TOWN OF COATS Board of Commissioners July 12, 2018 OFFICIAL MINUTES  .A ABSTRACT:  As scheduled meeting of the Board of Commissioners was held on July 12, 2018 in the Board of  Commissioners' Meeting Room at Coats Town Hall.  I.ROLL CALL: were present.  Mayor Chris Coats, Commissioner JC Allen, Commissioner Allen Mosby and Commissioner Bob Hedrick  Commissioner. John Raynor and Mayor Pro-Tem Jerry Beasley were absent.  Attorney Edgar R. Bain was present. I.CALLTO ORDER:  A quorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those ina attendance in the Pledge of Allegiance. Mayor Coats asked to add to Agenda Item C under New Business; Amy Johnson Coats Beautification  Committee.  RESOLVED, to approve Agenda as amended.  MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER ALLEN MOSBY  APPROVED, AYES (3), COMMISSIONERS ALLEN, HEDRICK AND MOSBY  NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER. JC ALLEN APPROVED, AYES (3), COMMISSIONERS ALLEN, HEDRICK AND MOSBY  NOES (0)  1    V.P PUBLIC HEARING:  A. Proposed Rezoning - 124 S. McKinley Street  Mayor Coats opened Public Hearing, hearing none Public Hearing closed.  B.F Proposed Zoning Text Amendment - R6 Zone Mayor Coats opened Public Hearing: with size. (Reference #1) Mayor Coats closed Public Hearing. VI.OLD BUSINESS:  Tim Byrd, 266 E. Washington Street questioned if hej joined two lots together if he would be compliant  A.P Proposed Rezoning = 1245. McKinley Street  Nick Holcomb Town Manager recommended approval of the rezoning of 124 S. McKinley Street from C3 (Highway Commercial) to MUV (Mixed -Use Village). Mr. Holcomb stated that the rezoning is consistent with the Future Land Use Map: and that the Mixed-Use area included retail, office and single-family  residential. (Reference #2)  RESOLVED, to approve rezoning 124 S. McKinley to Mix-Use Village. APPROVED, AYES (3), COMMISSIONERS ALLEN, HEDRICK AND MOSBY  MOTION BY: COMMISSIONER, ALLEN MOSBY: SECOND BY: COMMISSIONER BOB HEDRICK  NOES (0)  B. Proposed Zoning Text Amendment - R6 Zone  Nick Holcomb Town Manager recommended approval oft the Zoning Text Amendment for a R6 Zoning District. Mr. Holcomb stated that the creation oft the R6 Zone would add value and buildability to the  small lots in Town.  RESOLVED, to approve creating a R6 Zone.  MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: COMMISSIONER BOB HEDRICK  APPROVED, AYES (3), COMMISSIONERS ALLEN, HEDRICK AND MOSBY  NOES (0)  2    C.Computer Support Services Agreement - Harnett County  Nick Holcomb Town Manager presented the contract with Harnett County IT for the fiscal year of 2018/2019. Mr. Holcomb stated that this is the same contract as in previous years but also included the  shift of responsibility for the server and IP phone service. (Reference #3) RESOLVED, to approve contract with Harnett County for computer services. APPROVED, AYES (3), COMMISSIONERS ALLEN, HEDRICK AND MOSBY  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER BOB HEDRICK  NOES (0)  D. Office Lease Agreement - Coats Chamber  Nick Holcomb Town Manager presented the lease agreement with Coats Chamber and asked for the Board's approval. Mr. Holcomb informed the Board that this agreement wast for 2 years with ar renewal foras second 2-year lease; opt out for either party with a ninety day (90) notice, alterations required at the expense of the Tennant, conference room under the control of the Town and $100 monthly rent.. Mr. Holcomb added that any major alternations to the building would come before the Board and Commissioner Bob Hedrick questioned the date of contract, which willl be upon agreement of both  general changes he will make the decision. (Reference #4)  Lessor and" Tennant..  RESOLVED, to approve lease agreement including the alterations needed. APPROVED, AYES (3), COMMISSIONERS ALLEN, HEDRICK AND MOSBY  MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER ALLEN MOSBY  NOES (0)  Pat Godwin Coats Chamber Director asked concerning the approval to have painting done in the offices.  Nick Holcomb Town Manager stated that he could approve changes of that nature.  