TOWN OF COATS Board of Commissioners Thursday, November 9, 2017 OFFICIAL MINUTES  ABSTRACT:  A: scheduled meeting of the Board of Commissioners' was held on Thursday, November9 9, 2017 at 7:00p.  m. in the Board of Commissioners' Meeting Room at Coats Town Hall.  ROLL CALL:  Mayor Walter Weeks, Mayor Pro-Tem Jerry Beasley, Commissioner. JC Allen, Commissioner Chris Coats,  Commissioner. John Raynor and Commissioner Allen Mosby attended.  Attorney Alton Bain was present.. .CALL TOORDER:  Aquorum being present, Mayor Weeks called the meeting to order at 7:00 p.m.  Mayor Weeks delivered the invocation and led those in attendance in the Pledge of Allegiance.  Changes to agenda as listed:  Move Item II. B. from Old Business to after Item VII. Closed Session  RESOLVED, to approve amended Agenda.  MOTION BY: COMMISSIONER CHRIS COATS, SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5) MAYOR PRO-TEM. JERRY BEASLEY, COMMISIONERS COATS, MOSBY, ALLENAND  RAYNOR NOES (0)  II. APPROVAL OF CONSENT AGENDA: A. Approval of Minutes October: 12, 2017 B. Approval of Attorney Bill Review of Financial Statement RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER JOHN RAYNOR, SECOND BY: COMMISSIONER CHRIS COATS APPROVED, AYES (5) MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS COATS, MOSBY, ALLEN AND  RAYNOR NOES (0)  Page 1  mintues 11.09.2017    III. OLD BUSINESS:  A. Proposals for 4-Ton Heating and Air Conditioner Unit Karen Wooten, Interim Town Manager recommended quotes were.J8 & M Heating & Air, Inc. for  Beasley Heat and Airi for $6.708.00. The other  $7,639.00.  $6,645.00and Cape Fear Air Conditioning & Heating for  RESOLVED, to accept the proposal for the 4-Ton Heating and Air Unit $6.708.00 for back area of the police department. MOTION BY: COMMISSIONER JOHN RAYNOR, SECOND BY: APPROVED, AYES (5) MAYOR PRO-TEM. JERRY  from Beasley Heat and Airi for  COMMISSIONER CHRIS COATS  AND RAYNOR NOES (0) (Reference#1) Item B. moved below close session  BEASLEY, COMMISSIONERS COATS, MOSBY,ALLEN  Karen Wooten, Interim Town Manager informed the Board she She recommended putting maintenance into  did get quotes of yearly maintenance.  start working on the budget in February. next year's budget since they have an idea oft the cost. We  IV. NEWBUSINESS  VI. Pat Godwin-Coats Chamber of Commerce Director Pat Godwin went over the handout on the Chamber Events for  November and December 2017.  (Reference #2)  VII. Street Closures for Christmas Tree Lighting Street Closures for Christmas Parade  Chief Jeremy Hall went over the handout on Street Closures that RESOLVED, to approve the Street Closures as presented. MOTION BY: COMMISSIONER JOHN RAYNOR, SECOND BY: MAYOR APPROVED, AYES (5) MAYOR PRO-TEM. JERRY  were almost the: same as last year.  PRO-TEM JERRY BEASLEY  RAYNOR NOES (0)  BEASLEY, COMMISSIONERS COATS, MOSBY, ALLEN AND  (Reference#3)  ige2  mintues 11.09.2017    VIII. Check: Signing  Karen Wooten, Interim Town Manager explained the need for the board to assign someone to sign checks int the absence of. Julie Clifton that is out on maternity leave. This would be for the third person to Mayor Weeks suggested the person you choose now might be backup for next year. Ms. Wooten stated that. Julie Clifton is the perfect fort the third backup when she returns. Mayor Weeks: stated this person would need to be available during the day. The board asked fora a volunteera and John Raynor kindly did RESOLVED, to approve. Commissioner. John Raynor be the third person able to sign checks. MOTION BY: COMMISSIONER CHRIS COATS, SECOND BY: COMMISSIONER. JC. ALLEN  sign checks as a backup.  SO.  