TOWN OF COATS Board of Commissioners May 12, 2016 OFFICIAL MINUTES  - ABSTRACT:  AI regular scheduled meeting of the Board of Commissioners was held on May 12, 2016 in the Board of  Commissioners' Meeting Room at Coats Town Hall.  !. ROLL CALL: were in attendance.  Mayor Walter Weeks, Mayor Pro-Tem Jerry Beasley, Commissoner/CAlen, Commissioner Allen Mosby  Commissioners Chris Coats and. John Raynor were absent due to family and illness issues.  Attorney Alton Bain was present. III. CALLTOORDER:  Aquorum being present, Mayor Weeks called the meeting to order at 7:00 p.m.  Mayor Weeks delivered the invocation and led those ina attendance ini the Pledge of Allegiance.  RESOLVED, to accept Agenda.  MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BV: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN AND MOSBY  NOES (0)  IV. APPROVAL OF CONSENT AGENDA: RESOLVED, to accept Consent Agenda.  MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY COMMISIONERICALEN APPROVED, AYES (3), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS, ALLEN ANDI MOSBY  NOES (0)  1    V. NEW BUSINESS: A. Animal control Ordinance  Steve Berube with Harnett County Animal Control asked the Board to review and discuss the proposed amendment to the Town Ordinance concerning Potentially Dangerous and Dangerous Dogs.  A. Its shall be unlawful for a citizen to keep a dog within the corporate limits of the Town a dog that has been deemed potentially dangerous or Dangerous by Harnett County Animal Services  and/ or any other Animal Service agency in the state of North Carolina.  RESOLVED, to set Public Hearing for. June 9, 2016 at 7 p.m. to amend Town Ordinance to include, and/ ora any other Animal Service agency in the state of North Carolina. MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: MAYOR PRO-TEM: JERRY BEASLEY APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS. ALLEN ANDI MOSBY  NOES (0)  B. Award Proposal for Town Auditing  Karen Wooten Town Clerk presented the Board with the results from the RFP for auditing services for 2016, 2017 and 2018. Ms. Wooten asked the Board to award the auditing service to S. Preston Douglas &A Associates, LLP out of Lumberton, NC based on cost, qualifications and references. RESOLVED, to award S. Preston Douglas & Associates, LLP auditing services for 2016, 2017 and MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER, ALLEN MOSBY APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN AND MOSBY  2018.  NOES (0)  VI. OLD BUSINESS: A. 2016-17 Budget Review  Kenny Cole Town Manager presented the Board with the proposed 2016-17 Budget. Mr. Cole shared with the Board he had met with our representative from United Health Care and that our insurance expense has decreased by 4% and the savings has been included in the merit pay totaling $10,160. The adjustments show underi insurance expenditures which results in no bottom line changes. Expenditures includes, funding Coats Senior Center an additional $2,000 and an addition of one (1) new positioni in  Public' Works.  All Capital Outlay includes A. General Fund: B. Water Fund:  1. Two (2) police vehicles, Knuckle Boom truck 1. One (1) truck, water system improvements  Mayor Pro-Tem Jerry Beasley questioned if funds were budgeted for repairs at the park.  2    Kenny Cole Town Manager confirmed that he had discussed the issues of repairs with Mike Collins Recreation Director and felt there were enough funds to cover the repairs needed.  The Board questioned when the swing set would be set up.  Mayor Pro-Tem Jerry Beasley suggested that when purchasing the two police vehicles that they be purchased at different times to help get the rotation of the vehicles back in line. Mr. Beasley stated that RESOLVED, to set Public Hearing for June 9, 2016 at 7 p.m. to approve 2016/2017 Budget MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER, ALLEN MOSBY APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS, ALLEN AND MOSBY  purchasing one in. July and one in. January would help with this issue.  Ordinance.  