Town of China Grove Town Council Budget Planning Retreat May 4h, 2021 AGENDA  5:00 Opening Remarks - Mayor Seaford 5:10 FY21-22 Budget Review and Discussion  5:45 Session Ends    TOWNI MANAGER Ken Deal TOWN CLERK Pamela Mills TOWN ATTORNEY Tom Brooke  MAYOR Charles Seaford TOWN COUNCIL Don! Bringle Arthur Heggins Rodney Brandon! Phillips Linn Steve Stroud  TOWN OF CHINA GROVE  March 18, 2021  Honorable Mayor and Town Council:  As the Manager and Budget Officer for the Town of China Grove, the Finance Director and I have created a preliminary budget for fiscal year 2021-22 without a tax increase. This is intended to be a preliminary document that is intended to highlight challenges that the Town will be facing in FY21-22. Currently the budget presented to you for the General Fund is balanced with a budget of $3,894,047. The previous years original budget was $3,889,100, There is one key difference. In the FY20-21 original budget, the Town appropriated $168,000 from fund balance, to balance the budget. The FY21- 22 budget currently being presented does not appropriate any fund balance. As the auditors reported at the February 2021 Board Meeting, in the fiscal year ending June 30, 2020, the Town increased fund balance by $138,918. Budgeted General Fund revenues are not expected to change substantially as we move closer to June 30, 2021. The only substantial difference in revenue projections between FY20-21 and FY21-22 involve sales tax. The FY20-21 budget was initiated in March and April of 2020, exactly when the Covid 19 pandemic began. China Grove, and all other local governments expected serious declines in sales tax revenues, and they were budgeted $90,000 less than the preceding fiscal year. As it turns out, this decline never materialized, and sales tax revenue has been a bright spot for the Town. The increase in budgeted sales tax largely offsets the difference in fund balance appropriated. Currently this is very much a bare bones budget. All capital items have been cut from this budget, as well as a request for one fulltime employee in Public Works and a request for additional part time hours in the Fire Department.  nearly identical to the FY21-22 budget under consideration.    The list below highlights items that department directors have requested, but  are currently not included in the budget under consideration.  Dept Police Police Fire Fire Fire Fire Planning Public Works Public Works Public' Works Public Works Recreation  Description Body Cameras 4Cars PTh hours Hose Nozzles Rescue. Jacks Air Bags Pickup truck One new employee Dump Truck Knuckle Boom Bucket Truck Hanna Park Improve  Amount 7,500 168,000 12,800 13,000 10,500 35,000 47,800 75,000 170,000 150,000 15,000  10,000 (Budgeted at 52KinFY21)  TOTAL  699,600  The Powell Bill fund is budgeted to receive $113,000 in FY21-22. Powell Bill funds are restricted for streets and sidewalks related expenditures. At June 30, 2020, the Town had $92,000 of Powell Bill funds under deposit. Please feel free to contact me with any questions or concerns you may have with this preliminary budget. I particularly welcome your thought on which (if any) of the items listed above, which you feel should be included in the FY21-  22 budget. Respectfully, Kor Ken Deal Manager    TOWNI MANAGER Ken Deal TOWN CLERK Pamela) Mills TOWN ATTORNEY Tom Brooke  MAYOR Charles Scaford TOWN COUNCIL Don Bringle Arthur Heggins Brandon Linn Rodney Phillips Steve Stroud  TABLE OF CONTENTS  General Fund Summary General Fund Revenues Governing Board Administration Police Fire Public Works Planning Recreation Farmers Day Debt  1 3 4 6 9 12 15 18 20 23 25    2021-2022 Budget General Fund Summary ORIGINAL AMENDED  DEPT MANAGER FY21-22  ACCOUNT NUMBER  ACTUAL BUDGET BUDGET ACTUAL PROJECTED REQUEST REÇOMMENED FY20 FY20-21 FY20-21 2-28-21 TO08-30-21 FV21-22 1,905,353 1,926,900 1.926,900 1,775,172 1,916,900 1,922,000 1,922,000 1,389,417 1,301,500 1,301,500 913,354 1,475,000 1,476,200 1,476,200 397,734 391,900 497,730 266,333 494,341 386,900 18,288 20,000 20,000 8,643 14,700 16,500 137,297 248,800 598,800 338,478 344,823 91,500 51M851E.0OSCHKSDE 3,301,980 4,245,764 $3,693,100 $ 3,894,047  DESCRIPTION ADVALOREMI TAXES UNRESTRKCTED! REVENUES RESTRICTED! INTERGOVERN PERMITS ANDE FEES MISCELLANEOUS REVENUES  386,900 16,500 92,447  TOTAL  GOVBOARD TOTAL ADMIN TOTAL POLICE TOTAL FIRE TOTAL PUBLIC WORKS TOTAL PLANNING TOTAL  PERSONNEL OPERATING CAPITAL PERSONNEL OPERATING CAPITAL PERSONNEL OPERATING CAPITAL PERSONNEL OPERATING CAPITAL PERSONNEL OPERATING CAPITAL PERSONNEL OPERATING CAPITAL  8,785 8,900  8,900  $,856  8,780 9,000 21,456 25,600  9,000 25,600 34,600 338.700 136,600 475,300 140,700 437,700 189,700 627,400 359.947 390,400 750,347 30,800 115,200 146,000  25,141 23,000 23,000 12,557  33,926 31,900 31,900 18,413 30,236 34,600 320,704 353.600 353,600 231,303 346,748 338,700 122,681 135,600 135,600 118,410 117,680 136,600 457,849 493,200 493,200 349,713 464,428 475,300 986,260 991,900 991,900 671,488 1,003,690 1,027,400 1,027,400 149,517 156,400 156,400 96,985 134,800 148,200 1,146,151 1,148,300 1,221,300 842,172 1,212,189 1,343,600 1,168,100 413,914 413,600 413,600 282,202 414,700 447,700 167,970 183,400 183,400 141,348 187,394 189,700 604,799 597,000 847,000 644,987 823,531 673,700 331,839 348,100 348,100 232,801 339,869 407,700 320,922 413,900 413,900 202,727 351,268 390,400 652,761 762,000 762,000 435,528 691,137 1,193,100 29,361 29,000 29,000 19,137 29,120 30,800 47,402 119,300 146,300 76,794 136,943 115,200 76,763 148,300 281,130 203,073 273,205 181,000  14,464 4,000  4,000  10,374  73,000 73,699  73,699 168,000  22,915  250.000 221,437 221,437 36,300  395,000  105,830 107,142 107,142 35,000    2021-2022 Budget General Fund Summary ORIGINAL AMENDEO  DEPT  MANAGER FY21-22 80,500 121,500 202,000 26,200 26,200] 464,100 464,100  ACCOUNT NUMBER RECREATION TOTAL FARMERS DAY TOTAL DEBT TOTAL  ACTUAL BUDGET BUDGET ACTUAL PROJECTED REQUEST REÇOMMENED FY20 FY20-21 FY20-21 2-28-21 TO06-30-21 FY21-22 74,975 77,700 77,700 49,221 131,044 125,100 125,100 58,934 37,567 37,600 37,600 37,567 37,600 37,600  DESCRIPTION PERSONNEL OPERATING CAPITAL OPERATING CAPITAL DEBT TOTAL GENERALI FUND  74,028 80,500 75,779 121,500 15,000 28 26,200 28 26,200  13,607  219,626 202,800 202,800 108,155 149,807 217,000  28 28  472,574 468,000 468,000 225,593 468,000 464,100 472,574 468,000 468,000 225,593 468,000 464,100 51IEIDJE 4,344,930 $ 2,827,662 AIESSIECEAKE 3,894,047  BYFUNCTION PERSONNEL OPERATING CAPITAL DEBT TOTAL  2,165,838 2,222,800 2,222,800 1,492,008 2,216,935 2,341,800 2,284,047 1,002,244 1,194,300 1,221,300 707,783 1,025,348 1,153,400 1,145,900 61,360 4,000 432,830 402,278 402,278 649,300 472,574 468,000 468,000 225,593 468,000 464,100 3,702,016 3,889,100 4,344,930 2,827,662 4,112,561 4,608,600 3,894,047  464,100  Revenuel less Expenses  146,073 $  $  474,318 $ 133,203 $ (715,500) $  101    2021-2022 Budget General Fund Revenues  ORIGINAL AMENDED FY20-21 FY20-21  DEPT  MANAGER FY21-22 1,720,000 15,000 175,000 9,000 3,000 1,140,000 28,000 245,000 9,000 20,000 19,200 15,000 5,000 7,500 138,000 231,400 3,000 2,000 3,500 7,500 500 5,000 16,500 20,000 1,000 2,947 3,000 6,000 4,000 7,000 7,500 1,000 40,000  ACCOUNT NUMBER ADVALOREMTAKES 10-3414-1100 ADV VALOREMI TAXES 10-3414-1110 AD VALOREM TAXES -PRIOR 10-3414-1120 VEHICLE TAX 10-3414-1800 TAXP PENALTIESA ANDI INTEREST 10-3414-2000 TAXUENS TOTAL ADV VALOREMI TAXES UNRESTRICTED REVENUES 10-3839-3120 LOCAL OPTIONS SALESTAX 10-3839-3230 TELECOMMUNCATIONSTAA 10-3839-3220 UTILITYSALES TAX 10-3839-3210 NATURAL GAS SALES TAX 10-3839-3240 VIDEOF FRANCHISE FEE 10-3838-3110 BEER ANDI WINE TAX 10-3837-3100 ABCF PROFIT DISTRIBUTION RESTRICTED INTERGOVERN 10-3431-2700 FY21 CARES ACTFUNDS 10-3434-1200 FIRE TAX 10-3434-1210 FIRE TAX SUPPLEMENT 10-3980-1250 SAUSBURY/ROWAN: SRO 10-3981-9920 DEBT REIMB- -CITY OFS SALISB 10-3431-2600 PUBLICS SAFETYGRANT 10-3839-3300 SOLDV WASTE DISPOSAL1 TAX 10-3431-3100 CONTROLLED: SUBSTANCE TAX PERMITS ANDFEES 10-3431-4100 POUCE FINES ANDO CITATIONS 10-3491-4100 ZONINGA AND DEVELOP FEES 10-3491-4200 CODE ENFORCEMENT 10-3834-8600 COMMUNITYE BUILOING RENT 10-3839-7000 STORMWATER FEES TOTAL PERMITS ANO FEES MISCELLANEOUS 10-3831-4500 INVESTMENT EARNINGS 20-3835-8100 SALEOFN MATERIALS 10-3836-0000 SALEOFUAND 10-3839-8900 MISC REVENUE 10-3839-8920 INSURANCE PROCEEDS 10-3920-0000 PROCEEDS FROM BORROWING 10-3940-1000 FARMERS DAY SPONSORS 10-3940-2000 FARMERS DAY BOOTHS 10-3940-3000 FARMERS DAY- -MISC 10-3940-4000 FARMERS DAY- -TSHIRTS 10-3960-1000 PARADEE ENTRY FEES 10-3960-2000 CIGS SPONSORS/DONATION 10-3960-3000 MISC-E EVENTS SPONSORS 10-3980-1500 MEMORIAL BRICK REVENUE 10-3980-1600 PROJECT REVENUE MPO 10-3981-9915 TRANSFER FROM CAP RESFUND 10-3981-9900 FUNDE BALANCE APPROPRIATED TOTAL MISCELIANEOUS TOTAL REVENUE  ACTUAL BUDGET BUDGET ACTUAL PROJECTED REQUEST REÇOMMENED 1,710,137 1,720,000 1,720,000 1,650,044 1,715,000 1,720,000 169,495 180,900 180,900 100,926 170,400 175,000 $ 1,905,353 $ 1,926,900 1,925,900 $ 1,775,172 $1,916,900 $1,922,000 1,922,000  DESCRIPTION  FY20  2-28-21 TO06-30-21 FV21-22  11,450 14,000 6,936 7,335 1,060,129 956,500 28,571 31.500 9,012 9,500 19,998 21,000 18,434 19,400 14,440 13,600  14,000 17,005 19,500 15,000  9,000 3,000  9,000 3,000  5,869 1,328  8,500 9,000 3,500 3,000  956,500 749,262 1,140,000 1,140,000 31,500 13,939 27,000 28,000 13,600 18,237 22,000 15,000 105,830 105,830 105,830 3,000 7,700 3,000 4,000 6,000 10,000 38,000 1,000 2,000 250,000 281,897 282,000 7,600 7,500 6,200 7,000 8,000 3,500  238,833 250,000 250,000 119,000 238,000 245,000  9,500 21,000 19,400  2,947 9,000 9,000 9,969 20,000 20,000 19,000 19,200  TOTAL UNRESTRICTED REVENUES $ 1,389,417 $1,301,500 $ 1,301,500 $ 91335451,475.0 $1,476,200 $ 1,476,200  4,788 3,000 7,956 7,700 357 3,244 3,000 219 3,363 4,000 7,475 6,000 100 7.350 10,000 36,453 38,000 690 1,000 10,448 2,000 4,495 31,122 22,770 7,600 7,915 7,500 75 6,376 6,200 7,503 7,000 5,100 8,000 3,500 3,500 850  4,646 1,559 1,483 2,333 4,275 300 1,735  5,500 5,000 5.160 7,500 7,500 3,000 3,000 2,000 2.000 3,200 3,500 7,500 7,500 500 500 3,500 5,000  139,897 142,000 142,000 134,289 134,289 138,000 241,273 236,200 236,200 13,366 236,222 231,400  TOTAL RESTRICTED INTERGOVERN $ 397,734 391,900 $ 497,730 266,333 494,341$ 386,900 $ 386,900  $ 18,288 $ 20,000 $ 20,000 $ 8,643 $ 14,700 $ 16,500 $  9,602 14,000 20,000 3,850 3,850 1,000 1,363 2,500 2,000  3,000 6,000 58 100 4,000 35 100 7,000 400 1,000 7,500 50 50 1,000 9,508 9,508  27,000 31,715 31,715 40,000  168,000 241,000  137,297S 248,800 $ 598,800 $ 338,478_ 344,823 91,500 92,447 s 3,848,089 $3,889,100 $ 4,344,930 $3,301,980 54,7457841553300 s 3,894,047  3    2021-2022 Budget Governing Board  ORIGINAL AMENDED  DEPT MANAGER  ACCOUNT NUMBER PERSONNEL SERVICES 10-4110-0000 SALARIES AND WAGES 10-4100-0900 PAYROLLT TAXES TOTAL PERSONNEL SERVICES OPERATING EXPENSES 10-4110-2900 MATERIAL AND SUPPLIES 10-4110-3100 TRAVELS AND! SCHOOLS 10-4110-4000 MEMBERSHIP, AND DUES 10-4110-4020 MISC 10-4110-6300 ELECTION EXPENSES 10-4110-6400 GRANT MATCH BUS SERVICE 10-4110-6900 DONATIONS TOTAL OPERATINGI EXPENSES GOVEANING BOARD1 TOTAL  ACTUAL BUDGET BUDGET ACTUAL PROJECTED REQUEST REÇOMMENED FY20 FY20-21 FY20-21 2-28-21 TO06-30-21 FY21-22  DESCRIPTION  FY21-22 8,300 700 9,000 300 600 8,200 1,000 3,000 7,500 5,000 34,600  8,160 8,200 625 700 199 300 530 600 7,622 7,500 7,500 1,234 1,300 1,300 2,866 7,500 7,500 7,500 5,190 5,800 5,800 5,000  8,200 700 300 600  5,440 416  8,100 8,300 680 700 150 300 300 600 7,506 8,200 500 1,000 3,000 7,500 7,500 5,500 5,000  $ 8,785 $ 8,900 $ 8,900 $ 5,856 $ 8,780 $ 9,000 $  7,506 51  $25,141 $ 23,000$ 23,000 $ 12,557 $ 21,456 $ 25,600 $ 25,600 $33,926 $ 31,900$ 31,900 18,413 $ 30,236 $ 34,600 $    GENERAL FUND- GOVERNING BOARD  10-4110  0000' Salariesand Wages  8,300  1Mayor 5E Board Members  0900' Payroll Taxes 2900 Materials and Supplies 3000 Contract Serv 3100 Travels and School 3020 Technical Support 4000 Membership and Dues  $ 700 $ 300 300  Board materials  $ 600  $ 8,200 700 5,500 1,200 600 200  Rowan County Chamber NCI League of Municipalities Metro Planning Organization NC: School of Govt NCI Mayors Assoc  4020 Misc 6300 Election Expense 6400 Grant Match Bus Service 6900 Donations  $ 1,000 $ 3,000 7,500 * 5,000  Rowan County-Transit Rowan Museum  7,500 5,000  TOTAL  34,600    2021-2022 Budget Administration  ORIGINAL AMENDED  DEPT MANAGER  ACCOUNT NUMBER PERSONNEL SERVICES 10-4120-0000 SALARIESANDWAGES 10-4120-0100 OVERTIME 10-4120-0900 PAYROLL TAXES 10-4120-1000 LGERS 10-4120-1100 PRUDENTIAL 401K 10-4120-1200 INSURANCE BENEFITS 10-4120-1400 WORKERS COMPENSATION TOTAL PERSONNEL SERVICES OPERATING EXPENSES 10-4120-1800 PROF FEES-ACCOUNTING 10-4120-1900 PROF FEES-LEGAL 10-4120-1960 PROFF FEES 10-4120-2600 OFFICE SUPPLIES 10-4120-2900 MATERIALS AND SUPPLIES 10-4120-3000 CONTRACTUAL SERVICES 10-4120-3020 TECHNICAL SUPPORT 10-4120-3100 TRAVELS AND SCHOOLS 10-4120-3300 UTILITIES 10-4120-3400 PRINTING AND CODIFICATION 10-4120-3500 REPAIR ANDI MAINT 10-4120-3510 REPAIR ANDI MAINT- BUILDING 10-4120-3700 ADVERTISING 10-4120-3900 BANKS SERVICE FEES 10-4120-4000 MEMBERSHIP ANDO OUES 10-4120-4020 MISC 10-4120-4400 LEASES AND MAINT 10-4120-4500 INSURANCE 10-4120-6800 ROWAN COUNTY TAX'SERVICE TOTAL OPERATING EXPENSES CAPITAL OUTLAY 10-4120-5400 CAPITAL OUTLAY TOTAL CAPITAL OUTLAY ADMINISTRATION1 TOTAL  ACTUAL BUDGET BUDGET ACTUAL PROJECTED REQUEST RECOMMENED FY20 FY20-21 FY20-21 2-28-21 TO06-30-21 FV21-22  DESCRIPTION  FY21-22 259,200 4,000 19,900 20,900 10,300 22,400 2,000  246,110 270,100 270,200 175,028 3,598 4,000 4,000 18,303 20,700 20,700 13,972 50,804 56,900 56,900 15,151 1,889 1,900 1,900 1,748  259,200 4,000 19,900 20,900 22,400 1,748 2,000  9,457 345,000 10,300  15,947  $3 320,704 $353,600 $ 353,600 $ 231,303 $ 346,748 $338,700 $ 338,700  16,800 22,300 22,300 21,250 21,250 4,920 6,000 6,000 3,288 2,765 2,500 2,500 1,060 1,100 1,100 6,989 6,000 6,000 7,736 2,354 7,000 7,000 8,658 8,600 8,600 1,974 4,000 4,000 3,078 1,000 1,000 850 1,867 2,100 2,100 726 700 2,693 3,000 3,000 297 200  5,000 625 28,500 4,500 2,800 1,200 1,100 9,000 8,400 3,500 5,000 4,800 5,500 7,500 10,300 2,500 4,000 1,500 2,500 1,000 2,500 3,500 700 2,000 2,500 2,500 250  625 3,788 948 1,183 2,980 5,309 1,273 2,004 505 1,816 250  28,500 2,800 1,100 8,400 19,500 5,000 5,500 10,300 4,000 2,500 1,000 3,500 2,000 2,500 20,000 20,000  16,865 17,500 17,500 12,325 15,000 19,500  10-4120-3200 TELEPHONE, POSTAGE, INTERNET 4,332 5,200 5,200  700 200  18,402 18,400 18,400 18,855 18,855 20,000 28,051 30,000 30,000 34,275 16,500 20,000 $122,681 $135,600 $ 135,600 $ 118,410 117,680 $136,600 $ 136,600  $ 14,464 $ 4,000 4,000 > 14,464 $ 4,000 $ 4,000 $  >  $  $_457,849 $493,200 S 493,200 s 349,713 $ 464,428 $4 475,300 $ 475,300    GENERALFUND-ADMINSTRATION  10-4120  0000 Salaries and Wages  $ 259,200  1Town Manager 1Assistant Town Manager 1Clerk 1Finance Director  0000 Overtime 0900 PayrollTaxes 1000 LGERS 1100 Prudential 401K 1200 Insurance Benefits 1400 Workers Comp 1960 Professional Fees  $ 4,000 $ 19,900 $ 20,900 10,300 22,400 $ 2,000 28,500  Audit Fees Legal Misc  20,000 7,500 1,000  2600 Office Supplies 2900 Materials and Supplies 3000 ContractServices  $ 2,800 $ 1,100 $ 8,400 3,000 400 500 1,500 3,000  Cleaning services Pest control Fire Alarm monitoring EAP Misc  3020 Technical Support  19,500  ITServices Southern Software Website Email services Misc  9,200 2,500 1,800 2,500 3,500  3100 Travels and School  $ 5,000    GENERAL FUND- A ADMINSTRATION  10-4120  3200 Telephone, Postage,Internet  $ 5,500  Postage Communications Hosted phones Electricity Gas Water Muniçode  2,000 3,500 1,200 6,000 3,500 800 4,000  3300 Utlities  10,300  3400 Printingand Codilfcation 3500 Repair and Maint 3510 Repair and Maint- - Building 3700 Advertising 3900 Bank Serviçe Fees 4000 Membership and Dues 4020 Misc 4400 Lease and Maint 4500 Insurance  4,000  $ 2,500 1,000 3,500 > 2,000 $ 2,500  Misc  2,500  20,000 20,000 $ $ 475,300  6800 Rowan County Tax Service 5400 Capital Outlay TOTAL    2021-2022 Budget Police  ORIGINAL AMENDED  DEPT  MANAGER FY21-22 640,200 103.400 4,000 57,000 75,900 37,300 90,400 19,200 8,000 20,000 8,000 4,000 20,000 8,000 5,000 12,300 5,800 6,100 15,000 6,000 500 2,000 20,000  ACCOUNT NUMBER PERSONNEL SERVICES 10-4310-0000 SALARIES ANDI WAGES 10-4310-0010 SALARIES ANDI WAGES-SRO 10-4310-0100 OVERTIME 10-4310-0900 PAYROLLI TAXES 10-4310-1000 LGERS 10-4310-1100 PRUDENTIAL 401K 10-4310-1200 INSURANCE BENEFITS 10-4310-1400 WORKERS COMPENSATION TOTAL PERSONNEL: SERVICES OPERATING EXPENSES 10-4310-2900 MATERIALS ANDS SUPPLIES 10-4310-2910 UNLEADED ANDO DIESEL 10-4310-2920 UNIFORMS 10-4310-2930 WEAPONS 10-4310-3000 CONTRACTUAL SERVICES 10-4310-3020 TECHNICAL: SUPPORT 10-4310-3100 TRAVEL AND SCHOOLS 10-4310-3200 TELEPHONE, POSTAGE, INTERNET 10-4310-3210 COMMUNICATIONS 10-4310-3300 UTILITIES 10-4310-3500 REPAIR AND! MAINT 10-4310-3510 REPAIR AND MAINT- BUILDING 10-4310-4000 MEMBERSHIP, ANDO DUES 10-4310-4020 MISC 10-4310-4500 INSURANCE 10-4310-6450 SPECIAL INVESTIGATIONS TOTAL OPERATING EXPENSES CAPITAL OUTLAY 10-4310-5400 CAPITAL OUTLAY TOTAL CAPITAL OUTLAY POLICE TOTAL  ACTUAL BUDGET BUDGET ACTUAL PROJECTED REQUEST RECOMMENED FY20-21 FY20-21 2-28-21 TO06-30-21 FY21-22 619,978 606,700 606,700 403,568 624,000 640,200 190,300 208,100 208,100 61,260 205,000  FY20  99,370 99,400 4,201 4,000 52,724 54,000 19,687 19,700 5,298 8,000 18,227 22,000 13,703 8,000 3,390 4,000 17,600 24,000 6,697 8,000 18,690 6,000 2,058 9,200 13,500 11,400 6,480 7,200 16,822 20,000 6,008 7,000 450 500 2,511 3,000 18,083 18,100  99,400 54,742 99,000 103,400  4,000 1,145 54,000 36,835  3,500 54,000  4,000 57,000 75,900 37,300 90,400 19,200 8,000 20,000 8,000 4,000 27,500 8,000 5,000 12,300 5,800 6,100 15,000 6,000 S00 2,000 20,000  25,249 60,499 19,700 18,190 18,190 8,000 6,280 22,000 10,105 17,800 8,000 6,035 4,000 1,227 24,000 16,105 22,000 8,000 8,164 6,000 1,395 9,200 944 11,400 9,431 12,000 7,200 4,191 20,000 10,502 16,500 7,000 2,230 500 3,000 18,100 19,600 19,600  $ 986,260 $ 991,900 991,900 $ 671,488 $ 1,003,690 $ 1,027,400 $ 1,027,400  8,000 7,500 3,000 8,500 4,000 2,000 7,000 4,500 400 2,000  250 526  $ 149,517$ 156,400 $ 156,400 $ 96,985 $ 134,800 $ 148,200 140,700  $ 10,374 $ 10,374 $  73,000 73,699 $ 73,699 168,000 $ 73,000 $ 73,699 $ 73,699 168,000 $  $1,146,151 $ 1,148,300 $ 1,221,300 $ 842.172/51212,189) $ 1,343,600S 1,168,100    GENERAL FUND. POLICE DEPARTMENT  10-4310  0000 Salaries and Wages  743,600  1Police Chief 1Lieutenant 2Sergeant 1Sergeant Detective 25ROOfficers 6Police Officers  0000 Overtime 0900 Payroll Taxes 1000 LGERS 1100 Prudential 401K 1200! Insurance Benefits 1400! Workers Comp 1960 Professional Fees  $ 4,000 $ 57,000 $ 75,900 37,300 $ 90,400 19,200  Misc  2900 Materials and Supplies 2910 Unleaded and Diesel 2920! Uniforms 