TOWN OF COATS Board of Commissioners February 9, 2017 OFFICIAL MINUTES  ABSTRACT:  As scheduled meeting of the Board of Commissioners was held on February 9, 2017 in the Board of  Commissioners' Meeting Room at Coats Town Hall.  II. ROLL CALL:  Mayor Walter Weeks, Mayor Pro-Tem Jerry Beasley, Commissioner. JC Allen, Commissioner Chris Coats  and Commissioner. Allen Mosby attended. Commissioner. John Raynor was absent. Attorney Alton Bain was present. II. CALL TO ORDER:  Ad quorum being present, Mayor Weeks called the meeting to order at 7:00 p.m.  Mayor Weeks delivered the invocation and led those in attendance in the Pledge of Allegiance. IV.F.- Christmas Banners and Community Beautification Committee and Efforts  Mayor Weeks asked to add to Agenda.  RESOLVED, to approve amended Agenda.  MOTION BY: COMMISSIONER CHRIS COATS: SECOND BY: COMMISSIONER. ALLEN MOSBY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, COATS, AND MOSBY  NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER CHRIS COATS APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, COATS, ANDI MOSBY  NOES (0)  1    V. PUBLIC HEARING:  A. National Flood Insurance Prevention Ordinance  Mayor Weeks opened Public Hearing and hearing none Public Hearing closed.  VI. OLD BUSINESS:  A. National Flood Insurance Prevention Ordinance  Kenny Cole Town Manager requested the Board to approve the National Flood Insurance Program, the  resolution of intent and adopt al Floodplain Damage Prevention Ordinance.  RESOLVE, to approve Resolution amending the Town Ordinance for a Flood Damage Prevention Ordinance-Add  Chapter 97: Flood Damage Prevention. (Reference #1)  MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: MAYOR PRO-TEM. JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, COATS, AND MOSBY  NOES (0)  B. Appointments to Committees and Boards  Kenny Cole presented to the Board applications for the Recreation Committee and the Cemetery Committee RESOLVE, to appoint Brandon Shwaikeh, Drew Bryant and Sharon Merritt to a one-year term for the Recreation  Committee.  MOTION BY: COMMISSIONER CHRIS COATS: SECOND BY: COMMISSIONER ALLEN MOSBY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS, ALLEN, COATS, AND MOSBY  NOES (0)  Commissioner Chris Coats volunteer to serve on the Recreation Committee. RESOLVE, to appoint Commissioner Chris Coats to the Recreation Committee.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY COMMISSIONER. ALLEN MOSBY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, COATS, ANDI MOSBY  NOES (0)  RESOLVE, to appoint Andrea Watkins and. Ted Penny to a one-year term for the Cemetery Committee. MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: COMMISSIONER CHRIS COATS APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS, ALLEN, COATS, AND MOSBY  NOES (0)  RESOLVE, to appoint Donna Pope and Ed Lauder to at three-year term for the Board of Adjustment's Board. MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: COMMISSIONER CHRIS COATS  2    APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, COATS, AND MOSBY  NOES (0)  C.A Award Bid for SCADA System for the Town Water System that several companies said this was too small for them to bid.  Kenny Cole Town Manager presented the one received bid fort the SCADA system for $39,300. Mr. Cole stated Alton Bain Town Attorney questioned some of the provisions in the contract and expressed the need to work Mayor Weeks asked that the Board instruct the Town Attorney and Town Manager to work together with RESOLVED, to instruct Town Attorney and Town Manager to work with Custom Controls Unlimited MOTION BY: COMMISSIONER CHRIST COATS: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, COATS, AND MOSBY  out some oft the wording in the contract..  Custom Controls Unlimited to resolve all the concerns brought out by the Mr. Bain.  concerning wording in contract.  NOES (0)  D. Existing Ordinance for Water Connection  Kenny Cole Town Manager presented the Board with a copy of the amended Water Ordinance. 51.24, which amended on March 12, 2009. Mr. Colei informed the Board that he would have the entire Water Ordinance ready for review including this Amended 51.24 as part oft the Ordinance update that the Board has been working  on. (Reference #2)  Discussion among the Board expressed concerns with the intended wording oft the Ordinance.  Mayor Pro-Tem. Jerry Beasley stated that he was present at the meeting when this ordinance was discussed and that the intent for the amended ordinance was if any property connected tot the Town Limits and wanted to connect to the Town's water system they would be required to be annexed into the Town Limits. Mayor Weeks stated the intended wording for the ordinance: Any Owner of improved property located in the Town's ETJ that are contiguous to the Town's corporate. limits and are within a reasonable distance to a water line owned by the Town will be required to voluntaryannexation for them to receive connection to Town's The Board asked the Town Manager to get this amended in a couple of weeks and to: set a Public Hearing.  