TOWN OF COATS Board of Commissioners September 10, 2015 OFFICIAL MINUTES  LA ABSTRACT:  Ar regular scheduled meeting of the Board of Commissioners: was held on September 10, 2015 in  the Board of Commissioners' Meeting Room at Coats Town Hall.  II. ROLLCALL:  Mayor Walter Weeks, Mayor Pro-tem Dr. Linda Robinson, Commisioner/CAlen, Commissioner John Raynor, Commissioner Jerry Beasley and Commissioner Allen Mosby were  in attendance.  Attorney Alton Bain was present.  Planning Board members that were present were. Carolyn Spears, Debbie Greider, Magdalene  Pleasant, Donna Pope and Ed Lauder.  III. CALLTOORDER:  A quorum being present, Mayor Weeks called the meeting to order at 7:00 p.m.  Mayor Weeks asked those in attendance to stand in a moment of silence in remembrance of  9/11. Mayor Weeks led those in attendance ini the Pledge of Allegiance.  RESOLVED, to accept Agenda.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN,  RAYNOR  BEASLEY, MOSBY AND RAYNOR  NOES (0)  IV.A APPROVAL OF CONSENT AGENDA:    RESOLVED, to accept Consent Agenda.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS  RAYNOR NOES (0)  ALLEN, BEASLEY, MOSBY AND RAYNOR  V.PUBLICI HEARING:  A. Town of Coats Land Use Plan  Gale Spears, 120 Gail Spears Drive asked for consideration from the Board with the  crime issues around her subdivision.  Robert Hayter, LKC Engineering, PLLC informed the Board and Ms. Spears that the Land  Use Plan included an Appendix for Coats Crime Data. Mayor Weeks closed the Public Hearing.  VI. OLD BUSINESS:  A. Presentation of the Town of Coats Land Use Plan  Robert Hayter with LKC Engineering, PLLC presented the 2015 Land Use Plan to the Board of Commissioners. Mr. Hayter informed the Board that this project took nine months and now replaces the Town's outdated Land Use Plan. Mr. Hayter stated to the Board referencing the Draft Planning Goals and Objectives need to be sound and  complete along with Future Land Use Map.fReference #1)  Mayor Weeks thanked Mr. Hayter for his leadership and guidance through this process.  RESOLVED, to accept August 10, 2015 Land Use Plan  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER Mayor Weeks requested that the Land Use Plan committee to continue to work on the graphic portion and report back to the Board at the October meeting.  RAYNOR  2    APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS  ALLEN, BEASLEY, MOSBY AND RAYNOR  NOES (0)  B. Discussion of the Proposed Town Purchasing Policy  Town Manager Kenny Cole informed the Board that the draft copy oft the Town's Purchasing Policy was to give guidance to the staff on the proper procedures for purchasing. Guidance includes local purchasing and guidelines for obtaining supplies, material, equipment, apparatus and services. Guidelines included for competitive  bidding and contracting services. (Reference #2)  Mayor Weeks requested that the policy include a statement concerning State Laws changes in the General Statute which would hold precedence over the Town  Ordinances.  RESOLVED, to accept Town's Purchasing Policy with amendment statement. MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS  RAYNOR  ALLEN, BEASLEY, MOSBY AND RAYNOR  NOES (0)  .Budget Amendment to the General Fund for the Economic Development Study Town Manager Kenny Cole stated that at the August 13, 2015 Board meeting the Board approved paying a portion oft the expense for the Economic Development Prosposal from Development Finance Initiative at the School of Government and Harnett County. Mr. Cole requested that the Board approve a Budget Amendment to the General Fund  int the amount of $4,334.00. (Reference #3)  RESOLVED, to approve Budget Amendment for EDC proposal.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS  RAYNOR  ALLEN, BEASLEY, MOSBY AND RAYNOR  NOES (0)  VII. NEW BUSINESS  3    A. Spiritual Unity Event  Mr. Stone with Coats Baptist Church spoke to the Board concerning the annual Spiritual Unity Event and the possibility of moving the function to Main Street. Mr. Stone shared with the Board that moving this to Main Street would hopefully bring in a larger amount The Board asked Mr. Stone to address this for approval once. he had ai firm date and what areas on Main Street that they were considering. The Board was in agreement for the function and the location to be on Main Street and only asked that once a date was determined that they speak with all Main Street businesses to inform them of event.  