2930 Weapons 3000 Contract Services  8,000 > 20,000 $ 8,000 $ 4,000 > 20,000  Smith Rodgers-legal Southern Software Cleaning Shredding Interplat-IT related Misc Body cameras  6,600 5,200 3,600 600 1,000 3,000  10    GENERAL FUND- POLICE DEPARTMENT  10-4310  3020 Technical Support 3100 Travels and School 3200 Telephone, Postage, Internet  $ 8,000 $ 5,000 $ 12,300  ITneeds  Spectrum Hosted phones Verizon DCIN fees CityofSalisbury Electricity Gas Water  2,700 1,200 8,400 1,600 4,200 4,500 1,000 600  3210 Communications  $ 5,800  3300 Utlities  $ 6,100  3500 Repair and Maint 3510 Repair and Maint Building 4000 Membership and Dues 4020 Misc 4500 Insurance 5400 Capital Outlay TOTAL  $ 15,000 $ 6,000 $ 500 $ 2,000 $ 20,000 $ $1,168,100  4Police Cars  11    2021-2022 Budget Fire  ORIGINAL AMENDED  DEPT  MANAGER FY21-22 259,500 7,800 51,500 24,600 26,500 13,000 44,800 10,000 1,000 3,000 15,000 8,500 3,500 20,000 45,500 3,500 $,700 9,700 40,000 15,000 300 1,500 17,500  ACCOUNT NUMBER PERSONNEL SERVICES 10-4340-0000 SALARIES ANDI WAGES 10-4340-0100 OVERTIME 10-4340-0200 PARTT TIME 10-4340-0900 PAYROLL TAXES 10-4340-1000 LGERS 10-4340-1100 PRUDENTIAL 401K 10-4340-1200 INSURANCE BENEFITS 10-4340-1400 WORKERS COMPENSATION TOTAL PERSONNEL SERVICES OPERATING EXPENSES 10-4340-2200 FOODA ANDE PROVISIONS 10-4340-2300 MEDICAL SUPPLIES 10-4340-2900 MATERIALS ANO SUPPLIES 10-4340-2910 UNLEADEO AND DIESEL 10-4340-2920 UNIFORMS 10-4340-2940 TURN OUT GEAR 10-4340-3000 CONTRACTUAL SERVICES 10-4340-3100 TRAVEL AND SCHOOLS 10-4340-3200 TELEPHONE, POSTAGE, INTERNET 10-4340-3210 COMMUNICATIONS 10-4340-3300 UTILITIES 10-4340-3500 REPAIR ANDI MAINT 10-4340-3510 REPAIR ANDI MAINT-E BUILDING 10-4340-4000 MEMBERSHIP AND DUES 10-4340-4020 MISC 10-4340-4500 INSURANCE 10-4340-4700 FIREMENS PENSION 10-4340-6450 TOTAL OPERATING EXPENSES CAPITAL OUTLAY 10-4340-5400 CAPITAL OUTLAY TOTAL CAPITAL OUTLAY  ACTUAL BUDGET BUDGET ACTUAL PROJECTED REQUEST RECOMMENED FY20-21 FY20-21 2-28-21 TO06-30-21 FY21-22 248,118 240,400 240,400 159,608 245,000 259,500  DESCRIPTION  FY20 6,930 47,593 22.396 78,918 9,959 915 1,788 13,732 8,340 2,332 20,017 40,284 1,126 1,648 4,847 8,377 35,715 10,897 475 648 16,829  7,800 52,000 22,400 81,000 10,000 1,000 3,000 15,000 9,000 4,000 20,000 39,300 4,000 1,800 3,500 8,600 40,000 15,000 300 2,000 16,900  7,800 6,076 52,000 31,485 22,400 15,895 29,995 10,000 8,688 1,000 601 3,000 2,007 15,000 12,924 9,000 4,868 4,000 1,377 20,000 39,300 26,941 4,000 1,715 1,800 1,233 3,500 3,843 8,600 5,119 40,000 52,204 54,000 40,000 15,000 10,107 300 2,000 16,900 16,944  7,500 7,800 50,000 61,500 22,200 24,600 8,945 12,200 13,000 43,600 44,800 8,700 10,000 850 1,000 3,000 3,000 15,000 15,000 8,500 8,500 3,000 3,500 16,500 20,000 36,000 45,500 3,500 3,500 1,800 5,700 5,500 7,500 9,700 13,500 15,000 300 300 1,500 1,500 16,944 17,500  81,000 21,510 25,500 26,500  $ 413,914 $ 413,600 5 413,600 $ 282,202 $ 414,700 $ 447,700 $ 437,700  270  272 923  167,970 $ 183,400 $ 183,400 $ 141,348 $ 187,394 $ 189,700 $ 189,700  S 22,915 $ 22,915  250,000 $ 221,437 $ 221,437 36,300 $ 250,000 $ 221,437 $ 221,437 $ 36,300 $  FIRE1 TOTAL  $ 604,799 597,000 $ 847,000 $ 644,987$ 823,531 $ 673,700 $ 627,400  12    GENERAL FUND-F FIRE 10-4340  0000 Salaries and Wages  2 259,500  1Assistant Fire Chief 5Fire Engineer  0100 Overtime 0200 Part-time 0900 PayrollTaxes 1000 LGERS 1100 Prudential 401K 1200 Insurance Benefits 1400 WorkersComp 2200 Food and Provisions 2300 Medical Supplies 2900 Materials and Supplies 2910 Unleaded and Diesel 2920 Uniforms 2940 Turn Out Gear 3000 Contract Services  $ 7,800 51,500 $ 24,600 26,500 13,000 $ 44,800 10,000 $ 1,000 $ 3,000 $ 15,000 $ 8,500 $ 3,500 20,000 45,500  5,500 hours  Bostian Hghts-1 1/20 Chief Target Solutions Misc  39,000 3,500 3,000  3100 Travels and School 3200 Telephone, Postage, Internet  $ 3,500 $ 5,700  Hosted phones Spectrum Verizon  1,200 1,500 3,000  13    GENERAL FUND-FIRE 10-4340  3210 Communication 3300 Utlities  $ 9,700  Water Electricity Gas  1,200 6,000 2,500  3500 Repair andl Maint  40,000 15,000 $ 300 $ 1,500 17,500  Vehicles and Equipment  3510 Repair and Maint- - Building 4000 Membership and Dues 4020 Misc 4500 Insurance 4700 Firemens Pension 5400 Capital Outlay  Hose Nozzles Rescue. Jacks Air Bags  TOTAL  627,400    2021-2022 Budget Public' Works  ORIGINAL AMENDED  OEPT  MANAGER FY21-22 247,000 7,000 18,991 25,254 12,360 37,342 12,000  ACCOUNT NUMBER PERSONNEL SERVICES 10-4710-0000 SALARIES AND WAGES 10-4710-0100 OVERTIME 10-4710-0900 PAYROLLTAXES 10-4710-1000 LGERS 10-4710-1100 PRUDENTIAL 401K 10-4710-1200 INSURANCE BENEFITS 10-4710-1400 WORKERS COMPENSATION TOTAL PERSONNEL SERVICES OPERATING EXPENSES 10-4710-1960 PROF FEES 10-4710-2900 MATERIALS AND SUPPLIES 10-4710-2910 UNLEADED ANDI DIESEL 10-4710-2920 UNIFORMS 10-4710-2950 SAFETY EQUIPMENT 10-4710-3000 CONTRACTUAL SERVICES 10-4710-3100 TRAVELA AND SCHOOLS 10-4710-3200 TELEPHONE, POSTAGE, INTERNET 10-4710-3210 COMMUNICATIONS 10-4710-3300 UTILTIES 10-4710-3310 STREET UIGHTS 10-4710-3500 REPAIR ANDI MAINT 10-4710-3510 REPAIR ANDI MAINT-B BUILOING 10-4710-4000 MEMBERSHIP ANO DUES 10-4710-4020 MISC 10-4710-4300 EQUIPMENT RENTAL 10-4710-4500 INSURANCE 10-4710-6010 GARBAGE CONTRACT 10-4710-6015 LANOFILL CHARGES 10-4710-6500 STORMWATERI EXPENSES 10-4710-5600 DOWNTOWNI APPEARANCE TOTAL OPERATING EXPENSES CAPITAL OUTLAY 10-4710-5400 CAPITAL OUTLAY TOTAL CAPITAL OUTLAY PUBLIC WORKS TOTAL  ACTUAL BUDGET BUDGET ACTUAL PROJECTED REQUEST RECOMMENED FY20 FY20-21 FY20-21 2-28-21 TO06-30-21 FY21-22 227,370 237,600 237,600 155,583 234,000 279,800 68,677 73,200 73,200 20,272 25,000 28,600 12,105 12,100 12,100 11,169 11,269 12,000 $ 331,839 $ 348,100 $ 348,100 $ 232,801 $ 339,869 $ 407,700 $ 359,947  DESCRIPTION  6,387 7,000 7,000 17,300 18,200 18,200 12,179  228  3,000 7,000 18,200 21,500 8,374 12,300 14,000 24,996 36,100 44,800  3,065 5,864 10,000 10,000 11,883 14,000 14,000 1,519 1,600 3,658 1,000 1,102 1,000 150 200 1,546 1,800 1,800 2,955 4,500 4,500 5,515 5,500 5,500 6,442  5,193 1,676 113 29 150 1,078 1,800 1,213 110 597  9,000 7,382 12,500 13,000 1,700 500 500 150 1,800 3,500 7,500 3,000 110 600 500  10,000 1,600 1,000 1,000 200 5,600 5,800 5,000 200 500 1,000  10,000 13,000 1,600 1,000 1,000 200 5,600 5,800 42,000 35,000 5,000 200 500 1,000 13,000 204,000 35,000 14,500 2,000  1,600 1,000 1,000 200  37,835 50,000 50,000 14,519 38,000 42,000 18,495 $0,D00 50,000 18,825 30,000 35,000  5,000 5,000 200 500 1,000  110 352  200 500 1,000  12,503 12,600 12,600 12,408 12,408 13,000 181,787 220,000 220,000 110,224 192,000 204,000 27,694 28,000 28,000 18,482 34,000 35,000  3,642 5,000 5,000 1,247 2,000 2,000  2,342 144  2,500 14,500 1,000 2,000 395,000 S 395,000 $  320,922 $413,900 $ 413,900 $ 202,727 351,268 $ 390,400 $ 390,400  $  $  $  652,761 $ 762,000 762,000 $ 435,528 691,137 $1,193,100S 750,347  15    GENERAL FUND-PUBUCWORKS  10-4710  0000 Salaries and Wages  247,000  1Public' Works Director 1 Public' Works Supervisor 1Crewl Leader 2Generall Laborerll 1F Requested General Laborer  0000 Overtime 0900 Payroll Taxes 1000 LGERS 1100 Prudential 401K 1200 Insurance Benefits 1400 Workers Comp 1960 Professional Fees 2600 Office Supplies 2900 Materials and Supplies  $ 7,000 18,991 $ 25,254 12,360 37,342 12,000  $ 10,000  2910 Unleaded and Diesel 2920 Uniforms 2950 Safety Equipment 3000 Contract Services 3100 Travel and Schools 3200 Telephone, Postage, Internet  $ 13,000 $ 1,600 $ 1,000 $ 1,000 $ 200 $ 5,600 1,200 3,000 900 500 $  Hosted phones Verizon Spectrum Misc  3210 Communications    GENERAL FUND-PUBUCWORKS  10-4710  3300 Utlities  $ 5,800  Electricity Gas  4,200 1,600  3310 Streetlights 3500 Repair and Maint  $ 42,000 35,000 $ 5,000 $ 200 $ 500 $ 1,000 $ 13,000 204,000 $ 35,000 $ 14,500  Vehicles and Equipment  3510 Repair and Maint- Building 4000 Membership and Dues 4020 Misc 4300 Equipment Rental 4500 Insurance 6010 Garbage contract 6015 Landfill charges 6500 Stormwater Expenses  Dump fee Permits Misc Street Sweeping Software  35,000 2,000 2,500 8,000 2,000  6600 Downtown. Appearance 5400 Capital Outlay  $ 2,000 $  Dump Truck Knuckle Boom Bucket Truck  TOTAL  750,347  17    2021-2022 Budget Planning  ORIGINAL AMENDED FY20-21 26,500 2,000 500  DEPT  MANAGER FY21-22 28,100 2,200 500 30,800 70,000 2,500 1,000 10,000 10,000 1,500 2,000 2,000 2,500 800 200 7,000 5,700  ACCOUNT NUMBER PERSONNEL SERVICES 10-4910-0200 PART TIME 10-4910-0900 PAYROLLI TAXES 10-4910-1000 LGERS 10-4910-1400 WORKERS COMPENSATION TOTAL PERSONNEL SERVICES OPERATING EXPENSES 10-4910-1950 PROF FEES- PLANNER 10-4910-1960 PROF FEES 10-4910-2900 MATERIALS AND SUPPLIES 10-4910-2910 UNLEADED ANDI DIESEL 10-4910-3000 CONTRACTUAL SERVICES 10-4910-3020 TECHNICAL SUPPORT 10-4910-3100 TRAVELANDSCHOOIS 10-4910-3200 TELEPHONE, POSTAGE, INTERNET 10-4910-3500 REPAIR ANO MAINT 10-4910-3700 ADVERTISING 10-4910-4000 MEMBERSHIP AND OUES 10-4910-4020 MISC 10-4910-4210 TOURISM AND ECONOMICI DEV 10-4910-4500 INSURANCE TOTAL OPERATING EXPENSES CAPITAL OUTUAY 10-4910-5400 CAPITAL OUTLAY TOTAL CAPITAL OUTLAY  ACTUAL BUDGET BUDGET ACTUAL PROJECTED REQUEST RECOMMENED  DESCRIPTION  FY20 26,890 2,022 449  FY20-21 2-28-21 TO06-30-21 FY21-22 26,500 17,227 27,040 28,100  2,000 500  1,425 485 50 50 5,000 347 2,500 2,500 1,500 234 500 1,000 14,000 4,210 12,000 10,000 7,500 7,588 7,600 10,000 2,000 235 1,500 1,500 1,500 512 1,000 2,000 2,500 592 1,000 2,000 2,000 1,880 2,500 2,500 700 225 600 800 200 146 100 200 7,000 7,000 7,000 7,000 5,400 5,593 5,593 $ 5,700 $  2,080 2,200  500  29,361$ 29,000 $ 29,000 $ 19,137 29,120$ 30,800 S  8,971 70,000 589 279 12,315 4,250 1,178 824 2,888 2,705 1,091 6,955 5,357  97,000 48,182 95,000 70,000  5,000 1,500 14,000 7,500 2,000 1,500 2,500 2,000 700 200 7,000 5,400  $ 47,402 $ 119,300 $ 146,300 $ 76,794 $ 136,943 $ 115,200 115,200  105,830 107,142 $ 107,142 35,000 105,830 $ 107,142 107,142 $ 35,000 $  $  FIRE TOTAL  $ 76,763 $ 148,300 $ 281,130 $ 203,073 $ 273,205 $ 181,000 $ 146,000  18    GENERALI FUND-PLANNING 10-4910  0200 Salariesandy Wages-PartTime 0900 PayrollTaxes 1400 Workers Comp 1960 Professional Fees 2600 Office Supplies 2900 Materials and Supplies 2910 Unleaded and Diesel 3000 Contract Services 3020 Technical Support  28,100 $ 2,200 $ 500 70,000  1Code Enforcement Officer  Main St Corrldor study Misc  50,000 20,000  $ 2,500 $ 1,000 10,000 10,000  Lawn Care Code Enforcement  Iwork ESRI  4,500 5,500  3100 Travels and School 3200 Telephone, Postage.Internet  $ 1,500 $ 2,000 1,500 500  Verizon Misc  3500 Repair and Maint 3700 Advertising 4000 Membership and Dues 4020 Misc  $ 2,000 $ 2,500 $ 800 $ 200 $ 7,000 $ 5,700 $  4210 Tourism and Econ Development  Salisbury-Rowan EDC  4500 Insurance 5400 Capital Outlay TOTAL  Pickup truck  146,000  19    2021-2022 Budget Recreation  ORIGINAL AMENDED  DEPT  MANAGER FY21-22 56,400 3,500 4,400 5,800 2,900 7,500 80,500 200 39,800 8,500 12,200 16,100 5,500 7,500 1,500 800 7,500 600 3,500 1,100 700 7,000 5,000 4,000  ACCOUNT NUMBER PERSONNEL SERVICES 10-6120-0000 SALARIES ANDI WAGES 10-6120-0100 OVERTIME 10-6120-0900 PAYROLL TAXES 10-6120-1000 LGERS 10-6120-1100 PRUDENTIAL 401K 10-6120-1200 (INSURANCE BENEFITS 10-6120-1400 WORKERS COMPENSATION TOTAL PERSONNEL SERVICES OPERATING EXPENSES 10-6120-2900 MATERIALS AND SUPPLIES 10-6120-2910 UNLEADED AND DIESEL 10-6120-3000 CONTRACTUAL SERVICES 10-6120-3015 CHRISTMAS ACTIVITIES 10-6120-3020 CHRISTMAS INT THE GROVE 10-6120- 3025 COMMUNITY BUILDING EXP 10-6120-3035 PARADE EXPENSES 10-6120-3045 MISC EVENTSEXP 10-6120-3100 TRAVEL AND SCHOOLS 10-6120-3200 TELEPHONE, POSTAGE, INTERNET 10-6120-3300 UTILITIES 10-6120-3500 REPAIR AND MAINT 10-6120-3700 ADVERTISING 10-6120-4000 MEMBERSHIP, AND DUES 10-6120-4020 MISC 10-6120-4500 INSURANCE 10-6120-5420 PARKS AND REC- NON ÇAPITAL 10-6120-6940 UIITLELEAGUE EXP TOTAL OPERATING EXPENSES CAPITAL OUTLAY 10-6120-5400 CAPITAL OUTLAY TOTAL CAPITAL OUTLAY  ACTUAL BUDGET BUOGET ACTUAL PROJECTED REQUEST REÇOMMENED  DESCRIPTION  FY20 53,350 54,300 2,339 4,189 15,097  FY20-21 FY20-21 2-28-21 TO06-30-21 FY21-22  54,300 35,056 54,228 56,400 3,500 4,200 2,870 15,700 4,952 1,891 4,452  3,500 4,200 15,700  3,500 4,200 4,400 5,500 5,800 2,700 2,900 7,400 7,500  $ 74,975 77,700 $ 77,700 $ 49,221 $ 74,028 $ 80,500 $  87 200 100 39,936 42,200 13,335 8,200 5,019 12,000 22,141 16,000 4,690 4,600 4,032 7,500 94 1,200 553 600 7,879 8,000 813 1,000 2,310 4,300 611 500 427 700 6,451 6,500 18,984 5,000 3,682 6,500 13,607 $ 13,607 $  200 64 100 42,200 23,320 32,000 39,800 8,200 9,350 12,000 250 16,000 8,494 11,000 16,100 4,600 760 7,500 1,066 1,200 48 600 339 8,000 5,285 1,000 694 4,300 500 570 700 6,500 6,729 5,000 61 6,500 1,904 $ $  100 9,400 8,500 250 12,200 800 5,500 7,500 500 1,500 600 800 7,000 7,500 800 600 1,000 3,500 300 1,100 300 700 6,729 7,000 1,000 5,000 4,000 4,000  200  $ 131,044 $ 125,100 $ 125,100 $ 58,934 $ 75,779 $1 121,500 $ 121,500  15,000 $ 15,000 $  $  5  FIRE TOTAL  S 219,626s 202,800 202,800 $ 108,155 $ 149,807 217,000S 202,000    GENERAL FUND-RECREATION  10-6120  0000 Salaries and Wages 0000 Overtime 0900 Payroll Taxes 1000 LGERS 1100 Prudential4 401K 1200 Insurance Benefits 1400 Workers Comp 2900 Materials and Supplies 3000 Contract Services  $ 56,400 $ 3,500 $ 4,400 5,800 $ 2,900 $ 7,500 $ $ 200 39,800  1E Event Coordinator  Lawn Service Pest Control Misc Staff party Food Lion gift cards Interior Decorations Exterior Decorations Misc Snow Santa and characters Hot chocolate Photographer Portajohns Wagon rides and petting ZOO Misc Water Cleaning Spectrum Natural Gas Misc  36,000 800 3,000 2,300 1,500 500 3,600 600 $ 12,200 8,000 800 400 300 400 1,600 700 800 6,000 1,800 1,500 6,000  3015 Christmas Activities  $ 8,500  3020 Christmas in the Grove  3025 Community Building  16,100  21    GENERAL FUND-  RECREATION 10-6120  3035 Parade Expenses  5,500  Floats Candy Portajohns Easter Cruisins Block Party National Night out Halloween Tree Lighting  4,400 500 600 1,800 1,700 2,000 800 600 600  3045 Misc Events Expense  $ 7,500  3100 Travel and Schools 3200 Telephone. Postage, Internet  $ 1,500 $ 800 800 $ 7,500 2,500 5,000  Verizon Water Electricity  3300 Utilities  3500 Repair and Maint 3700 Advertising  $ 600 $ 3,500 3,000 500  Salisbury Post Facebook  4000 MemberhipandDues 4020 Misc 4500 Insurance  $ 1,100 $ 700 $ 7,000 $ 5,000 $ 4,000 $ $ 202,000  5420 Parks and Rec-NonCapital 6940 Little League Expense 5400 Capitalg Outlay TOTAL  Hanna Park Improvements  22    2021-2022 Budget Farmers Day  ORIGINAL AMENDED FY20-21 5,000 5,000 300 300 1,800 1,800 500 500 10,500 10,500 4,200 4,200 3,500 3,500 5,400 5,400 5,100 $,100 1,300 $ 1,300  DEPT  MANAGER  ACCOUNT NUMBER OPERATING EXPENSES 10-6230-2900 MATERIALS AND SUPPLIES 10-6230-3100 TRAVEL ANDS SCHOOLS 10-6230-3700 ADVERTISING 10-6230-4020 MISC 10-6230-7200 ENTERTAINMENT 10-6230-7300 SOUND EQUIPMENT 10-6230-7400 FIREWORKS 10-6230-7500 T-SHIRTS 10-6230-7600 RENTALS 10-6230-7700 PORTA-POTTIES TOTAL OPERATING EXPENSES FARMERS DAY TOTAL  ACTUAL BUDGET BUDGET ACTUAL PROJECTED REQUEST RECOMMENED  DESCRIPTION  FY20 5,396 38 3,005 326 9,850 4,200 3,500 5,326 4,708 1,218  FY20-21 2-28-21 TO06-30-21 FY21-22 FY21-22  5,500 28 300 1,000 500 6,500 4,000 3,500 3,500 1,400 28 26,200  5,500 300 1,000 500 6,500 4,000 3,500 3,500 1,400 26,200 26,200  28  37,567 37,600 37,600 28$ 28 26,200 $  $ 37,567 37,600 $ 37,600 $ 28  23    GENERAL FUND-FARMERSDAY  10-6230  2900 Materials and Supplies  5,500  Electrical work Food, drink.toys, trophies etc.  3,000 2,500  3000 Contract. Services 3100 Travel and Schools 3700 Advertising 4020 Misc 7200 Entertainment 7300 Sound Equipment 7400 Fireworks 7500 T-Shirts 7600 Rentals 7700 Porta-Potties TOTAL  $ 300 $ 1,000 $ 500 $ 6,500 $ 4,000 $ $ 3,500 $ 3,500 $ 1,400 26,200  Showfest lodging Banners  Bands, kids entertainment, photographer  Emcee, sound crew  ask patti    2021-2022 Budget Debt Service  ORIGINAL AMENDED  DEPT MANAGER  ACCOUNT NUMBER DEST PAYMENTS 10-9140-7120 SRU PAYMNENT 10-9140-7700 DEBTS SERV/CAP LEASE-PRINC 10-9140-7800 DEBTS SERV/CAP LEASE INEREST 10-9140-7810 DEBT SERV/UTILITY! SRU/INT  ACTUAL BUDGET BUDGET ACTUAL PROJECTED REQUEST RECOMMENED  DESCRIPTION  FY20  FY20-21 FY20-21 2-28-21 TO06-30-21 FY21-22  FY21-22  153,416 159,600 159,600 142,301 159,600  10-9140-7710 DEBTS SERV/UTILITY FUNDS SRUPRI 209,490 209,500 209,500  209,500  77,885 31,783.00 26,800.00  72,100  72,100 69,926 72,100 26,800 13,366 26,800  PRINC- AUTO-FIRSTI HORIZON INT-A AUTO-F FIRST HORIZON PRINC. -F FIRE TRUCK- PINNACLE INT- FIRE TRUCK- PINNACLE PRINC- 333 NI MAINI. USDA INT-333 NMAINI- USOA PRINC 333 NMAIN2 -USDA INT-3 333 N MAIN2 USDA PRINC- SEWER1 DENR INT-SEWER1. DENR PRINC. SEWER2- DENR INT-SEWER2- DENR COPIERLEASE TOTAL DEBTPAYMENTS DEBT TOTAL  38,300 700 66,600 4,700 47,400 53,600 7,400 8,000 125,600 17,400 84,000 4,400 6,000  38,300 700 66,600 4,700 47,400 $3,600 7,400 8,000 125,600 17,400 84,000 4,400 6,000  472,574 $ 468,000 $ 468,000 $ 225,593 $ 458,000 $464,100 $ 464,100 472,574 $ 468,000 s 468,000 225,593 468,000 $ 464,100$ 464,100  25    TOWNI MANAGER Ken Deal TOWN CLERK Pamela! Mills TOWN ATTORNEY Tom Brooke  CILIA  MAYOR Charles Seaford TOWNO COUNCIL Don Bringle Arthur Heggins Brandon Linn Rodney Phillips Steve Stroud  TOWN OF CHINA GROVE Regular Meeting of the China Grove Town Council  Tuesday, May 4th, 2021 6:00 p.m. 6:00 p.m.  China Grove Town Hall China Grove, North Carolina  CALLTOORDER I) Pledge of Allegiance II) Roll Call III) Adopt the Agenda IV) Approval of the Consent Agenda  Mayor Seaford  a) Approve Minutes from April 4th, 2021 regular meeting  b) Approve Contract with William R. Huneycutt to perform audit and financial c) Approve Contract for UDOI Review and Update with State Code Enforcement, Inc.  statements  d) Adopt EDC Bylaw Changes e) Adopt Budget Ordinance Amendments  6:05 p.m. 6:10 p.m. 6:25 p.mm.  CITIZEN COMMENT QUASI-JUDICIALHEARING I) NEW BUSINESS I) II)  2021-CUP-01,T8 Properties of China Grove  Cabarrus Rowan Community Health Clinic Presentation Proclamation for 52nd Annual Professional Municipal Clerk Week  6:30P P.M. 6:35 p.m. 6:40 p.m. 6:45 p.m.  OTHER BUSINESS OLDBUSINESS COUNCIL UPDATES ADJOURN  333NN Main Street, China Grove, NC2 28023 I Phone (704)8 857-2466 I Fax( (704)855-1855  "Ine accordunce with Federall law and U.S. Department of Agriculture policy, this institution is prohibited) from discriminating on the basis of race, color, nationald origin. age, disability. religion. sex. familia! status, sexual orientation, and reprisal. (Not all! prohibited bases apply to all  programs)."    