TOWN OF CRAMERTON BOARD OF COMMISSIONERS NELSON WILLS, MAYOR SUSAN NEELEY, MAYOR PRO-TEMPORE  - CRA  COMMISSIONER HOUSTON HELMS . COMMISSIONER RICHARD ATKINSON COMMISSIONER KATHY RAMSEY: . COMMISSIONER SCOTT KINCAID  BOARD OF COMMISSIONERS MEETING THURSDAY, August 4, 2022 @ 6:00 PM G.M. MICHAEL COMMISSION CHAMBER CRAMERTON TOWN HALL  Information for the public to listen via Zoom to this BOC meeting will be posted via the Cramerton sunshine" email; the Cramerton Facebook Page, the Town Website www.cramerton.org and on the  door of Cramerton Town Hall (155 N. Main St.).  AGENDA  1. Callto Order and Determination of Quorum. 2. Invocation and Pledge of Allegiance. 3. Adoption of Agenda for this meeting. 4. Public Comment (In-person and electronic)  Anyone may speak on any issue. If you want to speak at a public hearing, please wait until the public hearing has been opened on that particular item. Before speaking, please state your name & address. Please limit comments to 3 minutes. 5. Consent Agenda (Action Item): Consider approval of the consent agenda. Note: Ifany item requires further discussion, it should be removed from consent and placed  appropriately on the agenda. a. Minutes   August 4, 2022 special meeting minutes. [pages 3-6]  b. Set Public Hearings  NC Community Development Block Grant (CDBG) - Public Hearings for August 18, 2022 BOC meeting and September 1, 2022 BOC - Planning & Zoning - Public Hearing set for August 18, 2022BOC meeting regarding fences or walls maximum height in residential  meeting. Ipage 7] districts. Ipage8 8]  6. Agenda Items NOT Requiring a Public Hearing a. Cramerton Board of Commissioners B Boards and Committees  1. Community Committee [pages 9-15]  a.. Action Item: Consider amendments to the Community a. Action Item: Consider approval of committee by-laws.  Committee by-laws.  2. Center Street Advisory Committee [pages 16-19]  1    ii. Communication Plan [pages 20-25]  1. Action Item: Review initial Communication Plan draft and  provide feedback.  ii. Downtown Stormwater/ Parking/ Landscape Project (*sent via email) 1. Landscaping Phase Update from Viz & LaBella.  7. Manager's Report  8. General Staff Reports (as needed) Update from Two Rivers Utilities  Additional updatel reports from Department Heads (if needed). 9. Topics of Discussion for Each Commissioners  10. Adjournment  Upcoming BOC Meetings  Thursday, August 18, 2022 @ 6pm Thursday, September 1, 2022 Thursday, September 15, 2022  Rules for "electronic public comments" for Cramerton BOC Meetings  The Board will hear public comment at the beginning of this meeting. Please email your comments to lownofCramerton@eramerton.org. on or before Thursday, August 4th at 4:30pm. Please include your name and address and your comment will be read into the record at the Comments submitted anonymously will not be read into the record and limited to three minutes. The Board will allocate no more than (20 minutes) per meeting to the reading of submitted Public Comments are to be directed to the entire board as a whole and not individuals. Comments are expected to be civil and within reasonable standards of courtesy. C Comments that include vulgarity, slander, name calling, personal attacks or threats will not be All comments will be maintained as a public record and included in the minutes of the meeting.  appropriate time. Comment.  read into the record..  2:  2    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON Special Called Meeting July 14, 2022  The Board of Commissioners for the Town of Cramerton met on Thursday, July 14, 2022, at. 5:00  p.m., at the G.M. Michael Commission Chamber. p.m. and determined there was a quorum.  Call to Orderand Determination of Quorum: Mayor Wills  meeting to order at 6:05  A  Members Present: Mayor Wills, Mayor Pro Tempore Neeley, Commissioner Atkinson, Commissioner Ramsey, and Commissioner Helms., Commissioner Kincaid joinedthe meeting via Staff Present: David Pugh, Town Manager; Attorney Karen Wolter; Neil Jones, Deputy Police Chief; Eric Smallwood, Parks & Recreation Director; Josh Watkins, Planning & Zoning Director. Adoption of Agenda for this meeting. A motion Was made by Mayor Prol Tem Neeley to approve the agenda. The motion was seconded by Commissioner Helms. The vote was 5 to Oi in favor.  Zoom.  -  Presentation:  a. John Searby, Catawba Riverkeeper Executive Director  i. Update regarding the Riverkeeper "Confluence" Space in Downtown Cramerton: John Searby presented that the héw. Riverkeepet) récreation, arts, music and events space on Center Street in Cramerton will be caled)'Contfluence". Mr. Searby continued that the branding is relâted to al Tiyer confluence/And the philosophy is the nostalgic feel ofa a town community cènterwith the idea that it is a place for the community to come together. Mayor Wills asked who came up.with the confluence term? Mr. Searby responded that he andi the branding team were trying tot think ofariver term and confluence really represents the coming together ofr many different things. Mr. Searby went over several oft the primary and secondary logos and continue discussion that the Catawba Riverkeeper will be looking for opportunities to expand as the brand identification grows. The brand's specific website Mr. Searby continued the presentation focusing on the front of the Confluence storefront, which will have recreation and refreshments. Mr. Searby said that as aj patron walks further back into the store, there willl be art and music showcased. Mr. Searby said that this space is flexible depending on what events are occurring, such as art or music. Mr. Searby said this spaçe is unique as there is not a concert venue in Gaston County comparable to this layout. Commissioner Neeley asked about the back ofthe building space. Mr. Searby said the very back building space will be offices and bathrooms, which are being remodeled.  isc confluencesoithorkorg  Town of Cramerton- June 27, 2022 Page  3    Mr. Searby said the front ofthe building will be replaced with a glass garage door that will Mr. Searby went over the various programming that the Confluence space would offer including music programming and education; recreation programs including rental opportunities related to Goat Island and the South Fork River; and art programs with the goal of having a future artist in residency. Mr. Searby said the mission is to provide benefits to Cramerton residents and visitors as well as help fund the South Fork River Health initiative. Mr. Searby said the anticipated timeline for the Confluence store is to have a public opening and initial pilot programs in fall 2022andthen full programming  help the: space truly be both indoor and outdoor.  