TOWN OF COATS Board of Commissioners July 14, 2016 OFFICIAL MINUTES  ABSTRACT  A regular scheduled meeting of the Board of Commissioners was held on. July 14, 2016 in  the Board of Commissioners meeting room at Coats Town Hall.  II. ROLLCALL  Mayor Walter Weeks, Mayor Pro-Tem Jerry Beasley, Commissioner. JCAllen, Commissioner Allen Mosby, Commissioner John Raynor, and Commissioner Chris Coats  were in attendance.  Attorney Stacy Weaver III was present.  III. CALL TOORDER  A quorum being present, Mayor Weeks called the meeting to order at 7:00. Mayor Weeks delivered the invocation and led those in attendance in the Pledge of  Allegiance.  Amendments to the Agenda:  Old Business - Addi item B. Proclamation for Mrs.. Juanita Hudson. Add item C. Investment meeting with Representative of North Carolina Trust Fund. New Business = Remove item A. Replacement of Town Street Banners. Move item B. Contract Renewal with Harnett County IT Department to item A. Move item C. Town Specifications and Standard Details to item B. Move item D. Award Bid for Knuckle  Boom Truck to item C.  RESOLVED, to accept agenda as amended.  MOTION BY: COMMISSIONER JOHN RAYNOR, SECOND BY: COMMISSIONER CHRIS APPROVED: AYES (5): MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN,  COATS  MOSBY, RAYNOR, AND COATS.  NOES (0):    IV. APPROVAL OF CONSENT AGENDA  RESOLVED, to accept Consent Agenda.  MOTION BY: COMMISSIONER JOHN RAYNOR, SECOND BY: COMMISSIONER ALLEN APPROVED: AYES (5): MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN,  MOSBY  MOSBY, RAYNOR, AND COATS.  NOES (0):  V. OLD BUSINESS  A. Building Committee Update  Commissioner Coats informed the Board that he, Mayor Pro-Tem Jerry Beasley, and Town Manager Kenny Cole had met several times to discuss the best course of action to take regarding the old library building. The only course of action they would like to take tonight is to give Kenny Cole permission to seek formal bids for RESOLVED, to allow Mr. Cole to seek formal bids for demolition of the old library MOTION BY: COMMISSIONER CHRIS COATS, SECOND BY: MAYOR PRO-TEM JERRY APPROVED: AYES (5): MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN,  the demolition of the old library building.  building. BEASLEY  MOSBY, RAYNOR, AND COATS.  NOES (0):  B. Proclamation for Mrs. Juanita Hudson  Mayor Weeks presented to the Board the completed Proclamation for Mrs.. Juanita Hudson that was approved at the. June 2016 Board of Commissioners meeting. Mayor Weeks commented that Mrs. Juanita Hudson was very pleased at the Investment Meeting with Representative from North Carolina Trust Fund Kenny Cole informed the Board that Karen had spoken with the Representatives from the North Carolina Trust Fund after the June 2016 Board of Commissioners meeting and they would not be able to attend the. July meeting. They are considering either August or September, depending on their schedules.  recognition ceremony.    Mayor Weeks asked the Board that, unless there was any discussion, they allow the meeting with the Representatives from the North Carolina Trust Fund to be on the agenda for the next meeting. Hearing no discussion, it will be added to the agenda  for the next meeting.  VI. NEW BUSINESS  A. Contract Renewal with Harnett County IT Department  Kenny Cole presented the standard contract that is executed every year for computer support services. Mr. Cole pointed out on page 2, the compensation agreement allowing us a block of 50 hours at an increased rate this year. Mr. Cole informed the Board that Harnett County offers larger blocks to other towns, but that 50 hours has worked out great and met our needs ini the past. He recommends  executing the contract as presented.  RESOLVED, to approve Harnett County IT contract as submitted.  MOTION BY: COMMISSIONER ALLEN MOSBY, SECOND BY: COMMISSIONER. JOHN APPROVED: AYES (5): MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN,  RAYNOR  MOSBY, RAYNOR, AND COATS.  