TOWN OF COATS Board of Commissioners December 8, 2016 OFFICIAL MINUTES  .A ABSTRACT:  A scheduled meeting oft the Board of Commissioners was held on December 8, 2016 in the Board of  Commissioners' Meeting Room at Coats Town Hall.  II. ROLL CALL: were. in attendance.  Mayor Walter Weeks, Mayor Pro-Tem. Jerry Beasley, Commissioner. JC Allen, Commissioner Chris Coats  Commissioners Allen Mosby and. John Raynor were absent for meeting.  Attorney Alton Bain was present. I. CALLTO ORDER:  Ac quorum being present, Mayor Weeks called the meeting to order at 7:00 p.m.  Mayor Weeks delivered the invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY COMMISSIONER CHRIS COATS APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS, ALLEN, AND COATS  NOES (0)  IV. APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER CHRIS COATS: SECOND BY MAYOR PRO-TEM. JERRY BEASLEY APPROVED, AYES (3), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS, ALLEN, AND COATS  NOES (0)  V. OLD BUSINESS:  A. Harnett County Comprehensive Transportation Plan  1    Mike Rutan, Director, Mid-Carolina Rural Planning Organization presented to the Board an amended CTP identifying NC55(R-2540) throughout Harnett County. The amended plan shows walking and bike trails. Upon the request from the Town of Coats the NCDOT and Mid-Carolina RPO analyzed the NC! 55 one-way scenario.  (Reference #1 and #2)  RESOLVED, to approve Resolution and adopt amended CTP for Harnett County.  MOTION BY: COMMISSIONER CHRIS COATS: SECOND BY MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS, ALLEN, AND COATS  NOES (0)  B. Update from Public' Works Building Committee  Commissioner Chris Coats presented the Board a proposed building layout of the Public Works building. The building is 4,800 square feet and a metal building which willl be mostly vehicle storage space. Commissioner  Coats stated that locations willl be discussed in closed session. (Reference #3) C.Disposal of Old Library Property at 243 South McKinley Street  Kenny Cole Town Manager requested that the Board approve Resolution and Bidding requirements for the disposal of the old library property located at 243 South McKinley Street. (Reference #4) RESOLVED, to approve Resolution fors seal bids and bidding requirements for the Disposal of property at MOTION BY: COMMISSIONER CHRIS COATS: SECOND BY MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, AND COATS  243 South McKinley Street.  NOES (0)  VI. NEW BUSINESS:  A. Appointments to Committees and Boards  Kenny Cole informed the Board of the vacancies on Boards and Committees which will be appointed during the regular Board Meeting in. January 2017. Mr. Cole: stated that these vacancies will be advertised in the paper.  a. Planning Board-3 b.c Cemetery Committee -7 R Recreation Committee -6 6 d. Board of Adjustment appointments-2  Mayor Weeks asked that for the upcoming year that all committees should meet quarterly.  B. Souper Bowl 5k Run meeting in. January.  Bob Hedrick presented to the Board changes for the upcoming 5K Souper Bowl Run on February 4that2 p.m. Mr. Hedrick shared the change on the route for the run. Mr. Hedrick will present a formal request during our  2    RESOLVED, to tentative approve run route pending formal request during January's Board Meeting. MOTION BY: COMMISSIONER CHRIS COATS: SECOND BY MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (3), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, AND COATS  NOES (0)  C.General Fund Budget Amendment#3 and #4 with Glatfelter Claims Management.  Karen Wooten, Town Clerk presented General Fund Budget Amendment #3 and #4 reflecting the recent insurance settlement. Both budget amendments are due to the flooding of Hurricane Matthew and settlement  RESOLVED, to approve Budget Amendment # 3 refunded Surplus from prior amendment due to MOTION BY: COMMISSIONER CHRIS COATS: SECOND BY MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, AND COATS RESOLVED, to approve Budget Amendment #41 to funds received from Glatfelter Claims Management in MOTION BY: COMMISSIONER CHRIS COATS: SECOND BY MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS. ALLEN, AND COATS  insurance coverage in the amount of $14,000. (Reference #5)  NOES (0)  the amount of $29,063.52. (Reference #6)  NOES (0)  VII. MANAGER AND COMMITTEE REPORT:  Kenny Cole Town Manager informed the Board of the following dates:  a. Local Government meeting at the Brass Lantern, January 23, 2017 ate 6:30. b. Ribbon Cutting on Friday December 9 at 1 p.m. at Captain H &sSeafood on Main Street. Jeremy Hall Chief reported to the Board his stats for November 10-Dec 8, 2016. (Reference #7)  The Board recognized Chief Hall for being selected at Hometown Hero.  Mike Collins Recreation Director formed the Board that soccer has finished and that Basketball is in full swing with 13 teams. Games will be played during. January and February. Mr. Collins also stated that the park is in Rodney Pleasant presented to the Board his November report and shared the issues concerning the Christmas  good shape and that preparations are being made for the winter weather.  lights and wiring. (Reference #8)  3    Rebecca DallaMura Librarian informed the Board that GED classes would begin in. January and new shelves and books have been given to the Library. Mrs. DallaMura stated that the cataloging wills soon be done in our Library  eliminating this being done in Lillington. VIII. PUBLIC FORUM:  Mayor Weeks opened Public Forum and hearing none Public Forum was closed.  IX. Closed Session:  RESOLVED, to conduct a closed session pursuant to N.C.G.S. 143.318.11, (a)(1)-Approval of closed session minutes, (a) (5)-To establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiation () the price and other material terms of a contract or proposed contract: for the acquisition ofr real property by purchase, option, exchange, or lease, (a) (3): - to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body. MOTION BY: COMMISSIONER CHRIS COATS: SECOND BY MAYOR PRO-TEM JERRY BEASLEY Lots for discussion are Corner of Main and Isabella, owner Jean Byrd, Lots 186,220,222 East Lemon Street, owner Deborah Melvin, Lots 400,325 East Stewart St and Lots 11, 25 N. Poole Street, owner Denise Matthews. APPROVED, AYES (3), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS, ALLEN, AND COATS  NOES (0)  Moved into Closed Session at 7:49. Returned to Open Session: at 8:27.  X. ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER CHRIS COATS: SECOND BY COMMISIONERICALEN APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, AND COATS  NOES (0)  Meeting adjourned at 8:29. fazzR Karen F. Wooten, Town Clerk  - Walter Weeks; Mayor  4