TOWN OF COATS Board of Commissioners August 8, 2019 OFFICIALI MINUTES  LA ABSTRACT:  As scheduled meeting oft the Board of Commissioners held on August 8, 2019 in the Board of  Commissioners' Meeting Room at Coats' Town Hall.  II.ROLL CALL: Hedrick were present. Attorney Alton Bain was present.  Mayor Chris Coats, Mayor Pro-Tem Jerry Beasley, Commissioner Allen Mosby and Commissioner Bob  Commissioner. John Raynor and CommissionerJC Allen were absent.  III.C CALL TO ORDER:  Ac quorum being present, Mayor Coats called the meeting to order at 7:00 p.m.  Mayor Coats delivered the invocation and led those in attendance in the Pledge of Allegiance.  RESOLVED, to approve Agenda.  MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK AND MOSBY  NOES (0)  IV.APPROVAL OF CONSENT AGENDA: RESOLVED, to approve Consent Agenda.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK AND MOSBY  NOES (0)  1    V. OLD BUSINESS: A. Office Space Alterations  Nick Holcomb Town Manager updated the Board in reference to thet tabled item from. July11,2019 meeting. Mr. Holcomb stated that the request from the Chamber to move to the conference room has been agreed upon with the Commissioners. and the Chamber has painted the back two rooms  for the Library to use as the conference room and a children's reading area. RESOLVED, to approve move as the Town Manager has suggested.  MOTION BY: COMMISSIONER, ALLEN MOSBY: SECOND BY: MAYOR PRO-TEM JERRY BEASLEY APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK. ANDI MOSBY  NOES (0)  VI. NEW BUSINESS: A. Town Hall Restoration  Nick Holcomb Town Manager informed the Board of the moisture within the outside wail upstairs. Mr. Holcomb stated that repairs needed willl be fori the removal and replace the sheetrock along the length oft the upstairs wall and al light colored exterior stucco on the exterior is recommended to lower the temperature that would help to block outside moisture from entering in. Mr. Holcomb Commissioner. Allen Mosby stated that an asbestos inspection would be needed and required by the  stated that the work would be starting on Friday.  State prior to any construction. B. PDVehicle - Insurance & Purchase  Nick Holcomb Town Manager informed the Board that the Town has received ani insurance payment fori the replacement of the police vehicle in the amount ofe eighteen thousand ($18,000). Mr. Holcomb stated that this is twelve thousand ($12,000) existing value, six thousand ($6,000) scrapped and the replacement reimbursement is unknown at this time. Mr. Holcomb stated that due to the unknown replacement cost al budget amendment will be requested at al later date. Mr. Holcomb asked for approval to accept the insurance check and to purchase a replacement vehicle and equipment for the vehicle that was wrecked on 6/25/19. Mr. Holcomb informed the Board that the funds are already in the budget for the purchase of one new vehicle. RESOLVED, to accept insurance check and approve purchase of vehicle.  MOTION BY: COMMISSIONER ALLEN MOSBY: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK AND MOSBY  NOES (0)  C. Downtown Square Design & Features  Nick Holcomb Town Manager asked the Board to review the potential parking layout and discuss what features are most wanted to give the landscape designer a direction. Mr. Holcomb shared that al band stage, landscaping, play area, etc. are alli ideas for the area. Mr. Holcomb informed the  2    Board that the proposed design will create a 25'X60' pedestrian area which will lose 41 parking spaces and an additional 9 spaces could be gained in the larger Town parking area. Mr. Holcomb stated that the Chamber has been working toward al band stage for several years, which this could Mayor Pro-Tem Jerry Beasley stated that he agrees with the layout and suggested to call the stage area something other thana a "Band Stage". Mr. Beasley also requested that the property be Commissioner Allen Mosby stated that he liked the design and felt that we need to have the Nick Holcomb confirmed that approval will be requested once we have at final plan.  be used with this new created space. (Reference #1)  surveyed prior to making any changes.  property surveyed to eliminate problems after thet fact.  D. Cemetery Plots  Nick Holcomb Town Manager presented two Cemetery Plots for approval purchased by Allen  Faircloth, lots 473C & 474C. (Reference #2) RESOLVED, to approve purchased lots 473C & 474C.  MOTION BY: COMMISSIONER. ALLEN MOSBY: SECOND BY: COMMISSIONER BOB HEDRICK APPROVED, AYES (3), MAYOR PRO-TEM. JERRY BEASLEY, COMMISSIONERS HEDRICK AND MOSBY  NOES (0)  VII. MANAGER & COMMITTEE REPORT:  Mike Collins Recreation Director thanked the Board and the Town staff for the flowers and thoughts during the death of his Father. Mr. Collins shared with the Board the successful co-op softball league and the tournament. Soccer registration is in full force, woman's fall softball league in October. Mr. Collins informed the Board that the exercise equipment will be installed soon. Mr. Collins shared his appreciation to volunteer work given by the Sorrells with Quality Landscape. Chief Jeremy Hall presented the stats for. July 10 - August 8, 2019. Chief Hall: stated to remind everyone to lock their vehicles due to thei increase ofi incidents around Town. (Reference #3) Rodney Pleasant Public Works Director presented his report for. July 2019. (Reference #4) Teresa Brown Library Director presented! her. Julyr report and thanked the Board for working with the Chamber and for thei ideas from Mayor Pro-Tem. Jerry Beasley for ar more: secluded conference room, story time area and new break room. Mrs. Brown expressed her appreciation to Commissioner Hedrick and Shirley Allen for painting the back two rooms. Mrs. Brown stated that Hardee's has given good feedback on the new conference room and plans to utilize the story time area next Tuesday to do Tie  Dye Story time. (Reference #5)  Nick Holcomb Town Manager informed the Board on the following items;  3    1. Property on! 95 E. Washington has been moved. have been inquiring about permits for demolition).  2. Two (2) homes on Lemon Street have been condemned and posted. (Owners of property 3. Payment received from 18 S. Ida Street-Forty Eight Hundred ($4,800) down and two hundred ($200) monthly for the lien on property. (Reference #6) 4, Fourteen (14) lots purchased on South 55- - Bennett Road, Track Builder  5. Library space looking good and clean 6. Plan for online bill pay with at target date in. January 7. Harnett County has started the reevaluation on property  Mayor Christ Coats shared that Coats Founder House will have an open house on August 24, 2019-  11a.m.-2p.m. VII. PUBLIC FORUM:  Mayor Coats opened Public Forum and hearing none Mayor Coats closed Public Forum.  IX.ADJOURN:  RESOLVED, to adjourn meeting  MOTION BY: COMMISSIONER BOB HEDRICK: SECOND BY: COMMISSIONER ALLEN MOSBY APPROVED, AYES (3), MAYOR PRO-TEM JERRY BEASLEY, COMMISSIONERS HEDRICK AND MOSBY  NOES (0)  Meeting adjourned at 7:49 p.m.  Karen  bw17hk F. Wooten, Town Clerk  Chris Coats, Mayor  4