TOWN OF COATS Board of Commissioners February 14, 2019 OFFICIAL MINUTES  L.A ABSTRACT:  As scheduled meeting of the Board of Commissioners held on February 14, 2019 in the Board of  Commissioners Meeting Room at Coats Town Hall.  I.ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner John Raynor, Commissioner)CAlen.  and Commissioner Bob Hedrick were present. Commissioner. Allen Mosby was absent. Attorney Alton Bain was present. III. CALL TOORDER:  Ad quorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered thei invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda.  MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: MAYOR PRO-TEM. JERRY BEASLEY APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN AND  RAYNOR NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER. JOHN RAYOR APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN AND  RAYNOR NOES (0)  1    V. OLD BUSINESS:  A. Update from County Building Inspections pertaining to three properties.  Randy Baker, Assistant Manager of Planning Services with Harnett County updated the Board  1. 185. Ida Street - Owner Michael Voorhees Property- condemned, fails to meet code requirements, Unsafe - half of building has been demolished and property owner making efforts to repair remaining portion of building. Owner must show continual repair action on correcting the! Order to Remedy. Ifno results prior to March 1, 2019 an Ordinance to Demolish will be presented to the Board of Commissioners at the March 14, 2019 Board meeting. 2. 95E. Washington Street- - Owner April Dixon Trust/Robert H. Dixon, Trustee- Property condemned, fails to meet code requirements, unsafe - Hearing date February: 13, 2019 with results of condemnation verified/order issued to demolish structure & remove all debris. Written order February 14, 2019, deadline to comply with order April 19, 2019. Ten days to 3. 81E. Washington Street - Owner Dixon Living Trust/Robert H. Dixon, Trustee/Danna P. Dixon, Trustee Property condemned, fails to meet code requirements, unsafe- - Hearing date February 13, 2019 with results of condemnation verified/order issued to demolish structure & remove all debris. Written order February 14, 2019, deadline to comply with order  (Reference #1)  appeal to Clerk. (Reference #2)  April 19, 2019. Ten days to appeal to Clerk. (Reference #3)  B. Talon Final Payment  Nick Holcomb Town Manager requested final payment fori the cost oft the pipe and backfill for $3,445. Mr. Holcomb informed the Board that Talon understands that there is no clause in the contract that requires the Town to pay for the steel material increase, however due to the timeline of steel increase Mayor Pro-Tem. Jerry Beasley stated that Talon should have notified the Town concerning the increase oft the steel price. With the contingency fund, we have the funds to covert this. RESOLVED, to approve to pay $4,404 for steel increase and $3,445 for the pipe and backfill. MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONERJCALLEN APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN AND  and the change order to the plans the Town nor Talon are at fault.  RAYNOR NOES (0)  2    C.PW Parking Re-bids  Nick Holcomb Town Manager presented three concrete bids due to Talon withdrawing their December bid. Mr. Holcomb recommended Jose Peru Concrete with a bid price of $32,750 and commented that this company did the concrete parking for the new Dominos restaurant, which he and Rodney Pleasant  Public' Works Director felt was quality work. (Reference #4)  RESOLVED, to accept concrete parking bid to. Jose Peru Concrete for $32,750.  MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN AND  RAYNOR NOES (0)  VI. NEW BUSINESS: A.N NC457 Plan  Nick Holcomb Town Manager requested approval to offer a NC4 457 Retirement Plan to the Town's benefit options for the employees. Mr. Holcomb informed that Board that the NC4 457 offers withdrawals without an income tax penalty. Mr. Holcomb stated that this is an employee contribution and no cost to the Town and requested a Resolution from the Board. (Reference #5) Karen Wooten Town Clerk stated that the NC4 457 allows employees that retire at an age younger than RESOLVED, to approve Resolution to offer retirement plan NC4 457 to the employees oft the MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER, JOHN RAYNOR APPROVED, AYES(4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN AND  59 to withdraw without the tax penalty.  Town of Coats.  RAYNOR NOES(0)  B. Budget Calendar approval. (Reference #6)  Nick Holcomb Town Manager presented the Board the Fiscal Year 2019-2020 budget calendar for  RESOLVED, to approve Fiscal Year 2019-2020 budget calendar.  MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER JOHN RAYNOR  3    APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN AND  RAYNOR NOES (0)  C.Offer to Purchase  Nick Holcomb informed the Board that the Town has received a qualified offer to purchase property at 243 S. McKinley Street (location oft the old Library). Upon acceptance from the Board, a! 5% deposit to the Clerk will begin the upset bid procedure. An advertisement will be int the local newspaper and any bidders must submit qualifying upset bids with a minimum increase of 5% over original bid within ten days after the date oft the advertisement, which will set the procedure in motion again. Mr. Holcomb informed the Board if no qualifying upset bids within, the ten days the process will close and the Town  Board will award property to the highest bidder. (Reference #7) RESOLVED, to accept offer to purchase property.  MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN AND  RAYNOR NOES (0)  D.Set Public Hearing for Zoning Ordinance  Nick Holcomb Town Manager presented a recommendation from the Planning Board to amend Zoning Ordinance 7.2.9 REGULATED DAY CARE CENTERS. The present minimum lot size is one acre and the Planning Board has recommended. setting a Public Hearing to amend ordinance eliminating the  minimum lot size.  RESOLVED, to set Public Hearing for March 14, 2019.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN AND  RAYNOR NOES (0)  VII. MANAGER & COMMITTEE REPORT:  Rodney Pleasant Public' Works Director: shared report for the month of January and informed the Board concerning the painting of the floors at the new Public Works building. (Reference #8) Commissioner Bob Hedrick gave thanks and appreciation to the Public Works department and Town  staff for their help during the Souper Bowl 5K.  4    Mike Collins Recreation Director updated the Board on activity for the recreation department. Basketball has ended and softball, t-ball and baseball registration is open. Mr. Collins informed the Board that the Town of Erwin has decided not to join forces with Coats, however there are extra efforts taking place for registration for upcoming sports. Mr. Collins reported that the Recreation Board is looking for plans for the park and addressing the tennis court area, picnic shelters and volleyball court. One idea for the tennis courts was to look at artificial turf however, this cost of $7800 and longevity of the turf may not be feasible. Work that will be possible are painting thei fence, removing tennis poles  and repairs to the volleyball court.  Teresa Brown Library Director presented her report for the month of. January and updated the Board concerning information pertaining to the consolidation with the County. Ms. Brown informed the Board that the Harnett County Board of Commissioners have approved for the funding of the consolidation and now the process working with the Towns are being addressed. (Reference #9) Mayor Coats expressed the asset of Ms. Brown'semployment and concerns of her position continuing  with Coats Library, VIII. PUBLIC FORUM:  Mayor Coats opened Public Forum and hearing none Mayor Coats closed Public Forum.  IX.C CLOSED SESSION:  RESOLVED, to go into Closed Session pursuant to GS 143-318.11 (a) (6)-Evaluate Employees MOTION BY: COMMISSIONER. JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN AND  and GS 143-318.11 (a) (1)-Approval of Closed Session minutes.  RAYNOR NOES (0)  Moved into Closed Session at 8:20 p.m. Back into Open Session at 9:19 p.m. RESOLVED, to adjourn meeting.  MOTION BY: COMMISSISONER BOB HEDRICK: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (4), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN AND  RAYNOR NOES (0)  5    Meeting adjourned at 9:20 p.m.  Ku 7Wot Karen F. Wooten, Town Clerk  Chris Coats, Mayor hk  6