NOES (0)  B. Update on Old Library Building  Mayor Weeks asked to be recorded in the minutes that the article in the Daily Record concerning building a new library was misleading. Mayor Weeks stated that the Town isn't building a new Library. Kenny Cole Town Manager stated that the Board had requested that a committee bet formed to help assist him in planning for a site and or building for Public Works. Commissioner Chris Coats and Mayor RESOLVED, to approve Commissioner Chris Coats and Mayor Pro-Tem Jerry Beasley to serve on Public MOTION BY: COMMISSIONER, ALLEN MOSBY: SECOND BY: COMMISIONERICALEN APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS, ALLEN AND MOSBY  Pro-Tem Jerry Beasley have agreed to work with Mr. Cole on this committee.  Works planning Committee.  NOES (0)  C.Consider Contract with Duke Energy for Installing Lights on Main Street  Kenny Cole Town Manager presented the contract with Duke Energy fori installing lights on Main Street. Mr. Cole informed the Board that the contract period is as long as the lights are being used. (Reference  #1)  Discussion among the Board concerning thei installing of the lights on Main Street were 1. Mayor' Weeks not pleased with the term period being blank  2. Mayor Pro-Tem questioned what happens when we don't want the lights any longer.  Mr. Cole stated that DOT has to approve for the lights to be installed.  RESOLVED, to accept contract as submitted.  MOTION BY: COMMISSIONER MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER. ALLEN  MOSBY  3    Mayor' Weeks asked the Board to require that something bei included on the term period.  Mayor Pro-Tem. Jerry Beasley agreed with Mayor Weeks. the Company's Applicable Street Lighting Service Regulations.  Mayor Weeks stated that this contract shouldn't be signed until they provide the Town with a copy of Mayor Weeks asked that the motion be amended to include term of years and that subject to receiving a copy of the Company'sA Applicable Street Lighting Service Regulations.  RESOLVED, to rescind previous motion.  MOTION BY: COMMISSIONER MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER, ALLEN  MOSBY  "Motion is now off the Table".  RESOLVED, to table Contract for light/pole fixtures on Main Street.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER. ALLEN MOSBY APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN AND MOSBY  NOES (0)  VII. MANAGER & COMMITTEE REPORT: A. Department Head Updates  Kenny Cole Town Manager informed the Board oft thei following: 1. Rodney Pleasant promoted to Public' Works Director 2. May 18" at 10a.m. - Ethics training for newly elected officials 3. Smith's Farm opening May 17th at7 p.m. 4. Coats Museum - Book signing for Brian Davis  Mr. Cole informed the Board of his Medical Certificate for attending the class at Campbell University. Mayor Weeks thanked everyone for their help and support during the National Day of Prayer and Coats Jeremy Hall Chief of Police reported his stats for April 14 thru May 12, 2016. (Reference #2) Rodney Pleasant Public' Works Director presented April's public works report. (Reference #3) The Board had a question concerning the new customer at 327 NC5 55 W. Mayor Pro-Tem Jerry Beasley stated that utilities that ran to new homes, requires to be brought into Town Limits or pays double  Community Spiritual Unity Day.  water rates.  4    Board requested fori information concerning new customers be researched in minutes and brought back Mr. Pleasant updated the Board concerning painting oft the Carrie Street water tank located at the Rebecca DallaMura Librarian informed the Board that the Library has 34 new books.  to the Board.  corner of Carrie and Lemon.  VIII. PUBLIC FORUM:  Mayor Weeks opened Public Forum. Hearing none Mayor Weeks closed Public Forum,  Mayor Weeks spoke of the passing of Magdalene Pleasant and shared that she was an icon of The Town of Coats. Mrs. Pleasant worked on the Planning Board and was supportive to the Kenny Cole stated that there will be an ad for the opened position on the Planning Board  Town.  and the applicants will be brought before the Board in June.  IX. ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER. ALLEN MOSBY APPROVED, AYES (3), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS. ALLEN AND MOSBY  NOES (0)  Meeting adjourned at 8:10  Karen F. Wooten,  Town Clerk  Knzz  Walter Weeks, Mayor  5