TOWN OF COATS Board of Commissioners August t9, 2018 OFFICIAL MINUTES  I.A ABSTRACT:  Ascheduled meeting oft the Board of Commissioners was held on August 9, 2018 in the Board of  Commissioners' Meeting Room at Coats Town Hall.  II.F ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner, JC. Allen, Commissioner. John Raynor,  Commissioner Allen Mosby and Commissioner Bob Hedrick were present.  Attorney Alton Bain was present. !I.CALL TOORDER:  A quorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve updated. Agenda.  MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  V. OLD BUSINESS:  A. Resolution for R6 zone and amendment to R20  1    Nick Holcomb Town Manager presented the Board with a Resolution Amending the Town of Coats Zoning Ordinance, approved at the. July 12, 2018 meeting. Mr. Holcomb asked the Board to approve the official RESOLVED, toapprove resolution amending the Town of Coats Zoning Ordinance for creation of MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  resolution. (Reference #1) R6 and R20 amendment.  AND RAYNOR NOES (0)  VI. NEW BUSINESS:  A. Contract for Structural Condemnation Services  Nick Holcomb Town Manager presented a contract with Harnett County Building Inspections, Structural Condemnation Services Agreement. Mr. Holcomb stated that the approval during the budget process to allot $25,0001 fort the removal of structuresand: $7,000 for associated fees was the first step to address some of the dilapidated structures in Town. Mr. Holcomb shared eight (8) steps needed to take actions  on private property. 1. Inspection 2. Condemnation 3. Notice of Hearing 4. Order to Take Action 5. Appeal 6. Failure to Comply 7. Removal of Building 8. Lien to Recover Costs  The services outlined will be at the rate of $1,500 for structures through this condemnation, process. Randy Baker with Harnett County Development Services informed the Board on the process and time to address structures that are private property and sensitive matters. Mr. Bakerreiterated the steps needed to remove structures and: stated that the period could take up to 6 months. Mr. Baker stated that all actions will need the Board approval and stated that the Board needs commitment to the Discussion among the Board with questions concerning if property owners do minor repairs to satisfy the time, the need to be very vigorous in actions, permits given and no valid work being done, and how to decide what property to start with. Question of concern was who would be responsible fort the title Mr. Baker stated as inspections are performed on the properties they have to meet all requirements to avoid the condemnation, which is the decision of the Board. Mr. Baker informed the Board that the  process.  search and all that will be involved with the heirs of some of the properties.  2    inspections department would work togetherwith the Town Attorney when heirs are involved with the Nick Holcomb and Randy Baker both stated that it was not the goal of the Town to recoup land. RESOLVED, to approve contract with Harnett County Structural Condemnation Services. MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  property. (Reference #2)  AND RAYNOR NOES (0)  B. Payment Approval for Police Truck for $27,304. (Reference #3)  Nick Holcomb Town Manager requested approval of payment for the Dodge Ram SSV Police Truck  RESOLVED, to approve payment for Police Truck.  MOTION BY: COMMISSIONER, ALLEN MOSBY: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  C.Payment Approval for PWGator  Nick Holcomb Town. Manager requested approval of payment for the. John Deere Gator used by the Mayor Pro-Tem Jerry Beasley asked if the tax amount would be reimbursed to the Town and Karen  Public Works staff. The cost of the Gatori is $10,710. (Reference #4) Wooten Town Clerk stated yes with our yearly sales tax report. RESOLVED, to approve payment for. John Deere Gator.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  D. Payment Approval for Talon Construction  Nick Holcomb Town Manager requested approval for payment to Talon Construction for work  completed on the Public Works building. (Reference #5) Payment #1 - work completed from 3/26/18-6/12/18- $105,460.45 Payment #2 -work completed from 19AB/2/B-5829845  Total payment request for $168,398.90, which represents 46% of the entire construction contract.  3    RESOLVED, to approve payment for Talon Construction.  MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  E.Abattoir Road Speed Limit  Nick Holcomb Town Manager requested the Board to approve speed limit reduction on Abattoir Road upon entering Town Limits. The designated: speed limit on roads entering Town Limits are at 35 mph with the exception of Abattoir Road. Residents along this route have expressed safety concerns; DOT Traffic Engineers and Police Department are supportive to reducing the current 45 mph. to 35 mph.  RESOLVED, to approve speed limit reduction to 35 mph on Abattoir Road.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS, ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  F.Ir Insurance Proof of Loss  Nick Holcomb Town Manager updated the Board concerning the damage to the roof over the Police Department and the estimated cost of repairs. Insurance agent from interlocal Risk Financing Fund has provided us with a "Proof of Loss" statement, which show value of loss. The loss included damage to the roof and damage from the water leaks on the walls, carpet and ceiling tiles. Mr. Holcomb requested the Board acceptance for the loss at $22,687.101 including the five hundred ($500) deductible amount.  (Reference #6)  RESOLVED, to accept Proof of Loss and agreed to the value loss.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  G. Building Repairs from Storm Damage  Nick Holcomb Town Manager asked the Board for directions on roof repair due to the damage from the storm. Mr. Holcomb informed the Board that insurance coverage was to replace 50% of the roof above the Police Department, however due to the cost and age of roof he asked for discussion on replacing the entire roof. Mr. Holcomb also informed the Board that since the storm the roof over the last building was also leaking but it was determined that this was not due to storm damage but from the age of the roof. Mr. Herring from Herring Residential had stated that the roof on the last building was in worse condition than the one over the Police Department. Mr. Holcomb asked the Board (1) whether they  4    wanted to repair 50% of the damaged roof ort to replace the entire roof above the Police Department. (2) Directions of replacing the roofat: 29 E. Main Street. Listed below are the quotes from four (4)  companies to replace/repair this roof. (Reference #7)  Partial PD $6,375 $9,000  FullPD $12,750 $13,438 $14,500 $24,212  Full 29E.M Main $12,750 $12,413 $14,500 $25,478  Both Buildings $25,500 $25,851 $29,000 $49,690  NKS Contracting Herring Residential $10,204 Bradley Roofing McRae Roofing  The Board asked for references from each company and Nick Holcomb Town Manager informed the Board oft the references he had received. Discussion among the Board was commercial experience and the period that repairs are completed. Mayor Pro-Tem Jerry Beasley, Commissioners Raynor and Mosby  all stated to repair both roofs and to award Herring Residential thej job. RESOLVED, to award Herring Residential to repair both roofs.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER, JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  H. County School SRO Officers  Nick Holcomb Town Manageri informed the Board of an e-mail that he had received form Brian Haney Assistant County Manager pertaining to SRO (School Resource Officer) int the schools. Mr. Holcomb stated that there is not much that he could update the Board on concerning the request of placing a SRO in Coats Elementary School. The information that he has is if the Town would prefer to have our own law enforcement personnel in the school, which the county would reimburse the Town fort the cost of personnel. This would include salary, benefits, equipment, vehicles, and the cost of SRO certification for the first year (2018/2019). Beyond the first year, the County will cover the cost of salaries ànd benefits and the Town would be required to cover any equipment and vehicle costs beyond the initial purchase.  (Reference #8)  Questions and concerns from the Board were: 1. County could afford the expense more than the Town could 2. Officers available to hire 3. Vehicle available, Vehicle Town property 4. Coverage when SRO absent 5. Personnel during school breaks and: summer  The Board asked Nick to attend meeting and update the Board. Any contracts would need reviewing by  our Town Attorney.  5    VII. MANAGER & COMMITTEE REPORT:  Nick Holcomb Town Manager informed the Board of the following: and $45 out of Town to coincide with Erwin. 2. Recreation allocation from the County $13,100/ years prior $5,000 3. Brush from storm $6,000 landfilled expense 4. Chamber painting and doori installing to separate Library 5. Approval for Banners in Town supporting Campbell University Board in agreement for the Campbell University Banners  1. Coats Erwin Sports League - Erwin did noti increase their out of Town rate, our rates are $25 in Town  Ken Storicks Interim Police Chief presented the stats for. July 12-8, 2018. Mr.Storicks informed the Board that Chief. Jeremy Hall had received an award from Dunn Crime Stoppers. (Reference #9) Rodney Pleasant Public Works Director presented his report for the month of July. (Reference #10) The Board expressed their appreciation to Mr. Pleasant and his staffi for the work they had done due to Teresa Brown Library Director presented her. July report to the Board and informed the Board that Carlie Mike Collins Recreation Director stated his appreciation for the allocation from the County. Registration fors soccer going well. Mr. Collins commented on the benefit ofhaving an SRO for the schools, which Congratulations acknowledged, for the Dunn girl's championship and that six of the girls were from Commissioner. Allen asked for an update concerning grants for the Tennis Courts. Mr. Collins stated that all grants are matching grants. Funds may be available to apply for a grant; however, he and Mr.  the storm.  C'shas donated ice cream for the August back to school event. (Reference #11)  could possibly be present at some oft the recreation activities.  Coats.  Holcomb are looking into where the funds could best be use. Mayor Pro-Tem. Jerry Beasley acknowledged that he needed to. leave.  VIII. PUBLICI FORUM: Mayor Coats opened Public Forum.  Pat Godwin Coats Chamber Director introduced Crystal Overbee to the Board, shared that Ms. Overbee wanted to be involved with Coats, and was asking how the Board felt concerning a Trick or Treat event on Friday night prior to Halloween. Ifinterest shown in the Town the Chamber would sponsor this  event.  6    IX.ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BV: COMMISSIONER. JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (4), COMMISSIONERS ALLEN, HEDRICK, MOSBY AND RAYNOR  NOES (0)  Meeting adjourned at 8:41 p.m,  &  hau7lf KarenF F. Wooten, Town Clerk  Chris Coats, Mayor  7