TOWN OF COATS Board of Commissioners March 14, 2019 OFFICIAL MINUTES  LABSTRACT:  A: scheduled meeting of the Board of Commissioners held on March 14, 2019 int the Board of  Commissioners' Meeting Room at Coats Town Hall.  I.ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner, John Raynor, Commisioner)CAlen,  Commissioner Allen Mosby and Commissioner Bob Hedrick were present.  Attorney Alton Bain was present. III.CALLI TO ORDER:  Aq quorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda.  MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  AND RAYNOR NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  AND RAYNOR NOES (0)  1    V. PUBLICHEARING:  A. Demolition of Commercial Structure - 18SI Ida Street  Randy Baker, Assistant Manager of Planning Service with Harnett County: (Reference #1) Mr. Baker presented to the Board the status report of property at: 18 S. Ida Street, owner Michael Voorhees. This property inspected on September 26, 2018 under Condemnation: and posted as unsafe and dangerous to life and health. Property owner was given notice on October 10, 2018 for hearing. Hearing took place on October 17,2018. On October 19, 2018, a written order was given for aj partial demolition, renovation, and stabilization of structure for the part that was not to be demolished. The written order also included a compliance time of December 28, 2018. Mr. Baker confirmed that at this Commissioner. John Raynor questioned what actions have been taken for repairs to the structure and Mr. Baker confirmed that the structure had been looked at prior to the present meeting and that neither the renovation nor demolition had been completed. Mr. Baker: shared that there are: signs of some repairs to the building; however, the written order has not been complied with. Commissioner Bob Hedrick questioned the: status oft the asbestos from the state.  date the owner has failed to meet the compliance time.  the period for repairs to be completed.  The! State permit for the asbestos did add to a delay; however, the property owner did receive a demolition permit but did not obtain a state permit. Once property owner was aware that he needed this permit from the State, he moved forward and had a company come in and inspect for asbestos. All materials have been inspected and the amount that remains on the portion of the building has possibly altered the completion of the demolition. Mr. Baker added that al building permit and demolition  permit have both been obtained from the local level.  Mayor Pro-Tem. Jerry Beasley asked for the period oft the written order. included that there had been no engineer plans provided for the building. CommissionerJC Allen questioned what the plans for the permit were. Mr. Baker stated that no engineering plans have been received.  Mr. Baker stated property owners was given a 60-day order, which was December 28, 2018 and  Michael Voorhess, 6117 Heath Hawkins Ct. Willow Springs, NC 27592 = property owner Mr. Voorhess addressed the Board and stated that when he was given the notice he was unemployed, however now working a full-time job, he has been working on the property on weekends and the asbestos had held him up. Mr. Voorhess commented that the funds needed was not available. Mr. Voorhess informed the Board that hei felt the structure was sound and the building in question is gone and not a problem. Mr. Voorhess stated that he could finish the work pertaining toi the asbestos.  2    Commissioner, Allen Mosby stated that depending on what type of asbestos whether Mr. Voorhess could  take care of this himself.  Commisioner/CAlen. questioned what type of permit he would be requesting. storage now and plans would be for office and another addition fora a shop.  Mr. Voorhess stated that he plans to apply for a commercial permit. The structure will be used for Commissioner Raynor questioned what time frame before the roof and demolition work could be  completed.  Mr. Voorhess stated possibly another month depending on weather. B.A Amendment to Zoning Ordinance - Regulated Day Care Centers amending conditions to the following. (Reference #2) 7.2.9 REGULATED DAY CARE CENTERS  Town Manager Nick Holcomb informed the Board that the Planning Board has recommended  A. Regulated day care centers shall conform in architecture to the surrounding residential structures  B. Parking shall be located to the rear or the side of the lot C. The Rear of the lot shall be walled or fenced  This recommendation from the Planning Board is to eliminate the minimum lot size of 1 acre. Walter' Weeks addressed the Board that this change would make it easier for license daycare and he  encouraged the Board to approve the recommended amendment.  Mayor Chris Coats closed Public Forum.  