TOWN OF COATS Board of Commissioners November 8, 2018 OFFICIAL MINUTES  A ABSTRACT:  As scheduled meeting of the Board of Commissioners held on November: 8, 2018 in the Board of  Commissioners' Meeting Room at Coats Town Hall.  IL.ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem. Jerry Beasley, Commissioner. JC Allen, Commissioner. John Raynor,  Commissioner Allen Mosby and Commissioner Bob Hedrick were present.  Attorney Alton Bain was present. III.CALLI TO ORDER:  Aq quorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those ina attendance in the Pledge of Allegiance. Mayor Coats asked to amend agenda to add Close Session as item-V.A. pursuant to N.C.S.G. 143-  318.11 (a) (3) moving otheri items down. RESOLVED, to approve amended Agenda.  MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS, ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  1    V.I INFORMATIONAL PRESENTATIONS: A. Capital Management - John Frye  John Frye, CPA, CPFO with Capital Management of the Carolinas, LLC presented to the Board purposes and benefits for the Town in transferring reserved funds to the Capital Management Trust. Mr.Frye shared the Portfolio and S&R rating to the Board. Mr. Frye explained the banking fees and interest earnings analysis, which shows the potential of additional earnings for the Town. Asoft today, the 30- day yield is at: 2.02%. The analysis shared with the Board shows that investing additional funds would Karen Wooten Town Clerk: stated that the Town could operate on $400,000 balance and transfer the Mayor Pro-Tem Jerry Beasley suggested that the Board have a work: session to discuss the upcoming CD and discuss what direction the Board needs to take concerning the funds in the Depository Account.  yield additional earnings of nine thousand to eighteen thousand. (Reference #1)  otheri funds to earn the additionalinterest.  B.2017-18 Audit Presentation - Preston Douglas & Associates  Lee Grissom, CPA, CFE presented the Board with the audit for 2017-2018. Mr. Grissom stated that Coats had an unmodified clean opinion audit, which is the highest security that is given. Mr. Grissom informed the Board that Coats has been steady for the past several years. Mr. Grissom highlighted the change ini fund balance for the General Fund at $1,128,050 showing a net change ofr negative $84,288 and Water Fund at $853,003 showing a net change of negative $41,783. Mr. Grissom explained the net change based on the transfer oft funds to the Public Works Project Fund. Mr. Grissom shared with the Board graphs on Fund Balance, Net Position and Total Cash Balance. Mr. Grissom. shared the internal  control issue due to the size of staffing. (Reference #2)  VI. PUBLIC HEARING A. Proposed Rezoning - R6 District  Nick Holcomb Town Manager updated the R-6 proposed rezoning for the Public Hearing. Mr. Holcomb stated that this would allow for economic growth and bei in line with the Future Land Use Plan. Mr. Holcomb shared that he has not received any feedback on notices sent out nor the ads int the local Max Matthews, Jr Planning Board Chairman stated that the Planning Board recommends the R-6 District and expressed the concerns with the "Class A" Manufactured Homes. Mayor Pro-Tem Jerry Beasley questioned if the Board of Commissioners were the final decision on the Max Matthews, Jr. informed the Board that there are 12 parts to meet before any permits given.  paper.  conditional permits.  2    Mayor Coats opened Public Hearing. Hearing none Mayor Coats closed Public Hearing.  VII. CLOSED SESSION:  RESOLVED, to go into Closed Session.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (5), MAYOR PRO-TEMI JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  Board went into Closed Session at 7:46 p.m. Board returned to Open Session at 8:07 p.m.  VIII. OLD BUSINESS:  A. Proposed Rezoning - R6 District sized 6,000-7999 sq.ft. RESOLVED, to rezone R6 District.  Nick Holcomb recommended the Board to approve R6 District, which will allow development on lots  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  B.SRO-Reimburement Contract  Nick Holcomb Town Manager stated that for the past few months the discussion fori the SRO continues as benefits verses liabilities. Mr. Holcomb shared an e-mail from Brian Haney, MPA with the County office stating that the County was unable to change the language of the agreement. (Reference #3) Ken Storicks Interim Chief stated that he and Chief Hall feel that the benefits are, greater than the risk. Mr. Storicks informed the Board that Chief Hall had suggested back in the spring to Sheriff Coats that each Town cover their own. schools and Chief Hall feels that this will have positive effects with the Mayor Coats stated that he had been approached about the decision and stated that the Board was  children.  