TOWN. MANAGER Ken Deal TOWN CLERK Pamelal Mills TOWN. ATTORNEY Tom Brooke  CHIN  MAYOR Charles Seaford TOWN COUNCIL Don Bringle Arthur Heggins Brandon Linn Rodney Phillips Steve Stroud  TOWN OF CHINA GROVE  A regular meeting of the China Grove Town Council  Tuesday, April 6, 2021 6:00p.m. CALL TO ORDER  China Grove Town Hall China Grove. North Carolina  Mayor Seaford called the regular meeting of April 6th, 2021 to order. He led us in thel Pledge of Allegiance. Mayor Seaford called roll. All council members were present with the exception of Mr. Linn. There was a quorum. Mr. Heggins made a motion to adopt the agenda. Mr. Phillips seconded the motion, which carried unanimously.  Consent Agenda items:  a) Approve Minutes from March 2nd, 2021 regular meeting  b) Adopt New Personnel Policy  c) Adopt Ordinance Closing Northbound Lane ofl Main Street for Cruise In  Mr. Bringle made a motion to approve the consent agenda. Mr. Heggins seconded the motion, which carried  unanimously. CITIZENS COMMENT None NEW BUSINESS  I) Proclamation Honoring Jesse C. Carson Girls Varsity Basketball Team  Mayor Seaford read the proclamation aloud honoring the. Jesse C. Carson Girls Varsity Basketball Team. Mayor Seaford read the proclamation aloud recognizing the Retirement of K9 Officer Kenzi. Chief Deal also presented Officer Washam and K9 Officer Kenzi with a plaque honoring her with her faithful service to the Town. Mr. Bringle made the motion to set the Budget Planning Meeting for May 4th, 2021 at 5:00 p.m. Mr. Phillips Mayor Seaford stated the town receives complaints on a weekly basis on limb pick up. He stated the board and staff has discussed several changes to the ordinançe to help with the amount of complaints we receive. Mr. Deal stated the way the ordinance was adopted was for yard maintenance. He stated it was never intended to take down three or four trees and stacking them at the curb for pick up. He stated the ordinance does not give us the ability to pick and  II) Proclamation Recognizing K9 Officer  III) Set Date and" Time for Budget Planning Meeting seconded the motion, which carried unanimously. IV) Discuss Section 46-4 of Town Ordinance  269Page, Minute Book 7    choose what limbs we collect and don't. Hes suggests purchasing a claw truck to pick up everything that residents put out. He stated this would eliminate all the complaints we receive. Mayor Seaford asked how much a claw truck would cost. Mr. Deal stated around $150,000.00. He stated once a year we may have to rent a grinder to get rid ofall  the limb debris. Mr. Linn came in at 6:15 pm.  Mr. Bringle stated another complaint we receive if the limbs are collected the town does not sweep up the small debris left. He stated an amendment is needed to help citizens out. He stated the next big step will be disposal. Mayor Seaford stated Spencer gives the mulch away. Mr. Bringle stated Salisbury does the same. Mr. Stroud had presented a draft modification of the ordinance to the board with the addition ini red:  Sec. 46-4.- Tree limbs and yard trimmings.  (a) Collection schedule. The method for collecting tree limbs and yard trimmings within the corporate limits of the town will be on a call basis only. This will be handled through the issuance ofa work order. (b) Location of tree limbs/yard trimmings. Tree limbs and yard trimmings must be placed behind the sidewalk or curb and out of the public right-of-way so as to not impede stormwater drainage, pedestrian traffic, or vehicular traffic. It shall be unlawful for any owner or occupant of any property to cause or allow such debris to be placed in the public right-of-way, or to allow such debris to remain after it has been ordered removed. (c) General disposal. In order for the town to properly remove limbs from the customer's property, the resident  must ensure that all oft the tree limbs meet the following criteria: (1) Limbs shall not be longer than six feet in length. (2) Limbs shall not be larger than six inches in diameter.  (3) Limbs shall be stacked, but end facing the street, on or near curb for easy access to collection truck. (4) Small limbs and twigs shall be bundled and tied or place in bags or other containers. Their weight shall (5) Yard trimmings shall be placed in bags or other containers. Their weight shall not exceed 50p pounds. (1) The town will not pick up debris thati is the result ofc cropping or topping of trees, the felling of trees, tree stumps, or the clearing of undeveloped property. It shal! be unlawful for any owner or occupant of any property to cause or allow debris that is the result of cropping or topping of trees, the felling of trees, tree stumps, or the clearing of undeveloped property to be placed in the public right-of-way or curbside, or to (2) The town will not pick up debris from trees that was removed by contractors or persons for hire. It shall be unlawful for any owner or occupant of any property to cause or allow debris resulting from work conducted by hired labor to be placed in the public right-of-way or curbside, or allow such debris to (3) Any senior citizen age 65 or over may ask for a waiver of sec. (I) above as long as a family member, Church group or other non-profit group did the cutting/trimming at no charge. All material shall be less than 50 Ibs. each. The town manager and town maintenance director shall have authority to grant this  not to exceed 50 pounds.  (d) Items not collected.  allow such debris to remain after ith has been ordered removed.  remain afteri it has been ordered removed.  waiver.  Mr. Bringle made a motion to adopt addition (d) (3) of Sec. 46-4. - Tree limbs and yard trimmings. Mr. Stroud Mr. Bringle stated he has notice over the last several years Terry Thomas has planted trees and flowers at intersections in town. He stated he planted trees and flowers on the corner of Church Street and Main Street, and on  seconded the motion, which carried unanimously.  OTHER BUSINESS  270Page. Minute Book 7    the corner of Bostian Street and East Centerview Street. He would like to recognize him for the work he has done Mayor Seaford stated he has several meetings lined up this month with the owners of the property off of Shue Road, St.. Johns Church, and Cabarrus Rowan Health Center. He stated on April 14th he is meeting with Don Altman with Cabarrus Rowan Health Center to tour the facility. He stated he has asked Mr. Altman to come to the May meeting and present to the Council what all they do in our community. He stated the town has several organizations that reach out to the less fortunate residents such as this Cabarrus Rowan Health Center, Carolina Cognitive Care and  and still does toi improve the look oft these intersections.  COUNCILUPDATES  Main Street Mission. ADJOURNMENT Respectfully Submitted, Pamela L. Mills, CMC Town Clerk  Mr. Stroud made a motion to adjourn. Mr. Linn seconded the motion, which carried unanimously.  Charles Seaford Mayor  271Page, Minute Book 7    MEMORANDUM  To: From: Date: RE:  Mayor and Council Members Pamela Mills, CMC Town Clerk April 26t,2021 Contract with William R. Huneycutt  A motion is needed to approve the contract with William R. Huneycutt (our current auditor), CPA, PLLC to perform the audit and financial statement preparation for the period 7/1/2020 through 6/30/2021. The TOTAL fee for The Town requested a proposal from Huneycutt, and Sherrill & Smith for the preparing of the Finical Statements. Huneycutt was the low bid at  these services will be $16,750.  $3,500 as compared to Sherrill & Smith at $8,000.    LGC-205 The Goveming Board Town Council of Primary Government Unit (or charter holder) Town ofChina Grove and Discretely Presented Componentu Unit (DPCU) (ifa applicable) N/A  CONTRACTTO. AUDIT ACCOUNTS  Rev. 11/2020  Primary Govemment Unit, logether with DPCU (ifa applicable), hereinaller referred lo as Govemmental Unlit(s)  and Auditor Name Auditor Address  William R. Huneycutt, CPA, PLLC 379 South Cox Street, Asheboro, N.C. 27203 Hereinafler raferred to as Auditor for Fiscal Year Ending 06/30/21 hereby agree as follows:  Audit Report Due Date 10/31/21 Must be withint four months OfFYE  1. The Auditor shall audit all statements and disclosures required by U.S. generally accepted auditing standards (GAAS) and additional required legal statements and disclosures of all funds and/or divislons of the Governmental Unit(s). The non-major combining, and individual fund statements and schedules shall be subjected to the auditing procedures applied in the audit of the basic financial statements and an opinion shall be renderedi in relation to (as applicable) the governmental activities, the business- type activities, the aggregate DPCUS, each major govemmental and enterprise fund, and the aggregate remaining fund information (non-major government and enterprise funds, the internal service fund type, and the fiduciary fund 2. Atar minimum, the Auditor shall conduct his/her audit and render his/her report in accordance with GAAS. The Auditor shall perform the audit in accordance with Govemment Auditing Standards if required by the State Single Audit implementation Act, as codified in G.S. 159-34. Ifrequired by OMB Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guldance) and the State Single Audit Implementation. Act, the Auditor shall perform a Single Audit. This audit and all associated audit documentation may be subject tor review by Federal and State agencies in accordance with Federal and State laws, including the staffs of the Office of State Auditor (OSA) and the Local Government Commission (LGC). Ift the audit requires at federal single audit performed under the requirements found In Subpart F oft the Uniform Guidance ($200.501), iti is recommended that the Auditor and Governmental Unit(s) jointly agree, In advance of the execution of this contract, which party is responsiblet for submission of the audit and the acoompanying data collection form to the Federal Audit Clearinghouse as required under the Unifoun Ift the audit and Auditor communication are found in this review to be substandard, the resuits oft the review may be: forwarded to the North Carolina State Board of CPA Examiners (NC State Board).  types).  Guidance ($200.512).  Page 1    LGC-205  CONTRACT TO AUDIT ACCOUNTS  Rev. 11/2020  3. Ifane entityi is delermined to be a component of another government as defined by the group audit standards, the entity's auditor shall make a good faith effort to comply in a timely manner with the requests of 4. This contract contemplates an unmodified opinion being rendered. If during the process of conducting the audit, the Auditor determines that It will not be possible to render an unmodifed opinion on the financial statements of the unit, the Auditor shall contact the LGC Staff to discuss the circumstances leading to that conclusion as soon as is practical and before the final report isi issued. The audit shall include such tests of the accounting records and such other auditing procedures as are considered by the Auditor to be necessary in the circumstances. Any limitations or restrictions in scope which would lead to a qualification should be fully 5. Ifthis audit engagement is subject to the standards for audit as defined in Govemment. Auditing Standards, 2018 revision, issued by the Comptroller General of the United States, then by accepting this engagement, the Auditor warrants that he/she has met the requirements for a peer review and continuing education as specified in Govemment. Auditing Standards. The Auditor agrees to provide a copy oft the most recent peer review report to the Governmental Unit(s) and the Secretary oft the LGC prior to the execution of an audit contract. Subsequent submissions oft the report are required only upon report expiration or upon auditor's receipt of an updated peer review report. If the audit firm received a peer review rating other than pass, the Auditor shall not contract with the Governmental Unit(s) without first contacting the Secretary of the LGC for a Ifthe audit engagement is not subject to Govemment Accounting Standards or if financial statements are not preparedi in accordance with U.S. generally accepted accounting principles (GAAP) and faill toi include all disclosures required by GAAP, the Auditor shall provide an explanation as to whyi in an attachment to this 6. Itis agreed that time Is of the essence in this contract. All audits are to be performed and the report of audit submitted to LGC Staff within four months of fiscal year end. Ifi It becomes necessary to amend this due date or the audit fee, an amended contract along with av written explanation oft the delay shall be submitted to 7. Itis agreed that GAAS include ar review of the Governmental Unit's (Units') systems of internal control and accounting as same relate to accountabllity oft funds and adherence to budget and! law requirements applicable thereto; that the Auditor shall make a written report, whioh may or may not be a part of the written report of audit, to the Governing Board setting forth his/her findings, together with his recommendations for improvement. That written report shall include all matters defined as "significant deficiencies and material weaknesses" in AU C 266 oft the AICPAI Prolessional Standards (Clarffied). The Auditor shall file a copy oft that 8. All local government: and public authority contracts for audit or audit-related work require the approval of tho Seorotary of the LGG. This inaludes annual or apecial audite, agreed upon procedures related to internal controls, bookkeeping or other assistance necessary to prepare the Govemmental Unit's (Units') records for audit, financial statement preparation, any finance-related investigations, or any other audit- ralated work in the State of North Carolina. Approval is not required on contracts and invoices for system Improvements and 9. Invoices for services rendered under these contracts shall not be paid by the Governmental Unit(s) until the Invoice has been approved by the Secrelary of the LGC. (This also includes any progress bilings.)[G.S. 159-34 and 115C-447] Alll invoices for Audit work shall be submitted in PDF format tot the Secretary of the LGC  the group auditor In accordance with AU-6 $600.41-S $600.42.  explained in an attachment to this contract.  peer review analysis that may resulti in additional contractual requirements.  contract ori in an amendment.  the Secretary of the LGC for approval.  report with the Secretary oft the LGC.  similar services of a non-auditing nature.  for approval. The invoice marked' 'approved 'with approval date shall be retured to  Page2    LGC-205  CONTRACT TO AUDIT ACCOUNTS  Rev. 11/2020  the Auditor to present to the Governmental Unit(s) for payment. This paragraph is not applicable to 10. In consideration of the satisfactory performance of the provisions oft this contract, the Governmental Unit(s) shall pay to the Auditor, upon approval by the Secretary of the LGCifr required, thet fee, which includes any costs the Auditor mayi incur from work paper or peer reviews or any other quality assurance program required by third parties (federal and state grantor and oversight agencies or other organizations) as required under the Federal and State Single Audit Acts. This does not include fees for any pre-Issuance reviews that may be required by the NC Association of CPAS (NCACPA) Peer Revlew Committee or NC 11. Ift the Governmental Unit(s) has/have outstanding revenue bonds, the Auditor shall submit to LGC Staff, either in the notes to the audited financial statements or as a separate report, a calculation demonstrating compliance with the revenue bond rate covenant. Additionally, the Auditor shall submit to LGC Staff simultaneously with the Governmental Unit's (Units') audited financial statements any other bond compliance statements or additional reports required by the authorizing bond documents, unless otherwise specified in the 12. After completing the audit, the Auditor shall submit to the Governing Board a written report of audit. This report shall Include, but not be limited to, thet following Information: (a) Management's Discussion and Analysis, (b) the financial statements and notes of the Governmental Uni(s) and all of its component units prepared in accordance with GAAP, (c) supplementary! information requested by the Governmental Unit(s) or required for full disclosure under the law, and (d) the Auditor's opinion on the material presented. The Auditor shall furnish the required number of copies of the report of audit to the Governing Board uponcompletion. 13. If the audit firm is required by the NC State Board, the NCACPAI Peer Review Committee, or the Secretary oft the LGC to have a pre-issuance review ofi its audit work, there shall be a statement in the engagement letter indicating the pre-issuance review requirement. There also shall be a statement that the Governmental Unit(s) shall not be billed for the pre-issuance review. The pre-issuance review shall be performed prior to the completed audit being submitted to LGC Staff. The pre-Issuance revlew report shall 14. The Auditor shall submit the report of audit in PDF format to LGC Staff. For audits of units other than hospitals, the audit report should be submitted when (or prior to) submitting the final invoice for services rendered. The report of audit, as filed with the Secretary of the LGC, becomes a matter of public record for inspection, review and copyi in the offices oft thel LGC by any Interested parties. Any subsequent revisions to these reports shall be sent to the Secretary of thel LGC along with an Audit Report Reissued Form (available on the Department of State Treasurer website). Thoso audited financial statements, excluding the Auditors' opinion, may be used In the preparation of official statements for debt offerings by municipal bond rating services to fulfill secondary market disclosure requirements of the Securities and Exchange Commission and for other lawful purposes of the Governmental Unit(s) without requiring consent oft the Auditor. Ift the LGC Staff determines that curreclions need to be made to the Govermental Unlt's (Units') financial statements, those corrections shall be provided within three business days of notification unless another deadline is agreed to by LGC Staff. 16. Should diroumstancos disclosed by the audit call for a more detailed investigation by the Auditor than necessary under ordinary circumstances, the Auditor shall inform the Goveming Board in writing of the need for suoh additional invostigation and the additional compensation required therefore. Upon approval bythe  contracts for audits of! hospitals.  State Board of CPA Examiners (see Item 13).  bond documents.  accompany the audit report upon submission tol LGC Staff.  