TOWN OF COATS Board of Commissioners April 11, 2019 OFFICIAL MINUTES  LABSTRACT:  Ascheduled meeting oft the Board of Commissioners held on April 11, 2019 in the Board of  Commissioners' Meeting Room at Coats Town Hall.  I.ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner, John Raynor, Commissoner/CAlen,  Commissioner Allen Mosby and Commissioner Bob Hedrick were present.  Attorney Alton Bain was present. III. CALLTO ORDER:  Ad quorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda.  MOTION BY: COMMISSIONER JOHN RAYNOR: SECOND BY: COMMISSIONER. ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  AND RAYNOR NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  ANDR RAYNOR NOES (0)  V. OLD BUSINESS:  A. Demolition bids for Commercial Structure - 18S. Idas St.  1    Town Manager Nick Holcomb requested the Board to approve low bid for the demolition of 185. Ida Street, which was approved during March Board meeting. Mr. Holcomb stated that contractor bids were requested and only two received. Registers Land Development at $11,800 and Wynn Site Development at $15,000. Registers Land Development price has referenced the asbestos abatement. Commissioner Allen Mosby questioned the concerns with the asbestos, to which Mr. Holcomb stated CommissionerJCA Allen asked if there was a well on this property. Mr. Holcomb stated that the welli is  Reference#1)  that the County has addressed and covered the asbestos needs. under the concrete slab which will not be demolished.  RESOLVED, to approve low bid to demolish property at 185.1 Ida Street.  MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  ANDI RAYNOR NOES (0)  B. Expiring CD -Water Fund  Town Clerk Karen Wooten stated that the Board approved to move the expiring CD with First Federal and move to the North Carolina Capital Management Trust ini the amount of $192,237.89. Ms. Wooten informed the Board that after the Board meeting First Federal has offered to renew the CD1 for1 15 months at the rate of2.53%A APY. Ms. Wooten expressed that this was a better rate than what we are presently getting from the North Carolina Capital Management Trust and asked to rescind the prior RESOLVED, to rescind motion made in March to move CD to North Carolina Management Trust. MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  motion and renew with First Federal.  AND RAYNOR NOES (0)  RESOLVED, to approve to renew CD with First Federal Bank.  MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER, JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  AND RAYNOR NOES (0)  2    VI.NEW BUSINESS:  A. Pay Request Altitude Valve - Carrie St. Tank  Town Manager Nick Holcomb and Public' Works Director Rodney Pleasant requested approval for payment for the purchase and installation oft the altitude valve at Carrie Street water tank. Mr. Holcomb informed the Board that two (2) bids were received, one from Charles Underwood Inc. at $9,181 which included labor and one from Core and Main for valve only at $5,944. Mr. Pleasant stated that the installation is complete and operating very well, expressed the difference of the new valve from the valve that was installed back in 1978, which included a ceramic coding both ont the inside and  outside. (Reference #2)  RESOLVED, to approve payment to Charles Underwood, Inc. at $9,181.  MOTION BV: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER, JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  AND RAYNOR NOES (0)  B. Adopt Local Water Supply Plan  Town Manager Nick Holcomb requested the Board approval of the Resolution for Adoption of Local Water Supply Plan. Mr. Holcomb stated that Public Works Director Rodney Pleasant has updated the RESOLVED, to approve Resolution of Adoption of 2018 Local Water Supply Plan(R-2019-2) MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  plan, which has to been done every five years. (Reference #3)  AND RAYNOR NOES (0)  Street Resurfacing Bids - ChurchSt.  Town Manager Nick Holcomb presented the three bids for paving of Church Street- W. Hamer to W. Erwin, W Erwin to Crawford and N.. Johnson. Mr. Holcomb informed the Board that he felt it would be more beneficial to the Towni to address the N.. Johnson overlay in the fall due to this being a much larger project including curb and guttering to repair this correctly. Mr. Holcomb requested that the Board approve resurfacing Church Street from WI Hamer to Crawford Road. Mr. Holcomb presented three bids for resurfacing Church Street only, Sykes Paving at $40,122, Quality Asphalt at $43,134 and. Johnson Brothers at $29,736. Mr. Holcomb recommended the low bidder  from. Johnson Brothers at $29,736. (Reference #4)  3    RESOLVED, to approve paving with. Johnson Brothers upon recommendation of Town Manager. MOTION BY: MAYOR PRO-TEM JERRY BEASLEY: SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  AND RAYNOR NOES (0)  D. Street Closure - Celebrating Spiritual Unity  Chief. Jeremy Hall and Walter Weeks presented the street closure for the Celebration of Spiritual Unity Walter Weeks expressed his appreciation to the Board fori their support to the churches and the RESOLVED, to approve street closure for Celebration of Spiritual Unity Day on May 4, 2019 MOTION BY: COMMISSIONER, JOHN RAYNOR: SECOND BY: COMMISSIONER ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  Day on May 4-2019 from 9:00a.m. to 3:00 p.m. (Reference #5)  community.  