and access in 2023. The Cramerton  A -  Board of Commissioners Was in agreement with positive feedback  regarding the Confluence brand. Mayor Wills said, hèspecificaly,like the confluence colors concept. Commissioner Helms mentionéd about the social-district and having combined discussions with the Downtown businesses. Mayor Wills said he would liket to see a combined discussion with the Riverkeeper and Downtown businesses regarding ii. South Fork Riverl lowhead damfoffArmstrong: FordRoad): feasibility study: Mr. Searby said the lowhead dam was initially built in 1928 and that the dam's purpose was never to fully stop the flow of water on the South Fork River. Mr Searby further discussed the history of the lowhead dam, specifiçally that the.construetion was influenced by Mr. Cramer. Mr. Searby said to move forward with àny. futuré options, such as dam removal, there needs to bea feasibility study performed. Mr. Searby said the study aims to distinguish the structural integrity of the bridge, what is behind or under the dam such as sediment and' silt,and if there are any contaminants. Mr. Searby said an important fact to remember is that thère was now Federal Enyifonmental Protection Agency (EPA) at the time of the dam's construction; SO. there are'decades of uncertainties that must be clarified by thé feasibility.study. Mr Searby said an example isi ifthe dam is removed, what would the'o outcome be for Two Rivers Utilities and their discharge permit that is tied to the South Fork River water level. Mr. Searby said the feasibility study will help discern these questions and more: from al hydrological point ofview! because there are: SO many unknowns about the dam. Mr. Searby also mentioned that it is possible for the feasibility study to be completed and recomménd against removing the dam, which if this is the outcome then another option, will need to be determined for river recreation safety purposes. Mr. Searby stressed that rivèr safety is an extremely important issue regarding this lowhead dam as in the previous sèyeral months there have been four deaths across North Carolina involving Commissioner Kincaid thanked Mr. Searby for his very informative presentation and reiterated the safety concerns about the dam. Mr. Searby continued with specifics about the dam feasibility study and that the Catawba Riverkeeper selected the Wild Engineering firm out of Charlotte because of their previous experience with similar dam studies. Mr. Searby said the full price of the dam study is $40,000 with Wild Engineering willing to do $5,000ofin-kind work and the Catawba Riverkeeperablet to contribute. $5,000. Mr. Searby  perspective ofa social district.  similar dams.  Town of Cramerton- - June 27, 2022- - Page2 2  4    said hel has to the Cramerton Board lofCommissioners meeting to request fund participation by the Town of Cramerton in the South Fork River lowhead dam feasibility study. Mr. Searby said he also plans to request funding from the City of Belmont and Gaston County at later dates. Commissioner Helms asked ifBelmont has put this topic on their agenda. Mr. Searby responded that he understands Belmont has this topic on their next work session Commissioner Kincaid said he has heard from several citizens regarding ift the lowhead dam is removed, does it impact the recreation element in Cramerton with the river's water level being lowered. Mr. Searby responded that this is whatthe hydrological part of the study will examine, which includes studying the bottomof the river as a significant information gathering element. Mr. Searby clarifiedhathis study's outcomes and recommendations should not be expected to be a fimdl,olutiontolooding in Cramerton, yet the hope is still to gather information through this.study that canhelp with future flood mitigation and response. Commissioner Atkinson statèd that the significant selling point is the completion oft this study helps to unlockaccess to.grants. Mr. Searbyagreed that the feasibility study is necessary to be able to apply for grant for future river rémediation. Manager Pugh stated that if the Cramerton Board Awould, want to participate in the feasibility study, therei is $25,000in1 the FY22-23 budget for floodrecovery. Manager Pugh stated that performing this study'is related to flood preyention and an amount of$8,000 to $10,000 for the study from Cramerton, would be encumbered in the Town's budget. Manager Pugh said this aligns with, the Cramerton Board's Goals and Objectives to take the lead regarding South Fork River'health and could adyocate to Belmont and Gaston Commissioner, Helms asked'about other entities and the potential of the FERC permitting process. Mr Searby stated that many entitiès, including Duke Energy, the Army Corps of Engineers and more, would. be involved in àny process related to the dam's 's structure such as potential, removal: Mr, Searby said that the Riverkeeper is committed to taking the lead to pursue. grants as related to the dam's.rémoval. Mr. Searby said there could be instances whère the Towns do need to.be involved in the grant application completion, but the Riverkeeper would bè the primary coordinator. Mr. Searby said that ai total of$1.5: million could be needed for dàm removal if that is the recommended outcome. Mr. Searby said grant funding sources: include ARPA, Duke Energy grants, North Carolina grants, and more. Mr,Searby said this project is a strong one in the NC Piedmont Region and that local government entities like Cramerton will need to advocate to State Representative for Commissionerlelms asked how this] project should be communicate to Cramerton citizens regarding the positivity of the dam feasibility study. Commissioner Helms gave the example that the feasibility study could help with services like Goat Island Park staying open more ifdata and deliverables are achieved that could lead to decreased flooding. Mr. Searby agreed that this is exactly the type of conversations to be having with citizens. Commissioner Kincaid stated that he is in favor of Cramerton taking the lead to help fund the South Fork River dam feasibility study. Commissioner Atkinson asked about the water level at the lake by the Lakewood Neighborhood and ifit could drop. Mr. Searby said he  agenda.  