TOWN OF COATS Board of Commissioners July11,2019 OFFICIAL MINUTES  ABSTRACT:  A regular scheduled meeting oft the Board of Commissioners was held on. July 11, 2019 in the  Board of Commissioners' meeting room at Coats Town Hall.  II. ROLL CALL:  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner John Raynor, Commissioner, JC  Allen, Commissioner Bob Hedrick and Commissioner. Allen Mosby attended.  Attorney Al Bain was present. Town Clerk Karen Wooten was absent.  III. CALLT TO ORDER:  A quorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve. Agenda.  MOTION BY: COMMISSIONER BOB HEDRICK, SECOND BY: COMMISSIONER. JOHN RAYNOR APPROVED: AYES (5): MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS MOSBY, HEDRICK,  ALLEN, AND RAYNOR. NOES (0):  IV. APPROVAL OF CONSENT AGENDA:  RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER, JOHN RAYNOR, SECOND BY: COMMISSIONER BOB HEDRICK APPROVED: AYES (5): MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS MOSBY, HEDRICK,  ALLEN AND RAYNOR. NOES (0):  Page 1 of4    V. NEW BUSINESS:  A. Structural. Alterations to Town Offices  Nick Holcomb Town Manager stated to the Board that last August a rental agreement was drawn up between the Town and the Chamber of Commerce to occupy three (3) offices on the other side of the Library. Mr. Holcomb stated that a request came from the Chambert to make some alterations and was stated in the contract anything permanent needs to come Pat Godwin Chamber of Commerce Director addressed the Board to consider moving the Chamber into the conference room. Ms. Godwin stated the Chamber would be able to see people better coming into the Chamber and be able to have someone there to welcome them. Ms. Godwin stated that her desk and conference table would be best in that space. Ms. Godwin stated she has talked to Teresa Brown Library Director: about using the office in the back of the Library as a conference room. Ms. Godwin stated that Ms. Brown wasi in agreement with that and that the Chamber would paint and decorate that room at no cost Ms. Godwin, gave several reasons as to why the conference room would be great for an office. Ms. Godwin stated there are bells on the Chamber door to let them know people are coming in. Ms. Godwin stated that she can't hear them and Ms. Brown cannot hear the bells when she isi int the back of the Library. Safety is another reason sO they can see people Mayor Pro-Tem Jerry Beasley asked if the doors are closed to the Library when the Libraryis  before the Board for approval.  toi the Town. (Reference #1)  coming in. closed.  Ms. Godwin stated yes but people still walk around in the Chamber hallway. Commissioner Allen asked Ms. Godwin what she wanted to do to the walls. Commissioner Hedrick stated what each room in the Chamber is being used for. Mayor Pro-Tem Jerry Beasley stated he wanted to speak to Ms. Brown directly and get her  input on this.  RESOLVED, to table this request to the next meeting, August 8, 2019.  MOTION BY: MAYOR PRO-TEM JERRY BEASLEY SECOND BY: COMMISSIONER. JOHN APPROVED: AYES (5): MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS MOSBY,  RAYNOR  HEDRICK, ALLEN, ANDI RAYNOR.  NOES (0):  Page 2 of4    B. Water Fund CD Renewal  Nick Holcomb Town Manager stated since Karen Wooten Town Clerk was absent, he would handle this. Water Fund has a CD with Select Bank of $129,419.301 that has come up for renewal. NCCMT has the best rate at 2.24%. Ms. Wooten has asked the Board tot transfer RESOLVED, to recommend transferring expiring Water Fund CD to NCCMT. MOTION BY: MAYOR PRO-TEM JERRY BEASLEY, SECOND BY: COMMISSIONER, JOHN APPROVED: AYES (5): MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERSI MOSBY,  this expiring CD to the Cash Management Trust.  RAYNOR  HEDRICK, ALLEN AND RAYNOR.  NOES (0):  VI. MANAGER & COMMITTEE REPORT: A. Department Head Updates  Nick Holcomb Town Manager updated the Board of the following:  a. Mr. Holcomb introduced Mr. Brynn Fann. Mr. Holcomb stated Mr. Fanni is getting his MPAI from UNC and is assisting this summer with projects around the Town. Mr. Fann introduced himself and informed the Board that he is looking into Human Resources after he graduates. He stated he wants to do more in HR than giving out a paycheck and work more on the organizational development side of HR. He stated that he will work with Mr. Holcomb with the Town's social media policy and personal policy including how to recruit employees and post. jobs better within the Town. He stated he plans to b. Small parking project. Met with McGill & Associates fori ideas. Met with Campbell Create 95EWashington St property. Extended thru. July 15th. Meeting to condemn on Tuesday,  share his report with the Board in September.  also fori ideas.  July 16th at 6:00 pm. This is a public hearing.  Jeremy Hall Chief presented Police Department stats from. June 12th-July 11th, 2019. Chief Hall shared the equipment has been removed from the wrecked police car. Chief Hall stated that the insurance company will file one claim for the car and another for the equipment. Chief Hall stated that another car is having motor issues. Chief Hall stated that he is happy with his employees leaving their police cars for other officers to use due to the shortage. (Reference #2) Nick Holcomb Town Manager stated he will present to the Board an invoice to purchase a new vehicle to replace the wrecked one at the next meeting. He stated the Town will receive Rodney Pleasant Public Works Director presented his June report and informed the Board that they are putting in more water taps due to growth. He also stated that hei is making sure that his employees are drinking plenty of water and taking breaks in this heat. Mayor Pro-Tem. Jerry Beasley asked if they are going thru equipment int the old Public Works Building to remove. Mr.  Eighteen Thousand ($18,000.00) from the insurance.  Page 3of4    Pleasant said they are and taking pictures to present to Mr. Holcomb to see what they can get Nick Holcomb Town Manager showed a video to the Board featuring Mike Collins Parks & Recreation Director since Mr. Collins could not be present at the meeting. Mr. Collins asked that thei following information be shared: 1. The Adult Softball League was a great success. Eight (8) teams signed up and lots of 2. Plans to grow the Adult Softball League next season. 3. Plans to start a' Women's Softball League in the fall. Two (2) teams have already signed up.  rid of. (Reference #3)  spectators were, present.  4. Plans for a Fall 8u Baseball League that will play games in Lillington. 6. Plans to install two (2) exercise equipment by playground. 7. October 26th, the Park willl host at trunk-or-treat with the Kiwanis Club.  5. Soccer signups will start next month.  Nick Holcomb Town Manager stated that the Library are having summer programs and the Build Mayor Pro-Tem Jerry Beasley stated that Teresa Brown Library Director could use the back room Mayor Coats informed the Board that the Save the Community Building event is Saturday, July  AI Bear Workshop was last Tuesday, July 2nd.  for these workshops.  13th from 5:00 p.m.-9:00 p.m. at the Community Building.  VII. PUBLIC FORUM:  Mayor Coats opened the Public Forum. Hearing no one, Mayor Coats closed the Public Forum.  VIII. ADJOURN:  RESOLVED, to adjourn meeting.  MOTION BY: COMMISSIONER, ALLEN MOSBY, SECOND BY: COMMISSIONER JOHN RAYNOR APPROVED: AYES (5): MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS MOSBY, HEDRICK,  ALLEN, AND RAYNOR. NOES (0):  Meeting adjourned at 7:40 p.m.  ona wlute Leanna White, Deputy Clerk  hs  Chris LL  Coats, Mayor  Page 4 of4