Page3    LGC-205  CONTRACT TO AUDIT ACCOUNTS  Rev. 11/2020  Secretary of thel LGC, this contract may be modified or amended to include the increased time, compensation, 16. Ifan approved contract needs to! be modified or amended for any reason, the change shall be made in writing and pre-audited ift the changei includes a change in audit fee (pre-audit requirement does not apply to charter schools or hospitals). This amended contract shall be completed in full, Including a written explanation of the change, slgned and dated by all original parties tot the contract. Its shall then be submitted to the Secretary of the LGC for approval. No change tot the audit contract shall be effective unless approved by the Secretary oft the 17. A copy of the engagement letter, issued by the Auditor and signed by both the Auditor and the Govemmental Unit(s), shall be attached tot this contract, and except for fees, work, and terms not related to audit services, shall bei incorporated by reference as iffully set forth herein as part of this contract. In case of conflict between the terms oft the engagement letter and the terms of this contract, the terms oft this contract shall take precedence. Engagement letter terms that conflict with the contract are deemed to be void unless the conflicting terms oft this contract are specifically deleted in Item 28 oft this contract. Engagement letters containing 18. Special provisions should be limited. Please list any special provisions in ani attachment. 19. A separate contract should not be made for each division to be audited or report tol be submitted. Ifa DPCUis subject to the audit requirements detailed int the Local Govemment Budget and Fiscal Control Act and as separate audit report isi issued, a separate audit contract is required. Ifa separate reporti is not to be issued and the DPCU is included int the primary govemnment audit, the DPCU shall be named along with the primary government ont this audit contract. DPCU Board approval date, signatures from the DPCU Board chairman and 20. The contract shall be executed, pre-audited (pre-audit requirement does not apply to charter schools or hospitals), and physically signed by all parties including Govemmental Unit(s) and the Auditor, then submitted in 21. The contract is not valid until it is approved by the Secretary of the LGC. The staff of the LGC shall notify the Govemmental Unit and Auditor of contract approval by email. The audit should not be started before the 22. Retention of Client Records: Auditors are subject to the NC State Board of CPA Examiners' Retention of Client Records Rule 21 NCAC 08N .0305 as it relates to the provision of audit and other attest services, as well as non-attest services. Clients andi former clients should bet familiar with the requirements oft this rule priort to 23. This contract may be terminated at any time by mutual consent and agreement of the Governmental Unit(s) and the Auditor, provided that (a) the consent to terminate Is in writing and signed by both parties, (b) the parlles have agreed on Une fee anount which shall be pald lu lhe Auditor (ir appllouble), und (u) nol lormination 24. The Governmental Unit's (Units') fallure or forbearance to enforce, or waiver of, any right or an event of breach or defaull on one occaslon or Instance shall not constitute the walver of such right, breach or default on 25. There are no other agreements between the parties hereto and no other agreements relative hereto that shall be enforceable unless entered Into In accordance with the procedure set out herein and approved by the  orb both as may bo agrood upon by the Goveming Board and the Auditor.  LGC, the Governing Board, andi theA Auditor.  indemnification clauses shall not be accepted by LGC Staff.  finance officer also shall bei included on this contract. PDF format to the Secretary oft theLGC.  contract is approved  requesting the return of records.  shall be effective until approved in writing by the Secrelary of thel LGC.  any subsequent occasion or instance.  Secretary oft theLGC.  Page 4    LGC-205  CONTRACT TO AUDIT ACCOUNTS  Rev. 11/2020  26. E-Verify. Auditor shall comply with the requirements ofl NCGS Chapter 64 Article 2. Further, fAuditor utilizes any subcontractor(e), Auditor shall require such subcontractor(s) to comply with the requirements of 27. Applicable to audits with fiscal year ends of June 30, 2020 and later. For all non-attest services, the Auditor shall adhere to the independence rules of the AICPAI Professional Code of Conduct and Govermental. Auditing Standards, 2018 Revision (as applicable). Financial statement preparation assistance shall be deemed a 'significant threat" requiring the Auditor to apply safeguards sufficient to reducet the threat to an acceptable level. Ift the Auditor cannot reduce the threats to an acceptable level, the Audltor cannot complete the audit. If the Auditor is ablet to reduce the threats to an acceptable level, the documentation oft this determination, including the safeguards applied, must be included In the audit All non-altest service(s) being performed by the Auditor that are necessary to perform the audit must be identified andi included in this contract. The Governmental Unit shall designate an individual with the sultable skills, knowledge, and/or experience (SKE) necessary to oversee the services and accept responsibillty for the results of the services performed. If the Auditor Is able to identify an Individual with the appropriate SKE, s/he must document and include int the audit workpapers how he/she reached that conclusion. If the Auditor determines that an individual with the appropriate SKE cannot be identified, the Auditor cannot perform both the non-attest service(s) and the audit. See "Fees for Audit Services" page of this contract to disclose the 28. Applicable to audits with fiscal year ends of. June 30, 2021 and later. The auditor shall present the audited financial statements including any compliance reports to the government unit's governing body or audit committee in an official meeting in open session as soon as the audited financial statements are avallable but not later than 45 days after the submission oft the audit report to the Secretary. The auditor's presentation to the government unit's governing body or audit committee shall include: a) the description of each finding, including all material weaknesses and significant deficiencies, as found by the auditor, and any other issues related to the Internal controls or fiscal health of the govemment unit as disclosed in the management letter, the Single Audit or' Yellow Book reports, or any other communications from the auditor regarding intemal controls as required by current auditing c) the values of Financial Performance Indicators based on information presented in the audited d) notification to the governing body that the governing body shall develop a' "Response to the Auditor's Findings, Recommendations, and Fiscal Matters," Ifrequired under 20 NCAC 03. .0508. 29. Information based on the audited financial statements shall be submitted to the Secretary for the purpose ofi identifying Financial Performance Indicators and Financial Performance Indicators of Concern.  NCGS Chapter 64, Article 2.  workpapers.  person identified as having the appropriate SKE for the Governmental Unit.  standards set by the Accounting Standards Board ori its successor;  b) the slatus uf te prior yeur audit fudinys; financial statements; and  Page 5    LGC-205  CONTRACT TO AUDIT ACCOUNTS  Rev. 11/2020  30. Applicable to charter school contracts only: Noi indebtedness of any kind incurred or created by the charter school shall constitute an indebtedness oft the State or its political subdivisions, andi no indebtedness of the charter school shall involve or be secured by the faith, credit, or taxing power oft the State ori its 31.Allofu the above paragraphs are understood: and shall apply tot this contract, except thet following  political subdivisions.  numbered paragraphs shall be deleted (See Item 16 for clarification).  32. The process for submitting contracts, audit reports and invoices is subject to change. Auditors and units should use the submission process and instructions In effect at the time ofs submission, Refer tot the N.C. Department of State Treasurer website at htps.www.nctreasureasurercomisiat-anciocalgovemment- 33. All communications regarding audit contract requests for modification or official approvals will be sent 34. Modifications tot the language and terms contained in this contract form (LGC-205) are not allowed.  finance-dvision/loca-govemment-commissionfsubmitingyour-audit tot the email addresses provided on the signature pages that follow.  Page 6    LGC-205  CONTRACT TO AUDIT ACCOUNTS FEES FOR AUDIT SERVICES  Rev. 11/2020  1.F For all non-attest services, the Auditor shall adhere to the Independence rules of the AICPA Professional Code of Conduct (as applicable) and Govemmental Auditing Stendards,2018 Revision. Refer to Item 27 of this contracl for specifc requierents. The fullowiny Infuunallun mnus! be provided by lie Audilur, conlracis Financlal statements were prepared by: Auditor OGovernmental Unit OThirdParty Ifa applicable: Individual at Governmental Unit designated to have the suitable skills, knowledge, and/or experience (SKE) necessary to oversee the non-attest services and accept responsibility for the  presented to the LGC without this information will be not be approved.  results of these services: Name: Dean Luebbe  Title and Unlt/Company:  Emall Address:  Finance officer/Town ofChina Gr dlutb@ahingovencge  ORI Not Applicable (Identificallon of SKE Individual nota applicable for GAAS-anly audit or audits with FYES prior toJ June 30, 2020.) 2. Fees may not bei included In this contract for work performed on Annual Financial Information Reports (AFIRs), Form 990s, or other services not associated with audit fees and costs. Suchi fees may bei included in the engagement lelter but may not be included in this contract or in any invoices requiring approval oft the 3. Prior to submission of the completed audited financial report, applicable compliance reports and amended contract (ifr required) the Auditor may submit invoices for approval for services rendered, not to exceed 75% oft the billings for the last annual audit oft the unit submitted tot the Secretary of the LGC. Should the 75% cap provided below conflict with the cap calculated by LGC Staff based on the billings on file with the LGC, the LGC calculation prevails. AlII Invoices for services rendered in an audit engagement as defined in 20 NCAC .0503 shall be submitted to the Commission for approval before any payment is made. Payment before approval is a violation of law. (This paragraph not applicable to contracts andi invoices associated  LGC. See Items 8 and 131 for details on other allowable and excludedi fees.  with audits of hospitals). Primary Government Unit Audit Fee Additional Foes Not Included in Audit Fee: Fee per Major Program Writing Financial Statements AII Other Non-Attest Services 75% Cap for interim Invoice Approval (not applicable to hospita! contracts) Discretely Presented Component Unit Auditlee Additlonal Fees Not Included In Audit Fee: Fee per Major Program Writing Financial Statements AII Other Non-Attest Services 75% Cap for Interim Invoice Approval (net applicable to hospital contracts)  PRIMARY GOVERNMENT FEES Town of China Grove s1 13,250 s-0- $ 3,500 $-0- $9,900.00 DPCU FEES (if applicable) N/A $ $ $ $ $ Page 7    LGC-205  CONTRACT TO AUDIT ACCOUNTS SIGNATURE PAGE AUDIT FIRM  Rev. 11/2020  Audit Firm" William R. Huneycutt, CPA, PLLC William R. Huneycutt Date*  Authorized Firm Representative (typed or printed)* Signaturet,  CA L  Email Address" eve@wphuneyeutiepacon  4/20/zoz1  GOVERNMENTAL UNIT  Governmental Unit* Town ofChina Grove (G.S.159-34(8) orG.S.115C-447e) Mayor/Chairperson (typed or printed)" Charles Seaford/Mayor Date  Date Primary Government Unit Governing Board Approved Audit Contract"  Signature" Email Address dluebve@ehnagrovemegow  Chair of Audit Committee (lyped or printed, or "NA) Signature  N/A Date  Email Address  GOVERNMENTAL UNIT - PRE-AUDIT CERTIFICATE Requlred by G.S. 159-28(a1) or G.S. 115C-441(a1). Not applicable to hospital contraçts.  This instrument has been pre-audited in the mannerrequired by The Lucal Govenent Budyet and Fiscal  Control Acto or by the School Budget and Fiscal Control Act. Primary Govomnmental Unit Finanoe Officer* vypcupined Signature"  Deau Lueble Date of Pre-Audit Certificate"  Email Addross* diuebvegehingovenegow  Page 8    WILLIAM R. HUNEYCUTT GETAIDPBUCARQUTWTINE  MRI  216Wed Norths Stroct Albenue,NC: 2801 Phone: (104)983-5012 Far:(704)983-5109  379SouthCaxs Sut Ashcbo,NCZ703 PhosE:(336)625-970 Fu:036)626-5981  April 13,2021  Mr. Charles Seaford, Mayor and Town Council ofthe" Town ofChina Grove 333 North Main Street China Grove, N.C.: 28023  lam pleased to confirm our understanding oft the services I am toj provide for the' Town ofChina Grove for the year ended June 30, 2021. I will audit the financial statements of the governmenta! activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements, of the Town of China Grove as of and for the year ended. June 30, 2021. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the Town of China Grove's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, I will apply certain limited procedures to the' Town of China Grove's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist ofi inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to my inquiries, the basic financial statements, and other knowiedge I obtained during my audit of the basic financial statements. I will not express an opinion or provide any assurance on the information because the limited procedures do not provide me with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and willl be subjected to certain limited procedures, but will not be  audited:  1. Management's Discussion and Analysis  2. Law Enforcement Officers' Special Separation Allowance Schedules 3. Local Government Employees' Retirement System Schedules  Ihave also been engaged to report on supplementary Informatlon other than RSI that accompanles the Town of China Grove's basic financial statements. Iwill subject the following supplementary information to the auditing procedures applied in my audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and olher tecurds used to prepaie the fmanclal stulements oI to die fnunclal slaleinents cheuselves, and other additional procedures in accordance with auditing standards generally. accepted in the United States of America and will provide an opinion on iti in relation lo the basic financial statements laken 85 a whole,  inar report combined with mmy auditor's report on the financial statements:  Budgetary Comparison Schedules Combining and Individual Fund Financial Statements  Malw-AariulainedoatshsAmsa-a@nim.uwitene dfCantiadPtizAcmatuas    Town of China Grove April 13,2021 Page" Two Audit Objectives  The objective oft my audit is the expression of opinions as to whether the Town of China Grove's financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the basic financial statements taken as a whole. My audit willl be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the' Town of China Grove and other procedureslconsider. necessary to enable me to express such opinions. Iwill issue a written report upon completion of my audit of the Town of China Grove's financial statements. My report will be addressed to the mayor and Town Council of the Town of China Grove. I cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in whichi it is necessary for me to modify my opinions or add emphasis-of-mater or other-matter paragraphs. If my opinions on the financial statements are other than unmodified, Iwill fully discuss the reasons with youi in advance. If, for any reason, I am unable to complete the audit or am unable to form or have not formed opinions,I Imay decline to express opinions or toi issue ar report as aresult ofthis engagement. Iwill also provide a report (that does not include an opinion) on intemal control related to the financial statements and compliance with the provisions of applicable laws, regulations, contracts, agreements and grants, noncompliance with which could have ar material effect on the financial statements as required by Government. Auditing Standards. The report on intemal control and on compliance and other matters will include ap paragraph that states (1) that the purpose oft the report is solely to describe the scope oftesting of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the Town of China Grove's internal contro! on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government. Auditing Standards in considering the Town of China Grove's intemal control and compliance. The paragraph will also state that the report is not suitable for any other purpose. Ifduring my audit become aware that the Town of China Grove is subject to an audit requirement that is not encompassed In the terms of this engagement, I will communicate to management and those charged with governance that an audit in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government. Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. Management is responsible for designing, implementing, establishing and maintaining effective interal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud ore error, including evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; for following laws and regulations; for ensuring that management and the financial information is reliable and properly recorded; for the selection and application of accounting principles; and for the preparation and fair presentation of the financial statements and all accompanying Information In conformity with accounting principles gencrally accepted in dhe United States of America. Managemenl is ulso responsible for implementing systems dosigned to achieve compliance with applicable laws, regulations, contracts, and grant agreements. Management Is responsible for the basic financlal statements and all accompanying Information as well as all representations contained therein. You are responsible for making all management decisions and perfouning all management functions lelating to the finaucial slaleuents wd telated noles and fur  Management! Responsibilities  accepting fullr responsibility fors such decisions.    