County as such.  NC level funding.  Town ofC Cramerton June 27, 2022-Page3  5    could not answer this question right now based on not completely knowing what feeds the lake, but is hopeful that the feasibility study will help answer these type of questions. Commissioner Ramsey asked that while the study is going on, could a sign be placed that alerts people of the lowhead dam and to turn around for canoe and kayak safety on the river. Mr. Searby responded that this type of sign is already in the work through the South Commissioner Helms made a motion to allocate up to $10,000 for the South Fork River lowhead dam feasibility study. The motion was seconded by Mayor Pro Tem Neeley. The  Fork River Health Committee.  vote was 5t to0in favor.  Adjournment: A motion was by Commissioner Atkinson to.adjournat 6:04 p.m. The motion  was seconded by Commissioner Ramsey. The vote was 5 to On favor  Nelson Wills, Mayor  ATTEST: Town Clerk  Town of Cramerton- June 27, 2022- Page 4  6    OFCRARTE  TOWN OF CRAMERTON  Manager Memo  TO: Town of Cramerton Board of Commissioners (BOC)  FROM: David Pugh, Town Manager DATE: August 4, 2022 Grant (CDBG) 2022 Program Background Information  RE: Set Two Public Hearings for Cramerton Application to Community Development Block  Based on Cramerton BOC desire to increase the amount of grant funding applications, staff has identified a potential high scoring Community Development Block Grant (CDBG) project that aligns with the CDBG neighborhood revitalization category. The project would involve housing and historic building improvements in the Baltimore Neighborhood. The neighborhood" category specifically encompasses components of both housing improvements and infrastructure (aka "brick and mortar") improvements for the Historic Baltimore School. The Town of Cramerton is eligible to submit a grant for $950,000 in CDBG funding. The majority of this amount would be for 4-5 house infrastructure improvements (owner occupied only) in the Baltimore Neighborhood with approximately $200,000+ for infrastructure improvements to Baltimore School.. Depending on current material pricing, costs could fluctuate +l-, but those are our anticipated bases. CDBG Public Hearings August 18th & September 1st = Per requirement, Cramerton will have to hold two public hearings for CDBG to qualify to apply for the grant. Approve setting the CDBG public hearings for the dates listed above.  Perspectivel Recommendation  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  7    0f CRARI  TOWN OF CRAMERTON Planning & Zoning Department  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director DATE: July 28th,2 2022  RE: Set Public Hearings for proposed Text Amendments  Staff has been working on ap proposed text amendment to the Land Development Code.  TA2022-02- Fences or Wallsi in Residential Districts  This text amendment raise ther maximum heights for residential fences andy walls from 3ft  front/6ft side and rear to 4ft front/8ft side andi rear.  Staffi is requesting that the Board of Commissioners set public hearings for this text amendment for Thursday,  August 18th, 2022, at 6pm.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  8    CRA  TOWN OF CRAMERTON  L  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners (BOC)  FROM: David Pugh, Town Manager DATE: August 4, 2022 Committee Final Draft By-laws Background Information  RE: Community Committee By-laws Recommended Changes AND Center Street Advisory  Attached are two Committee by-law documents. First, recommended by-law changes from the Community Committee for BOC consideration. Next, is the final draft of by-laws for the Center Street Advisory Committee from Commissioner Atkinson for BOC consideration.  Community Committee by-law changes guide: (from Community Committee member Stephanie Newman)  All mentions of Chairman have been updated to Chairperson.  All roles were updated with budgets that reflect the $5,000 yearly allotment we now receive. After adding them up there is a small surplus which is anticipated to be used for things like signs, group shirts, or other marketing materials that are not Neighbors Helping Neighbors has expanded to include 3 projects during the year instead of2 2. Each project would balance to approximately $330 given the budget Cramerton Cares was listed primarily as 1 project, but as we have an expanded list ofa activities and projects that we. are doing, this role has been expanded to include approximately 8 projects a year (such as Riversweep, Pollinator Garden, Stormdrain Murals, Community Yard Sale, etc). The bulk of the budget is allotted here, giving Citizen of the Year and Lifetime Citizen budgets expanded from $50 to$75t0 Citizen or Group Recognition and Introducing Cramerton are two new roles that have Attendance at Meetings has been changed to Attendance at Meetings and Projects/Events with the major change being that membership on the board is also dependent upon attendance at 50% of the events that we are hosting throughout the year, or with a valid reason for missing. This is to ensure that it is understood that we  associated with a specific project.  allotment.  each project approximately. $375. account for inflation.  been added at the encouragement of elected officials.  area working board and not just a resume builder. Separation of Vice-Chairperson role from the Treasurer role. Updated meeting time to the current correct meeting time.  Conduct of Meetings updated to include a Public Comment section with a limit to  three minutes of speaking time.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  9    CHAPTER 33: DEPARTMENTS, BOARDS AND COMMISSIONS  ORDINANCE FOR COMMUNITY COMMITTEE  I. PURPOSE  The Community Committee is a body of nine (9) members, seven (7) as voting members, two (2) as alternate members, as appointed by the Board of Commissioners (hereafter, BOC) to staggered three year terms as defined in the "Membership" section below. It is the stated mission of the Committee to enhance the sense of community, physical beauty, and sense of pride of the residents of the Town of Cramerton through volunteer projects, recognition of those who best exemplify these concepts and guidance through the advisory  process to the BOC.  