addressing the decision at the Town meeting.  3    Commissioner Raynor expressed his concerns about the verbiage with the Memorandum of Understand and that he would like the Sheriff to: sign as a partner, however he does feel that it is important for the Nick Holcomb Town Manager stated that the verbiage has been cleaned up between Officer Storicks and our Town Attorney. Mr. Holcomb did not feel the Sheriff had a problem with signing but could not insure that the County would make the change due to the other Towns, County, Sheriff's department Mayor Coats stated that this would allow us to talk with other municipalities to address these issues for Commissioner Mosby stated he felt it was very important that we sign the contract. Commissioner Mosby shared that Angier, Dunn, Erwin and Lillington have all signed the contract and that the bottom line was the: safety of our kids. Commissioner Mosby stated that he respected the advice from our attorney but it was time for the Board to do their business and make a decision. Commissioner Mosby stated that he recommends signing the contract and get this over. (Reference #4)  Town to have their own officer at the school.  and the School Board having already signed the contract.  the next contract year.  RESOLVED, to amend previous vote, to sign contract and place a Coats Police Officer as SRO at MOTION BY: COMMISSIONER, ALLEN MOSBY: SECOND BY: COMMISSIONER, JOHN RAYNOR Commissioner Hedrick stated that he believes that the County will honor the contract with Coats and  Coats Elementary.  the other municipalities.  APPROVED, AYES (4), COMMISSIONERS, ALLEN, HEDRICK, MOSBY AND RAYNOR  NOES (1) MAYOR PRO-TEM JERRY BEASLEY  IX. NEW BUSINESS:  A. Resolution for FEMA - Designation of Applicant's Agent  Nick Holcomb Town Manager asked for approval fori the Resolution Designation of Applicant's Agent and Applicant Disaster Assistance Agreement. Mr. Holcomb stated that these forms need approval by the Board to receive any reimbursement for storm related expenses. (Reference #4)  RESOLVED, to approve FEMA forms and Resolution.  MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER, JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  4    B. Talon Construction Payment Request #5  Nick Holcomb Town Manager requested approval of progress payment for Talon Construction #5 for  $89,776.90. (Reference #5)  RESOLVED, to approve payment to Talon Construction for $89,776.90.  MOTION BY: COMMISSIONER, ALLEN MOSBY: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  C.R Resolution for NC Commerce Rural Planning Center  Nick Holcomb Town Manager ask the Board to consider a proposal from NC Main Street & Rural Planning Center (Division of NC Commerce) to conduct a one-dayi interactive community: assessment. Mr. Holcomb explained that this is an opportunity to involve community groups with the same goals. Mr. Holcomb stated that the goals could bei included in the budget process this coming year. Mr.  Holcomb informed the Board that this would cost $400. (Reference #6) RESOLVED, to approve proposal from NC Department of Commerce.  MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  D. Street Closures for Christmas Parade  Nick Holcomb Town Manager presented the street closures for the Christmas Parade on December 6, 2018 at 6:30 p.m. Mr. Holcomb informed the Board that the Chamber requested to close Main Street Pat Godwin Coats Chamber Director updated the Board with activities planned for Christmas on Main. Ten vendors, live nativity, entertainment before and after the parade. Ms. Godwin shared Coats Harvest Queen Bingo on November 11, open house for the Chamber on November 18 at 3:30- -4:45 p.m, and the annual Christmas tree lighting at 5:00 p.m. Ms. Godwin asked for unwrapped toys for  at 2:30-9:00 p.m. (Reference #7)  Toys for Tots.  RESOLVED, to approve street closures fort the Christmas on Main and Parade.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER: BOB HEDRICK APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  5    X.N MANAGER & COMMITTEE REPORTS:  Nick Holcomb updated the Board of the sale of the 11 properties of which the Town has not received taxes in the past 10 years. Mr. Holcomb added that all properties sold and the Town will receive back Ken Storicks Interim Chief presented his report for October 18 - November 8, 2018. (Reference #8) Rodney Pleasant Public' Works Director presented his report for October and stated that all the debris  taxes.  from the storm has been picked up. (Reference #9)  XI. PUBLIC FORUM:  Mayor Coats opened Public Forum. Hearing none Mayor Coats closed Public Forum.  XII.A ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS ALLEN, HEDRICK, MOSBY  AND RAYNOR NOES (0)  Meeting adjourned at 8:40 p.m.  7765 Town Clerk  Lb  Karen F. haw  Wooten,  Chris Coats, Mayor  6