TOWN OF COATS Board of Commissioners February 11, 2016 OFFICIAL MINUTES  ABSTRACT:  A regular scheduled meeting of the Board of Commissioners was held on February 11, 2016 in the Board of  Commissioners' Meeting Room at Coats Town Hall.  II. ROLLCALL:  Mayor Walter Weeks, Mayor Pro-tem. Jerry Beasley, Commisioner/CAlen, Commissioner, John Raynor,  Commissioner. Allen Mosby and Commissioner Chris Coats were in attendance.  Attorney Alton Bain was present. III. CALLTO ORDER:  Aquorum being present, Mayor Weeks called the meeting to order at 7:00 p.m.  Mayor Weeks delivered the invocation and led those in attendance in the Pledge of Allegiance.  Mayor Weeks asked to move under New Business item V.A., Harnett County CTP Process after Consent Agenda  RESOLVED, to accept Agenda with amendments.  MOTION BY: COMMISSIONER RAYNOR: SECOND BY: COMMISSIONER MOSBY  APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, COATS, MOSBY AND  RAYNOR NOES (0)  IV. APPROVAL OF CONSENT AGENDA:  Mayor Weeks asked for correction on January 2016 minutes under Public Forum. Change statement:  Mayor Weeks opened the door, to, Mayor Weeks opened the floor. RESOLVED, to accept change to January minutes as amended.  MOTION BY: COMMISSIONER RAYNOR: SECOND BY: COMMISSIONER MOSBY  APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, COATS, MOSBY AND  RAYNOR NOES (0)  1    RESOLVED, to accept item B and Cunder Consent Agenda.  MOTION BY: COMMISSIONER RAYNOR: SECOND BY: COMMISSIONER COATS  APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS. ALLEN, COATS, MOSBY AND  RAYNOR NOES (0)  V.N NEW BUSINESS:  A. Harnett county CTP Process- - Mike Ruton/Director, Mid-Carolina Rural Planning Organization. Mr. Ruton and Hemal Shah) with NCDOT Transportation Planning Branch presented a Comprehensive Transportation Plan update to the Board. They covered the organization of the Mid Carolina Rural Planning, structure, member jurisdictions, transportation plan background and future plan, current CTP maps. They also discussed the past Coats' Transportation Plan that was rejected by the Board in 2011 for the proposed NC55 bypass. The discussion was to prepare what the future CTP could be and begin plans for that.. Mr. Ruton stated that they were here to assist the Town for future plans. Mr. Ruton stated that this is a 30 year plan.  VI. PUBLICHEARING- High Density Permit for McKinley Place Apartments. Mayor Weeks read the public notice that ran in the local newspaper on January 29, 2016. Mayor Weeks opened Public Hearing and hearing none Mayor Weeks closed the Public Hearing.  VII. OLD BUSINESS  A. High Density permit for McKinley Place Apartments.  Mr. Cole stated that construction would begin around May upon approval from the Board. RESOLVED, to approve High Density Permit for McKinley Place Apartments. MOTION BY: COMMISSIONER MOSBY: SECOND BY: COMMISSIONER RAYNOR  APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS, ALLEN, COATS, MOSBY AND  RAYNOR NOES (0)  B. Discussion of Committee/Board Appointments for 2016 51 previous year members are willing to service another year.  Kenny Cole Town Manager presented applications for the Recreation Committee and informed the Board that there are 5 appointments and 1 appointment from the Board. Mr. Cole stated that 4 of the  Commissioner. JC Allen agrees to serve on Recreation Committee for the 2016 year.  Commissioner Allen Mosby suggested to, accept all the previous members and replace the one vacant  opening with Bradley Abate.  2    RESOLVED, to accept previous years committee members and replace open member with  Bradley Abate.  