II. MISSION, GOALS, OBJECTIVES  For the purposes cited above, and forj promoting the general welfare of the Town and its citizens, the Town Board does hereby ordain, adopt and enact this Chapter and Article in its entirety, which shall bel known as the Cramerton Community The projects that are the responsibility oft the Community Committee include, but  Committee Ordinance.  may not be limited to the following:  Role Dates of Delivery Budget  Neighbors Helping Neighbors meeting in August.  Recommended House Selection: First meeting in March & first Date ofVolunteer Activity (dependent on appropriate): First weekend in April, first weekend in September, and first weekend in December. $1,000.00/annually. - Primarily for marketing of volunteer activity and basic supplies and refreshments. Iti is expected that the majority ofsupplies, refreshments, and tools will be provided by private "Neighbors Helping Neighbors" will be a thrice-annual public workday that serves to improve the exterior appearance ofal home whose owner is willing, but unable to make such improvements. It will be the responsibility of the Committee to promote the program, identify and reach out toj potential homeowners that are likely to benefit from this service, and encourage them to apply. In the selection process, the Committee should consider those candidates that are elderly, physically or mentally disabled, and should prioritize any who have served in the US Military. The nature oft these projects should be something that can be completed in one or two days over the course ofa weekend. Examples ofthis would include, but would not be limited to: Seeding/sodding ofyard and flower bed creation, painting ofexterior, repair/replacement of outdoor fixtures such as lighting, shutters, replacement ofs shingles/lashing, etc. Itis recommended that the Committee recruit at least one  donation and volunteers.  Description  10    contractor/skilled professional int the relevant skills for each project to help manage and direct the efforts ofvolunteers, where applicable.  Role Dates of Delivery Budget  Cramerton Cares  Notice of Events: First meeting in Feb  Date of Events: Varied - Approximately 8 projects annually $3,000.00/Annually ($375 average per event) - Primarily for marketing of volunteer activity and basic supplies and refreshments. Itis expected that the majority of supplies, refreshments, and tools will be provided by private donation and volunteers. These are public volunteer projects that are not specific to residential homes. These projects can include a "River Sweep", planting in a public right-of-way, remediation ofa public or historic building, creating opportunities for public art, events to foster community such as community art projects, community yard sales, etc. The goal of this is not only to beautify aj particular area or structure, but also to foster a sense of community among the volunteers and participants.  Description  Role Dates of Delivery Budget Description  Ongoing Advisory Role All Year None  An ongoing function of the Community Committee is an advisory role tot the BOC. This function will largely be directed by the Planning and Zoning Director and the Commissioner serving as liaison to the Committee, but may also be directed by others as decided by the BOC. Any decision making process will be initiated by an action of the BOC, and should have specific parameters as to how the process should occur. As this role is advisory, itiss still the responsibility of the BOC to make the final decision in the best interest oft the Town.  Role Dates of Delivery Budget Description  Citizen of the Year Discussion and Advertising: September Date of Award: December  $75.00/Annually. Primarily for purchase of appropriate plaque. The "Citizen of the Year" should be the person who as a Cramerton citizen has done the most to embody the community's values. This could be inj public service, private enterprise, volunteering and more  for the previous twelve months. Citizen Lifetime Service Award Discussion and. Advertising: September Date of Award: December  Role Dates of Delivery Budget Description  $75.00/When needed - Primarily for purchase of appropriate plaque. The "Citizen Lifetime Service Award" should be the person who stands as an excellent example of Cramerton's community values. This could be in public service, private enterprise, volunteering and more over the course ofmany years. This award is not necessarily an annual award, but should be given only when someonc's  11    achievements merit such an acknowledgement. Citizen (or Group) Recognition 3awards per quarter  Role Dates of Delivery Budget Description  $350.00/When needed Primarily for purchase of appropriate recognition materials, such as a certificate and small gift. Regular and recurring public recognition of those citizens exhibiting a) traits/actions contributing to the health and/or vitality of the Town ofCramerton, or b) those excelling academically or athletically. Those recognized are to be decided by the Committee and identified through encouragement of citizen nomination via application. The Committee will then recommend public recognition ofthose selected  toBOC.  Role Dates of Delivery Budget Description  Introducing Cramerton Updated twice yearly when needed.  $200.00/When needed - primarily for the printing of materials Increase citizen involvement in' ToC by introducing new Cramerton residents to ToC media outlets, services and volunteer opportunities, and conveying the ToCs welcome and encouragement for citizen engagement through aj printed welcome packet that can be delivered  by the BOC.  Reviewing and advising the Town Board, or the Town Department designated by the Board, as to the appearance of publicly owned or maintained property Reviewing and advising the Planning Department as to compliance with the Town's ordinances regarding sanitation, public works, housing, and other Toj prepare both general and specific plans for the improved appearance of the Town. These plans may include the entire area or any part thereof, and may include private as well as public property. The plans shall set forth desirable standards and goals for the aesthetic enhancement of the Town or any part thereof within its area of planning and zoning jurisdiction, including private  and spaces;  regulations affecting the community appearance, and  waysand areas, and open spaces; III. GENERAL GOVERNING DOCUMENT  The Community Committee shall be governed by the regulations contained herein. For matters not covered by these Bylaws, the Committee shall follow the rules contained in the current edition of Robert's Rules of Order. The Committee shall serve only as an advisory board regarding those goals and objectives. The Committee does have the authority to administer the Town's Façade Grant Program. The Committee shall serve as a forum for the introduction ofinnovative  and newi ideas, concepts, programs, policies and procedures.  