AND RAYNOR NOES (0)  E. Street Closure = Chamber Oyster Roast  Chief. Jeremy Hall and Coats Chamber Director Pat Godwin presented the street closure for the Oyster Roast on April 27, 2019 from 2:00 p.m. to 11:00 p.m. Ms. Godwin stated that the extra time was to accommodate Teddy Byrd's band to: set up and take down. Ms. Godwin informed the Board that the  band would be playing until 9:00 p.m. (Reference #6)  RESOLVED, to approve street closure for Oyster Roast on April27,2019.  MOTION BY: MAYOR PRO-TEM. JERRY BEASLEY: SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  AND RAYNOR NOES (0)  F. Adopt Economic Development Assessment  Town Manager Nick Holcomb asked the Board to consider adoption of the Economic Development Assessment as presented during the budget workshop or: suggest amendments or deletion from the 'Implementation Plan". Mr. Holcomb stated that the plan provides Direct Action Items to accomplish over one to two years. Mr. Holcomb shared that the Board has already discussed positive actions  during our budget workshop.  4    RESOLVED, to approve adoption of the Economic Development Assessment.  MOTION BY: COMMISSION. JOHN RAYNOR: SECOND BY: COMMISSIONER ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM, JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  AND RAYNOR NOES (0)  VII. MANGER & COMMITTEE REPORT  Town Manager updated the Board with the following:  1. Improvements at the Cemetery: grounded several stumps  2. Sell of old Library property to be complete on April 12, 2019- Upset bid presently Craig 3. Public Works Building Capital Project to be closed in May and plans to open a Downtown 4. Plans to meet at 6:00 p.m. on May 9, 2019 for a tour and refreshments at the new Public 5. Harnett County ITH have moved data to new server and int the process of switching phone 6. Secretary of State = Counterfeit and Fraud division has inquired about leasing office space 8. Mural on the old party beverage building to be redone by students from Campbell University. Amy. Johnson and Mr. Tart are overseeing this project with Dominos  Matthews Improvement project Works Building system  for their staff that covers this area 7. National Day of Prayer - May 2, 2019 at noon  Police Chief. Jeremy Hall informed the Board oft thei inquiry from the Counterfeit and Fraud division about leasing office space for at few days a week. Chief Hall stated that there willl be no expense on the Town and that it would only be space. Chief Hall presented his stats for March 14- - April 11,2019. Public Works Director Rodney Pleasant presented his March report and also commented on his department and how they care about keeping the Town looking well. (Reference #8) The Board expressed their appreciation, for his staffand the work that they do.  (Reference #7)  Mayor Coats shared the good comments that he has received concerning the Police Department, Town  Staff and Public Works. VIII. PUBLIC FORUM:  Mayor Coats opened Public Forum. (Reference #9)  5    Jay Sills, 5177 Ashe. Ave, Dunn, NC expressed his concerns pertaining to the gang violence within Harnett County and asked the Board to become involved with asking the Harnett County Sheriff's office to form Walter Week, 12 Eagle Rd, Coats, NC invited the Board and the community on May 4, 2019 to and event sponsored by Harnett Health Foundation. Mr. Weeks informed the Board that there will be a first ever Polo Event, classic cars, horses and a Kentucky Derby watch. The  Task Force to address the needs in the Town and the County.  event begins at 2 p.m. at Wellons Farm.  Hearing no other comments Mayor Coats closed Public Forum.  IX. CLOSED SESSION:  RESOLVED, to go into Closed Session pursuant to 143-318.11 (a) (6) -E Evaluate Employees MOTION BY: COMMISSION. JOHN RAYNOR: SECOND BY: COMMISSIONER, ALLEN MOSBY APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  AND RAYNOR NOES (0)  Board went into Closed Session at 8:05 p.m. Board returned to Open Session at 8:40 p.m.  X.ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSISONER ALLEN MOSBY: SECOND BY: OMMISIONERICALEN APPROVED, AYES (5), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK, ALLEN, MOSBY  AND RAYNOR NOES (0)  Meeting adjourned at 8:41 p.m. lae 7 Wook Karen F. Wooten, Town Clerk  hh Chris Coats, Mayor  6