Town ofChina Grove April 13,2021 Page Three  Management is responsible for making all financial records and related information available to me and for the açcuracy and completeness of that information. You are also responsible for providing me with (I) access to all information of which you are aware thati is relevant to the preparation and fair presentation of the financial statements, includingi identification ofall related parties and all related party relationships and transactions, (2) additional information that I may request for the purpose of the audit, and (3) unrestricted access to persons within the government from whom I determine itt necessary to obtain audit evidence. Management is responsible for ndjusting the financial statements to correct material misstatements and for confirming to me in the written representation letter that the effects of any unçorrected misstatements aggregated by me during the current engagement and pertaining to the latest period presented are immaterial, both individually andi in the aggregate, to the financial statements taken as awhole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing me about all known or suspected fraud affecting the govemment invalving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have ai material effect on the financial statements. You are also responsible. for informing me ofyour knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. Additionally, you are responsible for identifying and ensuring that the entity complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy any fraud and noncompliance with provisions oflaws, regulations, or contracts or grant agreements thatimay report. You are responsible for the preparation of the supplementary information, which I have been engaged to report on, in conformity with accounting principles generally accepted in the United States of America, You agree to include my report on the supplementary information in any document that contains and indicates that I have reported on the supplementary information. You also agree to present the supplementary! information with the audited financial statements OR make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with my report thereon. Your responsibilities include acknowledging to me in the written representation letter that (1)you are responsible for presentation oft the supplementary information in accordance with GAAP; (2) that you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) that the methods ofr measurement or presentation have not changed from those used in the prior period; and (4) you have disclosed to me any significant assumptions or interpretations underlying the measurement or presentation of the supplementary Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for me previous audits, attestation engagements, or other engagements or studies related to the objectives discussed in the Audit Objective section of this letter. This responsibility includes relaying to me corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engegements, or other engagements or studles. You are also responslble for providing management's views on my current findings, conolusions, and recommendations, as well as your planned corrective actions, and tho timing and You agree to assume all management responsibilities relating to the financial statements and related notes and any other nonaudit services I provide. You will be required to acknowledge in the management representation letter my assistance with preparation of the financial statements and rolated notes and that you have revlewed and approved the financial statements and related notes prior to their issuance andl have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the  information.  format related thereto.  adequacy andr results ofthose services; and accept responsibility for them.    Town of China Grove April 13,2 2021 Pagol Four Audit Procedures-General  An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, my, audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. I will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free from material misstatement, whether from errors, fraudulent financial reporting, misappropriation of assets, or violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because the delermination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste and abuse in financial audits nor dot they expect auditors to provide reasonable assurance of detecting waste and Because of the inherent limitations of an audit, combined with the inherent limitations of intemal control, and because I will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by me, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or govemmental regulations that do not have a direct and material effect on the financial statements. However, will inform the appropriate level of management of any material errors or any fraudulent financial reporting or misappropriation of assets that come to1 my attention. Iwill also inform the appropriate level of management of any violations of laws or govermental regulations that come to my attention, unless clearly inconsequential. My responsibility as auditor is limited to the period covered by: my audit and does not extend to matters that might arise during any later periods for which Iam not engaged as auditor. My procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include (ests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors and financial institutions. I will request written representations form your attomeys as part of this engagement, and they may bill you for responding to this inquiry. At the conclusion ofmy audit, Iwilla also require certain written representations from you about your responsibilities for the financial statements; complinnce with laws, regulations, contracts, and grant agreements; and other responsibilities required by  abuse.  generally accepted auditing standards. Audit Procedures- - Internal Controls  My audit will include obtaining an understanding of the entity and its environment, including interal control, sufficient to assess the risks of material misstatement of the financial statements and to the design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that I consider relevant to preventing and detecting errors and traud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. My lests, Ifperformed, wlil be less In scope than would be necessary to render an opinion on Intemal control and, accordingly, no oplnion will be expressed in my report on Internal control Issued pursuant to An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, I will communicate to management and those charged with govemance internal control related matters that are required to be communicated under AICPA  Government, Auditing Standards.  professional standards and Government. Auditing Standards.    Town ofChina Grove April 13,2021 Page Five  Audit Procedures- Compliance  As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, I will perform tests of the Town of China Grove's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective oft my audit willi not be to provide an opinion on overall compliance and I will not express such an opinion in my report on  compliance issued pursuant to Government. Auditing Standards.  Other Services  Iwill also assist in preparing the financial statements and related notes of the Town of China Grove in conformity with U.S. generally accepted accounting principles based on information provided by you. These nonaudit services do not constitute an audit under Government. Auditing Standards and such services will not be conducted in accordance with Government. Auditing Standards. I will perfor the services in accordance with applicable professional standards. The other services are limited to the financial statement services previously defined. I, in my sole professional, judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.  Audit Administration, Fees and Other and willl locate any invoices selected by me fort testing.  understand that your employees will prepare all cash, accounts receivable, or other confirmations Irequest Iwill provide copies of my reports to the Town of China Grove; however, management is responsible for distribution oft the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies ofi my reports are to be made available for public inspection. The audit documentation for this engagement is the property of William R. Huneycutt, CPA, PLLC and constitutes confidential information. However, pursuant to authority given by law or regulation, I may be requested to make certain audit documentation andi individuals available to a grantor agency ori its designee, af federal or state agency providing direct or indirect funding, or the U.S. General Accounting Office for purposes ofquality review oft thes audit, tor resolve audit findings, or to carry outo oversight responsibilities. I will notify you of any such sequest. If lequested, uccess l such audit documentation will be provided under the supervision of William R. Huneycutt, CPA, PLLC personnel. Furthermore, upon request,Imay provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional perlod requested by a regulatory agency. Ifl am aware that a federal awarding agency or auditee is contesting an audit finding, I will contact the party(ies) contesting the audit Iexpect to issue my reports no later than October 31, 2021. My fees for these services will be at standard hourly rates plus tl-of-icket costs (sucl us report poduclion, typlug, postage, travel coples, leleplone, elc.) exvept that we agree diat our gross fee, including expenses, will not exceed $16,750. Slandurd hourly rates vary according to degree ofr responsibility involved and the experience level oft the personnel assigned to your audit. My ivoice for these fees will bo rendered periodically as work progresses and are payable upon presentation. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. Ifsignificant additional time is necessary; I will discuss it with you and arrive at a new fee estimate before additional cost is  agencies.  lndiny fur guldance prlor to destruylug the audlt documentatium.  incurred.    Town of China Grove April 13,2021 Page Six  Iappreciate the opportunity to he ofservice to the Town of China Grove and believe this letter accurately summarizes the significant terms ofmy engagement. Ifyou! have any questions, please let mel know. If you agree with the terms of this engagement as described in this letter, please sign and retum the  enclosed copy. Sincerely,  Dubanfany William R. Huneycutt, CPA, PLLC  RESPONSE: By: Title: Mayor_ Date:  This letter correctly sets forth the understanding of the' Town of China Grove.    BATOELOR, TILIRY &: ROBERTS, ILP OBRYOD! PuHtIO ACOOUNTANTO POST omngas 30 18008 RALEIGE, NORTE CAROLINA 27019  RONALD, A.1 DATCELOR ANN R TIIARY WM. FRANEZIN JAMESI T. BLACE, ROBERTS JR. BCOTT B. GABANISB BGOELIE W. LEMANSET JAREDI LF PI.AND  8505 GEEWOOD. AVENUR, RALMIGH, RORTE CAROLINA SUAB 97618 350  Report on the Firm's System of Quallty Control TELEPRONE FACEDITE 09191 (019 788-0794 787-8919  To the Owner of William R. Huneycutt, CPA, PLLC and the Peer Review  Committee of the NCACPA:  We have revlewed the system of quality control for the accounting and auditing practice of Wiliam R. Huneycutt, CPA, PLLC (the fimm)! In effect for the year ended July 31, 2019. Our peer review was conducted In accordance with the Standards for Performing and Reporting on Peer Revlews established by the Peer Review Board of the American Institute of Certified As summary of the nature, objectives, scope, limitations of, and the procedures performed in aSystem Review as described in the Standards may be found aty wwwaspasmwmman, The summary also Includes an explanation of how engagements Identified as not performed or reported in conformity with applicable professional standards, If any, are evaluated by a  Public Accountants (Standards).  peer reviewer to determine a peer review rating.  Firm's Responslbility  The fim is responsible for designing a system of quality control and complying with it lo provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards In all material respects. The firm is aiso responsible for evaluating actions to promptly remediate engagements deemed as not performed or reported In conformity with professional standards, when appropriate, and for remedlating  weaknesses in its system of quality control, lfany. Peer Revlewer's Responsibility  Our responsibility is to express an oplnion on the design oft the system of quality control and  the firm's compliance therewith based on our revlew. Requlred Belections and Oonsiderations  Eingagements celected for review included an engagement performed under Governmont Auditing Standards, Inoluding a complianoe audit under the single audit aot, and an audit of As a part of our peer review, we consldered revlews by regulatory entities as communicated by thet firm, if applicable, In deterining the nature and extent of our procedures.  an employee benefit plan.    Opinion  In our opinion, the system of quality control for the accounting and auditing practice of Willlam R. Huneycutt, CPA, PLLCIn effect for the year ended July 31, 2019, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all materlal respects. Firms can recelve a rating of, pass, pass with deficlencyfles) or fail. William R.  Huneycutt, CPA, PLLC has received a peer review rating of pass. dbanydlinyg *hobub,Up  January: 30,2020    STATE OF NORTH CAROLINA  PLANNINGSERVICES  COUNTY OF ROWAN  THIS AGREEMENT is made this day of  2021, by and between  MUNICIPAL SERVICESSTATE CODE ENFORCEMENT. INC, (hereinafter referred to as the "Contractor"), and the TOWN OF CHINA GROVE (hereinafter referred to as the "Town"), a municipal corporation under the laws of the State of North  Carolina.  RECITALS:  WHEREAS, the Town Council of the Town of China Grove, North Carolina, has WHEREAS, Quality of Life and Economic Vitality is a focus of the Town's Comprehensive Land Use Plan and a core measure of the Town's health and well being; WHEREAS, the Unified Development Ordinance (UDO) is intended to shape the growth and improvement of the Town consistent with the goals of the 2040 Land Use WHEREAS, the Town has determined that an update to the Unified Development Ordinance (UDO) is warranted to improve how it guides Town growth in concert with WHEREAS, the Town has determined that the Contractor is qualified to NOW, THEREFORE, in consideration of the RECITALS set forth above, the Section 1. Scope of Work/Responsiblities of Contractor. The Contractor shall identify and draft proposed changes to the UDO which utilize the current ordinance  adopted a Comprehensive Land Use Plan; and  and Plan; and the Plan; and  undertake said professional consulting services.  parties hereby agree as follows:  framework and include the following scope of services:  1. Incorporate legislative changes from 2015 forward, excluding those changes which were required through the enactment of NC General Statutes Chapter 2. Update Building Design Guidelines, focusing on the Central Business District 3. Review and revise as needed Development Processes, looking for ways to make them more efficient, especially for smaller scale developments 4. Review and revise, as needed, subdivision requirements 5. Merger of the Planning Board and Board of Adjustment  160D    6. Site grading, addressing steep slopes and retaining walls  7. Signs, incorporating electronic message centers, and revisions to sign regulations as needed to comply with current case law concerning signage. 8. Table of Permitted Uses, eliminating unnecessary conditional uses and  reviewing permitted uses  9. Revisions as needed to home and rural occupations Use Plan the Town wishes to implement at this time  10. Identify and draft which, if any, UDO recommendations from the 2040 Land 11. Revise HB district requirements to improve design and aesthetics as per the US29 Corridor Study, and encourage connectivity between adjacent parcels 12. Revise landscaping standards for more clarity, and to encourage more variety 13. Identify areas of redundancy or conflict in different sections of the ordinance 14. General revisions to ordinance language as appropriate to make it clearer and  which could be eliminated more understandable  This work will be conducted in four phases:  Phase 1---orientation meeting between the consulting team and Town staff to better understand the background and scope of the project, specific issues the Town has experienced concerning the UDO, and the Town's desires in terms of the update process. Phase 2---consulting team will research the current UDO to identify the areas that need change, and determine how best to revise processes, organization, standards, and uses. The team's findings and recommendations for change (not including actual ordinance language changes) will be summarized and discussed with Town staff as to whether they are responsive to the Town's needs, and revisions will be made as needed. Phase 3---Actual ordinance language revisions will be drafted by the consulting team based on the findings and feedback from Phase 2. Draft will be submitted to Town staff for review and needed changes will be made by the consulting team after that review. Phase 4---As requested by Town staff, consulting team will be available to present or assist inj presenting the proposed UDO update at work sessions and public hearings of the Town's Boards. Revisions will be made as requested, and upon final adoption, the final revised UDO will be printed and provided to the Town, along with an electronic copy or  flash drive.  Section 2. Complete Work without Extra Cost. Unless otherwise provided herein, the Contractor shall obtain and provide, without additional cost to the Town, all labor, materials, equipment, transportation, facilities, services, permits, and licenses necessary to perform the Work. "Work" means the services that the Contractor is required to perform pursuant to this Contract, and all of the Contractor's duties to the  Town that arise out of this contract.  2    Section 3. Term of Contract. The term of this contract shall be month to continuing until the completion of the project, or 5:00 p.m. on January 31, 2022, or by cancellation by either party with a thirty day (30) written notice, whichever shall come first. The contract term may also be extended by written agreement of both parties. Section 4. Compensation. The Town shall pay the Contractor as follows: 1- Contract Amount = Planning Services: $150.00 per hour. Not to exceed three hundred eighty six (386) hours or Fifty Seven Thousand, Nine Hundred and no/100 dollars ($57,900.00) without the approval of the Town Manager. If less hours are spent completing the tasks listed in Section 1 the Town will only be charged for the total number of hours spent on the project. If the project description changes from that listed in Section 1, an adjustment will be made to the total hours required and the new cost amount to complete the 2- Payment shall be made monthly upon submission to the Town by the Contractor of the hours spent working on the project in the prior month. The Town will receive in the first week of each month: an invoice; and a report summarizing the hours spent and work progress made in the prior month. The Town shall not be obligated to pay the Contractor any payments, fees, expenses, or compensation other than those authorized by this section.  