12    IV. MEMBERSHIP  The Community Committee membership shall consist of nine (9) members of which seven (7) shall be voting members and two (2) shall be alternates, each appointed to three (3): year terms. Three members' terms expire each year, sO that the staggered terms provide for continuity of leadership and experience while allowing for new members with fresh ideas. Terms shall run from January 1 in the year appointed to December 31 of the expiration year. All members shall be current residents of Cramerton, and will apply to the Board of Commissioners. Any member seeking reappointment must submit an updated application that addresses the willingness to serve an additional term. The Town Planning Director will serve as Town Staff Liaison, and a member of the Board of Commissioners (BOC) will be appointed annually to serve as Board Liaison to the Community Committee. The alternate members will be those two members who have been most recently appointed. Ifa committee member resigns during their term, the alternate with the greatest time since appointment will finish out the term oft that member, and a new alternate will be appointed by the BOC to finish  out the alternate position's term. V. COMPENSATION AND EXPENSES  The members of the Committee shall serve at the pleasure of the Town Board without compensation, but shall be entitled to reimbursement for subsistence and travel to appropriate professional meetings and workshops, with such reimbursement being made in compliance with the Town of Cramerton Personnel  Policy Travel Reimbursement Policy.  VI. ATTENDANCE AT MEETINGS AND PROJECTSEVENTS  Faithful and prompt attendance at all meetings of the Committee, consistent attendance at volunteer events/projects, and conscientious performance of the duties required of members shall be imperative to continuing membership on the Committee. Should a member oft the Community Committee fail to attend three (3) consecutive meetings or event/project attendance is less than 50% in any twelve (12) month period, the Chairperson shall contact the member to determine their interest in continuing to serve on the Committee. Should there be no reasonable excuse for such absences, the Chairperson, with the concurrence ofa quorum of the Committee present at a regular meeting, may reçommend to the Town Board that a vaçancy be declared and request that the vacant position be  filled. VII., OFFICERS  A. CHAIRPERSON: The Chairperson will be elected by the members of the Community Committee at the first meeting in January of each year. The Chairperson is eligible for re-election, shall preside at each meeting, and shall decide on all points of order and procedure. The Chairperson shall vote on all matters before the Committee and is granted extraordinary voting powers (an extra vote) in the case ofa tie vote. The Chairperson will work with staff to  13    establish an agenda for each meeting. Upon resignation or some incapacity visited upon the Chairperson, the Vice-Chairperson shall assume this position until the term has expired. The Committee shall elect a new Vice Chairperson within ninety (90) days to complete the existing term ofoffice. B. VICE-CHAIRPERSON: The Vice-Chairperson shall be elected by the Committee from its members in the same manner as the Chairperson and shall be eligible for re-election. This position is responsible for acting in place of the Chairperson during any absence and for supporting the Chairperson as C. SECRETARY: A Secretary shall be elected by the Committee from its members in the same manner as the Chairperson and shall be eligible for re- election. The Secretary shall take minutes of all meetings and causes the minutes to be printed and made available to the Town Board, Town Manager, and other members oft the Community Committee each month. D. TREASURER: A Treasurer shall be elected by the Committee from its members in the same manner as the Chairperson and shall be eligible for re- election. The Treasurer shall keep a record of current financial position including all income and expenses and will make available to the Town Board, Town Manager, Town Finance Director, and other members of the  needed.  Community Committee each month.  VIII. VOTING  All voting members of the Committee shall vote on every issue except in a situation where a member of the Committee shall be excused from voting, by the Chairperson, on matters involving direct personal or financial interest. In the event that a member abstains from voting for reasons other than direct personal or financial interest, the abstention shall be ruled by the Chairperson as an affirmative vote. An alternate member may vote in the absence of a voting member. The Chairperson will have the right to vote and will also have the authority to break ai tie vote with extraordinary voting powers (an extra vote).  IX. MEETINGS  A. REGULAR MEETINGS: Regular meetings of the Committee shall be held on the Second Tuesday night of each month at 7:00 pm in the Board chambers of Town B. SPECIAL MEETINGS: Special meetings oft the Committee shall be held at a time and place designated by the Chairperson, any two Committee members, or the Town Manager, providing at least forty-eight (48) hours of notice is provided to CANCELLATION OF MEETINGS: When there is no business for the Committee, monthly meetings may be canceled. Notice will be given to all  Hall.  all members.  members ofs such cancellation.  14    D. QUORUM: A quorum consists of a majority of the Committee membership. A E. CONDUCT OF MEETINGS: All meetings shall be open to the public. The order of business at Committee meetings shall be as follows: (a) determination of a quorum; (b) approval of minutes of previous meeting; (c) public comment (limited to 3 minutes per person); (d) old business; (e) new business; (f) F. CHANGE IN BYLAWS: The By-Laws may be amended by a majority of the full G. PUBLIC RECORD: All records of the Community Committee shall be made available to the public in accordance with North Carolina General Statutes.  quorum is five (5)ofnine (9) members.  