TOWN OF COATS Board of Commissioners February 8, 2018 OFFICIAL MINUTES  L.A ABSTRACT:  A scheduled meeting of the Board of Commissioners was held on February 8, 2018 in the Board of  Commissioners' Meeting Room at Coats Town Hall.  II. ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner JC Allen, Commissioner. John Raynor  and Commissioner Bob Hedrick. Commissioner Allen Mosby was not present. Attorney Alton Bain was present. III. CALL TO ORDER:  Aquorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance. Changes to the Agenda: Move IV-A-Oath of Office -Commissioner Bob Hedrick to III-A, move all other items down. Item III-D include update on Public' Works Building. Item VII -Remove Closed Session  RESOLVED, to approve Agenda as amended.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: MAYOR PRO-TEM. JERRY BEASLEY APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN AND RAYNOR  NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: MAYOR PRO-TEM. JERRY BEASLEY APPROVED, AYES (3), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN AND RAYNOR  NOES (0)  V. OLD BUSINESS:  1    A. Oath of Office - Commissioner Bob Hedrick B. Parks and Recreation Committee appointment  Mayor Coats administered the Oath of Office to Bob Hedrick (Reference #1)  Mayor Coats ask for any recommendations for a Commissioner to serve on the Parks and Recreation Committee. Mayor Coats stated that the vacancyi is due to his Commissioner seat being vacant.  Commissioner  Bob Hedrick volunteered to be on the committee.  RESOLVED, to appoint Commissioner Bob Hedrick to: serve on the Parks and Recreation  Committee.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES( (0)  Draper Aden Associates Invoice  Nick Holcomb Town Manager presented the Board with an invoice from Draper Aden Associates. Invoice covers work completed through December 31, 2017 for $5,114.10. Mr. Holcomb asked for  Board approval to process payment. (Reference #2)  RESOLVED, to approve payment for $5,114.10 to Draper Aden Associates.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: MAYOR PRO-TEM. JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES(O)  D. Summary of Parking Design and Update of Public Works Building  Nick Holcomb Town Manager updated the Board concerning the bid opening on February 6, which were higher than had been expected.. Mr. Holcomb stated the low bidder at $423,600 was Talon Construction, Inc. and because of the higher pricing, he had a conversation with Tyrus Clayton to begin working to see what items could be eliminated to reduce the cost. During the discussion, several items mentioned, including eliminating the office, would save eighteen to twenty thousand. Mr. Holcomb asked to schedule a special called meeting to meet with Draper Aden Associates after they have worked with the contractor to discuss areas that we may be able eliminate to reduce the  cost of the building. (Reference #2)  RESOLVED, to set special called meeting February 15, 2018 at 6 p.m.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  2    RAYNOR NOES( (0)  VI. NEW BUSINESS: A: Inter-Fund Transfer  Karen Wooten Town Clerk presented the Board a Budget Amendment, which transfers portions of merit pay from Fund 101 to Powell Bill Fund and Solid Waste Funds. Ms. Wooten requested Board  action on the move ofe expenditures to different funds. (Reference #4)  RESOLVED, to approve Budget Amendment #6.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES (0)  B. Dates for Budget Calendar  Nick Holcomb Town Manager presented the Board with the 2018/2019 budget calendar (Reference  #4)  RESOLVED, to attentively set the dates for the budget calendar workshop schedule. MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES( (0)  Mayor Coats stated that he would communicate the schedule with Commissioner Mosby.  Set Public Hearing = Rezoning Request  Nick Holcomb Town Manager presented a rezoning request from property owner Theresa Wilkins. Ms. Wilkins is requesting rezoning property located at Hwy 55 parcel numbers 0706901501001404 and 07069015010014 04 from Industrial to Residential. Agricultural. Mr. Holcomb informed! the: Board that the property has frontage on Hwy 55 and abuts the back of the Irbin Dr. subdivision and the owner has plans for a single family home and bona fide farm. Mr. Holcomb stated to the Board that the Planning Board voted to recommend approval of the rezoning based on the condition that the Future Land Use Mapi is adjusted to reflect this rezoned change. (Reference #6). Mayor Pro-Tem Jerry Beasley asked for clarification concerning the Highway Commercial Zone on: Nick Holcomb Town Manager stated that the two (2) parcels were the only properties to be  Hwy 55. rezoned.  Mr. Holcomb asked the Board to set al Public Hearing for March 8, 2018.  3    RESOLVED, to: set Public Hearing for March 8, 20181 for rezoning request from property owners. MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES(O) D. Financial Update  Karen Wooten Town Clerk presented the Board with an update of the Town CD's and the Central  Depository account as of January 31, 2018. VII. MANAGER & COMMITTEE REPORT:  Nick Holcomb Town Manager informed the Board oft the following dates: 1. Tour for McKinley Place - February: 15,4-5 p.m. 2. Ethics Training- May 23, time to be schedule later  Mr. Holcomb informed the Board concerning the stucco on the side of the Library building, which has been chipping off the building. This problem could be due to water between the brick and the Chief Hall presented stats for. anuaryll-februarys; 2018. ChiefHallcommented on the Souper Bowl The Board gave their compliments to the police department and all the staff for their assistance with Rodney Pleasant Public Works Director shared his reports for the month of January and informed the Board that Cody Wood had resigned and that he and the Town Manager would be interviewing to Mike Collins Recreation Director updated the Board with basketball participation, which have been 72 games. Mr. Collins informed the Board that baseball registration opened and that practice will  stucco. Some repairs may be needed in the next couple of months.  activities ally working out well. (Reference #7)  the Souper Bowl.  replace him. (Reference #8)  start in March, games in April. VIII. PUBLIC FORUM:  Mayor Coats opened Public Forum. Hearing none, Mayor Coats closed Public Forum.  IX.A ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR  4    NOES(0)  Meeting adjourned at 7:45.  7t  hh Chris Coats, Mayor  Saa  Karen F. Wooten, Town Clerk:  5