month, with the term of the contract commencing at 12:01 a.m. on_  2021 and  project will change in accordance with the change in hours.  Section 5.  Inapplicability of Employee Benefits to Contractor. Under this  contract, the Town does not extend to the Contractor any of the benefits afforded to employees of the Town. By way of illustration and not limitation, the benefits specifically not extended to the Contractor include paid holidays, vacation days, sick leave, retirement benefits, group insurance, or unemployment compensation.  Section 6. Contractor's Tax Obligations. By entering into this contract, the Contractor acknowledges that the Town has expressly informed the Contractor that all remittances of income taxes, self-employment taxes, and like taxes, fees, and  documentation are the sole. responsibility of the Contractor.  Section 7. Consequences of Contractor's Breach of Contract. At the sole option of the Town, this contract may be terminated if the Contractor violates any of the  terms and conditions of this contract in any manner.  Section 8. Performance of Work by Town. Furthermore, if the Contractor fails to perform the Work in accordançe with this contract, the Town may, in its discretion, perform or cause to be performed some or all of the Work, and doing sO shall not waive any of the Town's rights and remedies. Before doing so, the Town shall give the Contractor notice of its intention. The Contractor shall reimburse the Town for additional costs incurred by the Town in exercising its right to perform or cause to be performed some or all of the Work if the contractor has been paid in advançe.  3    Section 9. Inability of Contractor to Perform Obligations under Contract. In the event that the Contractor is for any reason unable to fulfill the obligations that arise under this contract, the Town has the right to immediately terminate the contract and take any measures reasonably calculated to cure the Contractor's breach of contract.  Section 10. Termination of Contract by Contractor. Ift the Contractor desires to terminate this contract without cause prior to its expiration, a thirty (30) day written notice of intent to terminate the contract must be submitted to the Town Manager. Once such a notice of intent is properly given by the Contractor, the Contractor will submit to the Town any work completed which has not yet been submitted, and forfeit any right or claim to monthly payments for the work under the contract which has not yet been done. Section 11. Notices. All notices and other communications required or permitted by this contract shall be in writing and shall be given either by personal delivery, fax, or certified United States mail, return receipt requested, addressed as  follows:  To the Town: Franklin Gover Assistant Town Manager Town of China Grove 333 N. Main Street To the Contractor:  China Grove, North Carolina 28023  Municipal Services/State Code Enforcement, Inc. 1451 SI Elm-Eugene Street (suite 1308) Greensboro, North Carolina 27406 Mailing Address: P.O. Box 86 Climax, NC27233  Section 12. Change of Address. Date Notice Deemed Given. A change of address, fax number, or person to receive notice may be made by either party by notice given to the other party. Any notice or other communication under this contract shall be deemed given at the time of actual delivery, ifit is personally delivered or sent by fax. If the notice or other communication is sent by United States mail, it shall be deemed given upon the third calendar day following the day on which such notice or other communication is deposited with the United States Postal Service or upon actual  delivery, whichever first occurs.  Section 13. Indemnification. To the maximum extent allowed by law, the Contractor shall defend, indemnify and save harmless the Town from and against all Charges that arise in any manner from, in connection with, or out of this contract as a result of acts or omissions of the Contractor or anyone directly or indirectly employed by the Contractor or anyone for whose acts the Contractor may be liable. "Charges" means claims, judgments, costs, damages, losses, demands, liabilities, duties, obligations, fines, penalties, royalties, settlements, and expenses (included without limitation within "charges" are interest and reasonable attorneys' fees assessed as part of any such item).  4    The provisions of this section shall remain in force despite termination of this contract (whether by expiration of the term or otherwise) and termination of the services of the Contractor under this contract. The provisions of this contract shall not require the Contractor to defend, indemnify, or save harmless the Town against liability for damages arising out of bodily injury to persons or damage to property proximately caused by or resulting from the negligence, in whole or part, of the' Town, its officials, or employees. Section 14. Choice ofLaw and Forum. This contract shall be deemed made in ROWAN County, North Carolina. This contract shall be governed by and construed in accordance with the law of North Carolina. The exclusive forum and venue for all actions arising out of this contract shall be the North Carolina General Court of Justice in ROWAN County. Such actions shall neither be commenced in nor removed to federal court. The provisions of this section shall not apply to subsequent actions to enforce a judgment entered in actions heard pursuant to the provisions of this section.  Section 15. Waiver. No action or failure to act by the Town shall constitute a waiver of any of its rights or remedies that arise out of this contract, nor shall such action or failure to act constitute approval of or acquiescence in a breach of this contract, except  as may be specifiçally agreed in writing.  Section 16. Performance of Government Functions. Nothing contained in this contract shall be deemed or construed sO as to in any way estop, limit, or impair the Town from exercising or performing any regulatory, policing, legislative, governmental,  or other powers or functions.  Section 17. Severability. Ifa any provision of this contract shall be found to be unenforceable, the remainder of this contract shall be enforceable to the extent permitted  by law.  Section 18. Assignment. Successors and Assigns. Without the' Town's written consent, the Contractor shall not assign (which includes to delegate) any of its rights (including the right to payment) or duties that arise out of this contract. Unless the Town otherwise agrees in writing, the Contractor and all assignees shall be subject to all of the Town's defenses and shall be liable for all of the Contractor's duties that arise out of this  contract and all of the Town's claims that arise out of this contract.  Section 19. Compliance with Law. In performing all of the Work, the Contractor shall comply with all applicable law. The Contractor's obligation to comply with all applicable law shall include without limitation compliance with the North Carolina Department of Labor's rules and regulations including the proper methods for charging batteries with appropriate placards and safety devices in place. benefit of the Town and the Contractor and not any other person.  Section 20. No Third Party Rights Created. This contract is intended for the Section 21. Attachments. In case of a conflict between any of the previously referenced attachments and the text of this contract excluding the attachment, the text of  this contract shall control.  5    Section 22. Principles of] Interpretation and Definitions. In this contract, unless (1)The singular includes the plural and the plural the singular. The pronouns "it" and "its" include the masculine and the feminine. References to statutes or regulations include all statutory or regulatory provisions consolidating, amending, or replacing the statute or regulation. References to contracts and agreements shall be deemed to include all amendments to them. The words "include", "including", etc. mean include, including, (2) References to a "Section" or "section" shall mean a section oft this contract. (3) "Contract" and "Agreement", whether or not capitalized, refer to this (4) Titles of sections, paragraphs, and articles are for convenience only, and shall (6) The word "person" includes natural persons, firms, companies, associations, partnerships, trusts, corporations, governmental agencies and units, and other legal  the context requires otherwise:  etc. without limitation. instrument.  not be construed to affect the meaning oft this contract. (5) "Duties" includes obligations.  entities.  (7) The word "shall" is mandatory. (8)" The word "day" means calendar day.  Section 23. Modifications. Entire Agreement. A modification of this contract is-not valid unless signed by both parties and otherwise in accordance with requirements of law. Further, a modification is not enforceable against the Town unless the Town Manager signs it for the Town. This contract contains the entire agreement between the parties pertaining to the subject matter of this contract. With respect to that subject matter, there are no promises, agreements, conditions, inducements, warranties, or understandings, written or oral, expressed or implied, between the parties, other than as  set forth or referenced in this contract.  IN WITNESS WHEREOF, the Town and the Contractor have caused this contract  to be executed under seal by their respective duly authorized agents or officers.  TOWN:  CONTRACTOR:  Ken Deal Town Manager Town of China Grove  Dennis Pinnix, President and CEO State Code Enforcement, Inc.  6    ROWANEDC PARTNERSHIP for ECONOMICI DEVELOPMENT SAUSBURY, NC Be an original.  April 6, 2021  Reference: EDC bylaw changes  Dear Mayors, Board/Council members and Clerks,  Attached you will find a copy of the bylaws revisions approved by the Rowan EDC board during its To be implemented, the revisions need the approval of our municipal partners. Ihave also included a summary oft the changes that explains their purpose and rationale. The enclosed signature sheet should be returned to us after your governing body approval. To effectuate these changes prior to our new fiscal year beginning July 1, we would like these to be considered at your earlier convenience. Thanks for your support of the EDC and if you have any questions conceming the changes to our bylaws, please feel free to give us a call. We would be happy to answer any questions you have or meet  February 2021 meeting.  with you and your Board/Counci members.  Sincerely,  CRe h  Rod Crider, CEcD, CCE President & CEO  204 E. Innes St, Ste. 220, Salisbury, NC 28144 I 704.637.5526 I inio@rowanedc.com www.rowanedc.com    ROWANEDC PARTNERSHIPfOr! ECONOMIC DEVELOPMENT SALISBURY,NC Beanoriginal.  Rowan EDC  Constitution  & By-Laws  Summary of Proposed Changes  The last changes to the Rowan Economic Development Commission's By-laws occurred in 2009. Much has changed since that time, not the least of which was the establishment of the Forward Rowan campaign for economic development in 2020. This initiative moved the organization from a strictly government: supported entity to a broader public-private partnership. Fort thet first time since the EDC was founded in 1984, private sector businesses have assumed some responsibility for the economic growth Accordingly, some minor changes to thel bylaws are desired to accommodate this new partnership. Other changes that are non-material in nature, are being proposed due to outdated wording or practices. As the founding members of the Rowan EDC, the county, cities and other municipalities must approve these bylaws changes. The significant changes are summarized below and the full text changes appear  efforts of Rowan County.  as an appendix. Article  Section 1  Change the name of the corporation from Rowan Economic Development Commission to Rowan Economic Development Council.  Rationale: With new private sector support, the name change moves us away rom the image ofas solely governmental entity andi is consistent with other economic development organizations across the state  andi nation. V  Section 1  Eliminate the Rowan County residency requirement for board membership. It would be desirable to include persons live or work in Rowan County.  Rationale: Many business leaders who are interested in serving in the EDC board do not live in Rowan County and excluding them for this reason, causes the EDC to be unable to recruit qualified and  interested candidates.  Expand the size of the board by up to five persons to allow for representation from funding partners other than governmental units (Article IV, Section 1). Since we are now receive as significant portion of our funding form the private sector, it would advantageous to recruit individuals who may be able to forward  our strategic interests.  Rationale: Providing the extant board to nominate and elect five members to its body allows the EDCto  broaden and diversify its membership.  VI  Section 2  This changes the timing oft the election of officers to coincide with the election of  directors on a calendar year basis.  Rationale: Conducting the related activities of electing officers and directors at different times is awkward.  This provision integrates and streamlines the two on a calendar year basis.  MI Section 3  This specifies that the office of Chairperson and Chairperson Elect may bel held byt the same individual for no more than two, one-year terms.  Rationale: Providing term limits help prevent board chairs from buming out, enables the board to adjust its leadership to suit changing organizational needs and help protect the board and chiefexecutive from  ani ineffective chair.    ROWANEDC PARTNERSHIPfor! ECONOMICI DEVELOPMENT SALISBURY,NC Beano original.  Rowan  EDC Constitution & By-Laws Summary of Proposed Changes  IX Section 2  Because of the new practice and prevalence ofe electronic meetings, we are The Executive Committee may, Ini its sole discretion, determine that any meeting of the members shall not bel held at any place, but may Instead be held solely! by means of remote communication. Participation in a meeting held by remote communication shall constitute presence in person at the meeting for all purposes, including quorum and voting. Members shall receive at least seven (7) days advance notice of the change to a remote meeting and shall be provided instructions for participation and voting for such remote meeting.  adding thet following language:  Rationale: Electronic communication has proliferated and become an accceptable from of meeting since 2009 ande especially since the pandemic of 2020-21. The bylaws need to allow for remote and digital  meetings. Article XI-  Amend the bylaws through an action oft the Board of Directors provided each community is given 30 day notice for review and comment prior to any such  meeting to be held for thatp purpose.  Rationale: This allows the board to adopt new bylaws in place oft the existing required individual approval oft the county, cities andi municpalities. These public sector partner interests are still protected though with the requirement: that they be notified ofany changes and allowed to voice their approval or  dissatisfaction with said changes.    ROWANEDC PARTNERSHIPfor ECONOMICI DEVELOPMENT SALISBURY,NC Beanoriginal. Section1 Section 1 Section 2  Rowan  EDC Constitution & By-Laws Summary of Proposed Changes  Article  Change the name of the corporation from Rowan Economic Development Commission to Rowan Economic Development Council. Throughout the document, the term "Commission" is replaçed with' "EDC" Deleted as iti is described in the Purposes section of Article III Simplify wording to" "Principal Office- The principal place of operation of the EDC will be located in Salisbury, NC and other such places as the EDCI may which the Corporation is formed are to maximize the development and utilization of the human and economic resources of the Rowan County geographic area in order to create or preserve jobs and development opportunities and toi improve the A. Work in conjunction with business, political, educational, and other appropriate groups and associations now located or planning tol locate in B. Aid the county, cities, and towns by attracting new industry and by encouraging the development of, or retention of, business and industry in C. Promote and develop the economic, industrial, commercial and civic D. Act as al liaison to assist entrepreneurs, business and industry of all types in this area in finding solutions to their problems at the local, state, and E. To receive and administer funds for the benefit of the Corporation, or its successor and to that end to take and hold, by bequest, devise, gift, purchase or lease, either absolutely ori in trust, any property, real, personal orr mixed, without limitation as to amount or value, except such limitations, The enumeration oft the foregoing purposes shall not be held to limit or restrict, in any manner, the general powers of the Corporation, and the Corporation shall be authorized to exercise and enjoy all the powers, rights and privileges granted to or conferred upon corporations of the character of the Corporation by the laws oft the State of North Carolina now or hereafter in force. The Corporation reserves the right, at any time and from time tot time, substantially to change its purposes in the Replace with al broader definition: Funding Partners shall consist ofi interested individuals, foundations, non-profit organizations, businesses or governmental units whol have a commitment to the purpose set forthi in this Code of Delete this section as iti is allowed in the previous one.  II II II  require."  Section 1 These are restated to mirror our original Articles ofi incorporation. The purposes for  welfare oft the people of the area, and, in that regard, to:  Rowan County; the community or area; climate of Rowan County; national levels; and  Ifany, as may be imposed by law.  manner now or hereafter permitted byl law.  MV Section 1  Regulations.  M Section 2    ROWANEDC PARTNERSHIPIor! ECONOMICI DEVELOPMENT SALISBURY,NC Bean original. IV Section 4 V V  Rowan  EDC Constitution & By-Laws Summary of Proposed Changes  Delete this section as iti is allowed int the previous one.  