Thdlownpf. Davidson  August 22, 2023  FOURTH TUESDAY REGULAR MEETING TOWN OF DAVIDSON BOARD OF COMMISSIONERS  The Town of Davidson Board of Commissioners held its regularlys scheduled meeting on Tuesday, August 22, 2023 ini the Town Hall and Community Center Board Room. Present were Mayor Rusty Knox and Commissioners. Jane Campbell, Ryan Fay, Tracy Mattison Brandon, and Autumn Rierson Michael. Commissioner Matthew Dellinger was absent. Town Manager. Jamie. Justice, Assistant Town Manager Austin Nantz, Interim Town Attorney Karen' Wolter, and Town Clerk Betsy Shores were also present.  CALLTOORDER  Mayor Knox called the meeting to order at 6:00 p.m. Commissioner Dellinger was absent.  ANNOUNCEMENTS  Communications Director Jessica Eggimann announced the following:  The Davidson Planning Board will not hold its August meeting scheduled for Monday, August 28, 2023. The Planning Board will resume its regularly scheduled monthly meeting on Monday, September 25, 2023, at 6:00 p.m. in Community Room 120 at the Davidson Town Hall & Community Center. The Town of Davidson is now accepting applications from nonprofits for grant funding for Fiscal Year Nominations fori the 2023 G.. Jackson Burney Community Service Award are also now! being accepted. The deadline for nominations is Friday, September 29 at 5:00 p.m. This special award honors both. Jack Burney and those who improve the Davidson community through unselfish service over al lifetime. Town Advisory Board applications will be accepted beginning Friday, September1-F Friday, October 6. Several local businesses are celebrating their official grand openings with ribbon cutting ceremonies this  2024. The deadline for submission is Friday September 15, 2023.  week:  Sully's Steamers near Circles @ 30 on Friday, August 25 at 10:00 a.m. The Cabin at 400 North Harbour Place on Saturday, August 26: at 4:00p.m.  Davidson Flower Company and Dwell Home Studio in South Main Square on! Saturday, August 26  at11:00a.m.  Concerts on the Green willi take place this Saturday, August 26 at 6:00 p.m. featuring the Reinaldo Brahn  Band.    Mayor Knox read a proclamation for National Suicide Prevention Week.  PRESENTATION  Town officials and members oft the Police Department recognized retiring Officer Scott Searcy for  twenty-seven (27) years of service toi the Town of Davidson. CHANGES/ADOPTION OF THE AGENDA  There were no changes to the agenda.  Commissioner Campbell made a motion to adopt the agenda. The motion passed unanimously  (4-0).  PUBLIC COMMENT public comment period.  The public comment period opened at 6:12 p.m. and closed at 6:17 p.m. Two people spoke during the  Chris Nadeau spoke about the proposed Summit Farms development project.  Steve Sonnenberg spoke about the Non-Discrimination Policy, the Affordable Housing Critical Home Repair Program, the Davidson Tax Assistance Program, and the proposed charter amendment oft four-  year staggered terms for the boardofcommisioners. CONSENT. AGENDA Approval of July Draft Meeting Minutes Approval of Amendment to the 2023 Meeting Schedule  Approval of Resolution 2023-26 Declaring Property Surplus and Authorizing Disposal Approval of FY2023 Tax Collector's Settlement Statement for Mecklenburg and Iredell Counties Approval of FY2024 "Order of Collection" for Mecklenburg and Iredell Tax Collectors Approval of Appointing Members to the Design Review Board/Historic Preservation Commission and Approval of Second Supplemental Agreement between the Town of Davidson and NCDOT for the U- Approval ofTemporary Utility Easement between the Town of Davidson and NCDOT for the U-6092 Approval of Resolution 2023-28 Direct the Clerk to Investigate a' Voluntary Contiguous Annexation Approval of the First Amendment to the Narrow Passage Affordable Housing Plan  Planning Board  5907 Potts-Sloan-Beaty Connector) Project  Davidson-Concord Road and Robert Walker Drive Roundabout) Project  Petition of 15016 E. Rocky River Road  Commissioner Rierson Campbell made a motion to approve the consent agenda. The motion  passed unanimously (4-0). BUSINESSITEMS  (a) Senior Planner Trey Akers reviewed the proposed Summit Farms Conditional Planning Area Master Plan. Summit Farms, LLC, proposes a mixed-use master plan integrating commercial services, a variety    ofr residential building types, and a working agrarian landscape on +/-57.64 acres. The proposal includes several parcels originating at the southeastern corner of the intersection of East Rocky Rivera and Shearer Roads, following the landscape south and east towards the Rocky River (PID Numbers: 00723103, 00723121, 00723115, 00723116). The project straddles two planning areas: Neighborhood Services  Overlay District (NSOD) and Neighborhood Edge (NE).  Commissioner Fay made a motion to adopt Ordinance 2023-08 for the Summit Farms Conditional Map. Amendment and the. Statement of Consistency and Reasonableness, subject to the construction of the muiti-use paths per Davidson Planning Ordinance. The motion  passed unanimously (4-0).  (b) Police Chief Kim Davidson presented an overview of the Davidson Police Department (DPD): 2022-23 Annual Report. The report provides community members with an overview oft the police department, the various programs with the department, statistical data and specifici initiatives which took place during the 2022-2023 fiscal year. The annual report needs to be consistently produced to demonstrate progress from year to year. The Davidson Police Department has already begun preparing for the 2023- 24 Annual Report and the production oft this report will now fall to the Community Engagement Officer, (c) Housing and Equity Director Eugene Bradley discussed with the board the Affordable Housing Critical Home Repair Policy. As a part of the Town's Affordable Housing Needs Assessment Implementation Strategy, addressing the need for critical home repairs as a means to preserve affordable housing in the community is an important tool. The goal is to protect and preserve some of Davidson's naturally occurring affordable housing stock for current residents to age in place and allow the Town's current affordable housing stock to remain in good condition. The Comprehensive Housing Affordability Program (C.H.A.P.) will focus on critical home repair, rental subsidies, and emergency home repairs. As the town works in these three areas, iti is important to develop policies around each oft these programs to ensure consistency, fairness, and alignment with the Needs Assessment Implementation Strategy. Staff will present a draft policy for the critical home repair program and answer any questions. Concurrently, staff are working on a service provider agreement to implement the critical home repair program to bring to the board for approval. The board will be asked to approve the policy and execute ana agreement with a service provider at the September 12 board meeting. Additional affordable housing (d) Finance Director Piet Swart provided an update on the Davidson Tax Assistance Program (DTAP). The Board approved DTAP in conjunction with the FY2024 Budget. The intent of this program is to support the town's goals of ant-displacement, affordable living, and preservation of affordable housing. The FY2024 Program will be funded by a one-time grant from the Davidson Community Foundation.  with oversight from the Office of the Chief of Police.  policies willl be discussed with the board over the next few board meetings  Commissioner Campbell made a motion to approve Resolution 2023-27 Establishment of the Town of Davidson Tax Assistance Program and Budget Amendment 2024-01 to allow for funding and expense of the program from a donation, from the Davidson Community  Foundation. The motion passed unanimously (4-0).  ADJOURN  Commissioner Mattison-Brandon, made a motion to adjourn the meeting. The motion passed    (3-2) with Commissioners. Mattison-Brandon and Bierson Mlighael voting yes and Commissioners. Fay and Campbel! voting no. Mayorl Knoxl byoket the tie voting yes.  The meeting adjourned at 7:39 p.m. Plpil Elizabeth K. Shores Town Clerk  Attest:  Mayor