adjournment.  Committee and overall approval by the Town Board.  X. SUBCOMMITTEES  Any time that the Board of Commissioners or Community Committee deems there is a specific need for enhanced focus for a major project or ongoing effort, a subcommittee may be formed. Such subcommittee must be approved by a majority vote of the Town Board of Commissioners. The number of members on said board should be no less than five, but may be as many as the Community Committee deems appropriate due to amount of effort expected. Any subcommittee should have at least two members of the Community Committee among its membership, but no more than forty percent of the Subcommittee shall also serve on the Community Committee either voting or non-voting members. (i.e. A subcommittee offive (5) members should. have no more or less than two (2) board members while a subcommittee ofnine (9) members must have at least two (2) board members but no more than three (3) members) The formation of a subcommittee will have a document outlining the specific duties, responsibilities and goals, as well as what goals/timelines need to be met for the dissolution oft the  subcommittee.  XI. CONFLICT WITH OTHER ORDINANCES AND RESOLUTIONS  These By-Laws shall supersede any earlier adopted ordinance or resolution of the Town Board pertaining to the Community Committee of which are or may  become in conflict with the provision ofthis Ordinance.  15    CHAPTER 33: DEPARTMENTS, BOARDS AND COMMISSIONS  ORDINANCE FOR CENTER STREET ADVISORY COMMITTEE  P PURPOSE  The purpose oft the Town of Cramerton Center Street Advisory Committee ist to perform studies, to make recommendations for town branding, develop design standards and to establish a vision that acknowledges our heritage and gives Cramerton a unique identity. As stated "PRIDE IN OUR PAST, FAITH IN OUR FUTURE"  I. MISSION, GOALS, OBJECTIVES  For the purposes cited above, and forj promoting the general welfare ofthe Town and its citizens, the Town Board of Commissioners does hereby ordain, adopt and enact this Chapter and Article ini its entirety, which shall be known as the Center  Street Advisory Committee Ordinance.  1.1 Toir investigate and determine the needs, interest and goals oft the community for 2. Develop programs for a viable Town image. Seek and make recommendations on the acceptance of grants, gifts, bequests, donations and personal orI real property for public 3. To assist the town in developing cooperative arrangements with other organizations and private groups when it will further the objective of providing beautification programs 4. Toassist the town in recruiting citizens as volunteers to work with the Center Street 5. To assist in developing a comprehensive master plan to meet present and future needs ofthe Center Street Advisory Committee, and to develop strategies and advise in 6. Tor release information and reports from staff concerning the evaluation of programs, 7.Tos stress preservation and rehabilitation over demolition. Focus on quality, our town isu unique. We will celebrate our heritage and architectural character that gives a sense of 8. Determine long range aesthetic design theme with consistency related to public art. 9. Make recommendations to maintain clean, consistent and appealing public spaces  infrastructure improvements, beautification and public art.  use and enhancements for the town. for the citizens oft the community.  Advisory Committee for programs and activities.  developing priorities and phasing. projects and procedures.  place.  (pressure wash sidewalks as needed, etc.)  16    10. The Center Street Advisory Committee may assist the staff or project manager to oversee, direct and manage projects, as needed to achieve the best long-term results for  the Town ofCramerton.  III. GENERAL GOVERNING DOCUMENT  The Center Street Advisory Committee shall be governed by the regulations contained herein. For matters not covered by these Bylaws, the Committee shall follow the rules contained in the current edition of Robert's Rules of Order. The Committee shall serve only to advise the BOC regarding those goals and objectives as stated and outlined in the PURPOSE. The Committee shall serve as a forum for the introduction of innovative and new ideas, concepts, programs,  policies and procedures. IV. MEMBERSHIP  The Center Street Advisory Committee membership shall consist of seven (7) voting members of which (2) may be Commissioners appointed by the BOC every two years. Other members will be appointed to three (3) year terms. Three members' terms expire each year, sO that the staggered terms provide for continuity of leadership and experience while allowing for new members with fresh ideas. Terms shall run from January 1 in the year appointed to December 31 of the expiration year. AlI members shall be current residents of Cramerton, and will apply to the Board of Commissioners. Any member seeking reappointment must submit an updated application that addresses the willingness to serve an additional term. The Town Planning Director will serve as Town Staff Liaison, and the Town Commissioners appointed to the committee will serve as Board Liaisons to the BOC. If a committee member resigns during their term, a new member will be appointed by the BOC toi finish out the term that was vacated.  V. COMPENSATION AND EAPENSES  The members of the Committee shall serve at the pleasure of the BOC without compensation, but shall be entitled to reimbursement for subsistence and travel and appropriate professional meetings and workshops, with such reimbursement being made in compliance with the Town of Cramerton Personnel Policy Travel  Reimbursement Policy. VI. ATTENDANCE AT MEETINGS  Faithful and prompt attendance at all meetings of the Committee and conscientious performance of the duties required ofmembers shall be imperative to continuing membership on the Committee. Should a member of the Center Street Advisory Committee fail to attend three (3) consecutive meetings or attendance is less than 60% in any twelve (12) month period, the Chairman shall  2  17    contact the member to determine their interest in continuing to serve on the Committee. Should there be no reasonable excuse for such absences, the Chairman, with the concurrence of a quorum of the Committee present at a regular meeting, may recommend to the BOC that a vacancy be declared and  request that the vacant position be filled.  