Thelowynof Davidson  September: 12, 2023  SECOND TUESDAY MEETING  TOWN OF DAVIDSON BOARD OF COMMISSIONERS  The Town of Davidson Board of Commissioners held its regularly scheduled meeting on Tuesday, September 12, 2023 ini the Town Hall and Community Center Board Room. Present were Mayor Knox, Commissioners. Jane Campbell, Matthew Dellinger, Ryan Fay, Tracy Mattison Brandon and Autumn Rierson Michael. Town Manager. Jamie. Justice, Assistant Town Manager Austin Nantz, Interim Town Attorney  Karen Wolter and" Town Clerk Betsy Shores were also present.  CALLTO ORDER  Mayor Knox called the meeting to order at 6:00 p.m.  ANNOUNCEMENTS  Communications Director Jessica Eggimann announced thet following:  The Davidson Police Department continues to enforce violations oft the town's ordinance fori improper road crossings in designated pedestrian safety zones. As of September! 5, pedestrians who dor not adhere to traffic signals and properly utilize crosswalks will bei issued a thirty-dollar civil penalty. Thei issuance of civil penalties has begun. The town continues to seek voluntary compliance and prefers that pedestrians choose to use the crosswalks and seek to prevent fatal or serious injuries through these enforcement The Thomas F. Clark Revocable Trust will host a community meeting to discuss the proposed Clark Row Conditional Planning Area next Monday, September 18 in the Lowerl Level Community Room at the Davidson Town Hall & Community Center. The development team will present an overview oft the project's goals and design. There will be presentations at! 5:30 p.m. and 6:30 p.m., with time for questions and The Town of Davidson would like residents to be aware of road ciosures and ani increase in activity on the town green this weekend. Lorimer Street will be blocked off at both Concord Road and Chairman Blake Lane on Saturday, September 161 from 8:00 a.m. -3 3:00 p.m.1 to accommodate for an event hosted by La This year marks an important milestone within the history of the Davidson Fire Department. Since 1933, the Davidson Fire Department has been providing efficient emergency response delivery to the Davidson Community. The town and the department will celebrate 90 years of service next month with a community meal. Please join us at Fire Station 1 for a pancake breakfast and community gathering from 9:00amto  efforts.  viewing of the plans.  Escuelita Bilingual Preschool from 11:00 a.m. - 2:00 p.m.  11:00 am on Saturday, October 141 to celebrate this milestone anniversary.    Mayor Knox read proclamations for National Preparedness Month and Constitution Week.  CHANGES/ADOPTION OF THE AGENDA  Town Manager Justice requested adding an update from the Municipal Education. Advisory Committee  (MEAC) under IV. Quarterly Commissioner Reports.  Commissioner Campbell made a motion to adopt the agenda as amended. The motion passed  unanimously/5-0).  QUARTERLY COMMISSIONER REPORTS  Each board member provided an update of the outside Board to which they have been appointed.  Centralina Regional Council- Commissioner. Autumn Rierson Michael Charlotte Regional Transportation Planning Organization- Mayor Knox Lake Norman Transportation Commission - Commissioner Matthew Dellinger Lake Norman Chamber of Commerce Commissioner Tracy Mattison Brandon Lake Norman Regional Economic Development Corporation - Commissioner Ryan Fay  Metropolitan Transit Commission Mayor Rusty Knox Municipal Education Advisory Committee Mayor Knox Visit Lake Norman Commissioner Jane Campbell  PUBLICHEARING  The board of commissioners held a public hearing on Ordinance 2023-09: An Ordinance to Amend the Davidson Planning Ordinance to Clarify the Required Time to Hold a Board of Adjustment Evidentiary  Hearing.  Commissioner Campbell made a motion to open the public hearing at 6:29 p.m.  The motion, passed unanimously (5-0).  Planning Director. Jason Burdette reviewed the draft changes being undertaken to create a set calendar date in which the Board of Adjustment (BOA) will meet regularly and hear cases, as well as clarify language around evidentiary materials, expedited hearings, and what constitutes a "day" for tolling purposes. The proposed text amendment will require the creation of a calendar of BOA meeting dates, similar to what many other municipalities utilize. In addition, the text amendment specifies that completed applications must be submitted in accordance with ai filing calendar deadline in order to be heard at the desired hearing date. The Rules of Procedure include deadlines for evidentiary materials and expedited hearings of appeals pursuant to NCGS 160D-405(f). These changes are being added to keep the Rules of Procedure and the Per DPO Section 14, a public hearing is required for any amendments to the DPO. The public hearing was advertised according to DPO and NCGS 160D requirements. The Planning Board is also required to make a formal recommendation prior to action by the Board of Commissioners and plan to do so at the September 25 meeting. The Board of Commissioners may consider approval at the October 10 meeting. No one spoke  DPO consistent and up to date with the latest NCGS amendments.  during the public hearing.  Commissioner Campbell made a motion to close the public hearing at 6:33 p.m.  The motion passed unanimously (5-0).    