ofp participation from other Churches around the area.  RESOLVED, to approve Main Street space for Spiritual Unity Event.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS  RAYNOR  ALLEN, BEASLEY, MOSBY AND RAYNOR  NOES (0)  Commissioner Beasley suggested using the streets behind the Town Hall.  B. Lawn Mower bid for Recreation Department  Town Manager Kenny Cole requested the Board to accept the low bid of $6,963.11 from Revels Turf & Tractor for a replacement mower for the Recreation Department.  (Reference #4)  RESOLVED, to accept bid from Revels Turf & Tractor.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS  RAYNOR  ALLEN, BEASLEY, MOSBY AND RAYNOR .Street Closures for Farmer's Day  NOES (0)  Pat Godwin with Coats Chamber and Chief Jeremy Hall requested approval for street  closures for Farmers Day event on October gth and 10th 2015.  4    RESOLVED, to approve street closures as presented.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER APPROVED, AYES (5), MAYOR PRO-TEM: DR. LINDA ROBINSON, COMMISSIONERS  RAYNOR  ALLEN, BEASLEY, MOSBY AND RAYNOR  NOES (0)  Town Manager Kenny Cole requested that the Board let him know who will be riding in  the Farmer's Day parade.  D.F Purchase of a Vehicle for the Police Department  Town Manager Kenny Cole asked the Board for approval of a 2015 Dodge Charger from Ilderton Dodge in the amount of $23,799.00. Mr. Cole confirmed that this purchase  was included in the 2015/2016 budget.  RESOLVED, to approve purchase of 2015 Dodge Charger in the amount of $23,799.00. MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER  RAYNOR  APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS  ALLEN, BEASLEY, MOSBY AND RAYNOR  NOES (0)  E.B Budget Amendment to the Water Fund  Town Manager Kenny Cole requested approval for a Budget Amendment to the Water Fund due to a water main leak located at the intersection of Hwy 27 and 55 in August. Mr. Cole stated that an additional $17,602 would need to be transferred to Service  Maintenance in the Water Fund. (Reference #4) RESOLVED, to approve Budget Amendment as presented.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS  RAYNOR  ALLEN, BEASLEY, MOSBY AND RAYNOR  5    NOES (0)  VIII. MANAGER & COMMITTEE REPORT  Town Manager Kenny Cole update the Board on upcoming events: Senior Center Fall plate sale, September 18, 2015 Coats Elementary Field Trip to Town Hall, Oct8, 2015 Girl Scouts Flag event, Campbell September 11, 2015  Chief. Jeremy Hall shared his stats for August 13 -September 10, 2015. (Reference #5) Chief Hall informed the Board they he would be attending a 9/11 Ceremony at the  Sheriff's office on Friday.  Mayor Pro-tem Dr. Linda Robinson shared concerns about properties around Town that are in violations of the Town's ordinance concerning overgrown lawns. Mayor Weeks stated that all properties that aren't in compliance with the Towns  ordinances should be tagged.  Commissioner Allen Mosby shared that coming out of the Hess Station on 271 that there  isovergrown bushes blocking the view to enter on the street.  IX. PUBLIC FORUM  Gale Spears, 120 Gail Spears Drive shared her concerns about the Town giving a permit for zoning in her neighborhood and no one in her subdivision being notified. Ms. Spears  asked that the Town not violate the subdivision's covenants.  Town Manager Kenny Cole stated that the Town has no legal rights to enforce  covenants.  Mayor Weeks asked that the Planning Board address the zoning of single/muti-famiy housing. Mayor Weeks suggested that the Towns zoning permit include wording  attesting covenants for property.  Town Attorney stated that the Town can't deny a zoning permit based on a subdivision's  covenants.  6    X. ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY: COMMISSIONER APPROVED, AYES (5), MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS  RAYNOR  ALLEN, BEASLEY, MOSBY AND RAYNOR  NOES(0)  Meeting adjourned at 8:20  Keu ZNmh Karen F. Wooten, Town Clerk  Walter Weeks, Mayor  A  7