TOWN OF COATS Board of Commissioners April 12, 2018 OFFICIAL MINUTES  LA ABSTRACT:  As scheduled meeting of the Board of Commissioners was held on April 12, 2018 in the Board of  Commissioners' Meeting Room at Coats Town Hall.  I.R ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner. JCA Allen, Commissioner. John Raynor,  Commissioner Allen Mosby and Commissioner Bob Hedrick.  Attorney Alton Bain was present. III. CALL TOORDER:  Aquorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve. Agenda as presented.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: COMMISSIOSNER ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS, ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  V. PUBLICH HEARING:  A. Rezoning Request - 249 E. Stewart St. (Hwy27)  1    Mayor Coats opened Public Hearing and Nick Holcomb Town Manager updated the Board pertaining to the re-zoning request located at 249 E. Stewart Street. Property owner of two (2) parcels, PID numbers 07069016010006 02 and 0706901601000 totaling 5.29 acres, is requesting to re-zone from Residential (R20) to Highway Commercial (C3) to allow for selling to developer who plans to constructa new: site with parking for a new Domino's Pizza. Mr. Holcomb informed the Board that the Planning Board voted to recommend approval oft this rezoning request. Mr. Holcomb confirmed that the rezoning is justified due to the property being zoned Highway Commercial on the Future Land Use Map. Mayor Coats clarified with Mr. Holcomb that this public hearing was for the re-zoning request only.  Mayor Coats opened Public Hearing for comments.  Linda Harper, 102 Riding Ridge Road, Fuquay Varina, C/O Daniel Williams 275 E. Stewart St- Ms. Harper presented the Board with opposition to the rezoning request pertaining to the property owner at 275 E. Stewart St. owned by her son Daniel Williams. Concerns expressed were property value, noise, lighting, architectural features, dumpsters, storm water ponds and landscaping buffers. (Reference #1) Phillip Poole, 545 N. Orange St- Mr. Poole expressed concerns with traffic and requested not to change Todd Pope, 443 North Orange St. - Mr. Pope stated that he did not want a Domino's behind his property: zoned as residential. Expressed to have growth on Main Street and stated that ift the property Larry Messer, 1962 NC55E., Dunn - Mr. Messer stated that he was the property owner requesting the re-zoning. Mr. Messer expressed that he was a taxpayer also; his desire to sell the property for years  the re-zoning.  is re-zoned he will move.  and would have been glad to take other offers to bring growth to Coats.  (Public Hearing Sign in Sheet Reference #2). RESOLVED, to close Public Hearing.  MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  VI. OLD BUSINESS:  A. Request to Rezone - 249 E. Stewart St.  Mayor Pro-Tem Jerry Beasley recommended following the request of the Planning Board, which follows  our Future Land Use Plan and does not feel that we should make changes to that.  2    RESOLVED, to approve rezoning request.  MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER, ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  Commissioner John Raynor questioned if stipulations could be required for buffering for any highway Nick Holcomb, Town Manager stated that all Town ordinances would have to be compliant prior to approval of any site plans presented. Mr. Holcomb expressed that the ordinances are here to protect  commercial businesses.  property: and to be respectful to property owners.  VII. NEW BUSINESS: A. Tax Collection Agreement  Keith Faulkner, Harnett Tax Administrator presented an updated agreement for the use oft their services for tax collection. The contract updated agreement fee charges set at 19ofcollections, which ist the amount the Towns have been paying for years, but a copy oft the agreement was not in  the files. Mr. Faulkner is asking for a signed contract. (Reference #3)  RESOLVED, to approve the Tax Collection Agreement.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  Commissioner Allen Mosby questioned if the Town Attorney had reviewed the contract, which Nick Holcomb Town Manager stated that he had not been given a copy since it was the same contract as the  other towns in the County.  Nick Holcomb Town Manager stated that there was a six (6) month termination notice.  B. Harnett Count IT Presentation  Ira Hall with Harnett County IT gave a presentation to the Board of the current IT concerns at the Townand pros for an arrangement to move under Harnett County IT. Mr. Hall stated that this 1. Concerns: everything on one site, low storage space, all departments would have to be down for any issues to bet fixed, single internet connection, manual back up, age of present 2. Advantages: Fiber connection, data stored in 4 different buildings, IP based phone system, access to updates as Harnett County grows, internet protection, backups basically every 15  presentation is about Redundancy and Recovery.  server, age of phone system, recovery time at least 48 hours down.  minutes and nightly, off site storage.  