VII. OFFICERS  A. CHAIRMAN: The Chairman will be elected by the members of the Center Street Advisory Committee at the first meeting in January of each year. The Chairman is eligible for re-election, shall preside at each meeting, and shall decide on all points of order and procedure. The Chairman shall vote on all matters before the Committee and is granted extraordinary voting powers (an extra vote) in the case of a tie vote. The Chairman will work with staff to establish an agenda for each meeting. Upon resignation or some incapacity visited upon the Chairman, the Vice-Chaimman/Treasure, shall assume this position until the term has expired. The Committee shall elect a new Vice Chairman/Treasurer within ninety (90) days to complete the existing term of B. VICE-CHAIRMAN/TREASURER: The Viee-Chaiman/Treasurer shall be elected by the Committee from its members in the same manner as the Chairman and shall be eligible for re-election. The Vice-Chaimman/reasurer is eligible for re-election. This position is responsible for acting in place of the Chairman during any absence, and also for keeping a record of current C.S SECRETARY: A Secretary shall be elected by the Committee from its members in the same manner as the Chairman and shall be eligible for re- election. The Secretary shall take minutes of all meetings and causes the minutes to be printed and made available to the BOC, Town Manager, and  office.  financial position including all income and expenses.  other members ofthe Committee each month.  VIII. VOTING  All voting members of the Committee shall vote on every issue except in a situation where a member of the Committee shall be excused from voting, by the Chairman, on matters involving direct personal or financial interest. In the event that a member abstains from voting for reasons other than direct personal or financial interest, the abstention shall be ruled by the Chairman as an affirmative vote. The Chairman will have the right to vote and will also have the authority to break a tie vote with extraordinary voting powers (an extra vote).  IX. MEETINGS  A. REGULAR MEETINGS: Regular meetings of the Committee (time and day TB) B. SPECIAL MEETINGS: Special meetings oft the Committee shall be held at a time and place designated by the Chairman, any two Committee members, or the Town  3  18    Manager, providing at least forty-eight (48) hours of notice is provided to all C. CANCELLATION OF MEETINGS: When there is no business for the Committee, monthly meetings may be canceled. Notice will be given to all D. QUORUM: A quorum consists of a majority of the Committee membership. A E. CONDUCT OF MEETINGS: All meetings shall be open to the public. The order of business at Committee meetings shall be as follows: (a) determination of a quorum; (b) approval of minutes of previous meeting; (c) old business; (d) new F. CHANGE IN BYLAWS: The By-Laws may be amended by a majority of the full G. PUBLIC RECORD: All records of the Committee shall be made available to the  members.  members of such cancellation. quorum is four (4)ofseven (7) members.  business; (e) adjournment.  Committee and overall approval by the BOC. public in accordance with North Carolina General Statutes.  X. SUBCOMMITTEES  Any time that the Center Street Advisory Committee deems there is a specific need for enhanced focus for a major project or ongoing effort, a subcommittee may be formed. Such subcommittee must be approved by a majority vote of the committee. The number of members on said Committee should be no less than three, but may be as many as the Committee deems appropriate due to amount of effort expected. Any subcommittee should have at least one members of the Center Street Advisory Committee among its membership, but no more than forty percent of the Subcommittee shall also serve on the Committee either voting or non-voting members. The formation of a subcommittee will have a document outlining the specific duties, responsibilities and goals, as well as what goals/timelines need to be met for the dissolution of the subcommittee. XI. CONFLICT WITH OTHER ORDINANCES AND RESOLUTIONS  These By-Laws shall supersede any earlier adopted ordinance or resolution ofthe Town Board pertaining to the Center Street Advisory Committee of which are or  may become in conflict with thej provision ofthis Ordinance.  4  19    OFCHARD  TOWN OF CRAMERTON  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners (BOC) RE: Cramerton 2022 Communication Plan 1st Draft for Review  FROM: David Pugh, Town Manager DATE: August 4, 2022 Background Information  Per BOC discussion and direction at the July 14th meeting, included in the August 4th agenda packet is a first draft of a Cramerton 2022 Communication Plan. Elements of the plan are taken from BOC 2022 Goals & Objectives and recent meeting  discussions.  Perspectivel Recommendation  Review the Communication Plan first draft and provide feedback including potential plan additions and edits. Again, this is only a first draft and will need further input from the BOC to add more substance to further develop the plan into a final draft for future approval. For example, there are several locations for placeholders" identified as [insert!" in yellow  highlight where more will be placed based on BOC guidance.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  20    Cramerton Communication Plan:  Executive Summary  As part of the approved 2022 Goals and Objectives document, the Cramerton Board of Commissioners expressed the desire to create a Communication Plan for the Town. From a necessity standpoint, the Town of Cramerton (as part of the Charlotte Region) continues to experience new growth and revitalization in historic mill areas. Cramerton is expected to grow in population from 6,000 now to over 10,000 by the late 2020's. This has illuminated the need to engage the community in more meaningful ways by continuing proactive and transparent communications through gathering valuable input and feedback and expanding methods of reaching citizens through both current and new platforms. Specifically, this Communication Plan includes the following:  Section 1: An inventory of what the Town of Cramerton currently uses Section 2: New and expanded communication initiatives. Section 3: Partnering entities to assist carrying out communication  for communication.  deliverables.  