Rename this article from' Commission Membership" to "Board of Directors" Eliminate the Rowan County residency requirement for board membership. It would be desirable to include persons live or work in Rowan County. Expand the size of the board by up to five persons to allow for representation from funding partners other than governmental units (Article IV, Section 1). Since we are now receive a significant portion of our funding form the private sector, ity would advantageous to recruit individuals who may be able to forward someone appointed by virtue of a position they hold and they should not be This clarifies that serving any part of al board term is considered af full term. This is a new section requiring al board members to sign statements of confidentiality: and disclosure of conflicts ofi interest. Letters of Confidentiality: and Disclosure of Conflict of Interest. Each member of the Board of Directors shall sign al letter of confidentiality and disclosure of conflict ofi interest statement and deliver itt to the President of the corporation before serving such Director's term This changes the timing of the election of officers to coincide with the election of directors on a calendar year basis. Officers shall be elected by a majority of the entire Board of Directors. Elections should be held no later than November 300 of each year and new terms shall begin January 1. This specifies that the office of Chairperson and Chairperson Elect may be held by the same individual for no more than two, one-year terms. This clarifies the role of management., Also throughout the document the old term' Executive Director" was replaced with the new title' President". It also referenced a" Personnel Committee" which does not exist but thati is provided for Management: The Board of Directors shall appoint a President who will manage the daily activities of the Corporation ands serve at1 their discretion. The President shall participate in and coordinate all Task Force or Committee functions and shall see that the objectives of the Corporation are completed on schedule. The President shall ber responsible for all personnel matters and working with the Treasurer to develop an annual budget. The President shall inform the Board of Directors and Executive Committee of all activities. The President shall carry out any other functions necessary to the performance of the position, or as assigned This is ai function of management and should not be included in the bylaws.  Section 1  our strategic Interests.  V V V  Section 1e This gives the ex-officio members voting privileges. The designation ex-officioi is  discriminated against for that reason.  Section 3 Section 6  and annually thereafter.  VI  Section 2  VI Section 3 VI Section 5  inar new Article VIII.  by the Board of Directors or Executive Committee.  VI Section 6    ROWANEDC PARTNERSHIPIor ECONOMICI DEVELOPMENT SALISBURY,NC Beanoriginal. VI Section 7 VI Section 8 VII Section 1  Rowan  EDC Constitution & By-Laws Summary of Proposed Changes  This is af function of management and should not be included in the bylaws. The annual budget will set restrictions on total compensation paid to employees. This is at function of management and should not bei included in the bylaws, This replaces the term "Chairman" with' Chairperson" and simplifies the delineation of the duties of the office. The Chairperson shall call and preside at all meetings of the Board of Directors andi may attend Committee meetings and other general meeting, when possible; with assistance from the President, serve as spokesperson of the Corporation; make appointments to committees with the exception of the Nominating Committee; and other duties as are necessary to the This simplifles the wording regarding the duties of the Treasurer. The Treasurer shall cause to be prepared all financial reports, see that financial records are maintained and report on the financial condition oft the Corporation tot the Board Delete this section as iti is does not pertain to the Officers but to the Board of This section describes operating procedures and is a subject not typically found inbylaws. Thisi is eliminated and replaced with the new section below describing  office of Chairperson.  VII Section 4  of Directors on a monthly basis. Directors as a whole. committee operations:  Vil Section 6 VII Section 1  Article VIII. Committees  Section 1- Description - There shall be Committees tasked with specific responsibiities necessary! toi implement the goals and needs oft the EDC. Each Committee shall be comprised of a minimum of threei individuals, with at least one Committee member who is also ar member of the Board of Directors. Section 2. Committee Chairpersons Each committee shall be chaired by a member oft the Board of Directors and shall report on committee activities tot the Section 3- Board Development Committee - The Board Development  Board of Directors.  Committee shall be responsible for: (a) Governance;  (b) Orientation of New Board Members; and Recruitment of New Board Members.  (c)  The Board Development Committee will submit as slate of proposed Directors and officers to the Board of Directors prior to October 31st of each year. The Board Development Committee will provide the names oft those candidates to be recommended for nomination by governmental funding partners immediately Section 5- Executive Committee The Executive Committee shall have the authority to make policy decisions on behalf of the entire Board of Directors when  following approval by the Board of Directors.    ROWANEDC PARTNERSHIP for EÇONOMICI DEVELOPMENT SALISBURY,NC Beanoriginal.  Rowan  EDC Constitution & By-Laws Summary of Proposed Changes  necessary. The Chairperson will preside over the Executive Committee. Other members of the Executive Committee include: (1) Vice Chairperson; (2) Immediate Past Chairperson; (3) Treasurer; (4) Secretary. The President oft the Corporation will report directly to the Executive Committee. Section 6-F Finance Committee The Finance Committee shall be comprised of notl less than three Directors appointed byt the Board Chair and approved by the Board. One oft the members shall bei the Treasurer, who shall bet the chair of the committee. Thel Finance Committee shall meet semi-annually or at the discretion of the Treasurer. The duties of the Finance Committee shall be to: (a) Oversee matters involving the fiscal well-being oft the corporation, and shall include, but shall not be limited to, developing fiscal policies and processes fort the corporation and monitoring the use of those policies; (b) Review and recommend the budget for review andi final approval by the (c) Review tax retums that the corporation is required toi file; (d) Investigate and make recommendations toi the Board on extraordinary  Board;  expenditures;  (e) Review insurance coverages as needed and,  (T) Provide oversight to the President, Administrative Staff and the Board including, but not limited to, accounting and financial reporting practices and controls, compliance, risk management, and annual audit. Section 7- Other Committees The Board of Directors may, from time tot time, create other committees of the Board of Directors, andi may delegate to any such committee any oft the authority of the Board of Directors. Other committees shall be subject to the control and direction oft the Board of Directors. Each such Section8 - Letters of Confidentiality and Disclosure of Confict of Interest - Each Committee member shall sign al letter of confidentiality and disclosure of conflict ofinterest statement and deliver itt to the President of the corporation before This section Is deleted. These provisions are nott typically found in by-laws, but rather in operating or financial procedures documents separately approved by This was changed to provide greater flexibility and to correctar meeting time and The regular meetings oft the Board of Directors willl be held monthly on dates agreed upon by the Board of Directors ats such time and place as determined by  committee may act by a majority ofi its members.  performing such duties and annually thereafter.  VIII Section 2  the board.  IX Section. 2  date that is no longer observed. the Chairperson.    ROWANEDC PARTMERSHIPIW'ECONOMICDEVEOPMENT SALISBURY,NC Beanoriginal.  Rowan EDC Constitution & By-Laws Summary of Proposed Changes  Because of the new practice and prevalence of electronic meetings, we are The Executive Committee may, ini its sole discretion, determine that any meeting of the members shall not be held at any place, but mayi instead be held solely by means of remote communication. Participation in a meeting held by remote communication shall constitute presence in person at the meeting for all purposes, including quorum and voting. Members shall receive at least seven (7) days advance notice of the change to a remote meeting ands shall be provided instructions for participation and voting for such remote meeting. New section. Because of the Open Meetings Act regulations, the following Section 6- Notification of Meetings Notice of all meetings shall be given by regular or electronic mail not less than seven (7) days before the date ofs such meeting to each Directors last known address, and all such notices shall state the date, time and place of the meeting. All notices will be given in accordance with North Carolina's Open Meetings Law. The Chairperson may also announce upcoming meetings at the current Board of Directors meeting. A schedule of planned Board of Directors meetings for the calendar year will be announced Exempt Activities Notwithstanding any other provision of these Regulations, no Director, officer, employee, or representative of this Corporation shall take any actions on or carry on any activity by or on behalf of the Corporation not permitted tol bet taken or carried on by an organization exempt under Section 501(c)(4)oft the Internal Revenue Code and its Regulations as they nowe exist or Renumber Article Xt to Article XI- Amend the bylaws through an action of the Board of Directors provided each community is given 30 day notice for revlew and comment prior to any such meeting to be heldi for that purpose.  adding the following language:  IX Section 6  meeting notification process is specified.  each January.  X New  may hereafter be amended.  Xbecomes XI    ROWANEDC PARTNERSHIP for ECONOMIC DEVELOPMENT SALISBURY,NC Beano original,  Constitution and By-laws of the Rowan Economic Development Council (EDC)  (Adopted August 8, 1984). Amended November 7, 1988; July 1, 1995; and  February 11, 2009.  Article I- Name  Section 1. Name - The name of the organization shall be the Rowan Economic Development Council (hereinafter referred to as the "EDC". The EDC is organized as a non-profit organization as described in Internal Revenue Code 501(c4). EDC. The incorporation date of the EDC is April 10,  1986.  Article II - Principal Office  Section 2. Location of Offices - The principal place of operation of the EDC will be located in Salisbury, NC and other such places as the EDC may  require. EDCEDCEDC  Article III - Purposes  Section 1. Purposes = This corporation will have the purposes and powers as stated in its Articles of Incorporation, and whatever powers are or may be granted by the Non Profit Corporation Laws of the State of North Carolina or The purposes for which the Corporation is formed are to maximize the development and utilization of the human and economic resources of the Rowan County area in order to create or preserve jobs and development opportunities and to improve the welfare of the people of the area, and, in  any successor legislation.  that regard, to:  A. Work in conjunction with business, political, educational, and other appropriate groups and associations now located or  planning to locate in Rowan County;  Page 1    ROWANEDC PARTNERSHIP for ECONOMICDEVELOPMENT SALISBURY, NC Bec an original.  B. Aid the county, cities, and towns by attracting new industry and by encouraging the development of, or retention of, business : Promote and develop the economic, industrial, commercial and D. Act as a liaison to assist entrepreneurs, business and industry of all types in this area in finding solutions to their problems at the  and industry in the community or area; civic climate of Rowan County;  local, state, and national levels;  E. To receive and administer funds for the benefit of the  Corporation, or its successor and to that end to take and hold, by bequest, devise, gift, purchase or lease, either absolutely or in trust, any property, real, personal or mixed, without limitation as to amount or value, except such limitations, if any, as may be G. To do and perform any and all acts and things, and to have and to exercise any and all powers, as may be necessary or convenient to accomplish any or all of the foregoing purposes or as may be incidental thereto, or as may be permitted by law.  imposed by law; and  The enumeration of the foregoing purposes shall not be held to limit or restrict, in any manner, the general powers of the Corporation, and the Corporation shall be authorized to exercise and enjoy all the powers, rights and privileges granted to or conferred upon corporations of the character of the Corporation by the laws of the State of North Carolina now or hereafter inf force. The Corporation reserves the right, at any time and from time to time, substantially to change its purposes in the manner now or hereafter  permitted by law.  Article IV - Financial Support  Section 1. Funding Partners - Funding Partners shall consist of interested individuals, foundations, non-profit organizations, businesses or governmental units who have a commitment to the purpose set forth in this  Code of Regulations.  Page 2    ROW/ANEDC PARTNERSHIP for ECONOMIC DEVELOPMENT SALISBURY, NÇ Bec an original.  Section 2. Failure to Provide Support - Any Funding Partner fallingto support the EDCshall cede the authority provided hereinuntil funding  support is resumed.  Article V - Board of Directors  Section 1. Board Membership = The EDC Board of Directors shall be comprised of ten (15) members, and are appointed as follows:  a. Seven (7) members shall be appointed by the Board of Commissioners b. Two (2) members shall be appointed by the City Council of the City of . One (1) member shall be appointed by the governing bodies of the other municipalities of Rowan County that are Funding Partners. d. Up to Five (5) members are appointed by the Board of Directors of the EDC from among its private and other non-profit funders. e. The Chairman of the Rowan County Chamber of Commerce shall be designated as an Ex-Officio member of the EDC. If such Ex-Officio member shall resign or otherwise be unable to serve, the vacancy shall be filled by the Rowan County Chamber of Commerce.  of Rowan County. Salisbury.  Section 2. Terms of Membership = Directors shall serve a term of three years, beginning January 1st. At the conclusion of their term, a Director term is eligible to serve another three-year term. No Director may serve more than two consecutive three-year terms. After six months of absence, former members of the Board of Directors are eligible for additional terms of Section 3. Vacancy - Vacancies occurring on the Board of Directors shall be filled by appointment from the organization or entity that originally nominated the vacating director for the balance of the unexpired term of the vacant seat. Serving any part of a term is considered a full term. Section 4. Expiration of Terms The President shall notify the appointing authority in writing of the expiration date of the terms of the EDC Members.  service.  Page 3    ROWANEDC PARTNERSHIP for ECONOMIC DEVELOPMENT SALISBURY,NC Bean original.  Section 5. Record of Service - The President shall have available a roster of the current qualified EDC members, as well as their terms of office, Letters of Confidentiality and Disclosure of Conflict of Interest. Each member of the Board of Directors shall sign a letter of confidentiality and disclosure of conflict of interest statement and deliver it to the President of the corporation before serving such Director's term and annually thereafter.  attendance records and appointing entity.  Article VI - EDC Officers  Section 1. Officers - The Officers of the EDC shall consist of a Chairman, Vice-Chairman, Secretary and Treasurer, all of whom shall be elected from Section 2. Election of Officers - Officers shall be elected by a majority of the entire Board of Directors. Elections should be held no later than November Section 3. Terms of Office - All Officers shall serve for a term of one year and shall hold office until their successors are elected and qualified. The office of Chairperson and Chairperson Elect may be held by the same Section 4. Officer Vacancies - Vacancies in any office, regardless of cause, may be filled by the EDC members at any regular or special meeting. Section 5 - Management: The Board of Directors shall appoint a President who will manage the daily activities of the Corporation and serve at their discretion. The President shall participate in and coordinate all Task Force or Committee functions and shall see that the objectives of the Corporation are completed on schedule. The President shall be responsible for all personnel matters and working with the Treasurer to develop an annual budget. The President shall inform the Board of Directors and Executive Committee of all activities. The President shall carry out any other functions necessary to the performance of the position, or as assigned by the Board of Directors or  the members of the Board of Directors.  30 of each year and new terms shall begin January 1.  individual for no more than two, one-year terms  Executive Committee.  Page 4    The foregoing bylaws oft the Salisbury-Rowan Economic Development Council are! hereby adopted and approved as of the date below written and shall be written immediately as provided  herein.  Approved by an affirmative vote oft the Mayor for the Town of China Grove, this  day of  2021. Signed:  Charles Seaford Mayor, Town of China Grove  J Date  Attest:  Pamela Mills Town Clerk  J Date    BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the Town of China Grove, North Carolina, that the following amendment be made to the annual budget ordinance  for the fiscal year ending June 30, 2021:  Section 1. To amend the General Fund the revenues are to be  changed as follows:  Account  Decrease  Increase $15.500 $15,500  10-3981-9900 Fund Balance Appropriated  Total  $  This will result in an increase in revenues of the General Fund in the amount of Section 2. To amend the General Fund the appropriations are to be  $15,500.  changed as follows:  Account 10-4340-3500  Decrease  Increase $15.500 $15,500  Repairs and Maintenance Total  This will result in an increase in appropriations of the General Fund in the amount Section 3. Copies of this budget amendment shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for their  of$15,500  direction.  Adopted this 4th day of May, 2021  Charles Seaford, Mayor  Pamela Mills, Town Clerk    BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the Town of China Grove, North Carolina, that the following amendment be made to the annual budget ordinance  for the fiscal year ending June 30, 2021:  Section 1. To amend the General Fund the revenues are to be  changed as follows:  Account  Decrease  Increase $88,184 $88,184  10-3839-8920 Insurance Proceeds  Total  $  This will result in an increase in revenues of the General Fund in the amount of Section 2. To amend the General Fund the appropriations are tol be  $88,184.  