TOWN OF COATS Board of Commissioners April 14, 2016 OFFICIAL MINUTES  I. ABSTRACT:  Aregular scheduled meeting oft the Board of Commissioners was held on April 14, 2016 in the Board of  Commissioners' Meeting Room at Coats Town Hall.  II. ROLL CALL:  Mayor Walter Weeks, Mayor Pro-Tem. Jerry Beasley, Commissioner) C Allen, Commissioner Chris Coats,  Commissioner Allen Mosby and Commissioner. John Raynor were in attendance.  Attorney Alton Bain was present. II. CALLTOORDER:  Ad quorum being present, Mayor Weeks called the meeting to order at 7:00 p.m.  Mayor Weeks delivered the invocation and led those in attendance in the Pledge of Allegiance.  Under item III add Update to Senior Center as A, which will change other New Business items down one  and replace corrected Abstract for IV B. (Reference #1) RESOLVED, to accept Agenda with changes.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, RAYNOR, MOSBY  AND COATS NOES (0)  IV.A APPROVAL OF CONSENT AGENDA: RESOLVED, to accept Consent Agenda.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: COMMISSIONER. ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, RAYNOR, MOSBY  AND COATS NOES (0)  1    V. NEW BUSINESS:  A. Update on the Coats Senior Center Waiting for Diana Lischin, Senior Center Board of Director. B. Street Closures for "Spiritual Unity Day" Spiritual Unity Day on May7,2016.  Chief Hall informed the Board that E. Lemon Street will be the only street needed for closure during the  RESOLVED, to accept Street Closure as presented.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: COMMISSIONER CHRIS COATS APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, RAYNOR, MOSBY  AND COATS NOES (0)  .Proclamation of April 10-16" as the "Week oft the Young Child"  Kenny Cole asked the Board to approve. Proclamation in support of April 10-16", 2016 as " The Week of RESOLVED, to accept Proclamation of April 10-16th, 2016 as the "Week of the Young MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIONER CHRIS COATS APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, RAYNOR, MOSBY  the Young Child" in Coats.. (Reference #2)  Child" in Coats.  AND COATS NOES (0)  D. Review of the Police Department's Standard Policy and Procedures Manual  Matthew Hall Chief of Police asked the Board to review and approve the Police Department Standard Operating Procedures manual. Chief Hall clarified that Auxiliary Police Officers aren't paid and Reserve Mayor Weeks questioned the amendment pertaining to the taser policy. Chief Hall confirmed that the  Police Officer are paid personnel.  policy was approved throughout the state.  Commissioner Chris Coats asked Chief Hall to correct smalll Ito capital letter. The Board asked that the Chief Hall correct the title of Police Chief's Message.  RESOLVED, to approve Police Department Standard Operating Procedures Manual with MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: COMMISSIONER CHRIS COATS  corrections.  2    APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, RAYNOR, MOSBY  AND COATS NOES (0)  E.T Town Certificate of Deposit Renewals. rates from local banks. (Reference#3)  Karen Wooten, Town Clerk presented the Board a list of CD's that are due for renewals with current The Board instructed the Town Clerk to move Cemetery CD to Select Bank for 361 months and to cash in  the two General Fund CD'si into the Depository Account.  RESOLVED, to move Cemetery CD to Select Bank for 36 months at the rate of. .50% and MOTION BY: MAYOR PRO-TEM JERRY BEASELY: SECOND BY: COMMISSIONER JOHN RAYNOR Mayor Pro-Tem Jerry Beasley stated the reason to cash in the two CD's was to purchase the Knuckle APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, RAYNOR, MOSBY  cash in General Fund CD's to the Depository Account.  Boom truck in the next fiscal year budget.  AND COATS  Mayor Weeks directed the Board back to New Business Item A.  A. Update on the Coats Senior Center.  Diana Lischin representative for the Senior Center Board of Directors addressed the Board concerning needs oft the Coats Senior Center. Ms. Lischin shared the needs to update the Kitchen to help daily operation. Ms. Lischin asked the Board to consider increasing their yearly donation to $3,000 which would be a $2,000 increase to be reieased as work is completed. Current needs are to purchasea Mayor Weeks commented that the Senior Center receives funds from County Mid Carolina, Grants and RESOLVED, tot find additional $2,000 from budget to be released to Coats Senior Center MOTION BY: MAYOR PRO-TEM: JERRY BEASLEY: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, RAYNOR, MOSBY  warmer, repairs to the sink, oven and other general repairs.  Fund Raisers.  as repairs are completed.  AND COATS NOES (0)  3    F.C Consider Contract with Duke Energy of Installing Lights on Main Street.  