TOWN OF COATS Board of Commissioners September 8, 2016 OFFICIAL MINUTES  I. ABSTRACT:  A regular scheduled meeting of the Board of Commissioners was held on September 8, 2016 in the  Board of Commissioners' Meeting Room at Coats Town Hall.  I.F ROLL CALL:  Mayor Walter' Weeks, Mayor Pro-Tem Jerry Beasley, Commissioner. John Raynor, Commissioner JC Allen,  Commissioner Chris Coats and Commissioner. Allen Mosby were in attendance.  Attorney Alton Bain was present. II. CALLTO ORDER:  Aquorum being present, Mayor Weeks called the meeting to order at 7:00 p.m.  Mayor Weeks delivered the invocation and led those in attendance in the Pledge of Allegiance.  Agenda amendments as listed:  1. V.A. Department Head Updates for Police Department to follow approval of Agenda for 2. Add Farmers Day Street Closures under New Business- Item B. Street Closures from Chief 4. Add Update from Amy. Johnson with the Kiwanis Club concerning Christmas Banners to Old 5. Add Closed Session N.C.G.S. 143.318.11 (a) (3) - Discuss contract with SBA, N.C.G.S. 143.318.11 (a)(5)-C Consider property for Public Works Site to Old Business III. E.  introduction of personnel.  Hall will follow the introduction of personnel.  3. Add Discussion of October Board Meeting under New Business- IV.C. Business III.A. All other items will move to next order.  RESOLVED, to approve Agenda as amended.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY COMMISSIONER ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  AND MOSBY NOES (0)  1    IV. Manager & Committee Report:  Chief Jeremy Halli introduced Officer Daryl Clay Meadows to the Board and shared the Certificate of Appreciation from Fayetteville Police Department for performing exemplary and valuable service to the  Fayetteville Police Department.  The Board of Commissioners welcomed Officer Meadows..  Chief Hall presented the Board with the street closures pertaining to the Farmers Day Activities.  (Attachment #1) V.N NEW BUSINESS:  Mayor Weeks asked for correction of Main Street to Ida Street and Main Street to McKinley Street on Friday to be approved with closure of those streets as needed on Friday afternoon and until event is  over on Saturday evening.  RESOLVED, to approve Street Closures for Farmers Day with correction.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY COMMISSIONER CHRIS COATS APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  AND MOSBY NOES (0)  VI. APPROVAL OF CONSENT AGENDA: RESOLVED, to accept Consent. Agenda.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY COMMISSIONER ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  AND MOSBY NOES (0)  VII. OLD BUSINESS:  A. AmyJohnson - Beautification Committee, Coats Kiwanis Club the Board ati the next Board meeting in October.  Ms.. Johnson shared with the Board the new designs for the Christmas Banners which willl be 30 banners. Ms.. Johnson also asked the Board to allow them to present the new everyday banners to  B. NCM Management Trust  Mr. Lee Carter with The North Carolina Capital Management Trust presented the Board with an overview oft the Local Government Investment Pool portfolio. Mr. Carter ensured the Board of the stability and the strengths of the Trust. Mr. Carter informed the Board of the involvement ofl local  2    and county governments along with ABC Boards, Public authorities, hospitals and school units that participate in the Trust. Mr. Carter confirmed Commissioner Allen that the funds aren'tFDIC insured, but that all thei investments are instruments issued by the U.S. Government, agencies, bonds and notes of North Carolina local government or public authority. Mr. Carter also confirmed that the Trust inp previous years been rated AAA by Standard and Poors, however due to the investments being governmental there is no longer the need to be rated by AAA.  Adoption of 2016-17 Capital Improvement Plan 2016/2017 Budget year. (Reference #2)  Kenny Cole Town Manager presented the Board with the updated copy of 2016-2021 CIP. Mr. Cole informed the Board that all the revisions were included that were approved by the Board for the  RESOLVED, to approve the adoption of 2016-17 Capital Improvement Plan as amended. MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY COMMISSIONER CHRIS COATS APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  AND MOSBY NOES (0)  D. Review of the Town Code of Ordinances  Kenny Cole Town Manager presented the Board with a Draft of Chapter 50: Solid' Waste Management. Mr. Cole asked the Board to review and be prepared to cover any changes at the next  Board meeting.  Changes that were presented: 3. Add web site under 50.07 4. Definitions for Recyclables and Electronics 5. Add failure to remove containers  1. Add clarification concerning the responsibility of the residents for receptacles 2. Correct wording under 50.05- Should a town issued can becomes damaged or stolen  Mayor Weeks asked to move Old Business III. E- Closed Session after Public Forum.  VIII. NEW BUSINESS:  A. General Fund Budget Amendment Meeting. (Reference #3)  Kenny Cole Town Manager requested the Board to approve a Budget Amendment to demolish the old library which had been awarded int the amount of $9,800 during the August 11, 2016 Board  Correction toi the Budget Amendment - Fiscal Year 2016-2017  3    RESOLVED, to approve Budget Amendment for General Fund #1 with amendment to 2016-2017 MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY COMMISSIONER ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  Fiscal Year.  AND MOSBY NOES (0)  Discussion of October Board Meeting  The Board discussed the need to have one more meeting priort to Farmer's Day events and the absence of Mayor Pro-Tem Jerry Beasely, Commissioner. JC Allen and Mayor Weeks the week of October 13th which is the regular scheduled meeting. The Board agreed to reschedule the October meeting to October 6, 2016. Notice will be given to the public and the newspaper.  RESOLVED, to reschedule October Board Meeting to October 6, 2016  MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY COMMISSIONER CHRIS COATS APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  AND MOSBY NOES (0)  IX. MANAGER & COMMITTEE REPORT:  Rebecca DallaMura Librarian informed the Board ofa a new: shelf that was donated and is being used for Rodney Pleasant Public Works Director presented the Board with August report and informed the Board ofi items at old library that they were trying to save prior to demolition. (Reference #4) Kenny Cole Town Manager introduced Reporter for The Daily Record - Melody Brown-Peyton.  children's books.  X. PUBLICI FORUM:  Mayor Weeks opened Public Forum. Hearing none Mayor Weeks closed Public Forum. XI. OLD BUSNESS-CONTNUED: E.C Closed Session  4    RESOLVED, to go into Closed Session N.C.6.5.143.318.11, (a) (3) discuss contract with SBA, (5) MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY COMMISSIONER CHRIS COATS APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  Discuss property for Public' Works Site.  AND MOSBY NOES (0)  Board moved into Closed Session at 8:13 p.m. Board returned to Open Session at 8:55 p.m.  XII. ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER, ALLEN MOSBY: SECOND BY COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  AND MOSBY NOES (0)  Meeting adjourned at 8:57 p.m.  dau 776oh Karen F. Wooten, Town Clerk  hsh Walter Weeks, Mayor  5