VII. NEW BUSINESS: A. Coats-Erwin Youth Leagues  Mike Collins Recreation Director presented the Board with a request to combine Coats and Erwin's youth leagues for a one-year trial period. Mr. Collins informed the Board with reasons that joining would be an advantage for the youth in our area. Mr. Collins shared that Coats has had a few leagues that have not had enough participants to create: ai full team and in return have had to refund parents, however this merger would allow us to draw more numbers. Due to our children already, attending school together will allow them to begin practicing and playing together before Middle School. Mr. Collins stated that the school officials like thei idea and have offered the use of their facilities. Mr. Collins added that more children available in the Coats-Erwin League would allow for more competition, more teams to play against and better opportunities for All-Star team. Mr. Collins confirmed that all  3    Coats residents will continue to sign upi in Coats and the pricing should stay the same. Mr. Collins stated that joining the two Towns together would allow fora adult sports and give strength to the teams.: Drew Bryant with Harnett County Recreation (not representing Harnett County) shared with the Board that the numbers for Recreation would make a difference in the recreation program for Coats and Erwin. Mr. Bryant suggested a memorandum with Erwin and keep strict records for signing up. Mr. Mayor Coats updated the Board and the Town concerning a stipend from Harnett County per  (Reference #5)  Bryant added that the one-year trial was a good idea. participant of twenty-seven dollars ($27).  RESOLVED, to approve one-year trial period for Coats-Erwin recreation.  MOTION BY: COMMISSIONER ALLEN MOSBY: increase to be the same as Coats.  Discussion concerning the fee structure to stay at current cost unless Erwin's Board does not approve to  Commissioner Allen Mosby rescinded his open motion.  RESOLVED, to approve. one-year1 trial period for Coats-Erwin Recreation with the stipulation that ifErwin's Board does not approve to increase their out of Town rate then the Town of Coats will MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: COMMISSIONER BOB HEDRICK  reduce the Town's rate to match Erwin.  APPROVED, AYES (3), COMMISSIONERS ALLEN, HEDRICK AND MOSBY  NOES (0) B.C Cemetery Plots  Nick Holcomb requested approval for the purchase oft two Cemetery Plots. 467C'and 468 C, purchased  by. JC Allen. (Reference #6)  RESOLVED, to approve purchase of Cemetery Plots C467 and C468. APPROVED, AYES (3), COMMISSIONERS ALLEN, HEDRICK AND MOSBY  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER BOB HEDRICK  NOES (0)  C.Amy Johnson- Coats Beautification Committee  Amy Johnson thanked the Board for the two Star-Christmas lights" purchased by the Town. Ms. Johnson updated thel Board concerning ai fundraiser on. July 141 to help with the purchase of Christmas lights for the Town. Ms. Johnson questioned the Board of their interest in having banners that read "Coats Sponsors Campbell" and if so Campbell would pay half of the cost to purchase the banners. Ms.  4    Johnson inquired about ift the Town would bei interested in Campbell doing a feasibility study on a walking/running trail from Buies Creek to Coats. Ms. Johnson stated that Campbell would pay fort the  study.  The Board showed support for the Campbell banners and the feasibility study.  Mayor Coats asked Amy tol bring ai flag and information on the feasibility study for our August Board  meeting.  VIII. MANAGER UPDATE & COMMITTEE REPORT:  Nick Holcomb Town Manager updated the Board on the following items.  a. Working with Harnett County concerning the condemnation of buildings.  b. Two minor subdivisions approved in Town.  Karen' Wooten Town Clerk updated the Board that the CD rate changed from the Board approval. Board. Lieutenant Storicks gave. Police Department stats for. June 15-July 12 and gave an update on the Fund Mike Collins Recreation Director updated the Board concerning the All Star team playing in Duplin Rodney Pleasant presented his report for the month of June and updated the Board on the progress of  approved 1.35% for Water Fund CD; however, rate secured at 1.64%  Raisers for Chief Hall. (Reference #7)  County, soccer registration being in August and the park being in good shape.  the Public Works building. (Reference #8)  IX. PUBLIC FORUM:  Mayor Coats opened Public Forum, hearing none Public Forum closed.  X.ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER BOB HEDRICK  APPROVED, AYES (3), COMMISSIONERS, ALLEN, HEDRICK AND MOSBY  NOES (0)  Meeting adjourned at 8:08 p.m.  Karen F. Wooten, Town Clerk aZ2f  ChrisCoats, Mayor  M6  5