APPROVED, AYES (5) MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS COATS, MOSBY, ALLEN AND  RAYNOR NOES (0) cards next week.. IX. Renewal ofCD  Karen Wooten, Interim Town Manager asked Commissioner, Raynor to be available to sign signature  Karen Wooten, Interim Town Manager recommended First Federal Bank be the renewal of the CD for RESOLVED, to authorize Karen Wooten, Interim Town Manager to do an approved Resolution to put the MOTION BY: COMMISSIONER. JOHN RAYNOR, SECOND BY: MAYOR PRO-TEM. JERRY BEASLEY APPROVED, AYES (5) MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS COATS, MOSBY, ALLEN AND  $189,261.71 for 161 months at 1.5%.  CD for $189,261.71 into First Federal Bank for renewal at: 1.5% For 16 months.  RAYNOR NOES (0)  (Reference #4)  V. MANAGER & COMMMITTEE REPORT: A. Department Heads Updates  Karen Wooten, Interim Town Manager introduced Leanna White. She is working at thet front desk while Mrs. Clifton is out on maternity leave. Leanna White expressed that it was a pleasure to work fort the Mike Collins, Parks and Recreation Department Head reported soccer finished last week. Basketball registration will continue for the next two weeks. Working on the Tennis Court package to present very  town.  soon.  Page 3  mintues 11.09.2017    Teresa Brown, Librarian reported on the Book program she started for the children. Donations from Cornerstone and hopefully Hardees for something free when children read ten! books. Librarian  continued going over her handout. (Reference #5)  Jeremy Hall, Police Chiefintroduced a new officer Kaitlin Shaver. In addition, he reported they raised  Funds for Florida Hurricane victims. Chief Hall continued going over his handout.  (Reference#6)  Rodney Pleasant, Public' Works Department Head reported that he was pleased he got a compliment from a citizen about the public works department. He does not get many compliments only complaints.  Public Works Department Head continued going over his handout.  (Reference#7)  Karen Wooten, Interim Town Manager reported the town would be closed Friday of next week for Veterans Day. We have advertised for committee vacancies to address next month. Ms. Wooten asked  who would be riding in the Christmas parade on December 7, 2017 at 6:30 p.m.  VI. PUBLIC FORUM NO ONE: SPOKE VII. CLOSED SESSION: Conduct a closed session pursuant to:  N.C.G.S. 143-318.11 (a) (3)- - To consult with an attorney employed or retained by the public body in order to preserve. the attorney-client privilege between the attorney and the public body. N.C.G.S. 143-318.11 (a) (6)- To consider the qualifications, competence, performance, character fitness, conditions of appointment, or conditions ofi initial employment ofan individual public officer or RESOLVED, to go into Closed Session under N.C.G.S. 143-318.11 (a) (3), and N.C.G.S. 143-318.11 (a)(6) MOTION BY: COMMISSIONER. JOHN RAYNOR, SECOND BY: COMMISSIONER CHRIS COATS APPROVED, AYES (5) MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS COATS, MOSBY, ALLEN AND  employee or prospective public officer or employee.  at 7:40 p.m.  RAYNOR NOES (0)  RESOLVED, to go into Open Session 8:44 p.m.  MOTION BY: COMMISSIONER. JOHN RAYNOR, SECOND BY: COMMISSIONER CHRIS COATS APPROVED, AYES (5) MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS COATS, MOSBY, ALLEN AND  RAYNOR NOES (0)  Page 4  mintues 11.09.2017    OPEN SESSION  B. Draper Aden Associates-Proposal for Design and Bid Administration Services-Public Works The Board asked Karen Wooten, Interim Manager to put the proposal on hold until attorney  Facility.  gets with Tyrus Clayton to review the suggested changes.  VIII. Adjournment  RESOLVED, to Adjourn at 8:48 p.m.  MOTION BY: COMMISSIONER CHRIS COATS, SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5) MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS COATS, MOSBY, ALLEN AND  RAYNOR NOES( (0) Respectfully, Ba A Connie M. Sorrell, Interim Town Clerk  hs2  Si  Walter Weeks Mayor  Pages 5  mintues 11.09.2017