MOTION BY: COMMISSIONER MOSBY: SECOND BY: COMMISSIONER COATS  APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, COATS, MOSBY AND  RAYNOR NOES (0)  C. Review of the Town Code of Ordinances. Mr. Cole asked the Board to begin the review with 2. Title Il-Administration, Sections 30, 31, and 32  Kenny Cole Town Manager stated that this was an item that was tabled during last month's meeting.  1. Town Charter  Mayor Weeks stated that this was a process prior to hiring a consultant to assist in updating our  Ordinances.  Subjects to discuss and review with consultant are as listed: 1. Wording of Marshall, Town Clerk, Town Manager  2. Charter:  A.4,5,9,12,15,16 Centennial Celebration Expenditures A. 1-Does this need tol be in our Ordinances Volunteer Firemen Exempt from Jury Duty A. 1.2-Does this need to be in our Ordinances A. Review - Does this need to be in our Ordinances A. 10.06-Attorney to check on wording, 10.12, 10.99 B. Board ofCommissioners- review: 30.17,30.18-30.41  Liquor Control Store 3. General Provisions:  RESOLVED, to continue with Chapter 31 during March Board Meeting. MOTION BY: COMMISSIONER RAYNOR: SECOND BY: COMMISSIONER COATS  APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS, ALLEN, COATS, MOSBY AND  RAYNOR NOES (0)  VIII. MANAGER AND COMMITTEE UPDATE: 1. March 12th- Budget Retreat  Kenny Cole Town Manager informed the Board of upcoming events.  2. March 28th -Harnett County Local Government Meeting held at Brass Lantern at 6:30 p.m.  3    3. May gth-E Ethics training webinar  Mr. Cole informed the Board of the retirement decision of Public Works Director, Gary Denton. Gary Denton stated tot the Board that he had given 17 years to the Town and that he wanted to spend Mayor Weeks expressed appreciation from the Board for Mr. Denton's: service and dedication to the Jeremy Hall Chief of Police presented the stats for. January 14 - February 11, 2016. Chief Hall informed the Board on the Souper Bowl 5K run being well organized with no trouble. (Reference #1) Commissioner. Allen Mosby questioned how picking up limbs in the Town was going.  time with his family.  Town.  Mayor Weeks expressed concerns about some oft the street conditions and streets that are in need of patching. Mayor Weeks stated that ifthe current contractor was too busy that we needed to look into  another contractor. IX. PUBLIC FORUM:  Mayor Weeks open Public Forum.  Leslie Raynor and Ashtyn Brenner, 149 Colt Avenue addressed the Board concerning their involvement with the Social Arts Council pertaining to the area around Coats. They asked for the Boards' blessings  and any information that they could assist them with. (Reference #2)  Mayor Weeks closed Public Forum. X.CLOSED SESSION:  RESOLVED, to go into Closed Session N.C.G.S. 143-318.11, (a)(1), Approval of closed Session Minutes, (a)(6), Employee Evaluations, (a)(5) Discuss proposal for the acquisition of real  property by purchase, option, exchange, or lease.  MOTION BY: COMMISSIONER RAYNOR: SECOND BY: COMMISSIONER COATS  APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS, ALLEN, COATS, MOSBY AND  RAYNOR NOES (0)  Returned to open Session at 10:45 p.m.  4    Board discussed that they will meet with Kenny Cole Town Manager and Karen Wooten Town  Clerk to cover their evaluation.  RESOLVED, to compensate Kenny Cole Town Manager with Three Hundred Dollars ($300.00) per month for travel and Fifty Dollars ($50.00) per month for cell phone expense to begin in  March.  MOTION BY: COMMISSIONER RAYNOR: SECOND BY: COMMISSIONER MOSBY  APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, COATS, MOSBY AND  RAYNOR NOES (0)  RESOLVED, to Adjourned Meeting.  MOTION BY: COMMISSIONER RAYNOR: SECOND BY: COMMISSIONER COATS  APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS, ALLEN, COATS, MOSBY AND  RAYNOR NOES (0)  Meeting adjourned at: 10:50 p.m.  Kaln 7wm Kr Karen F. Wooten, Town Clerk  Walter)  Mayor    5