water system.  RESOLVED, toi table until the March meeting or, if needed, a special called meeting. MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER. ALLEN MOSBY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, COATS, AND MOSBY  NOES (0)  3    E. Update on 243 McKinley Street (LibraryProperty) want to consider keeping the property.  Kenny Cole Town Manager informed the Board that there have been no bids on the property and would like to extend the bidding until May 1. Mr. Cole stated that if the property does not sell by that date the Town might  RESOLVED, to set new bid date for property at 243 McKinley Street for May 1, 2017 at 9 am. MOTION BY: COMMISSIONER CHRIST COATS: SECOND BY: COMMISSIONER. ALLEN MOSBY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, COATS, AND MOSBY  NOES (0)  F.C Christmas Banners and Community Beautification Committee and Efforts Mayor Weeks expressed the need to set a date for cleaning up the Town.  Amy. Johnson with the Beautification Committee shared thanks to the Town employees for getting up the Christmas banners prior to Christmas day. Ms.. Johnson also presented Christmas banners to the Board. Ms. Johnson stated that the committee would be glad to participate in a Town cleanup day. Ms. Margaret House addressed the Board that the Town may want to schedule a date along with the Department of Transportation's The Board agreed for the Mayor and Town Manager to meet with the Beautification Committee to plan a Town RESOLVED, for Mayor Weeks and Kenny Cole Town Manager to work with the Beautification: Committee MOTION BY: COMMISSIONER CHRIST COATS: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS. ALLEN, COATS, AND MOSBY  Clean Sweep Week, which is April 15-29, 2017.  Clean up date.  to plan a cleanup date.  NOES (0)  VII. NEW BUSINESS: A. 2017-18 Budget Calendar  Kenny Cole Town Manager presented to the Board the 2017-2018 Budget Planning Calendar. He asked to be  notified if there are any conflicting dates. (Reference #3)  B. Financial Update updated. (Reference#4)  Karen' Wooten Town Clerk/Finance Officer presented the Board with al Financial Dashboard report thru January 2017. Comparison given on. January 2017 to. January 2016 to the Board. Bank and CD's balances reports were  4    VIII. MANAGER AND COMMITTEE REPORT: Coats Cemetery Clean up Date - March 4, 2017  Kenny Cole Town Manager informed the Board of the following dates: Coats Chamber Banquet-F February 28, 2017 at 6:30-Triton High School Representative David Lewis-Tentative Town Hall Meeting - April 20, 2017  Harnett County Economic Development Luncheon/meeting: - March 6, 2017-11:30-1:30. Lillington Mayor Weeks informed the Board that Spiritual Unity Dayi is schedule for May 6, 2017.  Kenny Cole gave the Cemetery Committee report to the Board. Cemetery Committee met on. January 25, 2017 and voted for Margaret House as chairperson. Next meeting scheduled for March 22. Needs fort the Cemetery were painting of handrails, cutting of pine trees and expansion of possible mausoleum. Mr. Cole mentioned that  public works might do the maintenance for the cemetery property. Mayor Weeks inquired about National Day of Prayer being May 4, 2017.  Attorney Alton Baini informed the Board that the closing on the purchased lots are tentative the week of Matt. Johnson Police Officer read stats for the Police Department for. January 14- February 9, 2017. Officer Commissioners commented on how well the Police Department handled and managed the event. Rodney Pleasant Public Works Director read his monthly report. (Reference #6) donated and expressed how nice the new floors and bathrooms are fort the Library.  February 27.  Johnson commented on the Souperbowl run going well. (Reference #5)  Rebecca DallaMura Librarian informed the Board of reading projects going well, children and adult books Mayor Weeks asked the Town Manager fora an update concerning the speed. limits on' Washington and Abattoir roads. Mr. Cole informed the Board that he had been in touch with DOTac couple of weeks earlier concerning  the speed limit signs. IX. Public Forum:  Mayor Weeks opened Public Forum and hearing none closed Public Forum.  XI. ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: MAYOR PRO-TEM: JERRY BEASLEY: SECOND BY; COMMISSIONER CHRIS COATS APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, COATS, AND MOSBY  NOES (0)  5    Meeting adjourned at 8:16  anz2 F. Wooten, Town Clerk  Karen  hG,  Walter) Weeks, Mayor  6