TOWN OF COATS Board of Commissioners March 8, 2018 OFFICIAL MINUTES  LA ABSTRACT:  As scheduled meeting of the Board of Commissioners: was held on March 8, 2018 in the Board of  Commissioners' Meeting Room at Coats Town Hall.  II.F ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner. JC Allen, Commissioner. John Raynor  and Commissioner Bob Hedrick. Commissioner Allen. Mosby was not present. Attorney Alton Bain was present. II. CALLTO ORDER:  Aquorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance. Changes to the Agenda: Add under New Business- Item' V-F Cemetery Plots, Item V-G Cemetery  Committee Application.  RESOLVED, to approve Agenda as amended.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIOSNER BOB HEDRICK APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES( (0)  1    V.P PUBLICH HEARING: concerning this property.  Mayor Coats opened public hearing and asked Nick Holcomb Town Manager to update the Board Mr. Holcomb informed the Board that the property for the request are two parcels on highway 551 that are presently zoned Industrial (1). Mr. Holcomb stated that the propertyowners had knowledge that the property was zoned Industrial (1) at the time of purchase. Mr. Holcomb stated that the owners are requesting to rezone to Residential Agricultural (RA) with the intent to have a family home and bona fide farm on this property. Mr. Holcomb stated that the Planning Board voted to recommend approval of the rezoning, contingent upon converting the parcels on the Future Land Use Map from Highway Commercial (C3) to Residential Agricultural (RA). Mr. Holcomb updated the Board that all notices to adjacent properties and advertising were completed and had received only one call, being the previous owner stating that he had tried to sell the property as Industrial with no results for 10 years Mayor Coats stated that the advertisement was in The Daily Record on February 23 and March 2.  and that his concerns with the property not having sewer connections.  Mayor Coats opened Public Hearing for comments. Hearing none. Mayor Coats closed Public Hearing.  VI. OLD BUSINESS: A. Request to Rezone Hwy 55  Nick Holcomb shared with the Board that upon approval of the rezoning request for the two (2) parcels on Hwy 55 will include the converting the parcels on the Future Land Use Map to Residential Agricultural (RA). Mr. Holcomb stated that if the Board votes int favor oft the rezoning that three 1. Change parcels on future Land use map from Highway Commercial to Residential Agriculture  separate decisions will need to be made: (Reference #1)  2. Based on Planning Board's recommendation, vote in favor of rezoning 3. Approve following written statement of consistency:  "This rezoning meets the intended purpose of our Future Land Use Plan. This rezoning is reasonable because the lack of public sewer access greatly prohibits this property's ability to serve industrial or commercial development now. This rezoning is in the public interest because Mr. Holcomb express concerns with the limited Industrial properties and suggested that plans to Commissioner Raynor stated that during the Future Land Use Plan process, there were several areas Mayor Pro-Tem Jerry Beasley questioned what other use would the property have other than  itiss surrounded by similar RA: and R20 Residential zones" identify other properties needed for the Future Land Use Plan. discussed that are properties to consider zoning as Industrial.  al home.  2    Property owner addressed the Board and stated that the property plans were to be a small farm with COWS, horses, watermelons in the liking of Noah's Landing. Plans to open the farm to the public for Easter and Christmas events, hoping to get youth involvement. Future plans to sell Christmas trees, family events with chickens, goats, etc. This would be at family community involvement. RESOLVED, to Amend the Future Land Use Plan from Highway Commercial to Residential MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  Agriculture.  RAYNOR NOES (0)  RESOLVED, to approve rezoning of property from Industrial to Residential. Agriculture. MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS, ALLEN, HEDRICK AND  RAYNOR NOES (0)  RESOLVED, to approve the written statement of consistency: "This rezoning meets the intended purpose of our Future Land Use Plan. This rezoning is reasonable because the lack of public sewer access greatly prohibits this property's ability to: serve industrial or commercial development now. This rezoningi is in the public interest because iti is surrounded by similar RA and R20 Residential zones" MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES (0)  B. Draper Aden Associates Invoices  Nick Holcomb Town Manager presented an invoice from Draper Aden Associates for $21,580.90 for engineering services performed in. January of 2018. Mr. Holcomb stated that this brings total Discussion from the Board concerning future expenditures from Draper Aden Associates, which will  payments to Draper Aden Associates to $26,695. (Reference #2) be for the bidding process of $3,000 stated by Mr. Holcomb. RESOLVED, to approve invoice to Draper Aden Associates for $21,580.90.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES (0)  3    Mayor Pro-Tem Jerry Beasley questioned future payments to Tyrus and asked the Town Manager to get  an hourly rate and clarification on his expected time. Budget Transfer & Amendment - Project Fund  Nick Holcomb Town Manager presented Budget amendment #7 and #8 requesting changes to the Public Works Building Project Fund. Amendment #7 needed to transfer $39,772 from General fund and $40,0001 from Solid Waste Fund into the Project Fund totaling $79,772. Amendment #8 reflects  additions to the Project Fund. (Reference #3) RESOLVED, to approve Budget Amendment #7 and # 8.