proposal from the Development Finance Initiative (DFI) at the School of Government. Mr. Dula informed the Board that he has been in contact with Development Finance Initiative at the UNC School of Government about doing business district analyses fori the municipalities in Harnett County. The proposal for the analyses of $26,000 would be split with each municipality and the county. Coats share would be $4,334.00. Mr. Dula confirmed that each municipality would receive equal time from the  analyses.  Kenny Cole Town Manager requested to amend Budget for the cost of the analyses. RESOLVED, to accept Budget amendment for the Development Finance Initiative study at the MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER  cost of $4334.00.  RAYNOR  Mayor confirmed that the amendment would be presented at the next Board meeting. APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN,  BEASLEY, MOSBY AND RAYNOR  NOES(O)  VI. OLD BUSINESS:  A. Disposal of Town Property- - 243 McKinley Street  Kenny Cole Town Manager informed the Board that there were no bids received on. July 14, 2015 for the old Library Building. Mr. Cole confirmed with Attorney Alton Bain that this property could be leased ift the Board wished to take that action. Mr. Cole recommended that  the Board extend bid date until October 13, 2015. disposal of the 243 McKinley Street property.  The Board gave Mr. Cole authorization to advertise and look into other options concerning the  3    RESOLVED, to accept Resolution Authorizing the Advertisement for Sealed Bids for the Sale of  Property and extend date to October 13, 2015. (Reference #R-2015-20)  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN,  RAYNOR  BEASLEY, MOSBY AND RAYNOR  NOES(0)  B. Conditional Use Time Extension Requested by Cypress Creek Renewables, LLC Kenny Cole Town Manager presented to the Board a request from Cypress Creek Renewables, LLC to extend their Conditional Use Permit for six months. Mr. Colei informed the Board that  due tol land surveying issues, the project hasn't begun construction.  Max Matthews Planning Board Chairman informed the Board that the Planning Board approved  the request during the August 10, 1015 meeting.  RESOLVED, to grant Cypress Creek Renewables, LLC a six month extension.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN,  RAYNOR  BEASLEY, MOSBY AND RAYNOR  NOES(0)  CPresentation of the Town of Coats Land Use Plan.  Max Matthews presented to the Board the recommended Land Use Plan. Mr. Matthews stated that it has took several months of working together with the Land Use Plan Steering committee and the Planning Board. Mr. Matthews informed the Board that the Steering committee presented the Land Use Plan to the Planning Board on August 10, 2015 which was approved  and recommended to present to the Board of Commissioners.  Kenny Cole Town Manager request to set Public Hearing for September 10, 2015 at 7:00 pm. Mayor Weeks asked that the Board to review the Land Use Plan prior to the meeting in September. Mayor Weeks commented that the maps that will follow the Land Use Plan are to  be used for guidance and not firm maps.  4    RESOLVED, to set Public Hearing for September 10, 2015.  MOTION BY: COMMISSIONER RAYNOR: SECOND BY: MAYOR PRO-TEM DR. LINDA APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN,  ROBINSON NOES(0)  BEASLEY, MOSBY AND RAYNOR  D. Discussion of the Proposed Town Purchasing Policy.  Kenny Cole Town Manager presented the Board with a Town Purchasing Policy draft and asked the Board to review and discuss prior toi the September Board meeting. (Reference #3)  Mayor Pro-Tem Dr. Linda Robinson questioned what plans of compliance are in process for  Coats Motor Company to repair the front area of his building.  Mayor' Weeks asked that Coats Motor Company be given a firm date for repairs.  VII. Manager & Committee Report A. Department Head Updates:  Kenny Cole Town Manager informed the Board of dates to remember.  a. October 10th - Farmers Day b. September 18th - Senior Center Fall Fund Raiser I November 14th- Honoring Veterans  Mike Collins Recreation Director informed the Board that the 12U Baseball Team will be the Grand Marshall for Farmers Day. Mr. Collins stated that soccer was in full force with teams to begin practice in September and games starting in October. Mr. Collins commented on the Parks and Recreation FaceBook page being very active with likes and views. Rebecca DellaMura Librarian shared that the Library has received lots of new books. Chief Hall shared the police department stats for. July gt - August 13th 2015. (Reference # 4)  VII. PUBLICFORUM:  5    Mayor Weeks opened Public Forum.Reference #5)  Carol McGee, 353 Willis Pope Rd., Angier NC 27501 addressed the Board with concerns about providing her son with a camper in her yard to help him learn to live on his own now that he  has been through vocational rehabilitation.  Mayor Weeks questioned the jurisdiction of her location and asked Town Manager to check  into this.  Neil Avent, 47 South Turner Circle, Coats, NC 27504 addressed the Board with concerns about a bush located at 78 West Main and South Carrie which is blocking the view for drivers.  Mayor Weeks asked Town Manager to check on this.  Mayor Weeks closed Public Forum. RESOLVED, to adjourn meeting.  VIII. ADJOURN:  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN,  RAYNOR  BEASLEY, MOSBY AND RAYNOR  NOES(0)  Meeting adjourned at 7:48  fau 7wooh Karen F. Wooten, Town Clerk  Walter Weeks, Mayor  Ah  6