TOWN OF COATS Board of Commissioners November 10, 2016 OFFICIAL MINUTES  LA ABSTRACT:  As scheduled meeting of the Board of Commissioners was held on November 10, 2016 in the Board of  Commissioners' Meeting Room at Coats Town Hall.  II. ROLL CALL:  Mayor Walter Weeks, Mayor Pro-Tem Jerry Beasley, Commissioner. John Raynor, Commissioner. JC Allen,  Commissioner Chris Coats and Commissioner. Allen Mosby were in attendance.  Attorney Alton Bain was present. III. CALL TO ORDER:  Aq quorum being present, Mayor Weeks called the meeting to order at 7:00 p.m.  Mayor Weeks delivered the invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY COMMISSIONER. ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  AND MOSBY NOES (0)  IV. APPROVAL OF CONSENT AGENDA:  Coats Cemetery Deed - Theodore A. Molchan, Lot # 332C (Reference #1)  RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  AND MOSBY NOES (0)  V. OLD BUSINESS:  1    A. Disposal of Old Library Property at 243 McKinley Street  Kenny Cole Town Manager presented to the Board a tax map oft the old Library site at 2435. McKinley Street. Mr. Cole informed the Board that the tax value oft this property of approximately 0.38 acres is listed at $33,360. Mr. Cole asked the Board to discuss the disposal oft this property and  the method of disposal.  RESOLVED, to advertise as sealed bids to be opened on February 9, 2017.  The Board discussed to authorize the Town Manager to open sealed bids the morning of February 9, 2017 to be presented to the Board during the Town meeting that night. MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  AND MOSBY NOES (0)  B. Consider contract Amendment with SBA Concerning Cell Tower Site  Alton Bain Town Attorney informed the Board that the changes in question had all been made and contract to lease property had been completed. Contract is with SBA Communication, 55 year lease  at the offered purchase amount of $175,500. RESOLVED, to accept contract with SBA.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  AND MOSBY NOES (0) VI. NEW BUSINESS:  A. Presentation of 2015-2016 Audit Report by S. Preston Douglas & Associates  Lee Grissom with S. Preston Douglas & Associates presented the audit report fort fiscal year 2015-2016. Mr. Grissom informed the Board that they issued a clean opinion, unmodified: audit opinion which is the highest level of assurance that the financials are few from misstatement. Mr. Grissom covers areas in the Audit Report and confirmed that the net change in General Fund balance was $144,183 (which includes the NCLM payment for loss of the old Library in the amount of $93,000) and $30,163 in the Water Fund. Mr. Grissom presented graphs of 5 years for fund balances, expenditures, cash, long-term liabilities and net position for the Water Fund. (Reference #  2)  B. Participation in NC Local Government Debt Setoff Clearinghouse Program  Julie Clifton Deputy Clerk and Lisa Kinsey with NCLM presented the Board with information pertaining to Local Government Delinquent Debt Setoff Program. Ms. Kinsey informed the Board of the history oft the debt setoff joint clearinghouse, accounts 60 days' delinquent and debt is $50or  more (can be a group of debt totaling $50 or more). (Reference #3)  2    Julie Clifton Deputy Clerk confirmed to the Board that we have around $17,000 debt to process. Alton Bain Town Attorney questioned sentence on page 2 under item C. The debt setoff contact will Board asked to move forward with contract and get clarification from Attorney concerning the RESOLVED, to proceed forward with approving Memorandum of Understand and Agreement with NC Local Government Debt Service Clearinghouse Program with the stipulation to appoint MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERSI RAYNOR, ALLEN, COATS  receive al referrals from debtors. statement in question.  the debt service contact when we know what the person should be.  AND MOSBY NOES (0)  Mayor Weeks asked that the wording for the Resolution for the Town of Coats Board Commissioners Adoption oft the NC Local Government Debt Setoff Program be amended to read: The Town Mayor and Town Manager are hereby authorized to execute such documents and agreements as necessary to participate in the debt setoff program.  Mayor asked that each November a Hearing Officer for Debt setoff be brought before the Board. RESOLVED, to appoint Commissioner Chris Coats as the Hearing Officer and designate. Julie MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  Clifton Deputy Clerk as Debt Setoff Coordinator.  AND MOSBY NOES (0)  This appointment was noted for the term of1y year.  RESOLVED, to accept the Resolution for the Town of Coats Board of Commissioners Adoption of the NC Local Government Debt Setoff Program with the correction of the wording of: The Town Mayor and Town Manager are hereby authorized to execute, such documents and agreements as MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY COMMISSIONER. ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  necessary: to participate in the debt setoff program.  AND MOSBY NOES (0)  Mayor Weeks, Commissioner Mosby and the Board recognized. Julie Clifton Deputy Clerk of their appreciation for her efforts of bringing the Debt Setoff program to the Town.  3    Surplus Police Vehicle  Kenny Cole Town Manager asked that the Board to approve the disposal ofa a 2007 Dodge Charger/vin#2B3KA3H77H654456) )with 116,407 miles through GovDeals.  RESOLVED, to dispose of 2007 Dodge Charger through GovDeals..  MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  ANDI MOSBY NOES (0)  D. Appointment to the Harnett County Library Board of Trustees  Kenny Cole Town Manager asked the Board to consider appointing Mrs. Margaret House to serve as the Town's representative on the Harnett County Library Board of Trustees due to her term expiring RESOLVED, to appoint Mrs. Margaret House as the Town of Coats Representative on the Harnett MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY COMMISSIONER CHRIS COATS APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  on December 30, 2016.  County Library Board for a term of 3 years..  AND MOSBY NOES (0)  . Certificate of Deposit Renewal  Karen Wooten Town Clerk presented the Board a Water Fund Certificate of Deposit renewal in the Mayor Pro-tem Jerry Beasley stated that he would rather leave thet funds in the CD with First Citizen where the money is covered and felt like he had not been given enough information pertaining to  amount of $189,073 which is presently with First Citizens Bank..  the Trust account.  RESOLVED, to renew Water Fund CD with First Citizens Bank for 365 days at the rate of. .15%. MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY COMMISSIONER. JOHN RAYNOR Commissioner. Allen Mosby asked what the cost to the town if we had a main water break. Town APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  Manager stated around $20,000.  ANDI MOSBY NOES (0)  4    F. Changes in Fair Labor Standards Act for Exempt Employees Mayor Weeks asked to delay this discussion until after Closed Session. G. Request for Public Assistance due to Hurricane Matthew  Kenny Cole informed the Board that Harnett County was declared a natural disaster on October 13th due to the damage from Hurricane Matthew and makes us eligible for FEMA assistance. Mr. Cole asked the Board to approve and execute forms listed below to receive Public Assistance. (Reference  #4)  1. Request for Public Assistance 2. Resolution Designation of Applicant's Agent 3. State-Applicant Disaster Assistance Agreement The Board asked fora a report oft the total amount submitted.  RESOLVED, to accept Resolution Designation of Applicant's Agent and that a report be given MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  back to the Board for the amount submitted.  ANDI MOSBY NOES (0)  VII. MANAGER & COMMITTEE REPORT:  Kenny Cole Town Manager informed the Board that 90 tons of debris had been picked up in the Town. 1. Farmers Day November 12"" (Mayor Weeks and Commissioner Mosby riding in the parade) 2. November 17th- Chamber Appreciation dinner at 6:30 at the Fire Department 3. December1 15t- Christmas Parade at 6:30 (Mayor and Commissioner Coats riding in the Mr. Cole commented on the Coats Elementary field trip and stated that everything was excellent.  Mr. Cole also informed the of thet following dates:  parade)  VIII. PUBLIC FORUM:  Mayor Weeks opened Public Forum and hearing none Public Forum was closed.  IX. CLOSED SESSION:  RESOLVED, to go into Closed Session pursuant to N.C.G.S. 143.318.11, (a) (1)- Approval of closed session minutes, (a) (3) -t to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, (a) (6) -to consider the qualifications, competence, performance, character, fitness,  5    conditions of appointment, or conditions ofi initial employment of an individual public officer or MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY COMMISSIONER CHRIS COATS APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  employee or prospective public officer or employee.  AND MOSBY NOES (0)  Board moved into Closed Session at 8:30 Board returned to Open Session at 9:25  Mayor Weeks stated that the Board appreciated all the work that Town Manager, Kenny Cole and Town  Clerk, Karen Wooten had done on the Budgets.  Return to New Business:  F.C Changes in Fair Labor Standards Act for Exempt Employees  RESOLVED, to increase Police Chief. Jeremy Hall and Public Works Director Rodney Pleasant salary to $47,481 effective December 1, 2016 based on the Fair Labor Standards Act. MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  AND MOSBY NOES (0) X. ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY COMMISSIONER ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS RAYNOR, ALLEN, COATS  AND MOSBY NOES (0)  Meeting adjourned at 9:35 p.m.  hs L Walter Weeks, Mayor  zlbf Karen F. Wooten, Town Clerk.  6