BUSINESSITEMS  (a) Fire Chief Ryan Montieth, ADW Architects Managing Principal Keith Carlyon, and Finance Director Piet Swart discussed with the board the Davidson Fire! Station 1 Site Study. The Town has identified Fire Station 1 replacement as a priority within the CIP. The current buildingi is not suitable for future growth within the organization. This project has been discussed in previous years. No enhancements were made to1 the current station 1 during the public facilities project as efforts have been concentrated on identifying a permanent solution. ADW Architects was contracted to conduct a site study at the current location of 216 South Main Street and the Sadler property located on Griffith Street. Thei town has approached the owner of the property, andi the property is under a purchase contract by the town. The closing of the At the September: 26 meeting, the board will be asked to approve a resolution authorizing the purchase of (b) Housing and Equity Director Eugene Bradley reviewed with the board the Summit Farms Affordable Housing Plan. The Summit Farms Conditional Master Plan, which included the Affordable Housing unit agreement, was originally approved by the town board August 22, 2023. Iti includes twelve (12)affordable housing units to be built to satisfy the affordable housing requirements between 80% and below of Area Median Income (AMI). The project shall meet the ordinance-required 12 units through on-site construction. The units shall bei included in both the triplex building and the mixed-use/mut-amiy building. All units shall bet for rent. This plani is consistent with thet town's Affordable Housing Needs Assessment Implementation Strategy goal of rental units under 80% Area Median Income (AMI).  property is scheduled for October 5, 2023.  the property and a budget amendment to provide the funds.  Commissioner Campbell made a motion to approve the Summit Farms Affordable Housing Plan.  The motion passed unanimously (5-0).  (c) Housing and Equity Director Eugene Bradley reviewed the Critical Home Repair Policy. As a part of the Town's Affordable Housing Needs Assessment Implementation Strategy, addressing the need for critical home repairs as ar means to preserve affordable housingi in the community is an important tool. The goali is to protect and preserve some of Davidson's naturally occurring affordable housing stock for current residents to agei in place and allow the Town's current affordable housing stock to remain in good condition. The Comprehensive Housing Affordability Program (C.H.A.P.) will focus on critical home repair, rental subsidies, and emergency home repairs. Ast thet town works in these three areas, iti isi important to develop policies around each of these programs to ensure consistency, fairness, and alignment with thel Needs Assessment Implementation Strategy.  Staff previously presented a draft policy at the August 22 board meeting.  Commissioner Rierson-Michael. made a motion to approve the Critical Home Repair Policy and authorize the town manager toj finalize and execute an agreement with Habitat for Humanity of  the Charlotte Region. The motion passed unanimously (5-0).  (d) Housing & Equity Director Eugene Bradley discussed withi the board the Rental Subsidy Policy. Similar to the previous item, rental subsidies for eligible residents are a means to support those residents that have experienced unprecedentedi renti increases over the last three years. These increases have resulted in housing insecurity for many residents. As a key component of the Comprehensive Housing Affordability Program (C.H.A.P.)iti isi important to develop policies around each of these programs to ensure consistency, fairness, and alignment with the Needs Assessment Implementation Strategy. The goal ist to provide 25 rental subsidies to occupants making less than 80% of the current Mecklenburg County area median income (AMI) are paying no more than 30% oft theiri income toward rent and utilities. Staffi is working on a service provider agreement with  the Ada. Jenkins Center toi implement the rental subsidy program.    The board will be asked to consider approval of the policy and authorize thei town manager to execute. an agreement with the Ada Jenkins Center as a part of the consent agenda at the September 26 board meeting. (e) Project Manager Doug Wright reviewed the 2023 Resurfacing Contract. The 2023 resurfacing project will take place in the "Central Village" area. This project is) Year 3 ofa 5-Year resurfacing plan for all town- maintained: streets. Formal contracts greater than $500,000 require Board of Commissioners approval. Powell Bill funds (gas taxr revenues) are collected by the state and redistributed to municipalities, and these funds are restricted to usef for resurfacing and at few other uses. Our distribution is budgeted at $425,000, which is abouta a $100,000 increase over where we were three (3) years ago. The town budget includes other funds for this resurfacing project for at total budget of upt to $625,000. Ai formal bid opening was held on September 8, 2023, with Red Clay Industries being the lowest bid at $512,326.53 and thel bid and contract have been vetted for  approval.  Commissioner Dellinger made a motion to approve the 2023 Resurfacing Contract and authorized the town manager to execute the agreement with Red Clay Industries.  (f) Town Manager. Justice reviewed with the board an ordinance that addresses public access to town business facilities, vacant land, and other related stipulations. The draft ordinance authorizes the town manager to create rules and regulations consistent with this ordinance. The board will be asked to consider approval oft the  ordinance as part of the consent agenda at the September 261 board meeting.  SUMMARIZE MEETING ACTION ITEMS Town Manager. Justice summarized the action items.  CLOSED SESSION  Commissioner Campbell made a motion to move to closed session at 8:20, p.m. pursuant to NCGS 5143-318.11. (a)(3) Consult with Attorney: Attorney-client privilege and NCGS $143- Commissioner Dellinger made a motion to end closed. session and return to open session at  318.11. (a)(6)- -Personnel. The motion passed unanimously (5-0).  9:17 p.m. The motion passed unanimously (5-0).  ADJOURN (5-0).  Commissioner Fay made a motion to adjourn the meeting. The motion passed unanimously  The meeting adjourned at! 9:19 p.m. Clgble Elzabeth K. Shores Town Clerk  Attest:  Mayor