3    Commissioner Bob Hedrick questioned how long the transition would take which Mr. Hall responded 48  hours.  Street Resurfacing Bids (Reference #4)  Nick Holcomb presented the Board with four (4) informal bids for resurfacing the following streets:  S Orange St from Erwin St. to Dunn St. -4581 ft. Mason St. from E.. Jackson to E. Parrish-6 650 ft. Lisa St. from S. Carrie St to Nursery entrance: -2581 ft.  Mr. Holcomb recommended low-bidder, Sykes Paving, LLC. Mr. Holcomb stated that The City of Dunn had used Sykes Paving, LLC and gave them ag good reference for the quality of their work.  RESOLVED, to approve low bidder Sykes Paving, LLC.  MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: COMMISSIONER, JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  D. Outside Water Tap  Nick Holcomb Town Manager addressed the Board concerning an approved policy last year that states that ifa property abutting Town limits would like to connect to town water they would need to request annexation in the Town limits. Mr. Holcomb stated that the policy adopted is for the growth of the Town; however, this policy has created some issues for a request for one home, which happens to be on a small farm. By the ordinance, they would have to request annexation into the Town, but conflicting policy the Town would not allow annexation due to the property being a small farm. The Wilkins family is the property that we rezoned last month on Highway 55 sO she could have animals but is requesting Town water for the home. Mr. Holcomb is recommending granting this water tap: as a onetime stopgap measure giving himself and the Planning Board time to address Mayor Pro Tem Jerry Beasley asked if Ms. Wilkins was aware that she will be paying double water rates for this property and Mr. Holcomb confirmed that she was aware oft the out oft town water Mr. Holcomb stated that by approving this the Town would receive revenue from the water tap and the water, however if not allowed the Town would not see any growth from this development. RESOLVED, to approve water tap without requiring her to come into the Town Limits. MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER. JOHN RAYNOR  the language oft this ordinance to clarify situations such as small farms.  rate.  4    APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  Street Closure - Celebrating Spiritual Unity Day same streets as in previous years. (Reference #5) RESOLVED, to approve street closure as presented.  Walter Weeks addressed the Board requesting street closure for the Celebrating Spiritual Unity Day on May 5, 20181 from 9:00 am -3:00 pm. Chief Hall presented Street listings for closure being the  MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER, JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  F. Two Cemetery Plots  Nick Holcomb Town Manager presented two (2) Cemetery Plots purchased by Wanda Molchan.  Plots 418-B and 418-A, Section C. (Reference #6 6,#7)  RESOLVED, to approve Cemetery Plots purchased by Wanda Molchan.  MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  ANDI RAYNOR NOES (0) G. Set Public Hearing  Niçk Holcomb Town Manager asked the Board to set a Public Hearing during the May 10, 2018 Board meeting. Mr. Holcomb, the Planning Board and Alton Bain the Town attorney are working to clear up the language to make it clear that "lots to be created" must be less than five acres be  considered a Minor Subdivision.  RESOLVED, to set Public Hearing for May 10, 2018.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: COMMISSIONER ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS. ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  VIII. MANAGER & COMMITTEE REPORT  5    Nick Holcomb shared upcoming event dates: b. Spiritual Unity Day - May 10th  a. National Day of Prayer - May 3, 2018 at 12 noon int front of Town Hall  Chamber Oyster & Shrimp Roast- - April 28th.  Mr. Holcomb stated that we have had favorable news from Health Insurance and Workers Comp renewals. Public Works lot has been cleared and the 300-day completion began on March 26, 2018. Mr. Holcomb shared that Julie Clifton Deputy Clerk has given her resignation effective May 2, 2018. Ms. Clifton will be going to the Town of Cary. Leanna White will work with the Town during the Mr. Holcomb stated that Teresa Brown Library Director, Mike Collins Recreation Director and Rodney  transition.  Pleasant Public Works Director were not available for the meeting. Chief Hall gave his report of stats from March 8 - April 12, 2018. (Reference #8)  IX. PUBLIC FORUM  Mayor Coats opened Public Forum.  Storm Rutcho, employee of GBR/IH, LLC purchaser of the 249E. Stewart Street, spoke that he would be  available to answer: any concerns that anyone had. RESOLVED, to close Public Forum.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: COMMISSIONER. ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS, ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0) X.ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK AND  RAYNOR NOES (0)  Meeting adjourned at 7:55 p.m..  Vhi Chris Coats, Mayor  Wood  Le  Tan7  Kàren F. Wooten, Town Clerk  6