The plan is a living document, meant to guide our work, and is both actionable and aspirational, in order to meet our immediate and long-term goals. We will execute and optimize these strategies on an ongoing basis to ensure the community is receiving the information it needs to work hand-in-hand with the Town, and ultimately, build the Cramerton we envision, together.  1  21    Cramerton Communication Plan:  Section 1 - Current Communication Methods  Background Statement: The Town of Cramerton uses physical, digital and audio communication methods and deploys each depending on the scenario and desired message  outcome.  1. Town Website - The major platform where the Town of Cramerton houses the majority  ofi its digital content. 2. Social Media a. Facebook  A Administrative Page is used for: 1.3 Board Meeting information  2. Emergency information output (hurricanes, flooding, etc.) 3. Two Rivers Utilities (TRU) information (i.e. water outages)  4. Road closures ii. Parks & Recreation Page is used for: 1. Athletics 2. Events 3. Eco-tourism Parks & Recreation page used for: 1. Eco-tourism 3. Events 4. Athletics  b. Instagram  2. Highlighting Parks and Cramerton's beauty  3. Newsletter (released digitally and physical copy via mass mailer) - Generated 41 to5 a. The Newsletter's purpose and content is primarily based on a "seasonal" schedule regarding Cramerton services (i.e. leaf pick-up), meetings (i.e. Boards & Committees) and events (i.e. Fall/ Summer festivals, Santa Ride, etc.). 4. Blackboard Connect - Cramerton's mass phone message communication system. a. How are people signed up for Blackboard Connect? A person can register through Cramerton's website OR when a new resident calls for sanitation carts, administrative staff asks ift the citizen would like to be added. Note: Many times anew resident will "decline" to be placed on the Connect CTY platform. b. Blackboard Connect is used for the following communication notifications: E Emergencies (flooding, snow, immediate criminal activity) ii. Infrastructure closures/ outages (water shut-off, road closures)  times per year.  ii. Events & Festivals  2  22    Cramerton Communication Plan:  Section 2 - New & Expanded Initiatives  Background Statement: Iti is the Cramerton Board of Commissioner's desire to create and exact new communication initiatives by expanding current methods and/or using new ones. *IMPORTANT CONSIDERATIONS" - When exploring new and expanded communications, iti is recommended that the following statement "checks" be taken into consideration:  Consideration #1: Does the new/ expanded communication method create new unsustainable burdens on Town staff and services (i.e. enough resources to respond?). Consideration #2: Does a new/ expanded initiative or method create an avenue for any unnecessary and heightened hostility towards Town Elected Officials OR: staff? Consideration #3: Does the new/ expanded initiative create over: saturation in communication? (Example: there have been times when the Town has sent several Connect CTY messages-all justified over the course of one work week, and recipients  have called to be taken off of the call list.)  2022 New & Expanded Cramerton Communication Initiatives 1. Theme A: Optimal communication methods to neighborhoods  a. Initiative #1 - Mayor & neighborhood liaison on-site meet & greets b. Initiative #2 - Neighborhood specific informational web pages  [insert] Desired outcome  Desired Outcome: Tailored web pages with information specific toa neighborhood area (i.e.a S. New Hope page - Lineberger Place, Stuart's Landing, Cramer Mountain, Old Course -1 that would have topics of interest such as development on S. New Hope Road area).  2. Theme B: Eco-tourism awareness that Cramerton is "THE Authentic River Experience  and Destination in the Region"  a. Initiative #1 - Catawba Riverkeeper "Confluence" Partnership  Desired Outcome: It has been Cramerton's desire to both enhance recreation for its citizens while attracting and KEEPING eco-tourism visitors in the Downtown Riverfront as long as possible to support local businesses. In pursuit of these endeavors, Cramerton is at funding partner in Catawba Riverkeeper's "Confluence" project, which will be housed on Center Street. This is a multifaceted and unique communication approach that will provide space for recreation, arts and events specific to Cramerton and the South Fork River. Therefore, Cramerton's eco- tourism and community image is bolstered while conveying the importance of conservation and stewardship for the South Fork River.  3  23    3. Theme C: New Digital Communication Methods  a. Initiative #1: Truck route corrections through Google Map and Waze b. Initiative #2: 24/7 "Earth Cam" on top of Cramerton Town Hall  Desired Outcome: Less trucks getting stuck ini the gth Avenue Underpass. Desired Outcome: Give Cramerton's Downtown Riverfront a "24/7 online digital  presence".  Initiative #3: Increase awareness of Committees (i.e. CommComm & Rec.. Desired Outcome: Committee monthly meeting advertised on Cramerton's website calendar and strategic Facebook posts coordinated with committee leadership for topics such as vacancies, events, public  Advisory)  engagement.  [insert additional Digital Communication)  4. Theme D: Public Spaces Advocacy  a. Initiative #1: More creative utilization of C.B. Huss Stone Bleachers b. Initiative #2: Pursue Branch of Gaston County Library in Cramerton  Desired Outcome: Drive more people to this unique space in Cramerton  for more than athletic events (i.e. concerts, etc.).  linsert Desired Outcomel  4  24    Cramerton Communication Plan: Section 3 - Audience and Partners  Section 3.1: TOWN'S POTENTIAL AUDIENCES Town residents Traditional broadcast and print media Non-traditional media (such as bloggers) Town elected officials Town employees  Local business community (including Chamber members)  Montcross Chamber of Commerce Gaston Business Association  Residents of the region Visitors Community organizations  People who might attend a Town event or participate in Town programming  Businesses potentially relocating to Cramerton Residents potentially moving to Cramerton  Town's regional partners in economic development, planning, lobbying and providing services (i.e.  Centralina, N.C. League of Municipalities, Two Rivers Utilities) Regional and statewide marketing and promotional organizations  Audiences accessible through social media  3.2 TOWN'S PARTNERS  [insert partners, i.e. Catawba Riverkeeper; Carolina Thread Trail]  5  25