Kenny Cole Town Manager updated the Board that the 2nd. phase oft the Town's Main Street sidewalk rehabilitation has been completed except fort thei installation of eleven (11) decorative lights. Mr. Cole asked the Board to review the contract with Duke Energy which detailed the cost of $200.56 per month Board of Commissioners questioned (1) length of contract (2) Termination explanation (3) bases for rate Board asked to table decision on contract waiting for answers on questions discussed. RESOLVED, to table decision on Duke Energy contract for light/pole fixtures. MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: COMMISSIONER, JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, RAYNOR, MOSBY  for the 11 poles.  AND COATS NOES (0)  G.C Consider Contract Renewal with Harnett County Fire Marshal's Office.  Kenny Cole Town Manager presented the Board with a contract with Harnett County to provide fire prevention code inspections for the Town effective July 1, 2016 in the amount of $3,960. Mayor Weeks asked that the correction on "Town Manger" and "County Manger" be changed to RESOLVED, to accept Contract Renewal with Harnett County Fire Marshal's office. MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, RAYNOR, MOSBY  "Manager".  AND COATS NOES (0)  H. Powell Bill Budget Amendment.  Kenny Cole Town Manager asked the Board to approve a Budget Amendment int the Powell Bill in the amount of $23,928.95 for the additional street repair to Turner's Circle and Colt Avenue. RESOLVED, to approve Budget Amendment #4 pertaining to the Powell Bill Fund. MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: MAYOR PRO-TEM. JERRY BEASLEY APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, RAYNOR, MOSBY  AND COATS NOES (0)  LProclamation of April 16-30th as 2016 Spring "Litter Sweep".    Rodney Pleasant Interim Public Works Director shared with the Board that April 30th is set for The Town's clean up day. Mr. Pleasant introduced his new employee, Cody Wood to the Board. RESOLVED, to support Proclamation oft the 2016 Spring: "Litter Sweep" Roadside  cleanup In the Town of Coats.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: COMMISSIONER CHRIS COATS APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, RAYNOR, MOSBY  AND COATS NOES (0)  VI. OLD BUSINESS: A. 2016-17 Budget Review.  Kenny Cole Town Manager presented the proposed 2016-17 Budget which he stated did noti include cost ofl living for the employees and are showing last years' medical rates.. Mr. Cole: stated that the General Fund budget includes Capital Outlay oft two (2) police vehicles, the lease purchase ofal Knuckle Boom truck and one (1) new position in Public Works. Proposed Water Fund Capital Outlay is for one (1) truck and water: system improvements. Listed below are the percent change by department and fund.  General Fund Governing Board General Management Police Public Works Zoning Library Recreation Powell Bill Fund Cemetery Fund Water Fund Solid Waste Fund  2.709Increase 3.26% increase 8.74% decrease 7.41% increase 22.31 increase 26.98% increase No Change 20.13% decrease No Change No Change 18% increase No change  Mayor Pro-Tem Jerry Beasley asked that changes be made to increase the Coats Senior Citizens donation to $3,000 and that expenditures budgeted for lease payment be used for repairs that are needed at the Mayor Weeks stated that a tighter budget was needed to better project the budgeted needs. Mayor Weeks commented that budgeting with more realistic expenditures would show less reserves needed to  Coats Park.  balance the budget.  5    Mayor Pro-Tem Jerry Beasley commented that the Town has had funds added back to the reserves from  the past several years. B. Update on Old Library Building.  Kenny Cole Town Manager updated the Board concerning the settlement with North Carolina League. Concerns being discussed were coding issues if rebuilt, usage issues and materials required for rebuilding. Mr. Cole informed the Board that the Town could expect from $85,000-$95,000 if the structure isn't rebuilt.. Ifthe Town chooses to rebuild on the same ora different site we could expecta  range from $115,000-5125,000.  VII. MANAGER. AND COMMITTEE REORT:  Kenny Cole informed the Board of Ethics Training May 18"and National Day of Prayer- - May 5"at1 12 Mayor Weeks informed the Board of the book signing for Brian Davis on May 15th 2-5pm at the Coats Rodney Pleasant Interim Public Works Director presented his report for the Month of April. (Reference  noon. Museum. #4)  Chief Hall presented the department stats for March 10-April 14, 2016. (Reference #5) Rebecca DallaMura updated the Board that this week was National Library Week and the tag line is RESOLVED, to recognize our Library and Library staff for National Library Week MOTION BY: COMMISSIONER CHRIS COATS: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, RAYNOR, MOSBY  "Libraries Transform'".  AND COATS NOES (0)  VIII. PUBLIC FORUM:  Mayor Weeks opened Public Forum. Hearing none Mayor Weeks closed Public Forum.  IX. ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: COMMISSIONER. ALLEN MOSBY    APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, RAYNOR, MOSBY  AND COATS NOES (0)  Meeting adjourned at 8:50  Karen  tzN  F.) Wooten, Town Clerk  Walter Wegks,Mayor MA  7