VI.OLD BUSINESS:  A. Demolition of Commercial Structure - 18SI Ida Street  Town Manager Nick Holcomb stated that property owner has been given ample time to correct issues and knowing that thisi is a difficult decision that all factors need to be considered. Mr. Holcomb expressed his actions to uphold the Building Codes Administrator's petition and adopt the Ordinance Commissoner)CAlen read the recommendation from the Building Codes Administrator's petition. Commissioner. John Raynor mentioned that he felt the property owner has been working on the property since October and that other properties in worse condition should be addressed. CommissionerJCA Allen stated that the Town could not continue to delay cleaning up the Town.  Authorizing Demolition. (Reference #3)  3    RESOLVED, to uphold action from the Building Codes Administrator and adopt this Ordinance MOTION BY: MAYOR PRO-TEM. JERRY BEASELY: SECOND BY: COMMISIONERICALEN Commissioner. Allen Mosby clarified that the delay has not been the fault of the State nor the Town. APPROVED, AYES (4), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN and  Authorizing Demolition,  MOSBY  NOES (4)COMMISSIONER. JOHN RAYNOR  B.A Amendment to Zoning Ordinance - Regulated Day Care Centers  Town Manager Nick Holcomb presented the Board with a Resolution to amend section 7.2.9 REGULATED DAY CARE CENTERS (R-A, R-20), which will amend the minimum lost size oflacre. Mr. Holcomb stated that day cares are inspected and regulated by the! State. (Reference #4) RESOLVED, to approve Resolution to amend Regulated Day Care Centers.  MOTION BY: COMMISSIONER, ALLEN MOSBY: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  AND RAYNOR NOES (0)  C.Surplus Property Bid  Town Manager Nick Holcomb presented the Board with an upset bid received from Craig Matthews of Twenty Three Thousand One Hundred ($23,100). This was an upset bid from the original bid of Twenty Two Thousand ($22,000) from Terry Abney. Mr. Holcomb requested the Board to accept the final offer. RESOLVED, to accept final bid of Twenty Three Thousand One Hundred ($23,100) from Craig MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISIONERJCALEN APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  Matthews.  AND RAYNOR NOES (0)  4    VII. NEW BUSINESS: A. Planning Board Vacancy  Town Manager Nick Holcomb presented the Board with two (2) applicants to fill the remaining term of  Mrs. Greider, which will end December 2020. (Reference #5) 1. Hazel Stephenson- -220S. Railroad Street 2. Marshall Jones- - 417 Park Lane  Mr. Holcomb informed the Board that one applicant could fill the term of Ms. Greider and one as an RESOLVED, to approve appointed Hazel Stephenson toi fill the remaining term and appoint MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM JERRYE BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  alternate as needed.  Marshall. Jones as alternate as needed.  AND RAYNOR NOES (0)  B.Water Fund CD  Town Clerk Karen Wooten stated that there are: some reservations about investing the Town's entire fund in one place; however, the funds can be moved at any time. Ms. Wooten requested to move the RESOLVED, to approve move Water Fund CD to North Carolina Capital Management Trust. MOTION BY: COMMISSIONER, JC ALLEN: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  CD to North Carolina Capital Trust Management.  AND RAYNOR NOES (0)  C.Auditor Contract  Town Clerk Karen Wooten requested the Board to approve contract for auditing services from our present auditors S. Preston Douglas & Associates, LLP for fiscal year ending 2019. This willl be our  fourth year with this firm. (Reference #6)  RESOLVED, to approve contract with S. Preston Douglas & Associates, LLP  MOTION BY: MAYOR PRO-TEM JERRY BEASELY: SECOND BY: COMMISSIONER. ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  AND RAYNOR  5    NOES (0)  VIII. MANAGER AND COMMITTEE REPORT:  Town Manager Nick Holcomb updated the Board pertaining to the continuing condemnation and budget work session on Thursday March 216 6- 8 p.m. and Saturday March 23, 8-11a.m. Mr. Holcomb informed the Board that he would have the NO CCommerce report for Saturday/swork: session. Jeremy Hall Police Chief presented his stats for February 13th- March 14th. Chief Hall informed the Board that Officer Shaver has completed her Radar Certification. Chief Hall presented promotion  certificates to the following: (Reference #7)  Ken Storicks - Captain  Ryan Sasser - Lieutenant- has completed his advance Law Enforcement Certificate  Clay Meadows-S Sergeant, Chaplain in! Law Enforcement  The Board acknowledged the achievements of all three officers.  Rodney Pleasant Public Works Director present his February report to the Board. (Reference #8) Mike Collins updated the Board on baseball, softball and T-ball with over: 100 kids and that the  playground being busy. IX.P PUBLICFORUM:  Mayor Coats opened Public Forum and hearing none closed Public Forum.  X.ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSISONER, JOHN RAYNOR: SECOND BY: COMMISSIONER ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  AND RAYNOR NOES (0)  Meeting adjourned at 8:05 p.m.  Lb  auszllek Karen F. Wooten, Town Clerk  Chris Coats, Mayor  6