changed as follows:  Account 10-4340-3500 10-4310-3500 10-4710-3500  Decrease  Increase $82,054 $3,519 $2,611 $88,184  Repairs and Maintenance Repairs and Maintenance Repairs and Maintenance Total  This will result in an increase in appropriations of the General Fund in the amount Section 3. Copies of this budget amendment shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for their  of$ $88,184  direction.  Adopted this 4th day of May, 2021  Charles Seaford, Mayor  Pamela Mills, Town Clerk    TOWN: MANAGER Kenl Deal TOWN CLERK Pamelal Mills TOWNATTORNEY Tom Brooke  MAYOR Charles! Seaford TOWNCOUNCIL Donl Bringle Arthur Heggins Brandon Linn Rodney Phillips Steve Stroud  TOWN OF CHINA GROVE Town Council Meeting May 4h, 2021  TO: FROM: DATE:  Mayor Seaford and the Town of China Grove Town Council Franklin Gover, Assistant Town Manager  April 26th, 2021  SUBJECT: Staff Report -2021-CUP-01; Tand. S Properties of China Grove Amendment to  an existing Highway Business Conditional Use (HB-CU) District  A. Suggested Actions for Town Council  1. Four Individual Motions Adopting Findings of Facts  2. Motion to approve/deny/table the request to amend the existing Highway Business Conditional Use (HB-CU) for Rowan County Tax Parcel 118A02001 and 118A021 to allowl Locksmiths (SIC 7699) as aj permitted use, with or without conditions  B. Basic Information Applicant: Property Owner: Physical Address: Zoning District: Area: Rowan County Parcel Number: C.B Background  T& S Properties of China Grove 412 W. Ketchie Street China Grove, NC 28023 Benjamin Gable POBOX 1275 Mooresville, NC28115 1120 WI NC 152 HWY HB-CU 1.27 acres 118A02001 & 118A021  T&S Properties of China grove is requesting an amendment to an existing Highway Business Conditional Use district to allow Locksmiths (SIC 7699) as a permitted use. In 2020, the China Grove Town Council voted to approve a conditional use rezoning based on a site-specific development plan requested by Ben Gable. T&S Properties of China Grove intend to open a locksmith business. The permitted uses included in the 2020 approval are general contractors and special trade contractors. This amendment will add Locksmiths to the permitted uses. "Inc accordance with Federal law and U.S. Department ofA Agriculture policy. this institution ISA prohibited) from discriminating ont the basis of race. color. national origin. age. disability, religion, sex, familials status. sexual orientation. andi reprisal. (Not all prohibited bases apply I0 all  333NMain Street, China Grove, NC: 28023 I Phone( (704)857-2466 I Fax (704)855-1855  programs).    Historically, previous Town Councils approved five other conditional use zoning districts. Each conditional use district could potentially have unique attribute because they are site and development specific. The previously approved conditional use rezoning'si include the following:  1999. Centerview Apartments- RM-CU 2002- China Grove Partners, LLC-HB-CU (Expired) 2005. - Atlantic American Properties: RM-CU and RS-CU (Expired) 2006-1 Miller's Grove- RT-CU 2020 - Ben Gable - HB-CU  The site-specific conditional use district allows Town Council to approve reasonable conditions tol help increase compatibility with the area. The conditions must equal or exceed the minimum requirements of the proposed zoning district. No conditions may be adopted that are below the  minimum standard oft the underlyingz zoning district.  D.S Site Plan Information  Conditional Use Permits shall follow the Town Council Approval process. An application shall be filed with the Zoning Administrator and shall be accompanied by a site-specific plan meeting the requirements of a Major Site Plan. The Town Council may, in its review, suggest reasonable conditions to the location, nature, and extent of the proposed use and its relationship to surrounding properties, parking areas, driveways, pedestrian and vehicular circulation systems, screening and landscaping, timing of development, and any other appropriate conditions. Such conditions may include dedication ofany rights-of-way or easements for streets, water, sewer, or  other public utilities necessary to serve the proposed development.  Chapter 4. Special Requirements  No Special Requirements apply to this project. Chapter 5 Building Design Guidelines  No structural changes to the building are proposed in this plan. Mirrored glass is not permitted  and shall be removed. Chapter 7 Landscaping  Type A - Type A screening is an opaque wall, berm, or planting to screen commercial uses from adjoining residential uses. The existing vegetation on the North Western corner will remain undisturbed. New screening is required along Pleasant Village Lane, and to the west of the Type B- Parking lot perimeter screening is required along the outside oft the parking area, because  building.  the site has existing asphalt there is limited space for this requirement.  3331 NI Main! Street, China Grove, NC: 28023 I Phone (704)857-2466 IF Fax(704)855-1855  "In accordance with Federal lar and US Department of Agriculture policy. this institution is prohbiled/ from discriminating on the basisof race. color, national origin. age. disability. religion. sex. familials status. sexual orientation. andi reprisal. (Notallp prohibited bases apply 100 all  programs).    Type C- Canopy Trees with a medium growth rate are required within 60' of every parking  space. Due to site limitations only I eastern red bud is proposed.  Dumpster Enclosure - The applicant shows a dumpster enclosure for future use.  Chapter 8 Parking and Infrastructure  The applicant proposes using the existing asphalt with new striping. A total of 6 spaçes are proposed. No parking spaces are permitted in the front of the building due to setback restrictions. Before making a motion for approval the Town Council should consider the following four conditional use criteria described below. The applicant has provided responses to each of the criteria within their application and they are shown in quotation marks. Planning staff has also provided brief responses to supplement those of the applicant in bold text. Town Council may attach fair and reasonable conditions to the approval based on the following findings of fact: 1. The use will not materially endanger the public health or safety if located where proposed "Tarheel safe and lock will be establishing offices and warehouse on these premises. This is subject to the requirements of Salisbury Rowan Utilities, Rowan County Building Inspections, Rowan County Environmental Health and various other agencies.  E.Conditional Use Criteria  and developed according to the plan.  2. The use meets all required conditions and specifications. "My use will meet the existing conditional use permit"  There are no special requirements for this use. If developed as proposed this plan meets 3. The use will not substantially injure the value ofa adjoining or abutting property unless the use "Myp plan is to improve the looks of the existing property as time and finances will allow. " No material evidence has been presented that this development will affect the property 4. The location and character of the use, if developed according to the plan as submitted and approved, will be in harmony with the area in which it is to be located and will be in general conformity with the adopted land use plans and other plans for physical development of the  the minimum standards of the UDO.  isap public necessity.  values of adjoining or abutting properties.  China Grove area as adopted by the Town Council.  3331 NI Mains Street, China Grove. NC: 28023 I Phone (704)857-2466 I Fax(704)855-1855  "Inc accordance with Federal lav and US. Department of Agriculture policy. this institution is prohibited from discriminating on the basis of race. color. national origin. age. disability. religion. sex. familials stalus. sexual orientation, and reprisal. (Not all, prohibited bases apply 10 all  programs).    "Iwill ensure that planting prescribed in the previous conditional use permit will be carried This project is located along NC 152 a major thoroughfare road between China Grove and Mooresville. The China Grove Land Use Plan was amended following the approval of 2020-Z-03 to recognized instances of commercial uses along major thoroughfares. Commercial uses along thoroughfares should be designed to complement the  out.' "  surrounding residential uses.  F.Staff Comments  1.F Relationship with any plans and policies.  The Suburban Residential district provides. for the development of conventional subdivisions at medium to low densities. These areas are usually located outside the commercial areas of the Town and are serviced by water and sewer. Future developments should look to provide sidewalks and connectivity between adjacent properties. In addition, the preservation of open space along undevelopable land should be encouraged. This has been the predominant This project is located along NC 152 a major thoroughfare road between China Grove and Mooresville. The China Grove Land Use Plan recommends Suburban Residential in this area. The land use plan does not explicitly address instances of commercial uses along thoroughfare  development type over the last halfofthe 20th century.  roads.  2. Consistency with the requested zoning district's purpose and intent  Highway Business District - The H-B district is established to provide a wide array of primarily retail and service uses to a large trading area, for persons residing in andlor traveling through the China Grove area. Such uses shall be located and designed in such a manner sO as to promote aesthetics, the safe and efficient movement of traffic, and to not unduly burden adjoining thoroughfares. Given the large traffic volumes generated by uses located in such a district, any area so zoned. shall have access onto an arterial or collector thoroughfare. The proposed development is designed to meet the minimum requirements of the H-B district. The H-B district is appropriate for uses located along major thoroughfares. The conditional use 3. Compatibility of all uses within the proposed district classification with other properties Compatibility of uses- The subject parcel is currently within an existing Highway Business Conditional Use District to the northwest oftown, approved in 2020. For this request the council need not consider all uses of the H-B district. The conditional use rezoning district will be  district is appropriate in this situation due to the nearby residential uses.  and conditions in the vicinity  333NN Main Street, China Grove, NC: 28023 I Phone (704)857-2466 IFax(704)855-1855  "Inc accordance with Federal law and US. Department of Agriculture, policy: this institution is prohibited from discriminating on the basis of race. color. nationald origin. age. disability. religion. sex. familial sialus. sexual orientation, and reprisal. (Noto all prohibited bases apply 10 all  programs).    limited to the proposed locksmith use and previously approved general contracting use and site  plan.  Conditions in the vicinity (see GIS map): North: Pleasant Village Residential Area South: Miller's Grove neighborhood East: Residential Development West: Residential Development  Character of the area: Low density single family, highway business along US 29HWY  4. Potential impacts on facilities such as roads, utilities, and schools of10,500AADT (2018), measured just east oft the project.  Roads: The subject parcel accesses NC 152 via Pleasant Village Lane. NC 1521 has a traffic count  Schools: No impact  Utilities: This property is served by private well and septic.  Other: This project is not located within a water supply watershed area. This project is not subject to the town'ss stormwater management program and permitting requirements at this time.  G.Attachments 1.  Application 2. GIS Maps 3. Site Plan 4. 2020-CUP-03 Approval Letter  3331 NI Main! Street, China Grove, NC: 28023 Phone (704)857-2466 I Fax (704)855-1855  "Inc accordance with Federal lar and U.S. Department of Agriculture policy. this institution is prohibited! fromo discriminating on the basis of race. color, national origin. age. disability, religion. sex.) familials siatus, sexualo orientation. and reprisal. (Not all prohibited bases apply 10 all  prograns)."    TOWN OF CHINA GROVE 333 N. Main Street China Grove, NC: 28023 704-857-2466 704-855-1855 Conditional Use Permit Application  Case # 2021-SUP-0I Receipt #  Project Information Date of Application Name of Project  a-29-21  Parcel Number(s). 18A02001 AnfAoal Address nao W.NC 152 Hyw Current Zoning District Contact Information T--S PCORERnES DF CHIR GRouE Applicant HI2 W-KETCAIE Ss. Address CAINA GROUE NC 28623 City, State Zip Code 704-202-04T7 Telephone Email address Findings of Fact  Property Size 1.14 Ac Proposed. Zoning District  Property Owner Address City, State Zip Code Telephone Email address  STENESTOuO OTARNELSAFE. CDr  In approving an application for a Conditional Use Permit, the Town Council may attach fair and reasonable conditions to the approval. The petitioner will have a reasonable opportunity to consider and respond to any additional requirements prior to approval or denial by the Town Council. The applicant has the burden of producing competent, material, and substantial evidence to establish thc facts and conditions. In the space provided below, indicate the facts that you intend to provide to convince the Council that it can properly reach the following required A. The use will not materially endanger the public health or safety ifl located where proposed and AMEEL SAFE * COGK w 9€ ESnABLISHING OfAES  conclusions:  developed according to plan.  WAREMOSE ov TESC PREmISS,  Page 1of2    B. The use meets all required conditions and spccifications.  my USE wIL meer TME EST7AL CONDISTOA UBE  PERMr.  The use will not substantially injuret the value ofadjoining or abutting property unless the use MY PUAN 15 7 IMIROVE TC LoOKS OE TME AS7IAK PROPERT AS TImE a FANACEE wKL Acw  isa public necessity.  D. The location and character of the use, if developed according to the plan as submitted and approved, will be in harmony with the area in which iti is to be located and will be ing general conformity with the adopted land use plans and other plans for physiçal development of the A wWL INSURE MKAT PCANT7NCS PRESCRIBEP IN K PREUIDUS Cor NOTOy-AL USE w BE GARAIED 00r  China Grove area as adopted by the Town Council.  Meeting Dates  5th  8th  Planning Board Meeting Date: Api) 61 Apil Planning Board Decision: Recommended approval'without conditions Town Council Mccting Date: May 481  20.21  Town Council Decision:  Page 2of2    WNC152HIN  LEGEND Subject Parcels Notice Area China Grove RS RT-CU  LIZBETHEN  BOYSENBERRYDR  2020-Z-03 2020-CUP-03  0 50_100 200  Feet Date: 8/6/2020  M    1  B3  17.MA  1  soNa  Legend 1-Existing Trees  2-Adjusted Setback Boundaries 3-F Parking Spaces at 19'x9'  Handicap Space as Marked by Entry A-Green Giant Arbor Vitae @ 4' spacing B-E Elenore Taber Indian Hawthorn @ 4' Spacing C-C Canopy Eastern Redbud as cluster  Vegetation:  Notes:  New and existing Setbacks highlighted in blue  No Dumpster location required.    TOWNMANAGER Ken! Deal TOWN CLERK Pamelal Mills TOWNATTORNEY Tom Brooke  MAYOR Charles! Seaford TOWN COUNCIL Don Bringle Arthur Heggins Brandon Linn Rodney Phillips Steve Stroud  TOWN OF CHINA GROVE  September 14, 2020 Ben Gable POBOX 1275 Mooresville, NC28115  RE: 2020-Z-03 and 2020-CUP-03 Zoning Map Amendment R-S to H-B Conditional Use  District Dear Applicant,  On September 1", 2020, the Town ofChina Grove Town Council approved your request to rezone Rowan County Tax Parcels 118A02001 & 118A021 from Suburban Residential (R-S)to Highway Business Conditional Use (HB-CU)zoning district. The accompanying Condition Use Permit, 2020-CUP-03 was also approved. Allowed uses include General Contracting (SIC 15), Special Trades Contracting (SIC 1711), Lawn Care (SIC 0782), and office for hair stylist with no services The Technical Review Committee must review the site plan. The following revisions  should be made to the site plan: Site Plan Changes  1. One additional tree on the north side oft the parking lot 2. Side property line shrubs along building  Az zoning permit is require prior to opening the business. Ihave also sent a Certificate of Approval which should be notarized and returned. Ifyou have any questions, Imay be reached at  (704)857.2466 or goverecnnagovemcgo'.  Sincerely,  Franklin Gover, AICP Assistant Town Manager  3331 NN Main Street, China Grove, NC: 28023 - Phone (704)857-2466 I Fax( (704)855-1855  "Ina accordance with Federal law and U.S. Depariment of Agriculture policy. thisi institution is prohibiled) from discriminating on the basis of race. color, national origin, age. disability. religion. sex. familials status, sexuald orientation. and reprisal. (Notd all prohibited bases apply 10 all  programs).    TOWNMANAGER Ken Deal TOWNO CLERK Pamela Mills TOWN ATTORNEY Tom Brooke  MAYOR Charles Seaford TOWNG COUNCIL Don Bringle Arthur Heggins Brandon! Linn Rodney Phillips Steve Stroud  RO  Proclamation May 2-1 May 8, 2021  52nd ANNUAL PROFESSIONAL MUNICIPAL CLERKS WEEK  Whereas, The Office of the Professional Municipal Clerk, a time honored and vital part of local government Whereas, The Office of the Professional Municipal Clerk is the oldest among public servants, and Whereas, The Office of the Professional Municipal Clerk provides the professional link between the citizens, Whereas, Professional Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, Whereas, The Professional Municipal Clerk serves as thei information center on functions of local government Whereas, Professional Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Professional Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, provincial, county and international professional organizations. Whereas, It is most appropriate that we recognize the accomplishments of the Office of the Professional  exists throughout the world, and  the local governing bodies and agencies of government at other levels, and  rendering equal service to all. and community.  Municipal Clerk.  Now, Therefore, I, Charles Seaford, Mayor of the Town of China Grove, do  recognize the week of May 2 through May 8, 2021, as Professional Municipal Clerks Week, and further extend appreciation to our Professional Municipal Clerk, Pamela Mills and to all Professional Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent.  Dated this 4th day of May, 2021  Charles Seaford, Mayor of China Grove  ATTEST:  Pamelal Mills, CMCTown Clerk  (SEAL)