NOES (0):  B. Town Specifications and Standard Details  Kenny Cole presented to the Board the Town Specifications and Standard Details that he has put together over the years. The Town currently has no set of Specifications or Details and we have been having recent issues that will be addressed by this, as well as covering any future issues we may run into in the Town. It will spec out everything with the water lines, down to the valves, thrust blocking, hydrant testing, pressure testing, etc. It covers water distribution, street standards, cross connections, and storm drainage. Mr. Cole would like to take this to the Planning Board since there are a few areas that overlap with Planning, and then Mayor Walter Weeks asked that this be forwarded to the Planning Board for their review at the next Planning Board meeting. He has requested that it also be added tot the agenda for the next Board of Commissioners meeting in hopes that the Planning Board will at least have an interim report to review, if not a final recommendation. Once there is a final recommendation from the Planning Board, the Board of Commissioners will then be able to act on it.  bring it back to the Board of Commissioners at a future date.    Since there were no objections, this will be forwarded on to the Planning Board for  review.  Award Bid for Knuckle Boom Truck  Kenny Cole informed the Board that he joined a National Joint Powers Alliance and told them what we needed in a Knuckle Boom truck. They bid it out and the vendor they recommended was the low bidder, Carolina Environmental. We had $130,000 budgeted and the contract price is $129,238. It will take about 120 days to build it because it is a specialty item. He believes it is Peterbilt truck that will bei taken to get the body put on, and then taken somewhere else to put the boom on.  RESOLVED, to approve this bid as submitted.  MOTION BY: COMMISSIONER. JOHN RAYNOR, SECOND BY: MAYOR PRO-TEM JERRY APPROVED: AYES (5): MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN,  BEASLEY  MOSBY, RAYNOR, AND COATS.  NOES (0):  VII. MANAGER UPDATES  Kenny Cole asked that all Board members insert the updated Animal Control ordinance Kenny Cole informed the board that he and Mayor Weeks attended an event in which they won a Tritronics speaker system valued at $500. It is a portable amplifier and wireless microphone. He mentioned that he would like to talk to Tritronics about getting a quote toi install al PA system at the park. Mr. Cole was impressed with what Tritronics has to offer and thinks it will be well worth our money. Mayor Weeks mentioned in interest oft full disclosure that his daughter is the office manager for Tritronics. Chief Jeremy Hall presented the Police Department stats for6/9/16-7/14/16. He addressed the good and bad they have run into with Pokemon Go around town. Public Works Director, Rodney Pleasant was unable to be in attendance, but Mr. Cole updated the Board in his absence. Public Works is back up to full staff with a new position being advertised that will be split between Public Works and Parks & Rec. Mike Collins informed the Board that they started the baseball season on March 1ta and they are still playing. The 12u team has made it to the State Tournament. The 10u and 12u All Star teams went to Dunn to compete in the district tournament. Both teams showed good sportsmanship and both received the Sportsmanship awards.  that was laid on their desk into their ordinance books.    Mr. Collins informed the Board that Soccer registrations have started. Registration started earlier this year to give people more time to get registered. Mr. Collins has been battling fire ants at the park, but they have some of the mounds under control and plan on spraying the park soon. The park is looking good and the Rebecca Dallamura informed the Board that the ACi is not working in the library, but she has someone coming out to check oni it. The computers in the library are all in working condition. In the past they have only had 3 computers at at time, but now have 6  walking trail has been cleared out and is looking very nice.  functioning computers.  Mayor Weeks mentioned that the Harnett County Mayors committee has formed. They meet about once each month and keep up with the neighboring communities.  VIII. PUBLIC FORUM  Mayor Weeks opened the Public Forum.  Owen Thebarge, of Green Tree Ln, spoke of earning an Eagle Scouts merit badge and asked if there are any projects around Coats that he could work on to improve the community. He asked anyone who had ideas for him to come speak to him after the Mayor Weeks thanked Mr. Thebarge and asked the Board members and department Managers to be thinking of ways Mr. Thebarge could help the Town.  meeting.  IX. ADJOURN  RESOLVED, to adjourn at 7:35 PM.  MOTION BY: COMMISSIONER, JOHN RAYNOR, SECOND BY: COMMISSIONER CHRIS APPROVED: AYES (5): MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN,  COATS  MOSBY, RAYNOR, AND COATS.  NOES (0):    Clerk  Walter Weeks, Mayor M  AMh