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES (0)  VII. NEW BUSINESS:  A. Set Public Hearing: = Rezoning Request (Hwy2 27)  Nick Holcomb Town Manager presented a request to set a public hearing date of April 12, 2018 for a rezoning request for property from Residential (R20) to Highway Commercial (C3) to allow for selling to a developer who plans to construct a site for Domino's Pizza. This request for rezoning aligns exactly with the Future Land Use Plan. The rezoning consists of two (2) parcels to create a new! 5.29- acre parcel with approximately, 211 feet of road frontage on Hwy 27. Mr. Holcomb shared with the Board that the Planning Board aftera a good deal of discussion approved the recommendation to  present the rezoning request to the Board for approval. (Reference #4)  RESOLVED, to set Public Hearing for April 12, 2018 to consider rezoning property on Hwy 27. MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES (0)  B. Budget Amendment - Street Patching  Rodney Pleasant Public' Works Director updated the Board that due to the cold weather, several water leaks needed repairing and the cost to dig out utility cuts and patching back required asking fort funds to cover this cost.: Quality Asphalt Service, Inc. invoice to repair seven (7) areas was  $4,200. (Reference # 5) (Reference #6)  RESOLVED, to approve Budget Amendment #3 under Water Fund.  MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES (0)  4    : Beautification Committee - Christmas Lights  Amy. Johnson representing the Kiwanis updated the Board pertaining to the purchase of Christmas Lights for the Town. With the goals for last year met, the next project is to purchase new Christmas lights, 45 int total. The committee is looking to raise funds for Stars and Angels as presented in the handout. Ms. Johnson shared that the goal is to purchase 20 new lights this year. The committee willl be asking local businesses, residents and an auction on November: 3, to help meet this goal. Ms. Johnson stated that anyone that purchases a Christmas light be placed on a plaque to be displayed at the Town Hall. Ms. Johnson confirmed that the cost oft the Star and Angels are $400/$500. Ms., Johnson updated the Board on the scheduled Clean Sweep: Spring Event combined with Operation InAsMuch on April 7, 2018. This will bring around 200 volunteers into Coats to heipy with Mayor Pro-Tem Jerry Beasley questioned Ms. Johnson concerning the fund raising that they do tell people that they aren'tr representing the Town but from the Beautification Committee. Ms. Johnson  various service projects to help clean up the Town.  confirmed that they tell people they are the Coats Beautification Committee.  D. Street Closure - Operation InAsMuch  Chief Jeremy Hall presented the street closure for April 7, 2018 event. (Reference #7)  RESOLVED, to approve Street Closure for the Operation InAsMuch  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, AND  RAYNOR NOES (0)  RESOLVED, to allow use of back parking lot for the InAsMuch event.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES (0)  E. Street Closure - Chamber Fundraiser  Pat Godwin Coats Chamber Director informed the Board of the upcoming "Community Wide Meeting" on March 22, 2018 at 6:30. Ms. Godwin added that this meeting will be at the Coats Community Building and willl be a time fori information, sharing, brainstorming andi focus on new ideas for the Coats Community. Ms. Godwin informed the Board about the upcoming event with  the Chamber- Oyster and Shrimp Roast on April 28, 2018 - 5-8pm.  Chief Jeremy Hall presented the street closure for April 28, 2018 Oyster and Shrimp Roast event.  (Reference #8)  5    RESOLVED, to approve Street Closure for the Chamber Oyster and Shrimp Roast on April 28, 2018. MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES( (0)  Ms. Godwin also informed the Board that they would be having Line Dancing at the Community Building  tor raise funds also. F. Cemetery Plots  Mayor Coats presented two (2) Cemetery Plots purchased for approval. Ronnie Poole, Lot 188 Cand  Kathy Loyd 187C. (Reference # 9 and #10) RESOLVED, to approve Cemetery Plots.  MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, AND  RAYNOR NOES (0)  G. Cemetery Committee Application  Mayor Coats presented: a Cemetery Committee application from Jean Powell. (Reference #11)  RESOLVED, to approve Cemetery Committee. Application.  MOTION BY: COMMISSIONER: JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES (0)  VIII. MANAGER & COMMITTEE REPORT: Nick Holcomb Town Manager updated the Board:  1. Oyster and Shrimp Roast - April 28, 2018 2. Budget Workshop- - March 24, 2018-8-12pm 3. Board Ethics Class - May 23, 2018-1 10-12pm  4. Public' Works building waiting on Notice to Proceed from the engineer.  Chief. Jeremy Hall presented his monthly: stats from February 8 through March 8, 2018 (Reference #12)  Rodney Pleasant presented his monthly reports for February. (Reference #13) Teresa Brown Library Director presented her monthly report for February. (Reference #14)  6    IX.P PUBLICF FORUM:  Mayor Coats open Public Forum and hearing none Public Forum closed.  X. ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, AND  RAYNOR NOES (0)  Meeting adjourned at 8:05 p.m.  fhu7uk Karen F. Wooten, Town Clerk:  Chris Coats, Mayor  7